MIS structure based on organization function

Made by: AJAT SHATRU SHARMA SAKSHI ARORA

Table of content
Definition MIS subsystem Role of MIS Organizational functions 1. Production 2. Sales and Marketing 3. Finance and Accounting 4. Personnel System 5. Logistics Benefits of MIS

What is Management information system(MIS)??

A management information system (MIS) provides information that is needed to manage organizations efficiently and effectively. Or, it can be defined as formal system for providing management with information necessary for decision making effectively.

Subsystems
1. Transaction Processing System (TPS) designed to handle large volume of routine transactions. Like billing, payroll, supplier payment etc 2.Management reporting systems (MRS) generate reports for decision-making processes. 3.Decision support systems (DSS) provide a set of easy-to-use modeling, retrieving and reporting requirements and are used by people making decisions. 4.Office information systems (OIS) involve the use of computer-based office technologies such as desktop software applications, including e-mail, teleconferencing and desktop publishing.

Role of MIS in Management

The MIS plays the role of information generation, communication, problem identification and helps in the process of decision making. The MIS helps the middle management in short them planning, target setting and controlling the business functions. It is supported by the use of the management tools of planning and control. It enhances the quality of operation.

It enhances the quality of services.

We achieve efficiency, transparency, speedy decision making etc.

Organizational functions

Production Sales & Marketing

Finance & Accounting

Personnel system Logistics

MIS strategy on Organizational functionPRODUCTION

Transaction
Production orders Assembly orders Finished parts tickets Scrap tickets Time keeping tickets

Operational
Reports comparing actual performance to the production schedule Highlighting areas where bottlenecks occur

Management
Summary reports which compare overall planned or standard performance to actual performance

Strategic
Alternative manufacturing approaches Alternative approaches to automation

MIS strategy on Organizational function SALES AND MARKETING

Transaction

Operational Hiring and training of the sales force, day-to-day scheduling of sales and promotion efforts Periodic analyses of sales volumes by region, product, customers.

Management Comparison of overall performance against a marketing plan Data on customers, competitors, competitors products, sales force requirements

Strategic New markets New marketing strategies Customer analyses Competitor analyses consumer survey information, income projection, technology projections

Sales order Promotion orders

MIS strategy on Organizational functionFINANCE AND ACCOUNTING

Transaction

Operational Control
Exception reports, records of processing delays and reports of unprocessed transactions.

Management
Managerial control utilizes information on budget vs. actual costs of financial resources and processing

Strategic
Evaluating financial performance, planning and budgeting

Credit applications Sales, payment vouchers Checks, ledgers, stock transfer

MIS strategy on Organizational functionPERSONNEL SYSTEM

Transaction

Operational Control Management Requires decision procedures for action such as Hiring, training, termination, changing pay rates, issuing benefits Reports and analyses showing the variances between planned and actual performance such as cost of recruiting, number of hired employees, cost of training, salary paid

Strategic Evaluating alternative strategies for recruiting, salary, training, benefits

Employment requisition Job description Training specification Personnel data Hours worked Paychecks Benefits Termination notice

MIS strategy on Organizational functionLOGISTICS

Transaction

Operational Control Management

Reports such as Past due purchase Past due shipment to customers Out of stock items Overstocked items Inventory turnover reports Vendor performance summaries Comparison between planned and actual inventory levels Cost of purchased items Inventory turnover

Strategic
New distribution strategies New policies with regard to venders Make versus buy Distribution alternatives

Purchase requisitions Purchase orders Manufacturin g orders Receiving reports Shipping orders Bills of lading

Benefits of MIS
Improves personal efficiency Speed up the progress of problems solving in an organization. Generates new evidence in support of a decision. Creates a competitive advantage over competition. Increases organization control. Reveals new approaches to thinking about the problem space.

THANK YOU