TrainingPresentation PowerPointTipsAndTricks

Note to trainers
The videos in this presentation provide closed-caption files as its often easier for viewers of all
abilities to follow along.
If you wish to remove the closed captions, you must install the Subtitling Add-in for Microsoft
PowerPoint (STAMP). You can download the add-in from http://sourceforge.net/projects/stamp-
addin/files/Latest%20Version/
Once you install the add-in, to turn the captions off:
1. Locate a slide that contains a video and click the video.

The Playback contextual tab appears on the top of the window. If you dont click the video, the
Playback tab wont be visible.
2. On the Playback tab, click Hide.
3. Go to the next slide and repeat until youve hidden the captions all slides or for any of the
videos with captions you wish to hide. Note that if you save the file, the captions will stay
hidden when you re-open the presentation.
4. To show the captions again, repeat steps 1-3, but click Show in step 2. If you click Remove
during step 2, the captions will be permanently removed from the video.

Before you begin
If a yellow security bar appears at the top of the
screen in PowerPoint, click Enable Editing.
You need PowerPoint 2010 to view this
presentation. If you dont have PowerPoint 2010,
download the PowerPoint Viewer (see the URL in
the notes pane).
Microsoft
PowerPoint
2010
Training
PowerPoint tips and tricks
Course contents
Overview: Eleven ways to save time
Lesson: Includes 11 instructional movies
Quick Reference Card

Overview: Tips and tricks
Youve created tons of PowerPoint
presentations. But perhaps you need
some timesaving techniques to help
you work faster. This short course will
do just that: give you tips and tricks for
working with PowerPoint 2010.
Course goals
Open PowerPoint fast.
Use a template from
Office.com.
Make a slide from a single
bullet.
Crop a picture to a shape.
Zoom with your mouse.
Reuse a slide from another
presentation.
Use Slide Sorter view.
Insert a screenshot.
Insert a screen clipping.
Show or hide the ribbon.
Use the Quick Access
Toolbar.
Start PowerPoint quickly (0:39)
Point to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.

Heres a quick shortcut for opening PowerPoint really fast. Youre going to want to use your Windows Key and the R Key. Thats Window-R in succession. This launches the Run box.
Here, youre going to type in the phrase: powerpnt, thats
power pnt and hit Enter on your keyboard.
PowerPoint launches immediately and youre ready to roll for
your next presentation.
Use a template from Office.com (1:03)

If you need to set up a presentation quickly, you can use a
template from Office.com. To do that, youll want to select your File tab,
then select New, and all of the Office.com templates are
presented for you. Were going to select PowerPoint Presentations and Slides and then the folder Business Presentations.
From the Business Presentations lists, we have several
choices
and were going to select Business Plan Presentation and
click Download. Now the presentation has opened up a number of slides. A total of twelve in this case, are presented here for us;
each one containing a different topic, and a consistent and
attractive layout.
So thats how we can quickly create a new presentation using
templates from Office.com.
Make a slide from a bullet (1:04)

Youve been working hard on your presentation but you
notice
as you're coming to the end of all your labors, that one of
your slides doesnt exist,
or rather it exists as a bullet on another slide. You want to
make Our Sales Manager its own slide.
So how do we do that? Well we could create a brand new
slide and paste that information on there or we can go to Outline view, select the Sales Manager bullet and use Shift-Tab to bump it up to its own slide status.
And BOOM! Youve got a brand new slide with the title, Our
Sales Manager.
Now we can fill that slide out with whatever content we like,
maybe of Our Sales Manager and were good to go.
So thats how you take an existing bullet from one slide and
make its own brand-new slide.
Crop a picture to a shape (0:39)

A quick way to add extra emphasis to a picture is to crop that
picture to a shape.
To do that you select the picture, make sure that youre in
the Format ribbon and come over to the size area where we select Crop.
Then choose Crop to Shape, and here you can choose any
shape you desire. Any shape at all.
So thats how we add emphasis to a picture by cropping it to
shape.
Zoom with your mouse (0:45)

If Im working in a PowerPoint presentation and I want to
quickly zoom in on objects on my slide;
I can press the CTRL key on my keyboard and I can dial the
mouse wheel on my mouse forward to zoom in,
and I can zoom out again by pressing CTRL and dialing the
mouse wheel backward. If I select an object, I can zoom in specifically on that object. It also works for text.
So thats how we use CTRL and our mouse wheel to zoom in
and zoom out.
Reuse slides (1:32)

When building new presentations, its possible to reuse the
slides from old presentations. To do that, under the Home tab I select New Slide. Then I select Reuse Slides from the bottom of that pane.
If Ive been to the location before, all of the slides will be
listed for me here. If not, I will need to browse for a file,
then select the presentation that contains the slides I wish to
use and click Open.
Now all of the slides of that presentation are available for me
in this pane.
Now I must select the slide, under which I wish these slides
to be inserted.
So Im going to select the last slide of my existing
presentation,
then Im going to scroll down in the Reuse Slides pane and
select the slides I wish to use.
If I need to preview them, I simply need to roll my curser
over the top of each slide
so that I can get a quick preview to remind me of the slides I
wish to use.
Then all I have to do is click the slide, and its inserted
beneath the slide I selected and re-formatted so that it matches the current presentation. So once again, all I need to do is click and the slide is inserted in my existing presentation and thats how we reuse slides from another presentation.
Slide sorter view (1:07)

If you need to move a slide in your presentation to another
location in that presentation,
all you need to do is click and hold and drag that slide to its
new location.
However, dragging a slide to it's new location can sometimes
get a little unwieldy.
Its difficult to stop where you need to stop and sometimes
well, you just lose perspective altogether. So, if you need a larger, birds-eye view of your presentation, you can use the Slide Sorter view.
The Slide Sorter view is here, in the lower right-hand corner
next to your normal view. If you select the Slide Sorter view;
you can then click, and hold, and drag that slide to any
location you like. Further, if you want to move more than one slide, you can select them by using your Control or Shift key
and click, and hold, and drag, those to any location that you
like.
So thats how we use the Slide Sorter view to move slides
inside of our presentation.
Insert a screenshot (0:34)

If you need to insert a screenshot of an open folder or
application on your computer, you can do that by clicking the Insert menu,
choosing Screenshot and selecting from the list of available
windows.
Then you can resize the screenshot and place it where
necessary. So thats how you insert a screenshot in your presentation.
Insert a screen clipping (0:39)

If you want to capture a screen shot of a specific portion of
your computer screen,
you can go to the Insert menu, choose Screen Shot and
choose Screen Clipping.
At which point PowerPoint is minimized and your screen is
made available for your selection. You can then select the portion of the screen you wish to use and the portion is inserted inside of PowerPoint.
And thats how you select a specific portion of your screen
for use inside PowerPoint.
Show or hide the ribbon (0:59)

Sometimes to make your presentations as effective as
possible, you need more space to work.
One of the ways you can get that space is to hide your
ribbon.
You can use the keyboard command CTRL-F1 and that hides
the ribbon.
Press CTRL-F1 again and that brings the ribbon back or you
can double click any tab,
except the File tab, and that hides the ribbon, and double-
click again,
and it brings the ribbon back. Now with the ribbon hidden,
you can still use it.
Just click any tab and then after you select something, its
hidden again.
And of course, like we showed you a second ago, to bring it
back permanently double-click the tab.
So thats how I can show and hide a ribbon inside of
PowerPoint.
Use the Quick Access Toolbar (0:47)

If you find that you're using some commands and buttons
more than others,
you can quickly add them to your Quick Access toolbar to
make them available no matter where you are in PowerPoint.
I find that I use Transitions quite often so im going to add
the Transitions to my Quick Access toolbar.
I select the Transitions tab and then right-click on one of the
Transitions to Add the Gallery to the Quick Access toolbar.
Then, no matter where I am, I have access to adding
transitions to the selected slide.
So, thats how you add a menu you use more often to your
quick access toolbar.
Quick Reference Card 1
Open PowerPoint fast
Press Windows Key+R, type winword, and then press Enter.
Use an Office.com template
On the File tab, click New, and then under Office.com templates,
choose a template.
Make a slide from a bullet
1. On the left, above the slide thumbnails, click the Outline tab.
2. Select the text you want on its own slide.
3. Press SHIFT+TAB.

Crop a picture to a shape
1. Select the picture or pictures that you want to crop to a specific
shape.
2. Under Picture Tools, on the Format tab, in the Size group, click
the arrow under Crop.
3. Click Crop to Shape and then click the shape you want to crop to.
Zoom with your mouse
If your mouse has a wheel, hold down the CTRL key, and then rotate
the wheel forward to zoom in. Rotate the wheel backward to zoom
out

Reuse slides from another presentation
1. Open the presentation that you want to add a slide to.
2. In the pane that contains the Outline and Slides tabs, click Slides, and then click where you want to add a slide.
3. On the Home tab, in the Slides group, click the arrow below New Slide, and then select Reuse Slides.
4. In the Reuse Slides pane, click Open a PowerPoint File.
5. In the Browse dialog box, locate and click the presentation file that contains the slide that you want, and then click
Open.
Tip In the Reuse Slides pane, PowerPoint displays thumbnails of the slides from the presentation that you selected.
Rest the pointer on a thumbnail to see a larger version of the slide's contents.
6. In the Reuse Slides pane, do one of the following:
To add a single slide, click the slide.
To add all of the slides, right click any slide, and then select Insert All Slides.

Note If you want the slide that you are adding to the destination presentation to maintain the formatting of the
original presentation, select the Keep source formatting check box before you add the slide to the destination
presentation.

To add a single slide, click the slide.
To add all of the slides, right-click any slide, and then click Insert All Slides on the shortcut menu.

Slide Sorter view
In the lower-right corner of the screen, press the Slide Sorter button.
Insert a screenshot or screen clipping
1. Click the slide that you want to add the screenshot to.
2. On the Insert tab, in the Images group, click Screenshot.
3. Do one of the following:
To add the whole window, click the thumbnail in the Available
Windows gallery.
To add part of the window, click Screen Clipping, and when the
pointer becomes a cross, press and hold the left mouse button to
select the area of your screen that you want to capture.

Show or hide the ribbon
Press CTRL+F1.
Use the Quick Access Toolbar
Right click a button, and then click Add to Quick Access Toolbar.

The online version of this Quick Reference Card provides more
information. To see that version, go to http://office.microsoft.com/en-
us/powerpoint-help/quick-reference-card-
RZ102673175.aspx?section=14&mode=print

TrainingPresentation PowerPointTipsAndTricks

Cargado por

Información del documento

Descripción original:

Título original

Derechos de autor

Formatos disponibles

Compartir este documento

Compartir o incrustar documentos

Opciones para compartir

¿Le pareció útil este documento?

¿Este contenido es inapropiado?

Copyright:

Formatos disponibles

TrainingPresentation PowerPointTipsAndTricks

Cargado por

Copyright:

Formatos disponibles

Note to trainers

También podría gustarte