INFORMATION AND

COMMUNICATION
TECHNOLOGIES

GAVRILA NATALIA
UNIVERSITY LECTURER
 The Bibliography:

V.Trsu, N.Apetrii. Lucrri de laborator la cursul

Tehnologii informaionale de comunicare. Indrumri
metodice, Chisinau, 2009
N. Prodan, N. Apetrii,C.Gaidu. Elaborarea BD cu
ajutorul SGBD Access Lucrri de laborator. Chiinau,
CEPUSM 2011.
Coanda I. EXCEL. Tehnici de prelucrare i analiz a
informaiei, Chisinau, Evrica 2002.
Coanda I. Access Ghid de iniiere. Proiectarea i
utilizarea bazelor de date, Chiinau, Evrica 2001.
http://elearning.usarb.md/blog/revdochimov/files/2011
/02/Note-de-curs.pdf
http://www.office-learning.ro/
 Theme 1
INTRODUCTION TO EXCEL
 Objectives

Introduction: What Excel is

Overview of the Excel screen
Create, Save an Excel Workbook
Enter Data in a Worksheet
Types of data
Format cells
 INTRODUCTION

Excel is a spreadsheet program that allows you to

store, organize, and analyze information in tables, also
you can create charts, to filter and sort data.
It was released for the first time in 1985, since then Excel
has become the most used spreadsheet program.
Is often used in accounting and finance because of its
ability to automate calculations.
It operates like other Microsoft office programs and
has many of the same functions and shortcuts of other
MS programs.
To open this application: START/PROGRAMS/MS
EXCEL
 Title bar displays the name

Overview of the Excel screen of the workbook you are

currently using
tabs

Coloumn groups arrow ribbon

headings

The Ribbon contains: the commands you need to

perform common tasks, tabs with a group of
commands. Some groups have an arrow in the
bottom- right corner, that you can click to see other
Row more options. To minimize the ribbon, click the
arrow in the upper right corner of it.
headings

Workbook
window
 Overview of the Excel screen

The ACTIVE CELL The document created in Excel is

the cell with a black called WORKBOOK. Within is a
border (A1) large number of
WORKSHEETS.(we can say that a
workbook is a collection of many
worksheets)
Each worksheet contains COLUMNS
and ROWS.(a worksheet is also
called spreadsheet)
The intrsection of a column and a
row is called the CELL.
Each cell has a specific adrress,
which is a combination of letters and
numbers, for example: A1, D9.
 What is a row?

In a spreadsheet the ROW labeled 4 is

ROW is defined as the highlighted.
horizontal space that is
going across the window.
Numbers are used to
designate each ROW'S
location.
 What is a COLUMN ?

In a spreadsheet the COLUMN labeled D is

COLUMN is defined as highlighted.
the vertical space that is
going up and down the
window. Letters are
used to designate each
COLUMN'S location.
 Overview of the Excel screen

Three worksheets appear by default, when you open

an Excel workbook. You can : rename, add, move,
delete and group worksheets. To do one of this
operation you should : click right on the worksheet
tab/select the necesary command/pres enter

Scroll worksheets
Click to add a
between
new worksheet
worksheets
 Overview of the Excel
screen:Vertical/Horizontal scroll bar

Vertical
scroll bar

Horizontal scroll bar: in case you have more data

than you can see on the screen, click and hold the scroll
bar and slide it to the left or right depending on which
part of the page you want to see.
Overview of the Excel screen: Page view

There are three ways to view a spreadsheet. Click a page view

button to select it.
NORMAL VIEW is selected by default, shows you an
unlimited number of cells and columns.
PAGE LAYOUT VIEW divides your spreadheet into pages.
PAGE BREAKE VIEW lets you see an overview of your
spreadheet, which is helpful when youre adding page breaks.
 Overview of the Excel screen:
Formula bar, Name box
In the formula bar, you can enter or
edit: data, a formula, a function, that will
apear in a specific cell. For ex.: cell A1 is
selected and lesson is entered into the
formula bar.

The Name box tells you the location or

the name of a selected cell
 How to change column widths?

To adjust the width between two columns, place the mouse pointer on the
line between the column headers(D,E). When the pointer changes to a two
headed arrow, double-click and Excel will automatically fit the column
to the contents of the cell.

An alternative method is to click and drag the two headed arrow either
left or right. (The similar you do for row)
 How to insert a row or a column?
To insert a row or column:
1. Right click in cell to activate the context menu and choose INSERT.
2. A context menu opens asking if you would like to insert an entire row or
column.
3. Click OK.
 How to group worksheets?

When it is necessary to create several sheets with the

same formatting, you can group worksheets:
To group worksheets, hold down CTRL and
click the sheet tabs of the sheets you want to group.
Release CTRL.
Now you can edit multiple worksheets at the same
time.
To ungroup, right click one of the sheet tabs and
click Ungroup Sheets or click any sheet tab outside the
group.
 Overview of the Excel screen:Quick Access
Toolbar
The Quick Access Toolbar lets you to access common commands no matter
which tab you are on. By default it shows: Save, Undo, Repeat commands,
but you can add other commands too.

1. click the
drop down
arrow

2. Select the
command you
need to add
 Backstage view
The Backstage view is the place where you manage your Excel workbooks and the
related data about them. Click on the File tab to create, save, open, print and send
workbooks.
How to create a new blank workbook?

1. Click the File tab.

2. Select New
3. Select Blank
workbook
4. Click Create a new
workbook appears
in the Excel
window.
 Types of data

In each cell there may be the following data

types:
Labels (text with no numerical value)
Numbers (constant values)
Formulas (mathematical equation used to calculate)
Data Types Examples Descriptions

Name or Wage or anything that is

LABEL
Days just text

CONSTANT 5 or 3.75 or -7.4 any number

FORMULA =5+3 or = 8*5+3 math equation

 Types of data: Labels

Labels are text entries

Labels help identify what we are talking about

Labels do not have a value associated with them

Sometimes called headers

 Types of data: Constants

Constants are FIXED number data

Constants may refer to dollars, percentages, or number
of items.
In the example above, the constants are in the columns
Price and Weight:
 Types of data: Formulas

Formulas are math equations that CALCULATE a value to be

displayed.
Its important to remember to type in the cell reference
instead of the constants. If you had typed in 15*2, the answer
would work only for D2, but you couldnt copy and paste the
formula for the rest of the produce.
Remember all formulas must start with an equal sign =
 METHODS OF ENTERING A DATA

1. Select the cell, type the data, and press Enter.

2. Click the Enter button (the check mark) in the
Formula bar to enter data. The check mark appears
only when you are in the process of entering (or
editing) data.
 How Excel aligns the data?

It depends on what type of data it is:

1. Label: Excel aligns text to the left side of the cell.
If the text is too wide to fit, Excel extends that data
past the cell width if the next cell is blank. If the
next cell is not blank, Excel displays only enough
text to fit the display width. Widening the column
displays additional text.
To enter a numerical value or formula as a label,
type an apostrophe before it.
 How Excel aligns the data?

2. values: If the data is a value, such as 34 or 5763,

Excel aligns the data to the right side of the cell.
 The FORMAT CELLS dialog box

Spreadsheets that have not been formatted

can be difficult to read. Formatted text and
cells can draw attention to specific parts of the
spreadsheet and make the spreadsheet more
easier to understand.
To apply a formatting you need :
1. To enter the value into cell.
2. Select the cell
3. Right click, and then click Format
Cells (or press CTRL + 1).
4. The 'Format Cells' dialog box appears.

Note: Excel gives you a life preview of how

the number will be formatted (under Sample).
5. Click OK

The FORMAT CELLS dialog box contains the following tabs: Number, Alignment,
Font, Border, Fill, Protection.
FORMAT CELLS: Number
 FORMAT CELLS: Alignment
You can position text and numbers, change the orientation, and specify text control in
cells by using the settings on the Alignment tab
FORMAT CELLS: Font
Superscript - Its when you are using small letters or
numbers that are attached to the top of the regular sized
letters.
For ex., when writing ordinal numbers, such as 1st, 2nd,
3rd etc, or when you mention powers in math such as 28.
Subscript - is the same but with letters attached to the
bottom. For ex., with chemical formulas: H2O, or when
mentioning number bases in math: 6416.

Formatting the text as superscript or subscript goes

as follows:
-Write the text as usual, with regular sized letters, and press
Enter.
- Now double click inside that cell, and carefully select the
characters to become superscript.
- Right click inside your selection, and choose "Format
cells" (or use the shortcut keys: Ctrl+1)
-Check the "Superscript" box and click OK.
-Now click outside the cell, and you're done
FORMAT CELLS: Border
FORMAT CELLS: Fill/Patterns

Select a background a single

color, a gradient of colors, or a
pattern
FORMAT CELLS: Protection

Choose to lock cells

or hide formulas
THE FONT GROUP ON THE HOME TAB
THE ALIGNMENT GROUP ON THE HOME
TAB
THANK YOU FOR YOUR
ATTENTION.
WISH YOU A GOOD DAY.