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Oracle E-Business Tax Overview

Release 12 Migration

Copyright 2007, Oracle. All rights reserved.

Objectives

After completing this module, you should be able to:


Describe and use the new features in Release 12 of
Oracle E-Business Tax
Set up the new features in Release 12 of Oracle
E-Business Tax

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Agenda

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Oracle E-Business Tax (eBTax) Description


Business Needs that eBTax Meets
Key Concepts
Architecture
Process Flow
User Interface
Upgraded and New Features

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Agenda

1-4

Oracle E-Business Tax (eBTax) Description


Business Needs that eBTax Meets
Key Concepts
Architecture
Process Flow
User Interface
Upgraded and New Features

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What is Oracle E-Business Tax (eBTax)

Oracle E-Business Tax (eBTax) is a new product that:


Provides the infrastructure for tax knowledge
management
Provides tax service to all E-Business Suite business
flows
Uses a global system architecture
Is configurable and scalable
Is a single point solution
Is a one-application interface

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Agenda

1-6

Oracle E-Business Tax (eBTax) Description


Business Needs that eBTax Meets
Key Concepts
Architecture
Process Flow
User Interface
Upgraded and New Features

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Business Requirements Met by eBTax

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Sales and Use Tax in Procurement


Self-Assessed Tax in Payables
Multiple Registrations
Deferred Tax in AP
Enhanced Handling of Tax on Freight
Enhanced Exemptions and Exceptions
Multiple Inclusive, Compounding
Quantity Based Rates in Procurement

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Business Needs Solutions


Business Need

Solution
Seeding of basic tax content setup for some
countries
Service integration and data upload from
Vertex and Taxware in the United States
Integrity checks when defining tax content
setup

Need for Automation

Constant Changes in Tax


Laws and Regulations

Need for Local Compliance

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Most of tax content setup is date effective


Tax Rules flow makes it easy to change
existing rules and/or create new ones
Tax Simulator allows simulation of tax setup,
rules, transactions entry and respective tax
rules results
Tax Registrations, Tax Reporting Codes
Tax Lines capture all relevant information
used to determine applicable taxes
Tax Reporting templates can be modified and
extended

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Business Needs Solutions


Business Need

Solution

Information Fragmentation

Tax Lines capture all relevant information


used to determine applicable taxes
Oracle E-Business Tax fully integrates and
makes use of common infrastructure available
within E-Business Suite such as:
TCAs Geography Model
TCAs Party Classification Model
Legal Entity Model
Inventory Item Categorization Model
Accounting Event Classes

Deferred Tax in Payables

Tax services for payments transactions can be


enabled at Configuration Owner Tax Options
flow

Tax on Freight

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Tax services for applicable transactions with


freight can be enabled at Configuration Owner
Tax options flow

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Business Needs Solutions

1 - 10

Business Needs

Solution

Sales and Use Tax


in Procurement

Complete Sales and Use Tax setup hierarchy


can be defined in Regime to Rates flow
Tax services for applicable transactions can
be enabled at Configuration Owner Tax
Options flow
Tax rules can apply to generic or specific
transactions
Tax Jurisdictions can be defined for very
precise geographical areas where taxes are
applicable

Duty Tax Handling

Tax setup allows creation of Quantity Based


tax rates

Cash and Accrual Basis


Reporting for Tax

Tax Lines will capture necessary information


Tax Reporting allows specific selection

Tax on Inter-company
Movements

Tax services for applicable transactions can


be enabled at Configuration Owner Tax
options flow

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Business Needs Solutions

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Business Needs

Solution

Multiple Tax Registrations

New Tax Registrations flow allows multiple tax


registrations for the same party and/or party
site

Tax Reporting Codes

Any number of Tax Reporting Types and


Codes can be defined and associated to
various entities within Oracle E-Business Tax

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Agenda

1 - 12

Oracle E-Business Tax (eBTax) Description


Business Needs that eBTax Meets
Key Concepts
Architecture
Process Flow
User Interface
Upgraded and New Features

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Key Concepts: Tax Authority


Tax Authority: A government entity that regulates tax
law, administers, and/or audits one or more taxes.

Tax
Authority

Tax Regime

Tax

California State
Board of Equalization
HM Customs and
Excise (U.K.)
Canadian Customs
and Revenue Agency
(Canada)
Secretaria da Receita
Federal (Brazil)

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Tax
Jurisdiction

Key Concepts: Tax Regime


Tax Regime: The set of tax rules that determine the
treatment of one or more taxes administered by a tax
authority.

Tax
Authority

Tax Regime

California State
Board of Equalization

California Sales Tax

HM Customs and
Excise (U.K.)

UK VAT

Canadian Customs
and Revenue Agency
(Canada)

Canadian Goods and


Services Tax

Secretaria da Receita
Federal (Brazil)

RICMS - Regulamento
do ICMS

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Tax

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Tax
Jurisdiction

Key Concepts: Tax


Tax: A classification of a charge imposed by a
government through a fiscal or tax authority.

Tax
Authority

Tax Regime

Tax

California State
Board of Equalization

California Sales Tax

State Sales Tax

HM Customs and
Excise (U.K.)

UK VAT

UK VAT

Canadian Customs
and Revenue Agency
(Canada)

Canadian Goods and


Services Tax

GST

Secretaria da Receita
Federal (Brazil)

RICMS - Regulamento
do ICMS

CMS

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Tax
Jurisdiction

Key Concepts: Tax Jurisdiction


Tax Jurisdiction: A geographic area where a tax is
levied by a specific tax authority.

Tax
Authority

Tax Regime

Tax

Tax
Jurisdiction

California State
Board of Equalization

California Sales Tax

State Sales Tax

California (State)

HM Customs and
Excise (U.K.)

UK VAT

UK VAT

UK

Canadian Customs
and Revenue Agency
(Canada)

Canadian Goods and


Services Tax

GST

Ontario

Secretaria da Receita
Federal (Brazil)

RICMS - Regulamento
do ICMS

CMS

So Paulo

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Agenda

1 - 17

Oracle E-Business Tax (eBTax) Description


Business Needs that eBTax Meets
Key Concepts
Architecture
Process Flow
User Interface
Upgraded and New Features

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Architecture Overview
E-Business Suite
Transaction Data

Transaction Tax Data

Oracle E-Business Tax


Tax Services Request Manager
Content
Repository

Services
Tax
Content
Services

Record
Repository

Tax
Administration
Services

Partner Tax
Content
Interface

Tax Partner

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Tax
Determination
Services

Tax Content

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Partner Tax
Services
Interface

Tax Services

Agenda

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Oracle E-Business Tax (eBTax) Description


Business Needs that eBTax Meets
Key Concepts
Architecture
Process Flow
User Interface
Upgraded and New Features

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Processing Taxes for Transactions

Single Interface for Transactions


Purchasing

Parties

Determine
Regimes

Applicable
Taxes

Places
Receivables

Products
Processes

Payables

Tax Status
& Rate

Taxable
Basis

Calculate
Tax
Amount

Transparent Integration with Tax


Partner Services

Sales

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Tax
Transactions

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Taxes,
Rules

Tax Determination Services Example

A default value or a
rule indicates the
Place of Supply

Tax
Regimes
are
identified
based
on the
countries
of the
parties
involved

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Tax Determination Services Example

Party classification
can be used as a tax
determining factor in
any rule type

A default party type


value or a rule
determines from
which party to
evaluate tax
registration status

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Tax Determination Services Example

(Qty * Unit Price) is


the default seeded
Taxable Basis
formula, but other
formulas can be
defined

Product Classification
can be used as a tax
determining factor in
any rule type

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Tax Determination Services Example

(Tax Rate *
Taxable Basis) is
the default
seeded Tax
Amount formula,
but other
formulas can also
be defined

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Agenda

1 - 25

Oracle E-Business Tax (eBTax) Description


Business Needs that eBTax Meets
Key Concepts
Architecture
Process Flow
User Interface
Upgraded and New Features

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User Interface

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Agenda

1 - 27

Oracle E-Business Tax (eBTax) Description


Business Needs that eBTax Meets
Key Concepts
Architecture
Process Flow
User Interface
Upgraded and New Features

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Upgraded and Redesigned Features

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Tax Definition Hierarchy


Tax Configuration Ownership
Tax Defaulting Hierarchy
System Options for Tax
Tax Groups
Tax Jurisdiction Handling
Tax Compounding
Tax Inclusiveness
Tax Recovery
Tax Rounding

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Upgraded and Enhanced Features

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Profile Options for Tax


Tax Overrides
Offset Taxes
Party Tax Attributes
Tax Registrations
Tax Exemptions
Tax Exceptions
Tax Formulas
Global Descriptive Flexfields (Tax Related)
Transaction Tax Upgrade

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Tax Definition Hierarchy

Tax Setup Backbone


Also known as Regimes to Rates flow
Mainly comprised of Regime, Tax, Status and Rates, but
also Tax Jurisdictions and Tax Recovery Rates
Parent-Child Relationships form a Hierarchy which is
easy to visualize, navigate and maintain
Setup can normally be shared across all applicable
applications, Legal Entities and Operating Units

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Tax Configuration Ownership

11i Tax Codes, Tax Groups, System Options and


Defaulting Hierarchy are defined in the context of an
Operating Unit with data replicated for different OUs
Though R12 target entities support data sharing across
OUs, the upgrade process creates a tax setup in the
context of Content Owner that is equivalent to OU. This
ensures no data loss during upgrade.
Configuration Ownership is defined at the Tax Regime
level and is a new feature offered in R12

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Practice 1 Overview:
Creating a Regime to Rate Tax Model
This practice covers the following topics:
Creating a Tax Regime
Creating a Tax
Creating a Tax Status
Creating a Tax Rate
Creating a Tax Jurisdiction

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Tax Defaulting Hierarchy

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11i Tax Codes/Group codes that are used on taxable lines are
upgraded as Tax Classification Codes lookups
11i Tax Codes associated with defaulting hierarchy sources
(Customers, Suppliers, Items, Accounts, etc.) are maintained
as Tax Classification Codes
11i Defaulting Hierarchies from AR/AP/PO/PA system options
are upgraded as Tax Classification Code defaulting
hierarchy in Application Tax Options in the context of OU and
application product (AR/AP/PO/PA).

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System Options for Tax

11i Financials System Options for Tax such as


Rounding Rule, Precision, Minimum Accountable Unit,
Default Tax Code, Default Recovery Rate, etc. are
upgraded to Configuration Owner Tax Options and Tax
Attributes
11i Payables System Options for Tax such as Enforce
Tax from Account, Enforce Tax from Reference
Document, etc. also upgrade to Configuration Owner
Tax Options and Tax Attributes

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Tax Groups

Tax group codes are upgraded only as tax classification


codes
11i Tax Group Constraints are upgraded to Condition
Sets
11i Tax Codes Conditions and Exceptions are
upgraded as Conditions and Exceptions at
Process Results level

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Tax Jurisdiction Handling

Location Values are upgraded to TCAs Geography


model as legislative geography elements (state/county /
city/postal code) and Tax Zones (a combination of
geographical elements) .
The upgrade process creates Tax Jurisdictions in the
context of Tax Regime, Tax, and Tax Zone.
The upgrade process creates tax rates as Jurisdiction
Rate Codes (codes associated with rate %) in the
context of Regime, Tax, Tax Status, and Tax
Jurisdiction.

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Practice 2 Overview:
Creating Tax Zones
This practice covers the following topics:
Creating a Tax Zone Type
Creating a Tax Zone

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Tax Compounding

For every tax code defined in AR, the upgrade process


checks the compounding precedence defined for the
tax code across different tax groups and assigns the
compounding precedence to the corresponding Tax
Regime and tax.
The upgrade process also defines the taxable basis
formula to indicate which taxes are to be compounded.
For the taxable basis formula, the upgrade process
creates taxable basis determination rules to indicate
when such a formula is applicable

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Tax Inclusiveness

The Upgrade process carries the AP system option level


inclusive tax flag to each Tax under AP OU equivalent
content owner to indicate whether tax support
inclusiveness.
The Supplier level inclusive tax flag is upgraded to
party tax profile in the context of Third Party party type
and Supplier associated TCA party.
The Supplier site level inclusive tax flag is maintained
as is and it is displayed in the context party tax profile
that is equivalent to supplier associated
TCA party site.

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Tax Recovery

Recovery Rate % is upgraded to eBTax by creating


Recovery Rate codes in the context of Tax Regime and
tax that is associated with tax (rate) code to which
recovery rate % is associated in 11i.
Recovery rate codes in eBTax also carry the context of
recovery type. The upgrade process stamps recovery
type as Standard for each recovery rate code
11i Recovery Rules are upgraded as Recovery rate
determination rules indicating recovery rate code as
result of the rule.

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Tax Rounding

Rounding options in 11i are upgraded as rounding


attributes for the Party Tax Profile associated to these
3rd parties
Rounding Rule and Allow Tax Rounding Override setup
are available at Regime and Tax levels
Depending upon the event class, the rounding party
hierarchy is stamped during the upgrade. The Default
Rounding Level is also available at this level.

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Tax Overrides

Responsibility Level Profile Options such as Allow


Override of Customer Exemptions are maintained as
is, and Allow Override of Tax Codes are upgraded as
Allow Override of Tax Classification Codes profile
option
A new flag, Allow Override of Inclusive Tax Lines
supported at Configuration Owner Tax Options level
provides the choice to control the override for different
event classes.

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Offset Taxes

Both offset and regular tax codes are upgraded under


the same Tax Regime but different taxes.
The offset flag is stamped for taxes that have offset rate
codes upgraded from 11i.

The association of regular rate codes and offset rate


codes is upgraded as is to eBTax.
The offset functionality is offered only for backward
compatibility purposes in R12. Oracle E-Business Tax
offers a more complete functionality called
Reverse Charge/Self-Assessment of taxes

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Party Tax Attributes

Party Tax Profile records are upgraded for every TCA


Party and Party Site.
Party Tax Profile records created during the upgrade hold
tax attributes for first as well as third parties.

Tax attributes for first parties are carried to party tax


profile in the context of LE or Establishment or they are
stamped to each tax defined in the context of first party
(OU) equivalent content owner

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Practice 3 Overview:
Creating a First Party Tax Profile
This practice covers the following topics:
Creating a Legal Entity
Creating a First Party Tax Profile

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Multiple Tax Registrations

Tax Registration setup is upgraded as Default


Registration Number and Default Registration Type for
the Party Tax profile created for each correspondent
party or party site
If different tax registration numbers are associated with
HR Location / AR System Option / Financial System
Option levels for the same first party:
The HR location level registration number is carried to
first party party tax profile
The other two registration numbers are carried as
reporting codes of the first party party tax profile.

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Tax Exemptions

The Use Customer Exemptions flag is upgraded to


Application Tax Options in the context of AR OU and
receivables application.
The same flag value is also carried to each Tax, Tax
Status, and Tax Rate code, providing more granular
controls

In 11i, if higher (state) level exemptions were applicable


for lower level (County / City) level taxes, then during
upgrade, Tax Exemption Creation Method is
appropriately stamped on lower level taxes
at Tax Level

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Tax Exceptions

Tax Rate Exceptions are upgraded as Item Exceptions in


R12. Exceptions UI flow is located under Products tab.
11i Exemptions that are defined without the context of
party (customer) are also upgraded as Item Exceptions
in R12
In most cases, a product item (or fiscal classification)
will have a tax exception by having a special
(differentiated) tax rate assigned to it

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Tax Formulas

11i tax codes that are defined with a Before/ After


Discount/ Quantity taxable basis are upgraded to create
a taxable basis formula.
The taxable basis formula is associated with tax rate
codes as default taxable basis formula, overriding the
standard line amount taxable basis indicated at
corresponding tax level.

The Taxable basis formula created during the upgrade


indicates that a discount needs to be applied prior to
the tax amount computation.

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Global Descriptive Flexfields

During upgrade, tax codes are upgraded as tax rate


codes, and GDFs are considered for deriving values for
the associated Tax Regime/Tax /Tax Status.
Tax code level GDFs that are used primarily for
reporting are upgraded as reporting codes with
reporting type as GDF segment name and they are
created in the context of upgraded tax rate code.
Third party LE related tax GDFs such as tax payer ids
from Third Parties (Suppliers / customers /
TCA Parties) are maintained as is.

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Transaction Tax Upgrade

Tax Lines in the context of AR transactions are


upgraded to eBTax tax lines carrying AR transaction key
AP tax distributions are upgraded to eBTax with item
distribution allocation information, detail and summary
tax lines are also created during the upgrade
PO tax distributions are upgraded to eBTax with item
distribution allocation information and detail tax lines
are also created with shipment line allocation
information

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Practice 4 Overview:
Creating Transactions with Applicable Tax
This practice covers the following topics:
Entering an Invoice in Payables
Entering an Invoice in Receivables

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New Features

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Content and Services Subscription


Events and Configuration Owner Options
Tax Jurisdictions
Tax Rules
Fiscal Classifications (Product, Party, Transactions)
Tax Repository
Tax Simulator
Guided Configuration

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Content and Services Subscription

Regime Configuration Options allow the user to define


for first party legal entities or Operating Unit:
Whether to centralize or decentralize the maintenance of
tax content
Whether to subscribe to Oracle E-Business Tax services
or to 3rd party tax vendors, per tax regime

Example: UK VAT calculated by Oracle E-Business Tax


and US Sales tax calculated by Vertex.

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Events and Configuration Owner Options

Defined at Tax Regime level


Defined for Legal Entities or Operating Units
Configurations Options are:
Common
Common with Party Overrides and
Party Specific

Common Configuration with Party Overrides is allowed


for Tax and Rules but not for Product Exceptions

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Tax Jurisdictions

Jurisdictions are defined for a given geography, regime,


tax and tax authority (the latter is optional)
Tax jurisdictions can also be defined for areas inside
city limits, which are usually indicated in the address
Tax Zones are defined in TCAs model but via Oracle EBusiness Tax menu option
Data upload routines used to upload US Sales Tax data
from Vertex and Taxware populate data into both
Geography Hierarchy and Tax Jurisdiction
models

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Tax Rules

Tax rules are a powerful and flexible mechanism used to


meet tax legislation requirements
Tax rules are date effective
Rules are defined by Rule Types:

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Direct Tax Rate Determination


Determine Place of Supply
Determine Tax Applicability
Determine Tax Status
Determine Tax Rate
Determine Taxable Basis
Calculate Tax Amount
Determine Recovery Rate
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Practice 5 Overview:
Setting Up Tax Rule Defaults
This practice covers the following topics:
Creating Default Rules

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Fiscal Classifications: Product

Important tax determining factor for certain taxes


Product Classifications can be inventory linked or noninventory linked
Inventory linked classifications are based on the
Inventorys Item Categorization model

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Fiscal Classifications: Party

Important tax determining factor for certain taxes


Party Fiscal Classifications are fully integrated with
TCAs Party Classification model
The association between party classification codes and
parties can be performed in TCA or using Oracle EBusiness Taxs Party Classification flows

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Fiscal Classifications: Transaction

A classification usually defined by a tax authority, to


categorize a transaction for a tax. There could be more
than one by tax.
For example, for Brazil, three classifications are
required:
Transaction nature, such as free sample, demonstration,
consignment, donation;
Transaction classification, such as the sale of products
previously acquired, the sale of products that have been
manufactured by the company; and
Operation classification, such as ship from - ship to
relationship, (e.g., intrastate sale).

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Tax Repository

Single source of transactional tax information (tax lines)


Support for tax reporting, tax accounting and tax
reconciliation processes
Underlying infrastructure for users to view and/or
modify (override) tax lines

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Practice 6 Overview:
Creating Tax Accounts
This practice covers the following topics:
Creating Tax Accounts

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Tax Simulator

Tax Simulator helps on audit trail with respect to which


Tax Rules were satisfied in calculating a particular Tax
Tax Simulator can act as a light-weight transaction for
entering Purchase Orders, Invoices, Invoices matched
against PO, etc.. that is integrated with Tax Lines User
Interface
It is a fast way to enter transactions with fewer
validations to perform what-if scenarios on tax
calculation

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Practice 7 Overview: Reviewing Tax


Configuration Results Using the Tax Simulator
This practice covers the following topics:
Entering a Payables Invoice Using the Tax Simulator

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Guided Configuration

Guides the user, step by step, during the configuration


of the different types of tax rules available in the
system. Users can also specify default values for most
of those rule types
Makes it easy to select default values for most tax rule
types
Generates all necessary setup behind the scenes

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Profile Options for Tax

Profile options are similar to those in 11i, however,


more granular control can be achieved
For example, a profile option can be set to Allow Manual
Tax Lines. At the tax level, for a certain tax, manual
creation can be disallowed.

There is a new profile option, Read/write Access to


Common Configuration data provided to restrict
access to persons creating or modifying
installation-level configuration

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Upgrade Considerations

11i Tax Codes and Rates (AP Tax Codes and AR VAT
Taxes) are upgraded as Regimes, Tax, Status and Rates
11i Tax Codes are also upgraded as Tax Classification
lookups
Tax Classification lookups are used in Direct Rate
Determination Rules to reach the appropriate Tax Rate
11i Tax Type, plus the country of the owning operating
unit, are used to name the R12 Tax Regimes (I.e. UK
VAT)

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Implementation Information

Oracle E-Business Suite Release 12 Rapid Install is


required for both new and upgrade customers.
Procurement Options:
Download from Oracle E-Delivery.
Purchase CD/DVDs on the Oracle Store.

Refer to Oracle MetaLink for:


Oracle Applications Release Notes
Installing Oracle Applications
Upgrading Oracle Applications

Oracle Applications Documentation is available through


the Online Documentation CD and Oracle MetaLink.

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Copyright 2007, Oracle. All rights reserved.

Summary

In this module, you should have learned how to:


Describe and use the new features in Release 12 of
Oracle E-Business Tax
Set up the new features in Release 12 of Oracle
E-Business Tax

1 - 70

Copyright 2007, Oracle. All rights reserved.

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