Phase I - Financial Accounting - ES V2.23.Es

Phase I – Financial Accounting CASE STUDY
General Notes and Cautions

Warning: When working with other classmates at the same time in the same transactions
within “SPRO”, tables will tend to lock up and you will only be able to display them. This is
due to the fact that the system does not allow multiple users in the same transaction at the same
time. To get passed this message, simply wait until the current user in the transaction is finished
and then proceed.
Advertencia: Al trabajar con otros compañeros de clase al mismo tiempo en las mismas
transacciones dentro de "SPRO", las tablas tienden a bloquearse y sólo podrá mostrarlas. Esto se
debe al hecho de que el sistema no permite a varios usuarios en la misma transacción al mismo
tiempo. Para pasar este mensaje, simplemente espere a que el usuario actual en la transacción
termine y luego proceda
Attributes: At times, certain attributes or fields may not appear to have the name of them in
front of the user. To display the full name of the attribute or field, simply click within the field
and then press the F1 key. This will bring up not only the title of the field, but it will bring up
the full description of it to read.
Atributos: A veces, ciertos atributos o campos pueden no aparecer para tener el nombre de
ellos delante del usuario. Para mostrar el nombre completo del atributo o campo, simplemente
haga clic en el campo y luego presione la tecla F1. Esto traerá no sólo el título del campo, sino
que traerá la descripción completa de él para leer.
The ## Symbol: When working with other classmates at the same time, you will be assigned
your own unique identifier which is called the ## Symbol or the “Pound Pound” Symbol. This
will be your identifier and is ASSIGNED FOR YOUR OWN USE ONLY!!! Please be cautious
about other classmates attempting to use your identifier whether it is on purpose or not and if
you suspect other classmates using it, inform your professor immediately so that fixes can be
made accordingly. For example, if Ashley has an identifier of 09, Ashley’s company code will
be US09.
El símbolo ##: Al trabajar con otros compañeros de clase al mismo tiempo, se le asignará su
propio identificador único que se llama el símbolo ## o el símbolo "Libra esterlina". ¡Éste será
su identificador y será ASIGNADO PARA SU PROPIO USO SOLAMENTE!!! Por favor,
tenga cuidado de que otros compañeros de clase que intentan usar su identificador si es
intencional o no y si sospecha que otros compañeros de clase que lo utilizan, informe a su
profesor de inmediato para que las correcciones se pueden hacer en consecuencia. Por ejemplo,
si Ashley tiene un identificador de 09, la compañía de Ashley será US09.
The Search Tool: At times in this document, the instructions will ask you to search for
something to put in a field. When it does this, simply click on the field itself and click on the
icon to the right of it (it looks like a white square). Clicking on it will bring up another window
and you will search from there. You may also search other field by clicking on the downward
arrow that may be on the left or right of the field. It will bring up a drop down menu that will
have options to choose from and click.
La herramienta de búsqueda: A veces en este documento, la instrucción le pedirá que busque

algo para poner en un campo. Cuando haga esto, simplemente haga clic en el campo en sí y
haga clic en el icono a la derecha de él (que se parece a un cuadrado blanco). Al hacer clic en él
se abrirá otra ventana y se buscará desde allí. También puede buscar otro campo haciendo clic
en la flecha hacia abajo que puede estar a la izquierda o a la derecha del campo. Se abrirá un
menú desplegable que tendrá opciones para elegir y haga clic.
Where do I start? : There are three ways to proceed within the SAP system: Using the “SAP
Easy Access” menu, using the “SAP Menu Bar”, and using the “SAP Customizing
Implementation Guide” menu. All three of these are explained below:
¿Dónde empiezo?: Existen tres formas de proceder en el sistema SAP: Utilizar el menú "SAP
Easy Access", utilizando la "Barra de menús SAP" y el menú "SAP Customizing
Implementation Guide". Los tres se explican a continuación:
1. The SAP Easy Access menu appears when you start a new session.
2. El menú SAP Easy Access aparece cuando inicia una nueva sesión
3. The SAP Menu Bar also appears when you start a new session at the very top of the
screen.
4. La barra de menús de SAP también aparece cuando inicia una nueva sesión en la parte
superior de la pantalla
5. In the SAP Customizing Implementation Guide, there are two ways you may use to get
here:
6. En la Guía de implementación del Customizing de SAP, hay dos maneras que puede
utilizar para llegar aquí:
a. The first is to simply type “SPRO” in the transaction field at the top of the
screen.
b. El primero es simplemente escribir "SPRO" en el campo de transacción en la
parte superior de la pantalla.
c. Proceed through the path to get there. The path consists of the following:
d. Continúe por el camino para llegar allí. El camino consiste en lo siguiente:
(In the main menu of SAP, click on the black arrows on the left of these names) SAP menu ►
Tools ► Customizing ► IMG ► Execute Project (double-click on “Execute Project”)
In the “Customizing: Execute Project” screen, click on the icon.
Saving: When the instructions to tell you to save data, always press the “Enter” key to validate.
If there are error(s) that occur, they must be corrected before continuing to the next task. You
will find errors from a transaction when there are red icons that appear in the message area.
Messages that are yellow contain warnings and not errors. At times, these must be fixed in order
to move on. However, most of the time, they do not need to be fixed and you can simply enter
through them. Green messages are obviously showing that nothing went wrong with the
transaction and that you may proceed to the next task.
Guardar: Cuando las instrucciones para decirle que guarde datos, siempre presione la tecla
"Enter" para validar. Si hay error (s) que se producen, deben ser corregidos antes de continuar
con la siguiente tarea. Encontrará errores de una transacción cuando haya iconos rojos que
aparezcan en el área de mensajes. Los mensajes que son de color amarillo contienen
advertencias y no errores. A veces, estos deben ser fijados para seguir adelante. Sin embargo, la
mayoría de las veces, no necesitan ser arreglados y simplemente pueden entrar a través de ellos.
Los mensajes verdes muestran, obviamente, que no ha salido nada mal con la transacción y que
se puede proceder a la siguiente tarea.
Set Controlling Area Pop-Up: At times throughout this phase, there will be times when the
system asks you enter your controlling area to clarify which controlling area you are configuring
for.
Establecer área emergente de área de control: A veces durante esta fase, habrá momentos en
que el sistema le pide que ingrese a su área de control para aclarar qué área de control está
configurando
If this should happen, in the “Set Controlling Area” pop-up, enter the following information:
Si esto sucede, en la ventana emergente "Set Controlling Area", ingrese la siguiente

información:
Attribute Description Data Value

Controlling Area Uniquely identifies a controlling area. NA##
Click on (CONTINUE (ENTER)).
This will get you into the next screen where the instructions will then tell you what to do for the
task.
Esto le llevará a la siguiente pantalla donde las instrucciones le dirán qué hacer para la tarea
Enter Chart of Accounts Pop-Up: At times throughout this phase, there will be times when
the system asks you enter your chart of accounts to clarify which chart of accounts you are
configuring for.
Ingrese el cuadro de cuentas Pop-Up: A veces durante esta fase, habrá momentos en que el
sistema le pide que ingrese su plan de cuentas para aclarar qué plan de cuentas está
configurando para.
If this should happen, in the “Enter Chart of Accounts” pop-up, enter the following
information:
Si esto sucede, en la ventana emergente "Introducir plan de cuentas", ingrese la siguiente

información:

Chart of Accounts Key that uniquely identifies a chart of accounts. GL##
This will get you into the next screen where the instructions will then tell you what to do for the
task.
Esto le llevará a la siguiente pantalla donde las instrucciones le dirán qué hacer para la tarea.
Differences in Font: Throughout this phase you will see tables with different fonts used in the
Data Value column. The normal Times New Roman indicates you enter exactly what is typed
out except for the ## Symbol where you would put in your identifier. The italicized Times New
Roman font indicates the data is looked up or found.
Diferencias de fuente: A lo largo de esta fase, verá tablas con diferentes fuentes utilizadas en la
columna Valor de datos. El Times New Roman normal indica que se introduce exactamente lo
que se escribe a excepción del símbolo ## donde se pondría en su identificador. La letra Times
New Roman en cursiva indica que los datos se buscan o se encuentran.

Times New Roman Font that tells you to enter what is written. Times New Roman
Times New Roman Font that tells you the data that needs to be Times New Roman
(Italicized) looked up. (Italicized)
Part I.1 – Enterprise Structure
Enterprise Rules and Process

Master Data
Structure Parameters Execution
Table of Contents
I.1.1: Define Company Code .............................................................................................6
I.1.2: Define Business Area ...............................................................................................8
I.1.3: Define Empty Chart of Accounts ..............................................................................9
I.1.4: Maintain Controlling Area .......................................................................................10
I.1.5: Define Credit Control Area .....................................................................................11
I.1.6: Define Variants for Open Posting Period ...............................................................12
I.1.7: Define Field Status Variants ...................................................................................13
I.1.8: Enter Global Parameters ........................................................................................15
I.1.9: Assign Company Code to Controlling Area ...........................................................17
I.1.10: Assign Controlling Area to Op. Concern ..............................................................18
I.1.11: Define Standard Hierarchy ...................................................................................19
I.1.12: Assign Permitted Credit Control Areas ................................................................21
I.1.13: Maintain Company Code for Materials ................................................................22
I.1.1: Define Company Code

Description: In this step, you will establish a new Company (or in real life, a GBI legal entity)
located in the United States. This Company is represented in SAP by a Company Code.
Descripción: En este paso, establecerá una nueva Compañía (o en la vida real, una entidad legal GBI)
ubicada en los Estados Unidos. Esta Compañía está representada en SAP por un Código de Empresa.
Your new Company Code is the basis of financial accounting and will eventually include the General
Ledger and sub-ledgers. It will serve as the source for US tax and legal entity reporting. Your
Company Code is assigned to exactly one country (United States), one base currency (US Dollar), and
one language (English).
Su nuevo Código de Compañía es la base de la contabilidad financiera y eventualmente incluirá el

Libro Mayor y los sub libros. Servirá como la fuente para la declaración de impuestos y entidades
legales de Estados Unidos. Su código de empresa se asigna exactamente a un país (Estados Unidos),
una moneda base (dólar estadounidense) y un idioma (inglés).
All of your future work (configuration and testing) will be done in your Company Code.
Todo su trabajo futuro (configuración y pruebas) se realizará en su Código de Empresa.
Warning: See “General Notes and Cautions” about table locks.
Advertencia: Consulte "Notas generales y precauciones" acerca de las cerraduras de mesa.
Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Definition ►

Financial Accounting ► Edit, Copy, Delete, Check Company Code
In the “Choose Activity” pop-up, double-click on Edit Company Code Data.
Tasks and Data Entry:
In the “Change View “Company Code”: Overview” screen, click on the icon.
In the “New Entries: Details of Added Entries” screen, enter the following information:

Company Code An organizational unit within financial accounting. US##
Company Name Name of Company Code or Company ## Global Bike Inc.
City City name in an address. Dallas
Country The country key contains information which the system uses USA
to check entries such as length of the postal code or bank
account number. La clave de país contiene información que
el sistema usa para verificar entradas como la longitud del
código postal o el número de cuenta bancaria.
Currency Currency key for amounts in the system. United States Dollar
Language The language key designates the language in which you English
display texts, enter texts, or print documents.
Click on (ADDRESS).
In the “Edit address: US##” pop-up, enter the following information:


Title Possible titles are stored in a check table. Company
Name Name of an address. ## Global Bike Inc.
Search term 1/2 Short description used for search helps. 0##
Street/House Number Street name as part of the address. 5215 N. O’Connor Blvd
Postal Code Postal code as part of the address. 75039
City City name as part of the address. Dallas
Country The country key contains information which the USA
system uses to check entries such as the length of
the postal code or bank account number.
Region In some countries, the region forms part of the Texas
address. The meaning depends on the country.
In the “Street Address” part, click on the icon.
Enter the following information:

Tax Jurisdictn Specifies the tax jurisdiction. Texas Jurisdiction Code
Click on (ENTER (CONTINUE)).
In the “New Entries: Details of Added Entries” screen, click on the icon.
In the “Edit” pop-up, click on the icon. You will receive a message that says “Data was
saved”.
I.1.2: Define Business Area

Description: You will create a Business Area. Financial statements for your Company Code are
structured based on Business Areas. Large firms - with diversified products - have more than one
Business Area, but GBI operates with only one Business Area (## Bikes).
Descripción: Usted creará un área de negocio. Los estados financieros de su Código de Empresa
están estructurados en Áreas de Negocio. Las grandes empresas - con productos diversificados -
tienen más de un Área de Negocio, pero GBI opera con un solo Área de Negocios (## Bikes).
In a later step (Phase III), you will associate this Business Area with GBI’s Plants and Divisions to
allow meaningful financial statements for each Business Area.
En un paso posterior (Fase III), asociará este Área de Negocio con las Plantas y Divisiones de GBI
para permitir estados financieros significativos para cada Área de Negocio.
Advertencia: Consulte "Notas generales y precauciones" acerca del bloqueo de tablas.

Financial Accounting ► Define Business Area
In the “Change View “Business areas”: Overview” screen, click on the icon.
In the “New Entries: Overview of Added Entries” screen, enter the following information:

Business Area Key identifying a business area. BI##
Description Business area description. ## Bikes
Click on (SAVE). You will receive a message that says “Data was saved”.
I.1.3: Define Empty Chart of Accounts

Description: You will create an empty Chart of Accounts that will eventually be associated with your
Company Code. In later steps you will populate this empty Chart of Accounts with actual General
Ledger account numbers, names, and control information.
Descripción: Usted creará un plan de cuentas vacío que eventualmente se asociará con su código de
empresa. En pasos posteriores, rellenaremos este Cuadro de Cuentas vacío con los números de cuenta,
los nombres y la información de control reales del Libro mayor.
Warning: See “General Notes and Cautions” about table locks
Advertencia: Consulte "Notas generales y precauciones" acerca del bloqueo de tablas.
Navigation: SAP Customizing Implementation Guide ► Financial Accounting (New) ►

General Ledger Accounting (New) ► Master Data ► G/L Accounts ► Preparations ► Edit
Chart of Accounts List

You are in the “Change View “List of All Charts of Accounts”: Overview” screen.
Click on (NEW ENTRIES).

Chart of Accts Uniquely identifies a chart of accounts. GL##
Description Descriptive name for the chart of accounts. ## GBI COA
Maint.language Language English
Length of G/L account number Specifies the length of an account. 6
I.1.4: Maintain Controlling Area

Description: You will create a Controlling Area that will eventually be associated with your
Company Code. A Controlling Area is a Management Accounting entity that rolls up all Cost
Accounting data from a Company Code.
Creará un Área de controlling que eventualmente se asociará con su Código de empresa. Un área de
control es una entidad de contabilidad de gestión que agrupa todos los datos de contabilidad de costes
de un código de empresa
Larger firms can roll up many Company Codes into one Controlling Area. This allows firm
management to have one view of Cost Accounting data across multiple legal entities.
Las empresas más grandes pueden acumular muchos códigos de empresa en un área de control. Esto le
permite a la administración firme tener una vista de los datos de contabilidad de costos en múltiples
entidades legales.

Controlling ► Maintain Controlling Area
In the “Choose Activity” pop-up, double-click on Maintain Controlling Area.
In the “Change View “Basic data”: Overview” screen, click on the icon.

Controlling Area Uniquely identifies a controlling area. NA##
Name Name of the controlling area. ## GBI North America
CoCd->CO Area Controls assignment of company codes. Cross-company-code cost accounting
Currency Type Currency type for a controlling area. Company code currency
Currency Currency key for amounts in system. United States Dollar
Chart of Accts Uniquely identifies a chart of accounts. Your Chart of Accounts
Fiscal Year Variant Used to define the fiscal year. Cal. Year, 1 Special Period
Click on (EXIT).
In the pop-up, click on the icon. You will receive a message that says “Data was
saved”.
I.1.5: Define Credit Control Area

Description: You will create a Credit Control Area that will eventually be associated with your
Company Code. A Credit Control Area is the organizational unit that manages the firm’s customers’
credit limits. In later steps you will associate and authorize this Credit Control Area to your
Company Code
Creará un Área de control de crédito que eventualmente se asociará con su Código de empresa. Un
Área de Control de Crédito es la unidad organizacional que administra los límites de crédito de los
clientes de la empresa. En pasos posteriores, asociará y autorizará este Área de control de crédito a su
Código de empresa
Larger firms can roll up many Company Codes into one Credit Control Area. This allows the firm to
manage a global customer’s credit across geographic boundaries.
Las empresas más grandes pueden acumular muchos códigos de empresa en un área de control de
crédito. Esto le permite a la empresa administrar el crédito de un cliente global a través de fronteras
geográficas

Financial Accounting ► Define Credit Control Area
In the “Change View “Credit Control Areas”: Details” screen, click on the icon.

Cred.Contr.Area Entity which grants and monitors a credit GL##
limit for customers.
Currency Currency Key United States Dollar
Update When the values of open sales orders, Open order value on time axis,
deliveries, and billing documents are updated. delivery and bill.doct value
FY Variant A fiscal year variant. Cal. Year, 1 Special Period
Click on (BACK).
In the “Change View “Credit Control Areas”: Overview” screen, enter the following
information:
CCAr Description
Your Credit Control Area ## Global Bike Inc.
I.1.6: Define Variants for Open Posting

Period
Description: You will create an empty Variant for Open Posting Periods that will eventually be
associated with your Company Code. This Variant identifies the General Ledger posting periods that
can be used during a fiscal year.
Descripción: Creará una Variante vacía para los Períodos de Publicación Abierta que eventualmente
se asociará con su Código de Compañía. Esta variante identifica los períodos de contabilización del
libro mayor que se pueden usar durante un año fiscal
In this step, you create an empty Variant (GL##). In a later step you will define this Variant to include
13 posting periods per fiscal year.
En este paso, crea una Variante vacía (GL ##). En un paso posterior, definirá esta variante para incluir
13 periodos de publicación por año fiscal.

Financial Accounting Global Settings (New) ► Ledgers ► Fiscal Year and Posting Periods ►
Posting Periods ► Define Variants for Open Posting Periods

You are in the “Change View “Posting Periods: Define Variants”: Overview” screen.

Variant Specifications for a posting period. Each company code GL##
refers to exactly one variant. Therefore, as many company
codes as you require can use the same variant.
Name Posting Period Variant Name ## GBI Posting Periods
I.1.7: Define Field Status Variants

Description: You will copy and rename a Field Status Variant and its related Field Status Groups
from Company Code US00. In a later step, you will associate this Field Status Variant (GL##) with
your Company Code.
Descripción: Copiará y cambiará el nombre de una Variante de estado de campo y sus Grupos de
estado de campo relacionados del Código de empresa US00. En un paso posterior, asociará esta
Variante de estado del campo (GL ##) con su Código de empresa.
Your Field Status Groups (Expense Account, Balance Sheet Account, etc.) guide the user experience
during General Ledger document entry. For example, the Field Status Group determines which fields
are required, which fields are optional, and which fields are hidden during General Ledger document
entry.
Los grupos de estado de su campo (cuenta de gastos, cuenta de balance, etc.) guían la experiencia del
usuario durante la entrada del documento del libro mayor. Por ejemplo, el Grupo de estado de campo
determina qué campos son necesarios, qué campos son opcionales y qué campos están ocultos durante
la entrada del documento de Libro mayor.

Financial Accounting Global Settings (New) ► Ledgers ► Fields ► Define Field Status
Variants

In the “Change View “Field status variants”: Overview” screen, highlight the “GL00” row.
Click on (COPY AS…).
You are in the “Change View “Field status variants”: Overview of Selected Set” screen.
Change the following information:
FStV Field status name

GL## ## GBI Field Options
Click on (ENTER).
In the “Specify object to be copied” pop-up, click on the icon.
In the “Information” pop-up, click on the icon.
In the “Change View “Field status variants”: Overview” screen, highlight the “GL##” row.
Double-click on Field status groups.
In the “Change View “Field status groups”: Overview” screen, enter the following
information:
Field status group Text

ZEXP ## Expense Accounts
ZGBS ## General Balance Sheet Accounts
ZMMA ## Material Management GR / IR Accounts
ZRAA ## Reconciliation Accounts
ZREV ## Revenue Accounts
I.1.8: Enter Global Parameters

Description: You will enter global parameters for your Company Code’s financial accounting
processes. This is an important step that:
• associates many of the entities created in previous steps (Chart of Accounts, Credit Control
Area, Field Status Variant, Open Posting Period Variant) to your Company Code.
• defines Company Code-wide parameters for ease of use and control (for example: default
date = today’s date and maximum exchange rate deviation = 10%).
Descripción: ingresará los parámetros globales para los procesos de contabilidad financiera de su
Código de compañía. Este es un paso importante que:
• asocia muchas de las entidades creadas en los pasos anteriores (Plan de cuentas, Área de
control de crédito, Variante de estado de campo, Variante de período de contabilización
abierta) a su Código de empresa.
• define los parámetros de todo el código de la compañía para facilidad de uso y control (por
ejemplo: fecha predeterminada = fecha actual y desviación máxima del tipo de cambio =
10%).

Financial Accounting Global Settings (New) ► Global Parameters for Company Code ► Enter
Global Parameters

In the “Change View “Company Code Global Data”: Overview” screen, double-click on US##.
In the “Change View “Company Code Global Data”: Details” screen, enter the following
information:

Chart of Accts A chart of accounts. Your GBI COA
Credit Control Area Organizational entity which grants and Your Global Bike Inc.
monitors a credit limit for customers.
Fiscal Year Variant Define the fiscal year. Cal. Year. 1 Special Period
Field status variant Groups together several field status Your GBI Field Options
groups. You assign a field status
variant to each company code.
Pstng period variant The specifications for a posting period. Your GBI Posting Periods
Max. exchange rate deviation Exchange rate deviation for postings. 10%
Cost of sales accounting actv. Specifies the status of cost sales In preparation
accounting for a company.
Propose fiscal year Controls whether the fiscal year is Selected
defaulted for display.
Define default value date Indicates the current date is used as the Selected
default value for the value date.
Financial Assets Mgmt active Used to pass on payment information. Selected
I.1.9: Assign Company Code to Controlling

Area
Description: You will associate your Company Code to your previously created Controlling Area
(NA##).
As noted before, larger firms can roll up many Company Codes into one Controlling Area. This allows
management to have one view of Cost Accounting data across multiple legal entities. In this situation,
each Company Code within a given Controlling area can use a different base currency, although they
must have the same chart of accounts.
Descripción: asociará su Código de empresa a su Área de control creada previamente (NA ##).
Como se señaló anteriormente, las empresas más grandes pueden acumular muchos códigos de la
compañía en un área de control. Esto permite a la administración tener una vista de datos de
contabilidad de costos en varias entidades legales. En esta situación, cada Código de empresa dentro
de un área de Controlling determinada puede usar una moneda base diferente, aunque deben tener el
mismo plan de cuentas.
Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Assignment ►

Controlling ► Assign company code to controlling area

In the “Change View “Basic data”: Overview” screen, highlight the “NA##” row.
Double-click on Assignment of company code(s).
You are in the “Change View “Assignment of company code(s)”: Overview” screen.

CoCd An organizational unit within financial Your Global Bike Inc.
accounting.
I.1.10: Assign Controlling Area to Op.

Concern
Description: You will associate your Controlling Area to an already existing Operating Concern. An
Operating Concern is a Management Accounting entity that rolls up all profitability data from your
Company Code and Controlling Area(s).
Larger firms can roll up many SAP Controlling Areas into one Operating Concern. This allows
management to have one view of profitability across multiple legal entities.
In keeping with the naming conventions used in this exercise, the operating concern should be GL##.
However, due to the limitations of the teaching environment, all Controlling Areas will be assigned to
the same Operating Concern (GL00).
Descripción: asociará su área de control a una sociedad PA ya existente. Una sociedad PA es una
entidad de Contabilidad Gerencial que reúne todos los datos de rentabilidad de su Código de empresa
y Área (s) de control.
Las empresas más grandes pueden acumular muchas áreas de control de SAP en una sola sociedad
PA. Esto permite a la administración tener una visión de rentabilidad en múltiples entidades legales.
De acuerdo con las convenciones de denominación utilizadas en este ejercicio, la sociedad PA debe
ser GL ##. Sin embargo, debido a las limitaciones del entorno de enseñanza, todas las áreas de control
se asignarán a la misma Sociedad PA (GL00).
Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Assignment ►

Controlling ► Assign controlling area to operating concern

You are in the “Change View “Assignment Operating concern -> CO Area”: Overview”
screen.
COAr Name OpCo

Your GBI North America ## GBI North America GL00
I.1.11: Define Standard Hierarchy

Description: You will create an empty Cost Center Standard Hierarchy within your Controlling Area.
Your Cost Center Standard Hierarchy (NA##) will eventually consist of all Cost Centers within your
Company Code for a given time period. The Standard Hierarchy will represent all costs associated
with your legal entity for that time period and will serve as a basis for Management Accounting
(Controlling) reporting.
Descripción: creará una jerarquía estándar de centro de costes vacía dentro de su área de control. Su
jerarquía estándar de centro de coste (NA ##) consistirá eventualmente en todos los centros de coste
dentro del código de su compañía para un período de tiempo dado. La jerarquía estándar representará
todos los costos asociados con su entidad legal para ese período de tiempo y servirá como base para
los informes de contabilidad de gestión (control).
Navigation: SAP Customizing Implementation Guide ► Controlling ► General Controlling ►

Organization ► Maintain Controlling Area
In the “Choose Activity” pop-up, double-click on Maintain Controlling Area.

In the “Change View “Basic data”: Overview” screen, highlight the “NA##” row.
Click on (DETAILS).
In the “Change View “Basic data”: Details” screen, enter the following information:

CCtr Std. Hierarchy Indicated hierarchy of cost center groups in which all NA##
cost centers in a controlling area are gathered together.
Double-click on Activate component/control indicators.
In the “Check standard hierarchy” pop-up, click on the icon.
In the “Change View “Activate components/control indicators”” screen, click on the
icon.

Fiscal Year Period, 12 months as a rule, for which the company Current Year
is to create its inventory and balance sheet.
Cost Centers Indicator controlling, together with the CO interface, Component active
specific settings in Cost Center Accounting.
Order Management Together with the CO interface, this indicator Component active
controls specific settings for order management.
Commit. Management Controls whether commitments are updated. Components active
I.1.12: Assign Permitted Credit Control

Areas
Description: You will permit your Company Code to a Credit Control Area. In previous steps you
created a Credit Control Area (GL##) and then associated that Credit Control Area (the default Credit
Control Area) to your Company Code (see Enter Global Parameters).
This step associates additional Credit Control Areas to your Company Code. Thus during the Sales
Order process, you can specify any permitted Credit Control Area rather than using the only the
default Credit Control Area.
Larger firms can use the Credit Control Area flexibly as a managerial internal control instrument.
GBI, however, associates only one Credit Control Area (GL##) to each Company Code (US##).
Descripción: Permitirá asociar su Código de empresa a un Área de control de crédito. En pasos

anteriores, usted creó un Área de Control de Crédito (GL ##) y luego asoció ese Área de Control de
Crédito (el Área de Control de Crédito predeterminada) con su Código de Compañía (vea Ingresar
Parámetros Globales).
Este paso asocia Áreas de control de crédito adicionales a su Código de empresa. Por lo tanto, durante
el proceso de Orden de venta, puede especificar cualquier Área de control de crédito permitida en
lugar de utilizar el Área de control de crédito predeterminada.
Las empresas más grandes pueden usar el Área de control de crédito de manera flexible como un
instrumento de control interno gerencial. GBI, sin embargo, asocia solo un Área de Control de Crédito
(GL ##) a cada Código de Compañía (US ##).

Accounts Receivable and Accounts Payable ► Credit Management ► Credit Control Account
► Assign Permitted Credit Control Areas to Company Code

You are in the “Change View “Permitted Credit Control Areas per Company Code”:
Overview” screen.

Company Code An organizational unit within financial Your Global Bike Inc.
account.
Cred. Cont. An organizational entity which grants and GL##

Area monitors a credit limit for customers.
I.1.13: Maintain Company Code for

Materials
Description: You will maintain your Company Code for Materials Management (inventory)
transactions. Fiscal periods in your Company Code are initialized to allow material –related
transactions.
This step must be completed before material master records are created.
Descripción: mantendrá su Código de empresa para las transacciones de gestión de materiales

(inventario). Los períodos fiscales en su Código de empresa se inicializan para permitir transacciones
relacionadas con materiales.
Este paso debe completarse antes de crear los registros maestros de materiales.
Navigation: SAP Customizing Implementation Guide ► Logistics - General ► Material

Master ► Basic Settings ► Maintain Company Codes for Materials Management

You are in the “Change View “Materials Management View on Company Codes”: Overview”
screen.

CoCd An organizational unit within financial Your Global Bike Inc.
accounting.
Company Name of company. ## Global Bike Inc.

Name
Year A settlement period. Current Year
Pe A self-contained part of the current fiscal Current Month

year.
Abp Indicates that back posting is allowed. Selected
Part I.2 – Rules and Parameters

Master Data
Table of Contents
I.2.1: Define Account Group ............................................................................................24
I.2.2: Copy Document Number Ranges ..........................................................................27
I.2.3: Set Up Company for Payment Transactions .........................................................28
I.2.4: Maintain Number Ranges for Controlling ...............................................................29
I.2.5: Define Tolerance Groups for Employees...............................................................30
I.2.1: Define Account Group

Description: You will define the Account Groups associated with your Chart of Accounts. Account
Groups include: Balance Sheet Accounts, Fixed Asset Accounts, etc.
Each Account Group is

• associated with a contiguous interval of General Ledger account numbers
• defined by parameters guiding the entry and display of attributes: which fields are
suppressed, required, optional, and displayed.
Descripción: definirá los grupos de cuentas asociados con su plan de cuentas. Los grupos de cuentas
incluyen: cuentas de balance, cuentas de activos fijos, etc.
Cada grupo de cuenta es

• asociado con un intervalo contiguo de números de cuenta del libro mayor
• definido por parámetros que guían la entrada y visualización de atributos: qué campos se
suprimen, requieren, son opcionales y se muestran.

General Ledger Accounting (New) ► Master Data ► G/L Accounts ► Preparations ► Define
Account Group
In the “Change View “G/L Account Groups”: Overview” screen, click on the
icon.
Chrt/Accts Acct Group Name From acct To account

Your GBI COA BS ## Balance Sheet Accounts 100000 399999
Your GBI COA FA ## Fixed Assets 220000 300000
Your GBI COA LA ## Liquid Assets 100000 109999
Your GBI COA MA ## Material Accounts 200000 200999
Your GBI COA PL ## Profit & Loss Accounts 400000 999999
Your GBI COA RA ## Reconciliation Accounts 110000 310000
Click on (ENTER).
Double-click on ## Balance Sheet Accounts.
In the “Maintain Field Status Group: Overview” screen, double-click on Account control.
In the “Maintain Field Status Group: Account control” screen, enter the following information:
Click on (NEXT GROUP).
In the “Maintain Field Status Group: Account management” screen, enter the following
information:
In the “Maintain Field Status Group: Document entry” screen, enter the following information:
Double-click on ## Fixed Assets.
In the “Maintain Field Status Group: Overview” screen, double-click on Account control.
In the “Maintain Field Status Group: Account control” screen, enter the following information:
In the “Maintain Field Status Group: Account management” screen, enter the following
information:
In the “Maintain Field Status Group: Document entry” screen, enter the following information:
In the “Maintain Field Status Group: Bank/financials details” screen, enter the following
information:
I.2.2: Copy Document Number Ranges

Description: You will copy number ranges for all Financial Accounting documents from Company
Code US00. As GBI users create vendor credit memos (or any other Financial Accounting document
type), each vendor credit memo will have a unique, sequential number from a range defined in this
step.
Descripción: Copiará los rangos de números para todos los documentos de Contabilidad financiera
del Código de empresa US00. A medida que los usuarios de GBI crean notas de crédito de
proveedores (o cualquier otro tipo de documento de Contabilidad financiera), cada nota de crédito de
proveedor tendrá un número único y secuencial de un rango definido en este paso.

Financial Accounting Global Settings (New) ► Document ► Document Number Ranges ►
Documents in Entry View ► Copy to Company Code

In the “Document Number Ranges: Copying to Company Code” screen, enter the following
information:

Source Company code The company code is an organizational US00
unit within financial accounting.
Target Company code The company code is an organizational Your Global Bike Inc.
Click on (EXECUTE).
In the “Copy document number ranges” pop-up, click on the icon.

I.2.3: Set Up Company for Payment

Transactions
Description: You will define the management structure for GBI’s Accounts Payable.
SAP allows a firm to separate the Company Code that receives a vendor invoice (the Sending
Company) from the Company Code that processes the Accounts Payable (the Paying Company). GBI
has made the management decision that each legal entity (Company Code) will be staffed to both
receive the vendor invoice and process the Accounts Payable. Thus sending company = paying
company = US##)
Descripción: Definirá la estructura de gestión para las cuentas por pagar de GBI.
SAP permite que una empresa separe el Código de la empresa que recibe una factura del proveedor (la
Compañía remitente) del Código de la empresa que procesa las Cuentas por pagar (la Compañía que
paga). GBI ha tomado la decisión administrativa de que cada entidad legal (Código de la compañía)
tendrá personal para recibir la factura del proveedor y procesar las Cuentas por pagar. Así enviando
compañía = pagando compañía = US ##)

Accounts Receivable and Accounts Payable ► Business Transactions ► Outgoing Payments ►
Automatic Outgoing Payments ► Payment Method/Bank Selection for Payment Program ► Set
Up All Company Codes for Payment Transactions
In the “Change View “Company Codes”: Overview” screen, click on the icon.

Company Code The company code is an organizational Your Global Bike Inc.
Sending company code The sending company code is the company Your Global Bike Inc.
code that is known to the business partner.
Paying company code In this field you find the company code Your Global Bike Inc.
which processes the payment transactions
(possibly for other company codes too).
I.2.4: Maintain Number Ranges for

Controlling
Description: In a previous step, you created number ranges for Financial Accounting documents. In
this step you will copy number ranges for all Controlling document types from Controlling Area
NA00. As GBI users create planned cost transactions (or any other Controlling document type), each
planned cost transaction will have a unique, sequential number from a range defined in this step.
Descripción: en un paso anterior, creó rangos numéricos para documentos de Contabilidad financiera.
En este paso, copiará los rangos de números para todos los tipos de documentos de control desde el
Área de control NA00. A medida que los usuarios de GBI crean transacciones de costos planificadas
(o cualquier otro tipo de documento de Controlling), cada transacción de costo planificada tendrá un
número único y secuencial de un rango definido en este paso.
Navigation: SAP Customizing Implementation Guide ► Controlling ► General Controlling ►

Organization ► Maintain Number Ranges for Controlling Documents

In the “Number Ranges for CO Documentation” screen, click on the icon.
In the “Copy: COA …” pop-up, enter the following information:

From… Uniquely identifies a controlling area. NA00
To… Uniquely identifies a controlling area. Your GBI North America
Click on (COPY (ENTER)).
In the “Transport number range intervals” pop-up, click on the icon.
You will receive a message that says “CO Area copied”.

I.2.5: Define Tolerance Groups for

Employees
Description: You will define the limits and tolerances that serve as internal control mechanisms in
Financial Accounting. For example, you will enter parameters to limit your GBI US employees to:
• entering cash discounts of no more than 5%,
• creating journal entries with a maximum of $500,000.
Descripción: definirá los límites y las tolerancias que sirven como mecanismos de control interno en
la Gestión financiera. Por ejemplo, ingresará los parámetros para limitar sus empleados de GBI US a:
• ingresar descuentos en efectivo de no más del 5%,
• crear entradas de diario con un máximo de $ 500,000.

Financial Accounting Global Settings (New) ► Document ► Tolerance Groups ► Define
Tolerance Groups for Employees

In the “Change View “FI Tolerance Groups For Users”: Overview” screen, click on the
icon.

Company code Organizational unit within accounting. Your Global Bike Inc.
Amount per document Maximum permitted posting amount 500000
per document for this user group. It is
the total of all debit items credit items.
Amount per open item account item Maximum posting amount permitted 100000
per customer or vendor item.
Cash discount per line item Maximum cash discount percentage rate 5
which may be assigned by an employee.
Revenue Amount Payment differences to our advantage 100
are allowed up to this amount.
Revenue Percent Differences when settling payments are 10
accepted and posted automatically by
the system up to this rate entered.
Cash discnt. adj. to Revenue Any differences up to this amount are 10
corrected with the cash discount posting
as long as the cash discount amount is
large enough for adjustment.
Expense Amount Differences to our disadvantage are 100
allowed up to this amount entered.
Expense Percent Differences when settling payments are 10
accepted and posted automatically by
the system up to this rate entered.
Cash discnt. adj. to Expense Any differences up to this amount are 10
corrected with the cash discount posting
as long as the cash discount amount is

large enough for adjustment.
Part I.3 – Master Data

Master Data
Table of Contents
I.3.1: Define Retained Earnings Account ........................................................................32
I.3.2: Copy General Ledger Accounts .............................................................................33
I.3.3: Create Standard Hierarchy ....................................................................................35
I.3.4: Create Primary Cost Elements...............................................................................38
I.3.5: Create Secondary Cost Elements..........................................................................40
I.3.6: Create Cost Element Groups .................................................................................42
I.3.7: Open Periods for Variant ........................................................................................44
I.3.8: Close Period ...........................................................................................................46
I.3.1: Define Retained Earnings Account

Description: You will create a Retained Earnings account in your new (and current empty) Chart of
Accounts. The balance from each profit and loss account is carried forward at the end of each fiscal
year to this Retained Earnings account (Account 330000).
Your Retained Earnings account must be specified within your Chart of Accounts before additional
General Ledger accounts are added. As you add each new profit and loss account, it is automatically
linked to the Retained Earnings account for ease of year end closing.
Descripción: creará una cuenta de ganancias retenidas en su nuevo (y actual vacío) Plan de cuentas.
El saldo de cada cuenta de pérdidas y ganancias se transfiere al final de cada año fiscal a esta cuenta
de Ingresos retenidos (Cuenta 330000).
Su cuenta de ganancias retenidas debe especificarse dentro de su plan de cuentas antes de que se
agreguen cuentas adicionales del libro mayor. A medida que agrega cada nueva cuenta de pérdidas y
ganancias, se vincula automáticamente a la cuenta de Ingresos retenidos para facilitar el cierre del
ejercicio.

General Ledger Accounting (New) ► Master Data ► G/L Accounts ► Preparations ► Define
Retained Earnings Account

You are in the “Maintain FI Configuration: Automatic Posting – Accounts” screen

P&L statmt acct Retained earnings account from each profit and loss RE
type account.
Account General ledger account assigned to retained earnings. 330000
Click on (SAVE). You will receive a message that says “330000 not created in chart of
accounts”.
Click on (ENTER). You will receive a message that says “Changes have been made”.
I.3.2: Copy General Ledger Accounts

Description: You will create general ledger accounts within your Chart of Accounts by copying all
accounts (100000 to 999999) from Company Code US00. For each general ledger account, you are
copying not only the account number, but also the account name, and the information that controls
how an account functions.
Descripción: creará cuentas de libro mayor dentro de su plan de cuentas copiando todas las cuentas
(100000 a 999999) del código de empresa US00. Para cada cuenta del libro mayor, está copiando no
solo el número de cuenta, sino también el nombre de la cuenta y la información que controla cómo
funciona una cuenta.

General Ledger Accounting (New) ► Master Data ► G/L Accounts ► G/L Account Creation
and Processing ► Create G/L Accounts with Reference

In the “Create G/L Accounts with Reference – Overview” screen, enter the following
information:

Company Code Company code to copy accounts to. Your Global Bike Inc.
Reference company code Company code to copy accounts Global Bike Inc.
from.
Click on (SAVE).
In the “Create G/L Accounts with Reference – Overview” screen, highlight the “US##” row.
Click on (DETAILS).
In the “Create G/L accounts with Reference – Accounts” screen, click on the
icon.
In the “Using Reference Accounts in Table” pop-up, enter the following information:

From G/L acct The account you want to use as a reference. 100000
To The account you want to use as a reference. 999999
In the “Create G/L accounts with Reference – Accounts” screen, click on the icon.
Click on (CREATE G/L ACCOUNTS).

In the “Table of the G/L accounts in the company code: Display messages” pop-up, click on the
icon.
In the “Create G/L accounts with Reference – Accounts” screen, click on the icon.

I.3.3: Create Standard Hierarchy

Description: You will populate the Cost Center Standard Hierarchy (NA##) that you created in an
earlier step. The Cost Center Standard Hierarchy is a tree structure that holds all Cost Centers,
organizes them into Cost Center Groups, and assigns management responsibilities.
In this step you will create Cost Center Groups and Cost Centers and structure them into the Standard
Hierarchy. You will assign a responsible person to each Cost Center.
Descripción: rellenará la Jerarquía estándar del centro de coste (NA ##) que creó en un paso anterior.
La jerarquía estándar del centro de coste es una estructura en árbol que contiene todos los centros de
costes, los organiza en grupos de centros de coste y asigna responsabilidades de gestión.
En este paso, creará grupos de centros de coste y centros de costes y los estructurará en la jerarquía
estándar. Asignará una persona responsable a cada Centro de Costos
Navigation: SAP Customizing Implementation Guide ► Controlling ► Cost Center

Accounting ► Master Data ► Cost Centers ► Define Standard Hierarchy
 Make sure you are in your Controlling Area (NA##). If not, go to Settings in the menu bar
and click “Set Controlling Area” then enter your Controlling Area and press enter.
In the “Standard Hierarchy for Cost Centers Change” screen, enter the following information:

Short Description of Group Description of Group ## GBI North America CCtr Std. Hierarchy
Right-click on NA## listed under Standard Hierarchy.
Click on Create Group (Lower Level).

Group Name Summarizes objects created with master data. N10##
Short Description of Group Description of Group ## Corporate
Press Enter to make your changes take effect.
Right-click on Corporate.
Click on Create Group (Lower Level).

Group Name Summarizes objects created. N11##
Description of Group Description of Group ## Executive Board
Right-click on Executive Board.
Click on Create Cost Center.

Cost Center Key uniquely identifying a cost center. NAEX10##
Name General description of the object. ## John Davis
Description Description ## NA Executive: John Davis
Person Responsible Person responsible for the given cost center. ## John Davis
Cost Center Category Indicator used to define a category. Administration
Click on the “Organization” tab.

Business Area Key identifying a business area. Your Bikes
Click on the “Indicators” tab.

Commitment Update Key indicating a commitment update. Deselected
Right-click on N11##.
Click on Create Cost Center.

Cost Center Key uniquely identifying a cost center. NAEX20##
Name General description of the object. ## Peter Weiss
Description Description ## NA Executive: Peter Weiss
Person Responsible Person responsible for the given cost center. ## Peter Weiss
Cost Center Category Indicator used to define a category. Administration
Click on the “Organization” tab.

Business Area Key identifying a business area. Your Bikes
Click on the “Indicators” tab.

Commitment Update Key indicating a commitment update. Deselected
Click on (CHANGE SEQUENCE: MOVE DOWN).
You have just created your Corporate group within the Standard Hierarchy in the steps above.
Appendix A contains data about all of the Cost Centers and Groups used in the Standard
Hierarchy at GBI. Use the data in appendix A to create the rest of the Standard Hierarchy using
the steps above as a guide.
Acaba de crear su grupo corporativo dentro de la jerarquía estándar en los pasos anteriores. El
Apéndice A contiene datos sobre todos los Centros de Costos y Grupos utilizados en la
Jerarquía Estándar en GBI. Use los datos del apéndice A para crear el resto de la jerarquía
estándar usando los pasos anteriores como una guía.
I.3.4: Create Primary Cost Elements

Description: You will create primary Cost Elements. Primary Cost Elements carry costs from
Financial Accounting to Controlling.
Each General Ledger expense account is associated with a primary Cost Element. Thus each General
Ledger expense posting in Financial Accounting is automatically posted in the corresponding primary
Cost Element in Controlling.
You will begin by setting up a primary Cost Element to carry all Labor expense from the General
Ledger (Account 700000) to Controlling (primary Cost Element 700000).
Descripción: creará elementos de costo primarios. Los elementos de costo primarios llevan los costos
desde la contabilidad financiera hasta el controlling.
Cada cuenta de gastos del Libro mayor está asociada a un Elemento de costo primario. Por lo tanto,
cada publicación de gastos del Libro mayor en Contabilidad financiera se contabiliza automáticamente
en el Elemento de costo primario correspondiente en Controlling.
Comenzará por configurar un Elemento de costo primario para llevar todos los gastos de Mano de obra
del Libro mayor (Cuenta 700000) al Controlling (Elemento de costo primario 700000).
Navigation: SAP Customizing Implementation Guide ► Controlling ► Cost Element

Accounting ► Master Data ► Cost Elements ► Create Cost Elements
In the “Choose Activity” pop-up, double-click on Create Primary Cost Element.

In the “Create Cost Element: Initial Screen” screen, enter the following information:

Cost Element Key uniquely identifying a cost element. 700000
Valid From Date indicating as of when an entry is valid. First Day of Current Year
Click on (ENTER).
In the “Create Cost Element: Basic Screen” screen, enter the following information:

Name General description of the object. ## Labor
Description Description ## Labor
CElem Number identifying a cost element category Primary cost/cost-reducing revenues
used only in the controlling component.
Click on (SAVE). You will receive a message that says “Cost element has been created”.
You have just created your Labor primary cost element in the steps above. Appendix B
contains data about all of the primary cost elements in GBI. Use the data in appendix B to
create the remaining primary cost elements.
 For Cost Elements 650000 and 650100, “Cost Center” can be found under the “Default
Acct Assgnmt” tab.
 Para los elementos de costo 650000 y 650100, se puede encontrar "Centro de costos" en la
pestaña "Asignación predeterminada de cuentas".
I.3.5: Create Secondary Cost Elements

Description: You will create secondary Cost Elements. Secondary cost elements are defined only in
Controlling and are different than Primary Cost Elements in that they do not correspond to General
Ledger accounts. Secondary Cost elements carry costs within the Controlling module, and are used
for allocations and settlements between - and among - Cost Centers.
You will begin by setting up a secondary Cost Element (800000) to allocate Labor expense among
different departments within your Company Code.
Descripción: creará elementos de costo secundarios. Los elementos de costos secundarios se definen
solo en Controlling y son diferentes a los Primary Cost Elements en cuanto a que no corresponden a las
cuentas de Contabilidad general. Los elementos secundarios de costos cargan los costos dentro del
módulo de control y se utilizan para las asignaciones y liquidaciones entre los centros de costos y entre
ellos.
Comenzará por configurar un Elemento de costo secundario (800000) para asignar los gastos de mano
de obra entre los diferentes departamentos dentro de su Código de empresa.

Accounting ► Master Data ► Cost Elements ► Create Cost Elements
In the “Choose Activity” pop-up, double-click on Create Secondary Cost Element.

In the “Create Cost Element: Initial Screen” screen, enter the following information:

Cost Element Key uniquely identifying a cost element. 800000
Valid From Date indicating as of when an entry is valid. First Day of Current Year
Click on (ENTER).
In the “Create Cost Element: Basic Screen” screen, enter the following information:

Name General description of the object. ## Labor Allocation
Description Description ## Labor Allocation
CElem Number identifying a cost element category Internal activity allocation
used only in the controlling component.
Click on (SAVE). You will receive a message that says “Cost element has been created”.
You have just created your Labor Allocation secondary cost element in the steps above.
Appendix C contains data about all of the secondary cost elements in GBI. Use the data in
appendix C to create the remaining secondary cost elements.
Acaba de crear su elemento de costo secundario de Asignación laboral en los pasos anteriores. El
Apéndice C contiene datos sobre todos los elementos de costos secundarios en GBI. Use los datos
en el apéndice C para crear los elementos de costos secundarios restantes.
I.3.6: Create Cost Element Groups

Description: You will create Cost Element Groups. A Cost Element Group is simply a collection of
Cost Elements with similar characteristics. They are used to track and control costs more efficiently.
You will create a Cost Element Group that consolidates all Cost Elements (NA10##), another Cost
Element Group that consolidates all primary Cost Elements (NAPRIM10##), and a third Cost Element
Group that consolidates all secondary Cost Elements (NASECO10##).
Descripción: creará grupos de elementos de costo. Un grupo de elementos de costo es simplemente una
colección de elementos de costo con características similares. Se usan para rastrear y controlar los costos
de manera más eficiente.
Creará un Grupo de elementos de costo que consolide todos los Elementos de costo (NA10 ##), otro
Grupo de elementos de costo que consolide todos los Elementos de costo primarios (NAPRIM10 ##) y
un tercer Grupo de elementos de costo que consolide todos los Elementos de costo secundarios
(NASECO10 ## )

Accounting ► Master Data ► Cost Elements ► Create Cost Element Groups
In the “Choose Activity” pop-up, double-click on Create Cost Element Group.

In the “Create Cost element group: Initial Screen” screen, enter the following information:

Cost element group Summarize objects created with master data maintenance. NA10##
Click on (ENTER).
In the “Create Cost element group: Structure” screen, enter the following information:

Short description of a set Description ## NA Cost Element Total
Click on (INSERT COST ELEMENT GROUP ON LOWER LEVEL).

Set Name Used for organizing hierarchies. NASECO10##
Short description of a set Description of the Group ## NA Secondary Cost Element Total
Click on (INSERT COST ELEMENT).


From Value The lower limit of the interval in the set line. Your Labor Allocation
To value In conjunction with the “from” value. 899999
Click on (ENTER).
Click on NA10##.
Click on (INSERT COST ELEMENT GROUP ON LOWER LEVEL).

Set Name Used for organizing hierarchies. NAPRIM10##
Short description of a set Description of the Group ## NA Primary Cost Element Total
Click on (INSERT COST ELEMENT).

From Value This field contains the lower limit of the interval in the set line. Your Labor
To value In conjunction with the “from” value. 799999
Click on (ENTER).
Click on (SAVE). You will receive a message that says “The changes have been saved”.
I.3.7: Open Periods for Variant

Description: In a previous step, you created an empty Variant for Open Posting Periods. In this step,
you will specify which fiscal periods are open for posting within your variant. You will create 12
standard periods and one special period (13) for each fiscal year. The special period is usually used
for audit adjustments.
Descripción: en un paso anterior, creó una Variante vacía para Periodos de contabilización abiertos.
En este paso, especificará qué períodos fiscales están abiertos para contabilizar dentro de su variante.
Creará 12 períodos estándar y un período especial (13) para cada año fiscal. El período especial
generalmente se usa para ajustes de auditoría.

Financial Accounting Global Settings (New) ► Ledgers ► Fiscal Year and Posting Periods ►
Posting Periods ► Open and Close Posting Periods
You are in the “Change View “Posting Periods: Specify Time Intervals”: Overview” screen.
Var. Describes the specification for a posting period. Your Variant
A Account types the variant is valid for. Valid for all account
types
From per. First interval, together with the specified year, 1

1 produces the beginning of the allowed posting
period interval.
Year Produces the beginning of the allowed period Current Year

interval.
To period Produces the end of the allowed posting period 12

interval.
Year Produces the end of the allowed posting period 9999

interval.
From per. Second interval, together with the specified year, 13

2 produces the beginning of the allowed posting
period interval.
Year Produces the beginning of the allowed period Current Year

interval.
To period Produces the end of the allowed posting period 13

interval.
Year Produces the end of the allowed posting period 9999

interval.
I.3.8: Close Period

Description: You will close the previous posting period. During the period end closing process,
specific Financial Accounting postings are created.
Descripción: cerrará el período contable anterior. Durante el proceso de cierre del período, se crean
contabilizaciones específicas de Contabilidad financiera.
Navigation: SAP menu ► Logistics ► Materials Management ► Material Master ► Other

► Close Period

In the “Close Period for Material Master Records” screen, enter the following information:

From company code An organizational unit with financial accounting. Your Global Bike Inc.
To company code An organizational unit with financial accounting. Your Global Bike Inc.
Period Self-contained part of the specified fiscal year. Current Month
Fiscal year Defines a settlement period. Current Year
Click on (EXECUTE).
 This happens only if the month rolls over during the configuration. Otherwise, this step is
not needed. If this step is successful, you will be brought to a screen that says, “Period
closing complete; log issued”.
 Esto sucede solo si el mes se transfiere durante la configuración. De lo contrario, este paso
no es necesario. Si este paso es exitoso, accederá a una pantalla que dice "Cierre de período
completo; registro emitido ".
Part I.4 – Process Execution

Master Data
Table of Contents
I.4.1: Review Accounts ....................................................................................................48
I.4.2: Display Balances I ..................................................................................................49
I.4.3: Enter General Ledger Account Postings ...............................................................50
I.4.4: Display Balances II .................................................................................................52
I.4.1: Review Accounts

Description: Testing of Financial Accounting is organized into four steps.
• Review account configuration

• Display General Ledger balances
• Create and post General Ledger transactions
• Verify posting by displaying General Ledger balances.
In this step, you will verify that your Supplies Expense account is correctly configured within your
Company Code.
Descripción: las pruebas de Contabilidad financiera se organizan en cuatro pasos.
• Revisar la configuración de la cuenta

• Mostrar balances de libro mayor
• Crear y contabilizar transacciones de Libro mayor
• Verifique la publicación mostrando saldos de Libro mayor.
En este paso, verificará que su cuenta de Gastos de suministros esté configurada correctamente en su
Código de empresa.
Navigation: SAP menu ► Accounting ► Financial Accounting ► General Ledger ► Master

Records ► G/L Accounts ► Individual Processing ► Centrally

In the “Edit G/L Account Centrally” screen, enter the following information:

G/L Account Identifies the general ledger account in a chart of accounts. Your Bank Account
Company Code An organizational unit within financial accounting. Your Global Bike Inc.
Click on (ENTER).
Review the account and verify that the information is correct with your configuration.

G/L Account Identifies the general ledger account in a chart of accounts. Your Supplies Expense
Click on (ENTER).
Review the account and verify that the information is correct with your configuration.
I.4.2: Display Balances I

Description: You will display your General Ledger account balances: all credit and debit balances
for each posting period within this fiscal year.
Note that after you click on the Execute icon, you will receive a pop-up that says “No data found for
fiscal year”. This simply means that the total debit balance and the total credit balance are both zero
because no General Ledger transactions have occurred yet in your Company Code.
Descripción: Mostrará los saldos de su cuenta del libro mayor: todos los saldos de crédito y débito para
cada período contable dentro de este año fiscal.
Tenga en cuenta que después de hacer clic en el icono Ejecutar, recibirá una ventana emergente que
dice "No se encontraron datos para el año fiscal". Esto simplemente significa que el saldo de débito
total y el saldo total de crédito son cero porque no se han producido transacciones de Libro mayor
todavía en su Código de empresa
Navigation: SAP menu ► Accounting ► Financial Accounting ► General Ledger ► Account

► Display Balances (New)

In the “G/L Account Balance Display” screen, enter the following information:

Account Number Account Number Your Bank Account
Fiscal Year Period a company creates its inventory and balance sheets. Current Year
Click on (EXECUTE).
Review the account and verify that the Total Debit and the Total Credit balance are 0.00.
 If you receive a pop-up that does not let you into the screen, assume the account balance is
$0.00.
 Si recibe una ventana emergente que no le permite acceder a la pantalla, suponga que el saldo
de la cuenta es de $ 0.00.
I.4.3: Enter General Ledger Account

Postings
Description: You will create two financial transactions and post them to your General Ledger:
• Issue common stock (debit bank account, credit Common Stock)

• Purchase supplies (debit supplies expense, credit bank account)
Descripción: creará dos transacciones financieras y las publicará en su Libro mayor:
• Emitir acciones ordinarias (cuenta bancaria de débito, acciones ordinarias de crédito)

• Suministros de compra (gastos de suministros de débito, cuenta bancaria de crédito)
Navigation: SAP menu ► Accounting ► Financial Accounting ► General Ledger ► Posting

► Enter G/L Account Document

In the “Enter G/L Account Document” screen, enter the following information in the Header:

Document Date The date in which the original document was issued. Current Date
Enter the following information in the Line Items:

G/L Acct General ledger account. Your Bank Account
D/C The side of account the transaction figures are Debit

updated.
Amount in Line item amount in document. 60000

doc.curr
G/L Acct General ledger account. Your Common Stock
D/C The side of account the transaction figures are Credit

updated.
Amount in Line item amount in document. 60000

doc.curr
Click on (SAVE). You will receive a message that says “Document was posted”.
In the “Enter G/L Account Document” screen, enter the following information in the Header:

Document Date The date in which the original document was issued. Current Date
Enter the following information in the Line Items:

G/L Acct General ledger account. Your Supplies
Expense
D/C Side of the account the figures are Debit

updated.
Amount in doc.curr Line item amount in document. 500
Cost center Key identifying a cost center. Your Admin Costs
G/L Acct General ledger account. Your Bank Account
D/C Side of the account the figures are Credit

updated.
Amount in doc.curr Line item amount in document. 500
Click on (SAVE). You will receive a message that says “Document was posted”.
I.4.4: Display Balances II

Description: You will display and verify your General Ledger account balances after having
completed the two journal entries in the previous step.
Navigation: SAP menu ► Accounting ► Financial Accounting ► General Ledger ► Account

► Display Balances (New)

In the “G/L Account Balance Display” screen, enter the following information:

Account Number Account Number Your Bank Account
Fiscal Year Period a company creates its inventory and balance sheets. Current Year
Click on (EXECUTE).
 Review the account and verify that the cumulative balance is $59,500.00.

Phase I - Financial Accounting - ES V2.23.Es

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Phase I – Financial Accounting CASE STUDY

General Notes and Cautions

La herramienta de búsqueda: A veces en este documento, la instrucción le pedirá que busque

In the “Customizing: Execute Project” screen, click on the icon.

Si esto sucede, en la ventana emergente "Set Controlling Area", ingrese la siguiente

Attribute Description Data Value

Click on (CONTINUE (ENTER)).

Si esto sucede, en la ventana emergente "Introducir plan de cuentas", ingrese la siguiente

Attribute Description Data Value

Click on (CONTINUE (ENTER)).

Attribute Description Data Value

Part I.1 – Enterprise Structure

Enterprise Rules and Process

I.1.1: Define Company Code

Su nuevo Código de Compañía es la base de la contabilidad financiera y eventualmente incluirá el

Todo su trabajo futuro (configuración y pruebas) se realizará en su Código de Empresa.

Warning: See “General Notes and Cautions” about table locks.

Advertencia: Consulte "Notas generales y precauciones" acerca de las cerraduras de mesa.

Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Definition ►

In the “Choose Activity” pop-up, double-click on Edit Company Code Data.

Tasks and Data Entry:

Attribute Description Data Value

In the “Edit address: US##” pop-up, enter the following information:

Attribute Description Data Value

In the “Street Address” part, click on the icon.

Enter the following information:

Attribute Description Data Value

Click on (ENTER (CONTINUE)).

I.1.2: Define Business Area

Warning: See “General Notes and Cautions” about table locks.

Advertencia: Consulte "Notas generales y precauciones" acerca del bloqueo de tablas.

Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Definition ►

Tasks and Data Entry:

Attribute Description Data Value

I.1.3: Define Empty Chart of Accounts

Warning: See “General Notes and Cautions” about table locks

Advertencia: Consulte "Notas generales y precauciones" acerca del bloqueo de tablas.

Navigation: SAP Customizing Implementation Guide ► Financial Accounting (New) ►

Tasks and Data Entry:

Click on (NEW ENTRIES).

Attribute Description Data Value

I.1.4: Maintain Controlling Area

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Definition ►

In the “Choose Activity” pop-up, double-click on Maintain Controlling Area.

Tasks and Data Entry:

Attribute Description Data Value

I.1.5: Define Credit Control Area

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Definition ►

Tasks and Data Entry:

Attribute Description Data Value

I.1.6: Define Variants for Open Posting

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Financial Accounting (New) ►

Tasks and Data Entry:

Click on (NEW ENTRIES).

Attribute Description Data Value

I.1.7: Define Field Status Variants

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Financial Accounting (New) ►

Tasks and Data Entry:

Click on (COPY AS…).