Exploring Microsoft

Office PowerPoint 2007

Chapter 2:
Developing a Presentation
Robert Grauer, Keith Mulbery, Cynthia Krebs
Committed to Shaping the Next Generation of IT Experts.1
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Objectives

Create a presentation using a template

Modify a template
Create a presentation in Outline view
Modify an outline structure
Print an outline
Import an outline

2
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Objectives (continued)

Add existing content to a presentation

Examine slide show design principles
Apply and modify a design theme
Insert a header or footer

3
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Templates Provide Designs

A theme
A layout
Content

4
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Create a New Presentation

Pre-made template

PowerPoint built-in
Microsoft Office Online

Blank presentation with placeholders

Templates based on presentations
Existing presentation

5
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Starting with a Template

6
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Example Template

7
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Modifying a Template

Add standard elements

Change font style or size
Modify layout

Move the object

Change the size
Delete a placeholder

8
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Outlines

Fast
Organized
Sequenced
Offers a global overview

9
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Outline View

10
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Editing the Outline

Cut
Copy
Paste
Drag and drop
Find and replace
Apply formatting

11
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Expand or Collapse the Outline

Expanded view

Collapsed view

12
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Printing the Outline

Print
option

13
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Importing Outlines

Word outline
Other word processing applications

Rich Text Format - .rtf

Plain Text Format - .txt

14
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Importing an Outline
Plain text document .txt

Word document
format .docx

Rich text
Format .rtf

File type set

to all outlines

15
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Reuse Slides
Add Slide button

Reuse Slides option

16
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Reuse Slides (continued)

Reuse Slides
pane

Browse
button

Thumbnail
of slide

17
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Visual Design

Appeal and professionalism

Neat and clean
Focal point
Font style

Serif
Sans Serif
Decorative

18
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Design for Audiences

19
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

KISS

20
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Focal Point

21
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Serif or Sans Serif?

Sans Serif

Serif
Serif

Decorative
22
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Unified Design

23
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Text as a Design Element

24
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Readability

Titles
Use title case
36 points +

Bullet points
Use sentence case
28 points +

Dont forget the 7 X 7 guideline!

25
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Applying and Modifying a Theme

Colors

Fonts

Effects

Background
Styles

26
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Color Gallery
Colors in theme

Create new
color themes

27
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Fonts Gallery
Title font

Different fonts
for title and body
Body font

Same font used for both

28
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Effects Gallery
Soft glow

3-D

Glow
Flat
Shadow

29
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Background Styles Gallery

Preview

Customize
background

30
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Headers and Footers

Footer

Slide
number

31
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Setting Up a Footer

Apply to current
slide only

Date style

Title slide checkbox

32
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Setting Up the Header

Tabs

Fixed date

33
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

Questions?

34
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.

All rights reserved. No part of this publication may be reproduced, stored in a

retrieval system, or transmitted, in any form or by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written
permission of the publisher. Printed in the United States of America.

Copyright 2010 Pearson Education, Inc.

Publishing as Prentice Hall
35
Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall.