Work-Related Injuries

and Illnesses Policy

What supervisors
need to know
The Costs of Injuries and Illnesses

Direct costs are often lost wages

just the tip of the medical bills
iceberg.
building and
property damage
Indirect costs can be 50 hiring and
times or greater the work delays training
replacements
direct costs of injuries and interruptions
and illnesses. Extra
loss of supervisory
goodwill time
 How can I reduce the costs of a
work-related injury or illness?
 Communication is the key. Contact all of the parties
that may be involved in an incident follow-up:
 The injured employee
 University Health Services, 584-4457
 Human Resources, 556-6381
 Environmental Health and Safety, 556-4968
 Disabilities Management, 556-6065
 Follow the University’s Occupational/Work-Related
Injuries and Illnesses Policy, Environmental Health
and Safety Advisory 12.2.
Components of the Policy

 Medical Treatment
 Incident Reporting
 Time Off and Returning to Work
 Filing Workers’ Compensation Claims
 Accident Assessment and Corrective Actions
Preferred order for seeking
Medical Treatment
 University Health Services
• Open weekdays 8:30 am to 4 pm
• Holmes Hospital 584-4457
• Lindner Athletic Center 556-2564
• The University Hospital Inc., Emergency Room
• For emergency treatment and after hours services
• The nearest Medical Facility
• All other times and holidays
University Health Services, UHS

 UHS doctors and nurses, trained in

Occupational Medicine, assist in:
 Clarifying work restrictions
 Establishing appropriate accommodations for
injured workers
 Referring employees with special needs to other
Medical Providers
Incident Reporting
 Complete form A-1352(a) within 24 hours
• The injured employee answers the questions
• The supervisor checks for completion
• The supervisor signs the report
• To distribute the report:
• Mail the original to ML 0218
• Fax a copy to 556-9652
• Give a copy to the injured employee
• Give a copy to your Business Office
Incident Reporting
 Obtaining a form A-1352(a)
• Departmental Business Office
• Environmental Health and Safety’s web site,
www.ehs.uc.edu
• Environmental Health and Safety’s Office, 556-
4968
• Human Resources, 556-6381
Time Off and Returning to Work

 The employee notifies the supervisor of

absence daily.
 UHS coordinates return to work whenever the
employee is:
• absent beyond the date of the incident
• released with restrictions
Filing Workers’ Comp. Claims

 Compensation may be provided for payment of

medical bills and/or for lost time compensation.
 Submit a Bureau of Workers’ Compensation
application on the FROI-1 form: First Report of
Injury.
 Call 556-6381 for a copy of the FROI-1 form
and for details on the Workers’ Comp. process.
 Compensation for Lost Wages
 Early reporting is critical. Contact Human
Resources at 556-6381 for details before making
the decision to apply for compensation for lost
wages.
 The employee is ineligible if the absence is less
than one week.
 The employee should consult with Benefits before
deciding whether or not to use sick time.
 Payments are provided by the Bureau of Workers’
Compensation, not the University.
Accident Assessment and
Corrective Actions
 Environmental Health and Safety works with
the supervisor and the department to:
 Identify the cause of the problem
 Correct the cause of the problem
 Determine the severity of the injury or illness:
 The extent of medical treatment
 The number of missed workdays
 The number of restricted workdays
Test your knowledge
List the three most common types of injuries
reported by faculty, staff, and students.

 Sprains and strains account for 25% of the

incidents reported annually
 Bruises account for 15-20% of the annual
incidents
 Cuts constitute 10-15% of the annual incidents
 Test your knowledge
List these causes of injury in order by the most disabling
1 = the most disabling 10 = the least disabling

__ Repetitive motion __ Caught in or

__ Overexertion compressed by
__ Highway accidents equipment
__ Bodily reaction __ Falls on the same level
__ Falls to lower levels __ Struck by object
__ Struck against an __ Assaults and violent
object acts
 Test your knowledge
List these causes of injury in order by the most disabling
1 = the most disabling 10 = the least disabling

9 Repetitive motion
__ 7 Caught in or
__
1 Overexertion
__ compressed by
6 Highway accidents
__ equipment
2 Falls on the same level
__
__
3 Bodily reaction
5 Falls to lower levels 4 Struck by object
__
__
8 Struck against an 10 Assaults and violent
__
__
object acts

Data from Liberty Mutual Group’s

2009 Workplace Safety Index
 What should I do to reduce risk?
 Identify and correct  Regularly inspect your
problems before an work areas using
injury occurs. EH&S’s Quarterly Self-
 Provide on-the-job Inspection Checklist.
training.  Ensure emergency
 Check for equipment is always
understanding. accessible.
 Allow only trained and  Attach guards to
authorized employees machinery.
to perform jobs.  Replace worn tools
and equipment.
 How do I reduce the risk for sprains,
strains and other ergonomic injuries?
 Ask for help in  Place work supplies
resolving ergonomic and equipment
problems. Call within comfortable
EH&S at 556-4968 reach.
today.  Purchase a cart or
 Provide ergonomic dolly, eliminate
chairs and stools. manual material
handling tasks.
 Safety Materials and Resources
 Environmental Health and Safety, 556-4968
 From EH&S’s web site, www.ehs.uc.edu
 Occupational/Work-Related Injuries and Illnesses
Policy, Advisory 12.2
 Quarterly Self-Inspection Checklist
 Office Ergonomics Checklist
 Laboratory Ergonomics Checklist
 Scheduling calendar for 14 computer-integrated
training programs