User Management

Completion of Build Phase Solution Playback

Agenda

Enterprise roles: Final catalog Contents of the enterprise role Assignment of roles Structural Authorizations PIT preparation & execution

User Management: Duel

Instructions

Please check the contents in the Enterprise role Catalog sent for each and every enterprise role Make sure the requirements are translated correctly (As of February 28, 2014) Identify the gaps

Will have to evaluate the change based on the discussions

Umoja As Is

Enterprise Role(s)

Transactio ns

Workflow Activation

Workflow Tables

UE1: Enterprise roles: Version 2.0 Dated: February 4, 2014

Umoja To Be

Enterpris e Role(s)

Workflo w Self Service Transactio ns

Organizational Assignment

UE1: Enterprise roles: Version 2.0 Dated: February 4, 2014

D1 Systems

D3 Systems

Q1 Systems
IDM (D1U) Q3 Systems

For Selected Org Units By Assignment Power Users

By Default

ESS Staff

By Assignment ESS non-Staff

User Management: Duel

Structural Authorization as we all understand

User s

Enterprise Role(s)

Workflo w

Self Service Organizational Assignment

IDM

Transactio ns
UE1: Enterprise roles: Version 2.0 Dated: February 4, 2014

Structural Authorization Enabled

Structural Authorization for Employee Self Service

HR Partners

Document

2
Relationshi p
Organization
UE1: Enterprise roles: Version 2.0 Dated: February 4, 2014

Belongs

Staff/Initiator

HR Partner

One Level Approvals: Solution Playback

Bank Details Interactive Form Workflow HR Approval Form and Hire Employee Education Grant Workflow Absences and Attendances Workflow ESS: Designation of Beneficiary Interactive Form Change in Family Member/Dependent Rental Subsidy Staff Member Onboarding Personal Data & Workflow Initiate Contract Extension Interactive Form Separation Retirement Personnel Action Approval Change position Business Partner Approver Individual Global Index Number Administrator HR Partner Entitilements HR Partner Entitilements HR Partner Entitilements HR Partner Entitilements HR Partner Entitilements HR Partner PA and Contracts HR Partner PA and Contracts HR Partner PA and Contracts HR Partner PA and Contracts HR Partner PA and Contracts HR Partner PA and Contracts OM Administrators

Two Level Approvals: Solution Playback

Certifying Officer OM Administrators

Create position

Absences and Attendances Workflow (F0091)

Time Manager HR Partner PA and Contracts

Absences and Attendances Workflow (F0092)

Time Manager HR Partner PA and Contracts

Trip Request

Certifying Officer Travel Approver all without SG ASG PGA

Trip Request For SGs office

Certifying Officer Travel Approver all with SG ASG PGA

Three Level Approvals: Solution Playback

MSS: Extend Temporary Movement Interactive Form Budget Manager (Through MSS) HR Partner PA and Contracts - Rel HR Partner PA and Contracts - Rec Budget Manager (Through MSS) HR Partner PA and Contracts - Rel HR Partner PA and Contracts - Rec HR Partner Entitlement Certifying Officer Travel Approver all without SG ASG PGA HR Partner Entitlement Certifying Officer Travel Approver all with SG ASG PGA Certifying Officer Travel Approver all without SG ASG PGA Travel Claims Processor

MSS initiate temporary Movement

Trip Request (Entitlement)

Trip Request (Entitlement) for SGs Ofiice

Trip Expences (Depends)

Assignments
HR Partner PA &C MINUSTHA user

HR Partner Entitlement RSCE user

BP Approver DM User

User Map & Office Map Transaction ZTE_USERMAP

DEMO

Steps

System ready for preparation Customization check Data Conversion User Management System ready for Testing

All Transports Baseline Configuration Application Master Tables

Application Data

Staff & Non Staff Organization Structure

SAP ECC IDM SAP Portal

SAP BI/Others

User Management

Create Power Users

List of Generic Ids for all Enterprise roles

HR Partner

Global Index number Administrator

List of Generic Ids for ESS

Staff
Non-Staff

User Management: Security

Generic User ID HRALL1 Enterprise Role HR Partner All

Org ID

PERNR

2001

249850

Power Users

Generic User ID

Enterprise Role

PERNR

ESS_12345

ESS Staff

12345

ESS Staff
Generic User ID Enterprise Role PERNR

NESS_67890

ESS Non Staff

67890

ESS non-Staff

User Management: Structural Authorization

Generic User ID HRALL1

Enterprise Role HR Partner All

Org ID

PERNR

2001

249850

Workflow

Prerequisites

All Org units are created (Data Conversion) All Positions are created and Assigned (DC) The Staff data is uploaded with info types

IT 0010; Sub type 10 and Email (Not for PIT clients)

This will be maintained by the test coordinators

IT 0017 -> Travel Privileges

For the testers

Before the test, Run the User Map application Make sure the approvers are set up as per your requirement If not, Please check with your testing focal point and not to proceed with testing If yes, Proceed with testing.