PREPARING A PRESENTATION

Defining your purpose and knowing your Audience. Dealing with logistics and knowing your venue. Clarifying objectives and collecting the material. Structuring the material and Writing a presentation. Using audio-visual aids and Rehearsing. PREPARING YOURSELF Believe in you. Analyzing your appearance. Enhancing your body image and improving your voice. Eliminating tension. DELIVERING A PRESENTATION Controlling nervousness. Speaking confidently. Opening a presentation. Body of a presentation. Closing a presentation. HANDLING AN AUDIENCE Judging the mood. Dealing with question. Coping with hostility. PREPARING A PRESENTATION DEFINING YOUR PURPOSE To Inform, to persuade, to remain, to motivation, to collaborate, to share and To activate then and there KNOWING YOUR AUDIENCE Back ground of the audience and Expected numbers Average age of the audience To ratio of males to females. Is the audience well informed about the topic? Has the audience chosen or been asked to attend. What is common among the audience? What prejudices does the audiences hold? Does everyone or anyone in the audience know you? DEALING WITH LOGISTICS Find out who is organizing the event and what their objective is. Find out the travel plan. Who are the speakers? Who will be introducing you? Prepare itineraries and checklist. Plan your delivery according to what is expected from you. KNOWING YOUR VENUE Address location, and size and structure of the venue. Seating Arrangements. Checking the venues Audio-Visual facilities and know the electrical systems of the venue. Know the exit point. Find out the backup facilities. CLARIFYING OBJECTIVES 1. Focus on your objective and be very sure of what your want to deliver. Ex. If you want to deliver information then you need to take a logical, well structured approach to your subjects. If you want to inspire, than be positive through out your presentation.

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2. 3.

Use your knowledge and experience to gather information that matches your objectives. Select the source and key points.

FINDIGN MATERIAL Keep your main objectives in mind while researching your material. Try different sources to see which you find the most helpful. Do not ignore a good sources just because the information is not immediately accessible to you. Use new technology. Visit libraries and web-sites. Note down important aspects that match your objectives. STRUCTURING MATERIAL Choosing a structure. You can introduce it in chronological order. Order of importance and sequence that make sense. Use narration and symbols. Make an outline of what you wish to deliver. WRITING A PRESENTATION Write whatever you think. Check whether it matches your objectives. Check whether it is in simple language. Understand the difference between spoken and written language. Format it and correct it according to the presentation style. Prepare what want to speak. Prepare note cards. USING AUDIO VISUAL AID Use AV based on the objectives and the contents. Considering audience size. Knowing your Audio-Visual aids. the following audio-visual aids can be used. Handouts. Slide projectors Video Writing board. Overhead projectors. Flip-charts Computers. REHEARSING Practice what you want to convey. Practice with actions. Practice with tone and pause. Practice with an audience. Practice with Audio visual aids. Practice with a time limit. Invited feed-back after your presentation. Note down your mistakes during practice. Prepare the sample questions and practice how it should be handled. PREPARING YOURSELF Believing in Yourself Develop positive attitude. Develop high self-esteem. Identify your strengths. Send positive affirmations to your mind. Visualize success. Analyzing Appearance Study yourself in a mirror to see what impression you make. Wear dress, which is clean and well pressed. Do not wear anything that may distract the audience.

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 Maintain a style that suits your job project elegance. Understand your appearance creates first impressions. Enhancing Body Image And Your Voice Make sure your body language reflects what your are saying. Register eye contact on everybody, i.e. see from the last row. Stand upright with the feet slightly apart, and the body weight divided equally between them. Avoid standing on one leg or crossing your leg. Practice breathing exercise. Give proper pause in between the words. Change your pitch and tone according to the words and message your delivery. Eliminating Tension When you are nervous your muscle becomes tense. Do simple exercise to help reduce muscular tension. Hand squeeze. Neck push. Stretching the body. Stretching the spine. DELIVERING A PRESENTATION Controlling Nervousness 1) Identifying nervousness. Butterflies in the stomach. Dryness of the mouth and Trembling hands. Sweaty palms and fidgeting with hair or clothing. Rocking from one side to another. 2) Being prepared Check whether you have all the materials in the right order and Check the equipment. See whether seating arrangement is done according to the numbers expected. 3) Reduce last minute nerves. Do simple breathing exercise, Relax and recollect what you what to deliver. Dont tell you are nervous; tell I am anticipating a good acceptance. Speaking Confidently Start with a smile and greet the audience. Avoid referring the materials at least at the initial stages. Establish eye contact with the audience. Use body language to Speak authoritatively. Looking and feeling relaxed. Using the right gestures. Repeat key numbers. Be louder OPENING: Start with a quotation / Story / Anecdote / Ask Questions. Tell them the benefit they will get. BODY: A clear flow of ideas. Support it with facts and figures. Ensure they understand the core concept. Use simple and clear slides. CLOSING: Sign them it is coming to an end. Check for doubts and summarize your main points. End on a positive note and Finish it strongly with emphasizing the benefits. HANDLING AN AUDIENCE Judging the Mood Let audience know that you are aware of their feelings. Looking for signals. Spotting negativity and seeing signs of interest. Reading facial signs, hand and arm gestures. Using your ears. Watching legs. Noticing habits.

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Dealing with Questions Anticipate the questions and be prepared to answer it. Listen carefully to what the audiences are asking. If you are not clear, tell them to repeat it. Repeat the question to the audience and answer it. Check whether you answered what they want. If you dont know be polite and honest. Encourage shy or nervous questioner. Take time to answer it and Stick to the point. Some questions can be answered after brief research i.e., get back to them latter. Copying with hostility 1. Recognizing Disrupters. Attention Seekers Hecklers Unresponsive. Tips to Attract the Audience Talk facts with evidence. Be confident of what you are saying empathize. Tell the truth, if you are not aware stay relaxed but alert, and enjoy your presentation. 1. 2. 3. 4. 5. 6. 7. 8. 9. Presentation is an Art, Profession and science. Be clear about your objectives. Know your audience, organizer, and the venue. Collect the material, structure it and edit it. write it and rehearse it. use audio visual aids that are appropriate to your objective. Believe you can, analyze yourself, check your body language, work on your voice and be cool. Speak confidently with a good beginning and good ending. Read the audience, answer what they want and show interest in them.

Dream maker

We turn dream into reality.

MIG-26, Indrawati Colony, Raja Talab, RAIPUR. C-304, Housing Board Campus, Raipur Naka, DURG.

www.dreammaker.org.in

+91-99262-55440