ICT Project Management

Guidelines


Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation
Project
A Project is something which has a beginning and
an end.

A Project is one time unique endeavor by people
to do something that has not been done that way
before


Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation
Project Management
Project management is the discipline of planning,
organizing, securing and managing resources to
bring about the successful completion of specific
task project to meet specific goals and objectives.

Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation
Project Management Assessment


Needs of final users
Technical constraints
Financial constraints
Human resources
Technical support
Training
Standardization
Sustanability
Specific constraints


Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation
Project Management Processes
Initiation
Planning and design
Executing
Monitoring and controlling
Closing
Project control systems

Lalit Bogra - Regional IT Officer, South Asia
Regional Delegation
Disaster Management Cycle


DISASTER!
Long Term -
Continuous
Long Term -
Continuous
Days -
Months
Months -
Years
T
r
a
n
s
i
t
i
o
n
Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation
Data
Information
Knowledge
Activity
Process
Store /
Share
Apply
Collect
Virtuous Cycle of Information Management
Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation
Scalable management of information
No stacks of forms and files to manage
Efficient distribution of information
Accessibility of information on demand
Automatic collation and calculation
No delay for assessments and calculations
Live situational awareness
Reports are updated live as data is entered

How Technology can help?
Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation
Think about:
People
Locations
Activities
Inputs
Outputs
Existing Systems and Processes

Designing Information System
Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation
We require a huge range of often similar information.
Information is incredibly valuable in this field
Data Information Knowledge Activity
There are many technologies which we can use to
create Information Systems.

What technology can we use Conclusion
Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation
Web Based
Hierarchy Levels
GIS
Online & Offline modes
User friendly
Web 2 Technology
Reports

Flow Charts
Technologies
Alerts and responses

Specification
Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation
Implementation Strategies
PARTICIPATION!
Implementing Technology vs. Systems
Technology changes Organisations
Listen
Involve Stakeholders
Find a champion
User Testing
Training
Support


Challenges of Implementing Information Technology Systems
Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation

Volunteer Monitoring Application Objective

To develop volunteering towards quality service
delivery.
To have well motivated volunteers, efficiently
managed and effectively involved in community
based activities.
To facilitate a centralized software application
To facilitate accessing the software application via
internet


Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation

Volunteer Monitoring Application Inputs
Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation

Volunteer Monitoring Application Output
Lalit Bogra - Regional IT Officer,
South Asia Regional Delegation