TIME MANAGEMENT

Introduction

What is Time Management

Time as a Commodity

Essential Habits

Types of Time

Over & Under Estimation of

Time
What is Time Management?

• Time management has five main aspects:

− Planning & goal setting

− Managing yourself
− Dealing with other people
− Your time
− Getting Results

− The first 4 all interconnect and interact to generate the fifth - results
Time as a Commodity

• Time is the most precious thing we have

• Time is ultimately the most valuable resource

• Time and how we spend it within the organization must be managed effectively

• Time is totally perishable

• Time cannot be stored up for use later

Essential Habits

• Essential habits for good time management are:

− Know where the hours are going

− Keep focus on the end result
− Work to defined properties
− Schedule time for important issues
− Delegate routine tasks and responsibility for them
− Confront your own indecision and delay

− Keep applying the essential habits!

Types of Time

• Time can be categorized into two types:

− Fast time
− When absorbed in, or enjoying an activity

− Slow time
− When bored with an activity or having a bad time
− When scared
 Essential Habits

Time Management Principles

Spent Time Matrix

Quadrant 2

Time-Based Management
Time Management

• Covey identified 4 waves in time management

− Notes and Checklists

− Recognition of the demands on energy & time

− Calendars and appointment books

− Scheduling with some focus on the future

− Prioritization
− Comparison of the relative worth of activities

− Self management
− Realization that time cannot be managed – it is ourselves that we have to manage!
Spent Time Matrix

URGENT NOT URGENT

Q1 Q2 Prevention
Crisis Relationship Building
IMPORTANT Deadlines Planning
Recreation

Q3 Q4 Pleasant Activities
NOT Interruptions
Busy Work
Some meetings
IMPORTANT Popular Activities
Time Wasters
Trivia
Quadrant 1

• Being in Quadrant 1 brings

− Stress

− Burnout

− Crises management

− Emergencies

− Focus on the immediate

Quadrant 3

• Being in Quadrant 3 brings

− Short term focus

− Crises management

− Low value on goals

− Feeling of victimization / lack of control

− Shallow relationships
Quadrant 3 & 4

• Cycling between Quadrants 3 & 4 brings:

− Total irresponsibility

− High dependency on others for basics

− Short career path in the organization

Quadrant 2

• Being in Quadrant 2 brings:

− Vision

− Perspective

− Balance

− Discipline

− Control
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Yellow
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Yellow
Is the color of gold, butter and
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Blue
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the optical spectrum.
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Red
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