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University Management System

Goce Armenski, M.Sc (armenski@ii.edu.mk) Institute of Informatics - FNS University Ss. Cyril and Methodius Skopje, Macedonia

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Content

CONTENT
- INTRODUCTION - CURRENT PROBLEMS - UNIVERSITY MANAGEMENT SYSTEM - MOTIVATION AND GOALS - CONCLUSION

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Introduction

1. INTRODUCTION In any complex production process the quality of output is determined to a considerable degree by the system of managing the production technology What is our product? KNOWLEDGE, DEGREES How do we manage creation, transmission and application of knowledge?
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Current problems

2. CURRENT PROBLEMS Univ. Sts Cyril & Methodius

One of three universities in R. Macedonia Big university 23 faculties, 10 institutes More then 35.000 students

Every faculty is legal entity, and they function like isolated islands

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Current problems

UKIM Organizes Computer Studies Information Technology at:

Faculty of Natural Sciences & Math. Faculty of Electrical Engineering Economic Faculty Faculty of Mechanical Engineering

EUA INSTITUTIONAL EVALUATION OF UKIM

Concerning structural reorganization ..that the university begin the process of devising a new internal structural organization for the UKIM
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Current problems

Some identified problems

University operation is centered in administrative offices Procedures are heavily bureaucratic Information is out of date Information is inconsistent and replicated Functionality is scattered through organizational units

In order to realize any idea, student must pass approximately 11 procedures until its realization

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University Management System

3. UNIVERSITY MANAGEMENT SYSTEM

IT based system which can increase University transparency, flexibility and student mobility, by automating its business processes and centralizing University data

Why UMS?

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University Management System

4. MOTIVATION AND GOAL

Reduce the gap between information and users Why University operation is centered in administrative offices Procedures are heavily bureaucratic Information is out of date How From administrative offices to the school Based on internet Based on different access levels

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University Management System

Consistent Integration of Data and Functionality Why Information is inconsistent and replicated Functionality is scattered through organizational units How Information stored in a centralized repository Functionality is orthogonal to the organization units and it is easily aggregated based on organisation roles

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University Management System

Integration of Diverse Application Domains Why University domain is a rich one Academic vs Administrative Operational vs Strategic Information vs Communication ... How Build systems using compositional technologies and architectures

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University Management System

Sustainability Why University funding is constantly changing and heavily based on political decisions University management is constantly changing Technology is rapidly changing How Integrate with university competences Have an open perspective inter-universities project

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University Management System

TEMPUS PROJECTS
QAASNet
development of a Web page where all necessary information regarding functioning of the Board will be published, including their reports, procedures, methodologies, follow-up procedures etc.

SMILE
sustainable web based network system to be used as an interoperable multilingual environment for all available university programs

WODOMI
development of a web based system to enable equal opportunities for all administration and students, transparency in documentation and workflow activities and an environment for the realization of integrated University approach. It will be an intermediate step for our country towards realization of Bologna process goals. Quality Assurance and Accreditation System Network - QAASNet

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University Management System

Characteristics of a modern UMS

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University Management System

Needs Analyses
A University Business Model Products Knowledge Degrees Services Knowledge Creation Knowledge Transmission Knowledge Application Clients Family Society Employers
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University Management System

Needs Analyses
Resources Knowledge Infrastructure Teachers Researchers Raw Materials Knowledge Student Suppliers Elementary schools Firms individuals
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University Management System

Functional Viewpoint
Knowledge Transmission Product Definition Graduation management Post-graduation management Product Execution Course site management Schedule management Room management Evaluation support management Graduation management Post-graduation management
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University Management System

Data Viewpoint

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University Management System

Technological Viewpoint

user interface

Web Server (system modules)

SQL statements Data

application logic data laye r

Database

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University Management System

Integrated UMS

WODOMI SMILE QAASNet

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Conclusion

4. CONCLUSION
- Reduce the gap between information and users - Consistent Integration of Data and Functionality - Integration of Diverse Application Domains
The ECTS depends for the achievement of its key goals -transparency, -flexibility -Mobility on an integrated IT solution. The University must be capable of providing complete and comprehensive information on the academic status of its entire student body, as well as clearly and comprehensibly documenting its course offerings Quality Assurance and Accreditation System Network - QAASNet

Thank you for your time!