PRO - 15 Procesos Relacionados Con Los Equipos v3 English

Laboratorio de Mediciones
Medioambientales PRO - 15
Versión: 3
Fecha entrada en PROCEDIMIENTO

vigencia: PROCESOS RELACIONADOS CON Página 1 de 11
10 de Abril de 2018 LOS EQUIPOS
PROCEDIMIENTO
PROCESOS RELACIONADOS CON LOS EQUIPOS
Fecha Cargo Firma Responsable
Elaborado por 10.04.18 Encargado de Calidad
Revisado por 10.04.18 Gerente de Operaciones
Aprobado por 10.04.18 Gerente General
La copia impresa no autorizada de este procedimiento es un documento no controlado y puede no estar debidamente
actualizado.
El presente documento es de exclusiva propiedad de SERCOAMB Ltda. El contenido total o parcial no puede ser reproducido ni facilitado a terceros sin
la expresa autorización de la Gerencia de la empresa.
Versión: 3

1. PROCEDIMIENTO: Procesos Relacionados con los Equipos
2. CONTENIDO.
1. Nombre
2. Contenido
3. Objetivo y Alcance
4. Referencias Normativas
5. Considerandos Previos
6. Responsabilidades
7. Actividades
8. Anexos
9. Control de Cambios
3. OBJETIVO Y ALCANCE.
Señalar las directrices para que el personal de SERCOAMB Ltda., lleve a cabo los
procesos relacionados con los equipos de medición.
Alcance: Este procedimiento se aplica a todos los equipos de medición de

SERCOAMB Ltda.
4. REFERENCIAS NORMATIVAS
NCh-ISO/IEC 17025:2017, Pto 6.4
NCh-ISO 9001:2015
5. CONSIDERANDOS PREVIOS.
No aplica
6. RESPONSABILIDADES
El Jefe de cada Área es responsable de la aplicación y el cumplimiento de este

procedimiento por parte de los estamentos a su cargo.
actualizado.
Versión: 3

7. PROCEDURE DESCRIPTION
7.1 General
SERCOAMB Ltda., Has an inventory for each of its areas in which it provides
service and in which it works, which includes at least the name of the equipment, a
unique identification and its physical location. This list constitutes the REG - 37
Inventory and makes it possible to ensure that the laboratory has all the equipment
for sampling, measurement and analysis required for the proper execution of these.
It is the responsibility of each person in charge with any equipment to ensure that
the inventory is updated.
Each equipment to be put into service must be calibrated or verified to establish that
it meets the specified laboratory requirements and relevant standard specifications
(where applicable). For this, an annual calibration and verification schedule for the
magnitudes or essential values is made available to all laboratory personnel, which
is recorded in REG - 14 "Maintenance Program, Equipment Calibration".
When equipment is found that provides dubious results or is defective or outside the
specified limits, these must be taken out of service by isolating them to avoid their
use until their repair, calibration or verification and subsequent commissioning.
Whenever the calibrations or verifications give rise to correction factors, the validity
period must be placed on the technical sheets to update them correctly.
7.2 Equipment Identification
Each equipment will be identified in one of the following ways:
1) With the serial number that comes from the factory, which is registered in the
inventory.
2) With an internal code indicated by the Institute of Public Health, for Isokinetic
Sampling equipment.
3) Internal Code defined by the operator.
7.3 Use of Equipment

It is the responsibility of the Environmental Inspector, operator, sampler or assigned
assistant to carry out the actions in accordance with the provisions of this procedure,
and report to the Environmental Inspector, Supervisor and / or direct Head and this
actualizado.
Versión: 3

in turn inform the Head of area or Operations Manager, of any anomaly and / or
technical problem with the equipment that may affect the performance of the tests.
To ensure the quality of the service offered, the company has the following points
as a requirement for operators:
1) Have knowledge of what equipment is involved.
2) Check if the equipment is in good conditions of use.
3) Verify if your calibration certificate is up to date and apply corrections when
appropriate.
4) Check if all the necessary devices and accessories are available to carry out
measurements.
5) Read and understand the equipment's operation manual or the instructions for use of
the equipment, when appropriate.
6) Be authorized to use the equipment.
7.4 Equipment Maintenance.

The person in charge of equipment (Environmental Inspectors, Environmental or
Occupational Hygiene Specialist), are directly responsible for verifying that all the
equipment in their charge are operational and coordinating the scheduled reviews
and maintenance with whoever corresponds.
To comply with scheduled maintenance, there is REG - 14 "Maintenance
Program, Equipment Calibration", which also includes the general equipment
that will be in charge of the Quality Manager or whoever he designates.
It is the responsibility of the person in charge of each team to maintain the REG -
15 "Equipment File" and to verify that the records and calibration certificates
made by external organizations specify what is established in this document, which
will contain the following information:
 Equipment Code and Name.
 Date of Last Calibration.
 Date of Next Maintenance.
Those external entities that carry out maintenance on the equipment must be
registered in REG - 21 "Registry of Approved Suppliers and Subcontractors".
actualizado.
Versión: 3

The entity that performs the maintenance will be registered in REG - 15

"Equipment File", and will be asked to provide a report on the maintenance
performed, if applicable.
7.5 Measurement Equipment Control and Calibration

The equipment calibration will be carried out according to the frequency contained
in REG - 14 "Equipment Calibration Maintenance Program".
The Quality Manager or the person in charge of equipment must coordinate the
scheduled calibration of the equipment with the external calibration entities
approved according to procedure PRO - 08 "Acquisition, Selection and
Evaluation of Suppliers".
The Quality Manager will be in charge of coordinating the necessary measures for
the prompt start-up of equipment out of service in the shortest possible time.
The Calibration Certificates issued by the external calibration entities, the internal
calibrations and verifications will be kept on the server and will be under the
custody of the Quality Manager.
The equipment and standards that are verified by SERCOAMB Ltda. Personnel will
do it by the following method:
The verification of scales, thermometers, and reference standards will be carried out
according to the frequency of verification indicated in REG - 14 "Equipment
Calibration Maintenance Program" and by the provisions of the INT - 01
instruction "Intermediate Verifications".
Upon detection of equipment out of its calibration state (includes scales,

thermometers, and reference standards), the operator must affix an identification to
the equipment in question indicating that it is out of use, using a “Identification
Label”, where “Equipment not suitable for use” is noted and will notify the direct
Supervisor.
The results of the intermediate verifications of measuring equipment such as: scales,
thermometer and meter foot, are recorded in their corresponding associated register
(REG-ISC-20, REG-LAB-08, REG-47).
actualizado.
Versión: 3

These records will be maintained by the person who does the Verification. The
respective control charts must be attached to these records and at least the following
information shall be specified, as appropriate:
 Serial Number, or identification number

 Inventory Number.
 Actions taken.
 Calculations, results.
 Verification dates.
 Person responsible.
 Results evaluation.
 Observations.
7.6 Calibration Periodicity

The Area Managers together with the Quality Manager will establish the periodicity
of the external calibration operations. The frequency of the calibration will be
registered in REG - 14 "Equipment Calibration Maintenance Program" and the
corresponding verification and calibration in REG - 15 "Equipment Sheet".
For this, different factors will be taken into account: type of equipment, frequency
of use, required accuracy, limit of use, variance, among others.
Likewise, the manufacturer's recommendations, metrological organizations, and
analysis methods will be taken into account.
These periods will be modified whenever the history of the successive operations
advises the extension or reduction of the period established initially.
The equipment will always be calibrated after the repair or replacement of parts.
Calibration operations must be documented in a Calibration Certificate and must
contain:
 Laboratory that has done the calibration.
 Certificate number and number of pages
 Manager Identification
 Calibrated equipment identification.
 Reference Standards or Materials used
actualizado.
Versión: 3

 Calibration conditions
 Calibration methods
 Calibration date
 Certificate date of emission.
 Traceability declaration
 Signature.
The area managers, together with the Quality Manager, will verify that the
Certificates received are complete, and will evaluate that the results of the
calibrations are adequate to meet the specifications.
7.7 Calibration state identification
Each equipment submitted to the calibration system will permanently affix a
Calibration Label, delivered by the certifying entity, and will be placed in a visible
place on the equipment, with the date of the calibration performed.
7.8 Repair or out of service label
In the event that any equipment submitted to the calibration system has exceeded its
calibration period, it is subject to intermediate verification and does not meet
requirements or is accidentally taken out of service or during the calibration process
due to its inability to operate or If it is outside the precision limits established in the
calibration instructions, manufacturer's instructions or other applicable documents,
the equipment must be identified with the Label as “Equipment not suitable for
use”.
7.9 Equipment control
Periodically, a verification of the equipment list will be carried out by the Quality
Manager or whoever he designates, the purpose of which will be to establish a cross
control that supports operational controls. This check will be carried out twice a
year and may be partial for each area of the laboratory.
The computer equipment: periodic reviews will be made for a period not exceeding
2 months, this maintenance will be carried out by an external entity, at the time of
receiving the periodic report of maintenance carried out, it will be recorded in the
REG - 38 "Office Equipment” at least there should be a semi-annual record of the
maintenance carried out.
actualizado.
Versión: 3

7.10 Isokinetic Equipment

The equipment and instruments subject to calibration and/or verification are:
ITEM NAME PERIOD
1 Nozzles ANUALLY
2 Pitot Tube ANUALLY
3 Temperature Sensors ANUALLY

C- ANUALLY
V-EVERY 3
4 Dry Gas Meter
SERVICES; EVERY
50 SERVICES
V-MONTHLY
5 Analytical Scale
C-ANUALLY
6 Thermohygrometer ANUALLY
V- MONTHLY
7 Gas Analyzer ORSAT
C- ANUALLY
V- MONTHLY
8 Electrochemical Gas Analyzer
C- ANUALLY
V-MONTHLY
9 Scale used at site
C-ANUALLY
10 Wet Test Meter ANUALLY
ANUALLY or every
11 Dry Gas Meter Standard
200 hours
All equipment indicated, are verified anually at the Public Health Institute of Chile
or calibrated at an ISO 17025 Accredited Laboratory, depending on each case and
according to the D.S N°128/2019 from the Environmental Superintendence
Dry Gas Meters must be verified every 3 services with a Dry Gas Meter Standard or
a Wet Gas Mester on 3 ΔH points according to CH-5/EPA-5 Method.
actualizado.
Versión: 3

In addition, every 50 services the equipment must be verified at 5 points of ΔH with

a Wet Test Meter as established in INT-ISC-04.
An internal verification of the calibration of the elements that make up the isokinetic
sampling system for particulate and metal emissions is carried out, which is
described in the instructions detailed in the following table:
INSTRUCTIVO NOMBRE RESPONSABLE DETALLE
Dry Gas Meter Environmental Y between 0.95

INT-ISC-04
Verification Inspector and 1.05
Environmental
INT-ISC-05 Scale Verification +2 mg
Inspector
Verificación with
Environmental
INT-ISC-16 ORSAT Verification Standard Gases
Inspector
Error <+5%
Note: For Electrochemical Gas Analyzer, the verification methodology is described

in PRO-ISC-19, point 7.3, recording it on REG-ISC-75.
actualizado.
Versión: 3

7.11 Equipment Storage

All sampling and measuring equipment are stored on the premises of the company in the
maintenance laboratory, Isokinetic Laboratory or Storage as the case may be. All
equipment is safeguarded in its carrying case. Isokinetic sampling equipment is stored in
shelves identified by sampling train number according to numbering defined by the ISP.
The equipment stored in clients’ facilities, are also stored in their carrying case and in the
spaces provided by the customer for the use of SERCOAMB personnel.
In terms of the testing equipment, the scales are stored in the scale room located within the
laboratory of samples. Atomic Absorption Spectrometer is guarded in the room of atomic
absorption, and the analysis burettes are sheltered in the laboratory of samples..
7.12 Transport of Sampling and Measuring Equipment

Sampling and measuring equipment are transported to client facilities to carry out the work
in their respective boxes and transportation cases to avoid blows and strong movements that
may affect the accuracy of the equipment.
They are transported in company vehicles, under the responsibility of the Environmental
Inspector or Specialist in charge of the activity.
actualizado.
Versión: 3

8. ANEXOS:
8.1 Registros
REG – 14 Programa Mantención Calibración de Equipos

REG – 15 Ficha de Equipo
REG – 21 Registro de Proveedores y Subcontratistas Aprobados
REG – 38 Hoja de Vida de Equipos
Etiqueta de Identificación
9. CONTROL DE CAMBIOS
Ítem
Revisión Descripción modificación Fecha
Modificado
Revisión General. Cambio de Cargo Jefe
1 Todo 15.12.16
de Calidad a Encargado de Calidad.
Revisión de Documento. Adición de lo
2 Todo establecido en Resolución Exenta 01.09.17
N°914/2016 de la SMA.
Adición de Procedimiento de
3 7.11/7.12 10.04.18
Almacenamiento y Transporte de Equipos
actualizado.

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Laboratorio de Mediciones

Fecha entrada en PROCEDIMIENTO

PROCESOS RELACIONADOS CON LOS EQUIPOS

Fecha Cargo Firma Responsable

Elaborado por 10.04.18 Encargado de Calidad

Revisado por 10.04.18 Gerente de Operaciones

Aprobado por 10.04.18 Gerente General

Fecha entrada en PROCEDIMIENTO

1. PROCEDIMIENTO: Procesos Relacionados con los Equipos

Alcance: Este procedimiento se aplica a todos los equipos de medición de

El Jefe de cada Área es responsable de la aplicación y el cumplimiento de este

Fecha entrada en PROCEDIMIENTO

7.3 Use of Equipment

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7.4 Equipment Maintenance.

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The entity that performs the maintenance will be registered in REG - 15

7.5 Measurement Equipment Control and Calibration

Upon detection of equipment out of its calibration state (includes scales,

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 Serial Number, or identification number

7.6 Calibration Periodicity

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7.10 Isokinetic Equipment

ITEM NAME PERIOD

2 Pitot Tube ANUALLY

3 Temperature Sensors ANUALLY

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In addition, every 50 services the equipment must be verified at 5 points of ΔH with

INSTRUCTIVO NOMBRE RESPONSABLE DETALLE

Dry Gas Meter Environmental Y between 0.95

Note: For Electrochemical Gas Analyzer, the verification methodology is described

Fecha entrada en PROCEDIMIENTO

7.11 Equipment Storage

7.12 Transport of Sampling and Measuring Equipment

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REG – 14 Programa Mantención Calibración de Equipos

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