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Learning Outcomes
• Explain the importance of planning in the context of
health and safety management systems.
• Explain the principles and practice of risk assessment.
• Explain the general principles of control and basic
hierarchy of risk-reduction measures.
• Identify key sources of health and safety information.
• Explain what factors should be considered when
developing and implementing a safe system of work
for general activities.
• Explain the role and function of a permit-to-work
system.
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Unit IGC1: Element 4.1
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Planning
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SMART Objectives
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Group Discussion Point
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Setting Objectives
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Setting Objectives
Essential to be up to date:
– Especially with law.
Various methods, including:
– HSE newsletters – http://www.hse.gov.uk
– EU law – http://osha.europa.eu/en/legislation
http://osha.europa.eu/en/oshnetwork/focal-points
– Websites – http://www.osha.gov/
http://www.commerce.wa.gov.au/WorkSafe/
– Practitioner publications and subscriptions.
– Conferences.
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End-of-Section Quiz
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Unit IGC1: Element 4.2
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Legal Requirements
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Reasonable Practicability
“Reasonable practicability”:
– Balance of cost vs risk of harm.
– Cost is time, effort and money.
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Hazard and Risk
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Whole Group Activity
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Hazard Categories
Physical:
– E.g. electricity, noise, vibration, radiation,
machinery.
Chemical:
– E.g. mercury, solvents, carbon monoxide.
Biological:
– E.g. legionella bacteria, hepatitis.
Ergonomic:
– E.g. manual handling, repetitive tasks.
Psychological:
– E.g. stress, violence.
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Objectives of Risk Assessment
Prevent:
• Death and personal injury.
• Other types of loss incident.
• Breaches of statute law,
which might lead to
enforcement action and/or
prosecution.
• The direct and indirect costs
that follow on from
accidents.
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Types of Incident
• Accident.
• Injury accident.
• Damage-only accident.
• Near-miss.
• Dangerous occurrence.
• Work-related ill health.
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Relationship Between
Incident Types
Published by the Health and Safety Executive and licensed under the Open Government
Licence v1.0: (HSG245)
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Accident Ratios
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Suitable and Sufficient
Risk Assessment
State the name/competence of assessor.
Identify significant hazards and risks.
Identify persons at risk.
– Workers and others, e.g. visitors and vulnerable.
Evaluate effectiveness of current controls.
Identify additional controls.
Enable employer to prioritise controls.
Record significant findings.
Appropriate to nature of work.
Proportionate to risks.
State validity period.
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The 5 Steps to Risk Assessment
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Step 1: Identify the Hazards
Safety Health
Physical injury: Occupational disease or
• Slips, trips and falls. ill health:
• Falling objects. • Physical.
• Collisions. • Chemical.
• Trapping/crushing. • Biological.
• Machinery. • Ergonomic.
• Electricity. • Psychological.
• Transport.
• Chemicals.
• Drowning.
• Asphyxiation.
• Fire/explosion.
• Animals.
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• Violence.
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Hazard Identification
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Step 2: Identify the People at Risk
• Workers/operators.
• Maintenance staff.
• Cleaners.
• Contractors.
• Visitors.
• Members of the public
(also trespassers).
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Vulnerable Groups
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Step 3: Evaluate the Risk
What is risk?
It is a measure of the likelihood of harm
occurring and the severity of that harm.
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Step 3: Evaluate the Risk
Likelihood Severity
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Risk Assessment Matrix
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Semi-Quantitative Risk Evaluation
Advantages of semi-quantitative risk evaluation:
• Clarity of thinking.
• Consistency of approach.
• Prioritisation.
• Timescale.
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Guidance and Legal Standards
What does national law require?
• Sometimes, there are very clear
regulations and codes of practice
to be met.
• Often, there is no set standard in
law – but guidance may be
available.
• Can you think of who might
provide guidance?
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Guidance and Legal Standards
• International
standards.
• National legislation.
• Industry standards.
• Guidance from
regulators.
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General Control Hierarchy
• Remove the source of the risk -
Eliminate the hazard. the most effective option.
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General Control Hierarchy
E R I C Prevents Death (ERIC PD)
E liminate the hazard.
R educe or substitute the hazard.
I isolate (people from the hazard/ the hazard from
people).
C ontrol exposure (safe conditions, engineering,
procedures).
P ersonal protective equipment.
D iscipline (SSOW, training, supervision, enforcement).
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Priorities and Timescales
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Step 4: Record Significant Findings
Typical content:
• Activity/area assessed and hazards.
• Groups at risk.
• Evaluation of risks and adequacy of existing
control measures.
• Action plans for further precautions needed.
• Date and name of
competent person.
• Review date.
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Step 5: Review
Significant change in:
• Process.
• Substances.
• Equipment.
• Workplace environment.
• Personnel.
• Law.
If it is no longer valid:
• Accident.
• Near-miss.
• Ill health.
Periodically, e.g. annually.
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Group Syndicate Exercise
Lawn-mowing
Using task analysis, prepare a brief risk
assessment suggesting control measures to
reduce the risks involved with this activity.
Use the 5x5 risk matrix we covered earlier.
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Alternative Group Syndicate
Exercise
In groups, carry out a risk assessment on
these premises:
• Use Steps 1 to 4.
• Use a quantitative scoring system.
Present your findings to the other groups in
20 minutes.
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Young Persons
• Under 18 (national law).
• Lack of experience.
• Physical and mental maturity.
• Poor risk perception.
• Influenced by peer group.
• Eager.
• Control measures:
• Prohibit certain high-risk activities, e.g. high-risk
machinery.
• Restrict work patterns and hours, e.g. no overtime.
• Train and supervise.
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Expectant Women and Nursing
Mothers
Hazards:
• Certain chemicals, e.g. lead.
• Certain biological agents, e.g. rubella virus.
• Manual handling.
• Temperature extremes.
• Whole-body vibration.
• Ionising radiation.
• Night shifts.
• Stress.
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• Violence.
Disabled Workers
Identify:
• Health and fitness criteria for
some jobs:
– E.g. eyesight requirements to
drive forklift trucks.
• Workers with known
disabilities:
– What are the implications of
their disability?
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Lone Workers
Workers especially
vulnerable and more at risk:
• Of violence:
– E.g. prison officer, mental-
health nurse.
• If they are injured or ill:
– E.g. confined-space entry.
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End-of-Section Quiz
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Unit IGC1: Element 4.3
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General Principles of Prevention
• Avoid risks.
• Evaluate risks that cannot be avoided.
• Control hazards at source.
• Adapt work to suit the individual.
• Adapt to technical progress.
• Replace dangerous with less/non-dangerous.
• Coherent/overall prevention policy.
• Give priority to collective protective measures.
• Give appropriate instructions to employees.
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Safe Place/Safe Person
Collective protective measures:
Protect the whole workplace and everyone
in it.
Safe place:
Design, selection and engineering
of premises, plant, machinery, equipment,
processes and substances. – Technical.
– Procedural.
Safe person: – Behavioural.
Competence of workers who
have received adequate information,
instruction and training and follow safe
systems of work.
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Technical, Procedural and
Behavioural Controls
Controls can be further classified as:
Technical:
– Equipment and engineered solutions.
Procedural:
– Safe systems of work, procedures, permits.
Behavioural:
– Training, awareness, competence.
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Hierarchy of Control
Elimination.
Substitution.
Engineering controls:
– Isolation, total enclosure.
– Separation, segregation.
– Partial enclosure.
– Safety devices.
Administrative controls:
– Safe systems of work.
– Reduced exposure.
– Reduced time of exposure, dose.
– Information, instruction, training and
supervision.
Personal Protective Equipment (PPE).
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Hierarchy of Control
E liminate the hazard.
R educe or substitute the hazard.
I solate (people from hazard/ hazard from
people).
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Group Syndicate Activity
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Alternative
Group Syndicate Activity
• You are the manager of a domestic
window-cleaning company.
• You are concerned by the potential for
injuries due to falls from height.
• Using the hierarchy of control, identify
possible controls to reduce the risk of falls.
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Safety Signs
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Personal Protective Equipment
(PPE)
Employers should:
• Supply suitable PPE:
• Appropriate for risk.
• Ergonomic.
• Fits the wearer.
• Doesn’t increase overall risk.
• Complies with standards.
• Ensure compatibility of items.
• Suitable storage.
• Information, instruction and training.
• Enforce use of PPE.
• Replace or repair damaged or lost
items.
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Whole Group Exercise
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Personal Protective Equipment (PPE)
Benefits of PPE Limitations of PPE
• Interim control. • Doesn’t remove hazard.
• Some situations – only • Only protects the wearer.
control option. • Requires good fit.
• Relies on wearer.
• Emergency back-up.
• Requires training.
• Cheap (short-term). • Uncomfortable.
• Immediate protection. • May increase overall risk.
• Incompatibility.
• Unpopular, so often unworn.
• Fails to danger.
• No good if wrongly selected.
• Contamination.
• Expensive long-term.
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End-of-Section Quiz
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Unit IGC1: Element 4.4
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Sources of Information
Sources can be
• internal, and
• external
to the organisation.
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Sources of Information
Internal External
• Accident records. • National legislation.
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Unit IGC1: Element 4.5
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Safe System of Work
Formal Systematic
Recorded Examination of work
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Roles and Responsibilities
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Group Discussion Point
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Written Procedures
Written procedures:
– Ensure consistency.
– Provide a basis for training.
– Establish a standard (can be checked).
– Provide a written record for incident
investigations/regulatory inspections.
Can be in many forms:
– Checklists.
– Short notes.
– Detailed manuals.
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Technical, Procedural and
Behavioural Controls
Safe system of work will contain:
• Technical controls.
– “things and stuff”.
– Equipment provided/engineering controls.
• Procedural controls:
– Often explain the correct use of technical
controls.
• Behavioural controls:
– How the workers behave.
– Training and supervision.
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Developing SSoW - PEME
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Developing Safe Systems of Work
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Worked example – The Steps In
Changing a Wheel
Step 1 – park the car in a safe location.
Step 2 – remove equipment from boot.
Step 3 – loosen wheel nuts.
Step 4 – jack up car.
Step 5 – remove wheel nuts.
Step 6 – replace wheel and wheel nuts.
Step 7 – lower car, remove jack.
Step 8 – tighten wheel nuts.
Step 9 – replace equipment in boot.
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Identifying Controls
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Group Discussion Activity
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Introducing Controls and
Formulating Procedures
Often most difficult stage!
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Instruction, Training and
Monitoring
Information, Instruction, Training and
Supervision (IITS)
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Optional Group Syndicate Activity
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Specific Examples of SSoW
Confined spaces.
Using PEME
Lone working. principles,
what should
be included in
a SSoW for
each?
Travelling abroad.
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Confined Space
• Enclosed in nature
(ventilation will be
restricted and access/
egress may be difficult).
• One or more foreseeable
specified risks exist:
– Fire or explosion.
– Loss of consciousness from gas, fumes, vapour, lack of
oxygen.
– Drowning.
– Asphyxiation from free-flowing solid.
– Loss of consciousness from temperature.
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Confined-Space Control Measures
Do not work inside a confined space if possible.
Carry out a risk assessment.
Develop safe system of work.
Emergency arrangements.
Permit-to-work.
Trained personnel.
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Safe System of Work for
Confined Spaces
• Supervision. • Isolation, lock off of
• Competency. electrical/mechanical
hazards.
• Communication.
• Atmospheric • PPE.
testing/monitoring. • Access/egress.
• Ventilation. • Fire prevention.
• Removal of residues. • Lighting.
• Isolation, lock off of • Suitability of
in-feeds and out-feeds. individuals.
• Emergency/rescue
procedures.
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Lone Workers
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Group Discussion
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Lone Working Examples
Maintenance workers.
Service engineers, e.g. gas, appliance.
Garage forecourt attendants.
Trainers/tutors.
Security guards.
Receptionists (sometimes).
Social workers/carers.
Health visitors/district nurses.
Painters/decorators.
Sales representatives (on the road).
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Safe System of Work for Lone
Working
No lone working for high-risk activities, e.g. confined spaces.
Remote supervision.
Logging workers’ locations.
Mobile phones or radios.
Lone-worker alarm systems.
Procedures for lone workers.
Emergency procedures.
Training for workers.
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Working and Travelling Abroad
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• 24-hour contacts.
Standards for Safe Systems of Work
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End-of-Section Quiz
1. What is a safe system of work?
2. Who is responsible for developing safe
systems of work?
3. What are the advantages of a written
procedure over a verbal one?
4. What are the key steps in carrying out a
task analysis before developing a safe
system of work (SREDIM)?
5. What controls might be implemented to
ensure the safety of lone-working social
workers?
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Unit IGC1: Element 4.6
PERMIT-TO-WORK SYSTEMS
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Permit-to-Work Systems
A formal, documented safety procedure, forming
part of a safe system of work.
Typical applications:
• Hot work (involving naked flames,
or creation of ignition sources).
• High-voltage electrical systems.
• Confined-space entry.
• Operational pipelines.
• Excavation near buried services.
• Complex machinery.
• Working at height.
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Permit-to-Work
Consists of 4 elements:
1. Issue.
2. Receipt.
3. Clearance/return to
service.
4. Cancellation.
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Permit-to-Work System
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Permit-to-Work System
Cancellation:
– Authorised person accepts plant back and can
remove isolations, etc. Cancels permit.
Plant is now returned to the control of the
“site”.
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Importance of Permit Control
Poorly-implemented
permits are useless.
Piper Alpha disaster was
the failure of a permit-to-
work system.
Government Licence v1.0
People must be trained in (http://www.nationalarchives.gov.uk/
doc/open-government-licence/)
use.
Permits never issued from
a desk.
System must be
monitored.
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Hot-Work Controls
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Work on Live Electrical Systems
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Confined Spaces
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Machinery Maintenance
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Work at Height
Avoidance, if possible.
Prevention of falls by using:
– Safe platform with adequate edge-protection.
Minimise distance and consequence of fall:
– PPE and fall-arrest devices.
Weather conditions considered:
– Wind, ice/snow.
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End-of-Section Quiz
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