Company Meetings

L. Chinnam Naidu
15Q71E0043

Outline

Kinds of company meetings

Statutory report
Meetings of board of directors
Procedure and conduct at general
meetings
Company resolutions
Legal conditions of various forms of
business organizations

KINDS OF COMPANY MEETINGS

Statutory meeting
Annual general meeting
Extra-ordinary general meeting

Statutory Meetings
(Section 157)

First meeting of the members of a

public limited company. It is held only
once
It is held by every public limited
company

limited by shares
limited by guarantee and
private company converted into a public
company

Shall be held within a period of not

less than 3 months nor more than 6

Annual General Meeting

(Section

158)

Every company shall hold a general

public meeting of its members every
year
Notice of meeting
Place of meeting
Business to be conducted

Consideration and adaptation of the audited

annual accounts of company
Declaration of dividends
The election of directors
Appointment of directors

Extra-Ordinary General Meeting

(section 159)

All general meetings other than

annual
general meeting and statutory
meeting shall be called
extra-ordinary general meeting

Statutory Report
(section 153(3))

Report which is sent by the Board of

Directors to all members
Report shall be circulated 21 days
before the statutory meeting
The statutory report shall be certified
by not less than three directors
One of whom shall be the chief
executive of company

Contents of Statutory Report

Brief account of the state of

companys affairs
Total number of shares allotted
Total amount of cash received
Names, address and occupation of
directors
Particulars of contract and
modification
Extent to which underwriting
contacts have been carried out

MEETING OF BOARD OF
DIRECTORS

Three ways for carrying out affairs of

company by directors

Telephonic conversation
Circular resolution
Board meetings

In board meetings board should

explain

Notice of board meeting

Restriction on power of directors
Quorum for board meeting
Minutes of board meetings

Procedure and Conduct at General

Meetings

The procedure of holding of general

meeting is usually described in the
articles of a company.
Company ordinance section 160
provisions related to conduct of
company meetings:
Notice of meeting
Conduct of
business
Quorum
Voting and poll
Chairman
Voting by proxies
Adjournment of meeting
Minutes of
meeting

Company Resolution
An item is put before the members
of a company in the form of a
proposal if it is approved by majority
it becomes a resolution
Types of company resolution

Ordinary resolution
Special resolution