Environment, Health, Safety and Security Manual
The University of Melbourne Department of Computer Science & Software Engineering (CSSE) And Department of Information Systems (IS)
Authorized by Professor Rao Kotagiri (Head of CSSE) and Professor Liz Sonenberg (Head of IS) Revised 11th May, 2005 – (C.Sexton, Safety Officer)
Revised Draft September 21, 2004 - (C.Sexton, Safety Officer) Revised Draft July 1, 2004 - (C.Sexton, Safety Officer) Revised & updated for new building January, 2003 – C.Sexton (Safety Officer) Revised September 18, 2002 by A. Peel (BEC) & C. Sexton (Safety Officer) Revised July 3, 2002 by Cindy Sexton, Safety Officer Drafted February 20, 2002 by Cindy Sexton, Safety Officer From CS&SE EHS manual - created May 25, 1998 -- Andrew Peel May 2000 – DIS EHS manual And University of Melbourne – EHS Manual (version reference 1.1 – http://www.unimelb.edu.au/ehsm/)
This manual is available to all staff, students, contractors and visitors to the abovementioned Departments via the Department web sites, EHSS notice board (Level 4) or from the Safety Officer. The next review of its contents will be by the BEC and Safety Officer in October, 2005. Please address any suggestions or amendments to the Safety Officer (C.Sexton – email@example.com).
1. Emergency Telephone Numbers 2. Occupational Health and Safety Policy 3. Health and Safety in the University 4. Health and Safety in the Department 5. Responsibilities 5.1 Staff 5.2 Supervisors 5.3 Students 6. Health and Safety Representative 7. Procedures for Issue Resolution 8. Departmental Safety Rules 9. Emergency Procedures 9.1 To Initiate an Evacuation 9.2 When the Evacuation Alarm Sounds 9.3 Fire 9.4 First Aid 9.5 Bomb Threat 9.6 Suspicious mail and packages 9.7 General Security 9.8 Suspicious Persons 9.9 Threat of Aggressive or Violent Behaviour 9.10 Power Failure 9.11 Flood or Water Leak 9.12 Motor Vehicle Accident 9.13 Critical Incidents 10. Procedures for Management of Safety 10.1 Accident, Injury and Hazard Reporting 10.2 Incident Investigation 10.3 Tagging of Unsafe Equipment 10.4 Purchasing 10.5 Induction 10.6 Hazard Inspections 11. Safe Work Procedures 11.1 Risk Assessments 11.2 Off-campus procedures 11.2 Manual Handling 11.3 OOS/RSI prevention 12. Environmental Procedures and the “Green Office” 12.1 Paper Recycling 12.2 Toner Cartridge Regeneration 12.3 Toner cartridges not suitable for regeneration 12.4 Other Recyclables - Commingle Bins 12.5 Batteries 12.6 General Hygiene 13. Emergency systems in the ICT Building 14. Evacuation Routes 14.1 ICT Assembly Area 14.2 ICT Evacuation Map Locations 15. ICT Building Emergency Team
To use this intercom – depress the red button firmly and release.
EMERGENCY TELEPHONE NUMBERS
(Note: dial ‘0’ first for an outside line from a University telephone extension) Location: ICT Building – 111 Barry Street.
CS&SE General Office IS General Office 834-41300 834-41500
First Aid Officers
Sandrine Balbo (IS) John Horvath (CS&SE) Cindy Sexton (CS&SE / IS) Darren Skidmore (IS) University Security (24 hours) 834 41497 834 41279 834 41313 834 41488 834 46666
First Aid Kit Locations . East Melbourne) Dental Hospital (switchboard) (720 Swanston St.01a).01a) and Level 6 (6.1.au)
834 41507 834 41281
(Note also .Amenities foyer under sink on ……. Carlton) Poisons Information Line Interpreter Service (charges apply)
000 000 000 834 46666 or 1800 246 066
834 46000 834 46904 or 834 46905 9342 7000 9929 8400 9341 1000 (AH 9341 1040) 13 1126 13 1450
First Aid . Level 1 (1.
Ground Level (G. The intercoms are located in all lift foyers except on ground floor. Carlton (also known as building number “105”) Evacuation assembly point – University Square (parkland opposite front entrance to ICT)
AMBULANCE POLICE FIRE BRIGADE UNIVERSITY SECURITY (24 hours) (all University Security personnel are First Aid Officers)
University Maintenance Department (24 hours) Student Health Service (138 Cardigan St) Royal Melbourne Hospital (switchboard) (Grattan St.)
. If confronted with a recorded message – Keep Waiting! – they will respond.Security intercoms are fitted throughout the ICT building. Wait for Security personnel to respond.01a). The ground floor location of these phones is both in and out-side the front (Barry St) entrance and on the outside of the back lane entry to the building.phone your General Office …. Parkville) Eye and Ear Hospital (emergency) (32 Gisborne St. These phones offer direct contact with University Security – 24 hours per day/7 days per week.01a)
ICT Building Emergency Controller: Vicki Jackson (BEC) ICT Deputy BEC: Andrew Peel ICT Building Supervisor: Grant Young (firstname.lastname@example.org. Security intercoms are also positioned inside each ground floor exit point of the fire escape staircases. Level 4 (4.
4. Minutes of EHS&S meetings are posted on this noticeboard and on each Department ‘s Safety web site. and assists departments to implement OH&S policy. so far as practicable. The self-insurer license is subject. safety and security information is posted on the EHS&S noticeboard in the foyer outside the amenities block on Level 4. Health and Safety in the Departments
Environmental Health Safety and Security (EHS&S) issues within the Department’s of Computer Science and Software Engineering and Information Systems (from now on referred to as ‘the Departments’) are managed by their combined EHSS committee and Safety Officer. All OH&S legislation. Health and Safety Manual. SafetyMAP (safety management achievement program) is a safety management benchmarking system.2 .edu. Occupational Health and Safety
Policy The University of Melbourne OH&S policy commitment is: The University of Melbourne recognises its obligation to take all reasonable precautions to provide and maintain. The University is a self-insurer under Workcover. health.html. contractors and visitors (see section 1.au/ehsm/index. every few years. who sign an annual declaration confirming that they have fulfilled their obligations. standards and codes of practice are available to staff from the RMO. the University has introduced the Environmental Management System (as per ISO-14001) into University activities. students.
3. an environment that is safe and without risk to health for employees.
Environmental. The RMO provides expertise on OH&S matters throughout the University. which is on-line at http://www. Staff (in ICT) responsible for particular areas of OH&S are: Building Emergency Controller (BEC) Deputy BEC First Aid Officers Vicki Jackson Andrew Peel Sandrine Balbo John Horvath Cindy Sexton Darren Skidmore (see emergency team – section 15 of this manual)
. The Risk Management Office (RMO) implements these policies.University of Melbourne EHS manual).2. Document and communicate EHS&S information to Staff and Students in the Departments. Safety and Environment at the University
Occupational health and safety policy is managed for council by the OH&S committee. They are published in the University Environment. Participation in environmental initiatives is greatly encouraged throughout the University community to promote a sustainable future for all. Legal liability for OH&S matters rests with Deans and Heads of Department. The University’s OH&S and Environmental Representatives committees and RMO introduce and manage these initiatives. In conjunction with OH&S policy. The Departments terms of reference in regard to EHS&S are: • • • To assist in maintaining and managing a safe work place and environment for staff and students in accordance with University of Melbourne policy. to an audit by the Victorian Workcover Authority.unimelb. The RMO also notifies departments of any legislative and regulatory changes. which the University uses to satisfy the Workcover audits. Discuss Environmental Health Safety and Security issues within the Departments and rectify any problem areas. Health. the Faculty of Engineering and the Faculty of Science.
5. Must not wilfully place at risk the health or safety of any person in the workplace. Health and Safety Manual. Ensure that all accidents and injuries are reported. Presently. in conjunction with relevant persons.At the local level.
6. and are required to comply with all University and Departmental rules and procedures which relate to environment. students and visitors. Must not wilfully place at risk the health or safety of any other person at the University. without wilful interference or misuse. near misses and injures are reported immediately to supervisor. Take reasonable care for the safety of his/her own health and safety and that of other people who may be affected by their conduct in the workplace. Health and Safety Manual.1. new members of the department receive a safety induction and workplaces are inspected annually. students and supervisors: 5. Procedures for Issue Resolution
In the absence of an elected HSR. Provide appropriate facilities for safe storage. health and safety activities.2 Supervisors (any person who controls or directs others) • • • • • • • Develop new work procedures as required. Must not wilfully or recklessly interfere with or misuse anything provided in the interests of environment. training and other environment. Furthermore. The following relates to staff.
. Health and Safety Representative
The Departments of Computer Science and Software Engineering and Information Systems together form a single ``Designated Work Group' as defined in the OH&S Act. Seek guidance for all new or modified work procedures to ensure that any hazardous conditions. supervisors and the EHSS committee ensure that the departments’ provide a safe work environment for individual staff and students. Section 4. The responsibilities of all groups at the University are detailed in the University Environment. Adopt work practices that support EHS programs. there is no elected HSR. health and safety or welfare at the University. The staff are entitled to elect a Health and Safety Representative (HSR).
5. ' . Must not wilfully or recklessly interfere with or misuse anything provided in the interest of environment health and safety or welfare. such as those outlined in the University Environment. section 2. Provide all staff with relevant EHS information in an appropriate manner.3 Students Students are responsible for adopting safe work and study practices. handling and transport of hazardous substances. Wear personal protective equipment as provided. there are no formal dispute resolution procedures. staff. Identify and control hazardous conditions. Provide adequate supervision through technical guidance and support. Responsibilities
Safety is the concern of everyone. Must cooperate with the University in relation to actions taken by the University to comply with Occupational Health and Safety and Environmental legislation. Use equipment in compliance with relevant guidelines.4.
5. health and safety. they • • • Must report all hazard and injuries to their supervisor or sports centre. Participate in meetings. Provide personal protective equipment and clothing if hazards cannot fully eliminated.1 Staff • • • • • • • • • • All employees (including those employees referred to above) are to comply with the University EHS Manual.
6. This will activate the ' evacuation siren and alert the fire brigade. These include – fire.
9. 3. 5.unimelb. No running. Should you need to initiate an evacuation of the building.
.Safety issues should first be addressed to your supervisor in email. evacuate the building immediately. Break-glass buttons with white plastic housing do not sound the evacuation alarm nor do they alert the Fire Brigade. 5. In particular. 3. 1. Proceed to the Assembly Area. Health and Safety Manual. No smoking is allowed inside any University building or vehicle. Please familiarize yourself with their location.
Some areas within ICT have another type of break-glass button for door egress only which may lead to confusion. 4. location of fire extinguishers. break glass and push button). section 6 ICT building Emergency Procedures Manual (under re-construction).
2. Health and Safety policy at http://www. building damage.ask them to contact the emergency services if required. 7. Take advice from Emergency personnel. Smokers should abstain from smoking within 10 metres of the building entrances or near any air-conditioning in-takes. bomb threat. 2. If you only call University Security . seeking advice from the RMO if required. 7.edu. When the emergency alarm sounds. fire alarm button and first aid kits. exit routes. They should then consult with either the Safety Officer (Cindy Sexton x41313) or a senior member of the respective Department’s administration team. 6. etc. Electronic equipment may only be constructed or repaired by qualified personnel in the workshop on the benches fitted with earth-leakage protection. Departmental Safety Rules
1. Go in person (or send a representative) to the Ground Floor (EWIS room) to meet with emergency services or BEC regarding the specific emergency. This other type of break-glass button has a white plastic housing (not red) and has a localized buzzing alarm attached for Security purposes only. (See the evacuation procedure. flood. 2. In an emergency. Everyone has a responsibility to be aware of the University Environment. References: 1.
9.1 To Initiate an Evacuation There are many types of emergencies that will require occupants to be evacuated from a building. Unoccupied offices should be locked. University Environment. Alert other people in the immediate area. Activate the evacuation sirens by either … a) contacting the Building Emergency Controller (BEC) or Deputy BEC to activate the alarm or make a public address announcement via the Emergency Warning Intercom System. Emergency Procedures
Everyone must be familiar with the following emergency procedures and know the layout of the building. toxic environments. human aggression. bicycles or equipment must not be left in corridors or obstructing entrances and exits.) Keep all corridors and exits clear.. the Department staff (previously mentioned) will attempt to resolve the issue. 4. or … b) Activate a red ``Emergency Fire Alarm'break-glass button (i. The building emergency team is drawn from the various building occupants. 8. If the issue cannot be resolved at this local level. Emergency Fire Alarm buttons are located on every floor next to all fire escape exit doors. Call Emergency Services (phone “000”) and University Security (ext 46666 or via Security intercom) to inform them of the emergency and the location. they are identified by yellow hard hats for floor wardens and special duty wardens. Rescue any person in immediate danger only if safe to do so. rollerblading or riding of bicycles inside the building. and white hats for the building emergency controller and deputy..au/ehsm/.
8.e. Electrical equipment brought in by staff or students (other than that purchased by the University) must undergo electrical compliance testing.
6. Take directions from the floor warden (if available). the building is well equipped with sprinklers. and floor location) • Extent of the fire • Number and status of any injured persons / request an ambulance if needed • Your name • Any detail which might be helpful. 8. unless it is quite safe to do so. 7.9. Activate a red ‘‘Emergency Fire Alarm’’ break-glass buttons (i. Please familiarize yourself with their location. serious eye injuries or any other situation which requires hospitalisation)
. Evacuation drills are conducted at least once every 12 months. 9. Alert other people in the immediate area. (Nb: at not time are you expected to endanger your own life by assisting injured person(s)). 2. it is recommended that occupants evacuate rather than fight the fire. Address – 111 Barry Street. 7. Once an alarm is activated. Contact Emergency Services and University Security (ext 46666) giving the following details: • Location of the fire (Building name “ICT”. 3.2 When the Evacuation Alarm Sounds A loud beeping tone from the Emergency Warning Intercommunication System (EWIS) is the signal to evacuate. there will not be any building emergency personnel to direct the evacuation.. occupants should inform University Security of any break-glass buttons which were activated. but only if safe to do so. and usually arrives within a few minutes of the alarm sounding. Arrange for someone to meet the ambulance at the front entrance of the building and guide ambulance personnel to any casualties. The class should remain together until the building is deemed safe to re-enter. and direct students to evacuate in an orderly manner. Take directions from the emergency services personnel or fire wardens. 5.e.3 Fire Upon discovering a fire. break glass and push button). State the condition of casualties and your location clearly. Leave the building via the nearest exit route (see illuminated exit signage). Re-enter the building once the all clear is given by Emergency personnel. Follow any directions given by your floor warden (yellow hard hat) or BEC (white hard hat) 4. Isolate the fire (close doors). If needed. Emergency Fire Alarm buttons are located on every floor next to all fire escape exit doors. 2. Proceed to the assembly area (University Square parkland opposite front entrance). 1. even if it is discovered that the alarm is false. Lock your office door (providing no other person(s) inside). only if safe to do so. Occupants should immediately evacuate to the assembly area and wait for the all clear from the fire brigade. Carlton. the entire building is evacuated. Do not use the hose reels unless the electricity has been turned off. serious injuries. Evacuate to the assembly area. Do not move an injured person(s) unless the location places them in further danger. 5. 4. This will also minimise the risk of electric shock when the sprinklers activate. 1. (Nb: ambulances must be called for any life threatening conditions. Fortunately. Do not use the lift (nb. 9. 3. Staff in charge of a class should maintain control of the class. Security staff will organize replacement of the broken glass covers. Maps of the evacuation routes are posted on every floor near the amenities foyer.4 First Aid 1. The nearest fire brigade station is less than a kilometre away in Bouverie St. call for an ambulance by telephoning 000. which minimises the risk of a major fire. Assist any person in immediate danger. Consequently. Outside of normal office hours.. This will activate the evacuation siren and alert the fire brigade. Only persons incapable of using stairs and those assisting them should summon the lift) 6. After the all clear is given. Fight the fire. 2. Retrieve your personal belongings only if they are immediately at hand.
Additionally. they must be taken seriously. As an aid to recording the necessary information. or the bomb threat caller indicated that the bomb will go off in the immediate future. anything requiring hospitalisation or serious eye injuries. and the Sports Centre.5 Bomb Threat Although most bomb threats are hoaxes aimed at causing disruption to the normal day-to-day routine of an organisation.edu. The most common form of threat is by telephone. The Student Health Service is located at 138 Cardigan Street. 9.edu. together with Heads of Schools have been target areas to receive such calls. to the Victorian Workcover Authority within 48 hours of the incident. bandages and dressings. For further information contact the Risk Management Office. Faculty and Department Enquiry Offices. First aid advice is found with the first aid kits and on the University emergency website http://www. 4.Baillieu Library. .1. and incidents with the potential to cause serious injury.). If a bomb threat call is received. This ‘‘open’’ line may assist in tracing the origin of the call. the employer is required to report serious injuries. All injuries on University grounds must be reported to the Risk Management Office using the S3 incident notification form which is available from your department office or the web (http://www.edu. University Security. report the call to the Academic Registrar . Carlton.au/ehsm/Bomb_Threat. Student Health can also provide minor emergency assistance during the hours 8:45 am to 5:00 pm (extensions 46904 or 46905).Level 6 Note that first aid kits contain resuscitation masks. a checklist should be kept near the telephone. However. Serious incidents include death.3. The also contain first aid notes. Also. On the Parkville campus.au/ehsm/A.Level 4 .
For minor injuries and wounds . if examinations are being held in the building under threat. it is important that the person receiving the call try to remain calm and do not hang up even if the caller hangs up. there are four (x4) first aid ‘‘Outreach Centres’’ at the following locations . They do not contain any medications such as headache tablets.ext 49667. See http://www. Action to be taken University Security will advise whether a building evacuation is necessary. any life threatening incident or situation.pdf for checklist.unimelb.contact a Department first aid officer (during office hours) or University Security (ext 46666) who provide first aid personnel 24 hours a day/7 days a week.Level 1 .
First Aid Officers: Sandrine Balbo John Horvath Cindy Sexton Darren Skidmore University Security (IS) (CS&SE) (CS&SE / IS) (IS) (24 hours) 834 41497 834 41279 834 41313 834 41488 834 46666
First Aid kit locations and contents are as follows: First aid kits are located in the amenities foyer in the cupboard under the sink in the following locations.html. if there is any difficulty contacting the University Security or Academic Registrar. warning that a bomb has been placed in the building. hazard tags and incident notification forms.html#A. Recording the Call The more information you obtain from the caller. 5.unimelb. the better the threat can be assessed.au/admin/emergency/firstaid. Student Union.Ground Floor .unimelb. Reporting the call Immediately report the call using another telephone to University Security on ext 46666 and the Building Emergency Controller (Vicki Jackson – ext 41507).
The ground floor location of these phones is both in and out-side the front (Barry St) entrance and on the outside of the back lane entry to the building. 13. 46666 or freecall 1800 246 066 ext. Emergency Services will arrange decontamination of the exposed areas. stained.7 General Security The University provides its own security. Surveillance cameras are also located at these points. 14. These phones offer direct contact with University Security – 24 hours per day/7 days per week. 9. 7. If the item is unopened. 4. 5. Advise someone of your whereabouts or schedules and let them know if they change. If confronted with a recorded message – Keep Waiting! – they will respond. 6. foil or tape Excessive postage or wrapping Excessive weight Poorly identified addressee Lopsided or uneven envelopes Postage that does not match the return address Foreign or unexpected mail
9. These phones are connected to Security 24 hours a day. Evacuate the building when directed to do so. Wait for Security personnel to respond. Call Security on ext 46666 and notify them of the situation giving details of location etc. Avoid contact with the substance. which may be contacted on: Security Emergency Security Advice ext. they will take over management of the situation. Place the item in a sealed plastic bag or cover with a large container such as a rubbish bin. Make sure locking doors close properly behind you. 3. Stay in the immediate area and prevent others from entering to reduce contamination. or other substance DO NOT HANDLE IT ANY FURTHER. 2.
Identifying Suspicious Packages: • • • • • • • • Oily. do not open it. Don't leave items of value on display or unsecured (this includes your vehicles). 44674
Be aware of potential security risks to yourself.6 Suspicious mail and packages 1. Observe the location of the campus blue emergency phones on the light corridor and campus underground carpark. Notify Maintenance on ext 46000 to shut down any ventilation equipment. In this type of evacuation – doors should be left open to minimize the impact of any blast. others and University property and equipment. If you have opened the item and it contains powder. Notify the Area Supervisor or Head of Department. The intercoms are located in all lift foyers except on ground floor. Place any other items exposed to the mail or package in a second bag. Never sit or walk alone in isolated areas (at any time).
. Park vehicles in well-lit areas. nose or mouth.the affected area (or building) should be evacuated using the building evacuation procedures. liquid. 10. 8. Be mindful of the following points: • • • • • • • • • • • • Lock doors where appropriate. Security intercoms are fitted throughout the ICT building. Keep to the light corridor when moving around campus (when dark or after hours). To use this intercom – depress the red button firmly and release. Await Security and the Emergency Services. Utilize night security to escort you to your vehicle or public transport. ensure that staff stay in the assembly area. discoloured or smelly envelopes Protruding wires. If possible wash hands and lower arms with soap and cold water. Know your public transport timetables and avoid travelling alone after hours. Security intercoms are also positioned inside each ground floor exit point of the fire escape staircases. 9. and do not touch eyes. Self-decontamination should be conducted under the guidance of the emergency services. 12. 11. Close office blinds when leaving for the day or for prolonged periods.
. • Keep watching them. 9. contact the Manager. such as their name and student number. such as looking in offices. and what they are looking for. • Perhaps ask them further questions.
. Consider whether the building should be evacuated. • Follow them (keeping a safe distance). Prevent unauthorised persons from causing congestion at the accident scene. Await an announcement over the Public Address system. If the behaviour of the person is such that outside intervention is required. This can be quite intimidating. call the general office.8 Suspicious Persons Occasionally person(s) have been found behaving suspiciously. If calls persist. or potentially violent person: • • • • • • Try to remain calm. 5. emergency lighting and emergency phone system all have battery backup and will continue to function for some time after the power fails. Most importantly... evacuation system. the BEC or Building Supervisor may not yet know about it. Contact emergency personnel if required (nb: police must be contacted if persons are injured). The best we can do is attempt to distract them until University Security arrives. 2. Report all suspicious behaviour and thefts to Security immediately. so in the meantime.12 Motor Vehicle Accident 1. It is possible that if the blackout is only on your floor. then try photographing them. and may be sufficient to scare them away. The security staff are trained to handle these situations. • Ask to see their student card. swipe cards.
Fortunately. Even if they are walking out of the building with stolen property. They will take some time to arrive. the fire panel. Isolate the area by closing doors and cordoning area off from access. Isolate electrical sources at the switchboard if possible (seek the Building Supervisor or qualified electrical trades person to do). Be firm but polite with the person and let them know that their behaviour is not acceptable. 9. 46000 Contact security on ext.. BEC or Building Supervisor and advise of the situation. 3. Turn off water at source if possible. contact University Security on ext 46666. 46666 Contact the Building Emergency Controller (ext 41507) or Building Supervisor (ph. • Describe them in as much detail as you can. or ``where is Dr Someone's office?''. Take measures to restrict the flow of water. such as ``I am looking for the toilets''. 4.
9. or trying doors in search of an unoccupied office. If they don't appear genuine. don't endanger yourself.9 Threat of Aggressive or Violent Behaviour In the event of being confronted by an aggressive. where practical. Assist any injured people until arrival of the ambulance. • If you have a camera. When confronted.11 Flood or Water Leak 1. and find a few other people to assist you. they will have a ready excuse. Alert your supervisor. • Call University Security on x46666.• •
Public phone – at present the nearest public phone is located on the Ground floor of the Law Building in Pelham Street. 9. If this occurs after hours – phone Security (ext 46666) or Maintenance (ext 46000) for advice. If you discover a person in the building behaving suspiciously. If the blackout continues for a few minutes. it is not your responsibility to tackle them. 6. 8310 4387). You should not feel obliged to rectify the situation on your own. 2.. • Ask them if they are lost. 3..
9. Abusive phone calls: hang up the phone and notify your supervisor.10 Power Failure • • • Contact the maintenance department on ext. Call security (ext 46666) and the maintenance department (ext 46000). Telephone Systems.
Always contact University Security (ext 46666) immediately. and incidents not causing injury. Furthermore. 46666). assaults. (Nb. fire brigade or ambulance on 000). homicide. should that be necessary. Watch for hazards such as traffic and fuel leaks. must also be reported to the Departments. vehicles and debris or as advised by the police. visitors and contractors) and occupational illnesses sustained on University premises must be reported. the Maintenance Department Response Team.13 Critical Incidents A critical incident is any incident experienced by staff or students.1 Accident. The injured person or their representative must complete an S3 Incident Notification Form http://www. For WorkCover claims. Examples of critical incidents are workplace accidents. Potential Hazards and Incidents: Potential safety hazards. licence numbers. notify the appropriate emergency services (police.4. The guidelines for staff who become aware of a critical incident are: • • • • Assess the situation. Both are available 24 hours per day / 7 days per week. 7. 1998. The University Crisis Management Plan is currently under review). Injury and Hazard Reporting Injuries: All injuries and near misses (to staff.edu. Move the vehicle from the carriageway and secure if possible.) and return it to the department office.1. Admission of liability must not be made. Remain at scene until completely clear of people. 46000) or University Security (ext. vehicle registration numbers and the same from any witnesses.unimelb. Emergency Response Teams are a relatively new initiative being co-ordinated by the Emergency Management Group. seek details of other persons involved including their names. 8310 4387) No member of staff is permitted to talk to the media regarding a critical incident. The department will investigate the incident. If people are at risk of harm. students.
9. attempted suicide or suicide. ext. and the appropriate University Emergency Response Team. Procedures for Management of Safety
10. Deputy BEC (Andrew Peel.au/ehsm/A.html#A. http://www. 8. racist attacks. If a serious incident occurs after hours – contact the Victorian WorkCover Authority immediately on 132 360 or 0407 833 306. Urgent safety hazards must be reported to the Maintenance Department (ext.
Assist and liaise with combating authorities at the scene. counselling for staff and students involved.
. 9. 41281) or Building Supervisor (Grant Young ph. from the Academic Registrar.3 below).au/emergency/incidents/management. The University’s response to a critical incident is coordinated through University Security (ext 46666). Memorandum of 26 June. student protests that involve violence. 6. then forward the form to the Risk Management Office (fax 8344 4497). the University must be notified of the injury within 30 days of the staff member becoming aware of it.html
10.pb. Varied teams have been established to handle different types of crisis. All media contact will be co-ordinated by the Academic Registrar or Vice-Principal University Development (Media Controller). The S3 form is a mandatory prerequisite to a WorkCover claim. The Academic Registrar will deal with the aftermath of a critical incident including media liaison.edu. addresses. 5.
Reference: 1. equipment or furniture with dangerous faults must be tagged to alert other potential users of the danger (refer to the section on Tagging – 10. Contact the Building Emergency Controller (Vicki Jackson. At the scene of the accident. mass food poisoning. Report all damage to the University Insurance Manager (ext 46111). which causes unusually intense emotional and psychological responses.unimelb. Serious accidents or incidents must be reported to the RMO immediately (verbally) (x43444 or x46030) followed up by a written report within 24 hours. fires and natural disasters. They will call the appropriate emergency services such as police. ‘‘Management of the Aftermath of Critical Incidents’’ 2. The Maintenance Response Team will isolate services such as gas and electricity from the building. ext 45107). and assessment of the incident.
disability of person. laboratory) of the incident. samples of broken glass or equipment.7. Health and Safety Manual.Reference: 1. which is potentially dangerous.html#A.html#A. must be investigated by the Departments within 24 hours.edu. or ‘‘near misses’’. Section 4.)
.edu. or http://www. which are kept with the first aid kits. Electrical equipment is tested and tagged by trained personnel only in accordance with the University’s requirements (see http://www.2 Incident Investigation Accidents. If the incident occurs after hours. injuries and incidents.edu. The checklist is designed to consider environmental health and safety aspects prior to purchase. the safety officer and HSR.unimelb. protective equipment.au/ehsm/5. inappropriately guarded or due for service? • What other factors may have been involved? (eg.unimelb.html#5. University Environment. The investigator should consult any injured people.). Before signing an order. • Who is writing this investigation report? • Title of their position • Time and location of the incident • Names and personal details of the people involved • Description of the incident • Description of the injuries resulting from the incident • What task was being performed at the time of the incident? • Does the injured person usually perform the task? • Was the person trained for the task? • What safety instructions were given prior to performing the task? • Was any of the plant damaged.html#3.edu.unimelb.. Use the yellow and black Hazard tags. as well as any witnesses. If so. Risk Management Office (x43444 or x46030).4 for comprehensive details http://www. University Environment. and witness reports.8.edu. 10.au/ehsm/A. Do not attempt to use any equipment or furniture that is tagged.3 Tagging of Unsafe Equipment and Electrical Testing Faulty equipment or furniture.au/ehsm/3. Section 4. such as photographs of the scene. weather. then call WorkCover directly on 132 360 or 0407 833 306. Furthermore. The investigation report should be attached to the S3 Incident Notification Form when it is forwarded to the Risk Management Office.) • What action has been taken to prevent similar incidents? (use the hierarchy of controls when deciding how to control the hazard) The report should be signed by the investigator. Additionally. etc. The investigation report should address these points .4. or the supervisor of the location (eg. time of day. Electrical equipment more than one year old brought in for use in the Departments must be tested by Tech Services prior to use. the goods must be inspected to verify that they do in fact meet the safety criteria when they are received. they should complete a safety or risk assessment http://www.3: Investigation of Incidents
10.4). must be tagged with clearly visible warning labels. Reference: 1.au/ehsm/A. Environmental Health and Safety Manual 3. Purchasing Guidelines (see University of Melbourne. the authorising officer should consider whether any safety considerations apply. Health and Safety Manual. Safety Officer and Tech Services and notify the Help Desk (level 1) or Tech Department (level 6) immediately.au/ehsm/3.html#3.unimelb. Themis order or other means) .4 Purchasing The University requires that before proceeding with any purchases (via VISA. The investigation should be conducted by the supervisor of the injured person.2: Reporting of Accidents and Hazards
10.the purchaser and authorising officer scrutinize the requisition using the University' EHS pre-purchasing checklist (see s http://www. Serious injuries should be reported immediately (verbally) to the Manager..6.unimelb. evidence should be collected. and by the HSR if they wish to be involved.
not required if company achieves (or has achieved) preferred supplier status at the University (see below).pdf or http://store.au/ehsm/A. University Environment. post-graduate and 4th year students. Suppliers can also achieve preferred supplier status by meeting a combination of other criteria including compliance with SafetyMAP/Quality System/EMS guidelines. The test document will be filed with the Safety Officer for audit purposes. Assessment and Control
11. This will involve conducting an assessment of the risks involved in the activity.7. Section 3: Identification.edu. http://www. At the conclusion of the induction .copies of checklists to be forwarded to James Morrison (IS). . 10.pdf 10.au/ehsm/A.au/med/ehs/supplier. Undergraduates are given safety information in their undergraduate handbook and at introductory lectures. or http://www.5 Induction New staff. This test document will suffice as proof of attendance and names will be recorded in the training schedule.edu.unimelb.not required for consumables at this stage unless large volumes involve manual handling or waste disposal issues . They are also given web site links to find Department and University EHS&S information. meeting appropriate Australian Standards.html#A.edu.au/ehsm/Preferred_Supplier.unimelb.au/ehsm/Australian_Stand.1 Risk Assessments The Departments must ensure that all potentially hazardous activities which take place within it are identified and appropriately managed.http://www.pdf List of Australian Standards .edu. available stock.should be reviewed annually . Preferred Suppliers Suppliers can achieve preferred supplier status by complying with requirements as per the University’s ’Preferred Supplier Declaration’ . Safe Work Procedures
. work area supervisor and/or building supervisor. Reference: 1.chemistry.edu. and to see that good housekeeping is maintained. The test will be examined and any problem areas to be clarified on an individual basis. good service etc.required for initial purchases only .unimelb.a brief multiple-choice competency test will be issued to all attendees to complete and provide their details. sole/specialist/quality supplier.http://www. The inspections are performed annually by the safety officer. Binh Thi Phan (CSSE) or Cindy Sexton (Safety Officer).6 Hazard Inspections To ensure that the department is providing a safe workplace. have competitive pricing. Binh Phan (CSSE) or Cindy Sexton (Safety Officer). general safety and security information. long-term visitors and anyone issued with a 24 hour Department access card will be given a brief safety induction by the safety officer or their supervisor.subsequent purchases of similar items are covered under the initial checklist . explaining the emergency and first aid procedures.unimelb.unimelb.edu. and perhaps developing a safe work procedure to control these risks (see http://www.pdf. Current Preferred Supplier lists available for staff to use and quote on purchasing documents are available at the following web-sites.au/Stores/PSDeclaration.8. evacuation routes.Clarifications regarding use of pre-purchasing checklist: . Please forward completed copies to James Morrison (IS).html#A.medfac.unimelb. it conducts inspections of all areas to identify potential hazards. Health and Safety Manual. The above declaration may be sent to potential suppliers to complete and return to the Departments for consideration to the departmental preferred supplier list.
Please refer to the University’s Environmental.1. Guidelines for conducting risk assessments may be found in the University Environment. Section 3. upper arms vertical and relaxed.The supervisor of the hazardous activity should complete a risk assessment in conjunction with the Safety Officer. to include a variety of tasks. Health and Safety Manual. however the optimal typing position (generally) is with the back upright (or slightly tilted backward) and snug against the backrest. work organisation. Assessments must be reviewed if there are any changes to the venue visited or activities undertaken. the University of Melbourne’s EHSM has a Keyboard Workstation Assessment Checklist to aid you – see http://www.unimelb. University Environment.4 OOS or RSI prevention Occupational Overuse Syndrome (OOS) or Repetitive Strain Injury (RSI) is a significant risk for computer users.unimelb. Health and Safety Manual. Regularly used items should be positioned close at hand to minimise any strain. Section 8. Workstation set-up guidelines Chair and Desk Comfortable typing positions will vary between individuals.edu. in particular.2: Hazard Identification.1: Off-campus Guidelines (http://www. or document holder if required. training of staff and supervisors.html#A.4. Take regular breaks from typing and screen use. The departments attempt to hold a seminar once per year to demonstrate good ergonomic practice and to advise students and staff on how to protect themselves from injury. In addition. Adjust the chair height. Your feet should be flat on the floor (or footrest). footrest. Health and Safety Manual. should be discussed initially with your supervisor or Safety Officer. a rearrangement of the workstation set-up will overcome the problems.au/ehsm/A. The risk assessment must be documented and forwarded to the Safety Officer. Seek assistance from the technical officers or building supervisor (Grant Young). External advice is available from the Risk Management Office. and should be avoided where possible. Lifting of any weight should be done with bent knees and with the load held close to the body. Section 3: Identification. Repetitive movements such as data entry.3: Manual Handling 11. Problems with your workstation set-up. Remember that stress is a principle factor in OOS. The University' strategy for minimising the incidence of OOS focuses on s several factors: job design. Heavy monitors. to attain this position. Environment. should be carried by 2 or more people.Application Reference: 1.3 Manual Handling Lifting heavy items is a potential source of injury. and have suitable trolleys for transporting heavy equipment.2 Off-Campus Activities Safety assessments must be undertaken for activities conducted by staff/students at non-University sites.) Regular visitations to the same venue need only an initial off-campus assessment or if required ‘risk assessment’. Walk around (use different muscles groups) and have a drink break to avoid dehydration. Reference: 1. 11. or the department can provide a replacement chair. keyboard. Assessment and Control -. and ergonomic design of the workstation furniture. HSR or person(s) involved.18. allowing for breaks during intensive work.html#7. Often. Section 7.edu. who are trained in heavy lifting. and wrists straight and relaxed. Assessment and Control 11. and symptoms of OOS. Adjust the chair backrest
. who will visit and assess ergonomic set-ups. Exercise your eyes by looking in all directions (near and far). bending and reaching also fall under the Manual Handling area. keyboard tray and footrest if required.au/ehsm/7. individual awareness and reporting of early symptoms. and can lead to debilitating injury if it is not treated in its earliest stages. Health and Safety Manual. elbow angle slightly greater than 100 degrees. a few minutes every 20-25 minutes is recommended. Continuous data entry can lead to RSI (OOS) problems and is further explained in section 11. trunk and thigh angle greater than 100 degrees.
Monitor position A poorly positioned monitor may lead to neck and shoulder aches. or light sources behind the screen can cause headaches. Avoid placing the monitor facing. Management have contracted various companies to provide collection facilities around the University for the products listed below. hence lessening our impact on the environment. Environmental Procedures and the “Green Office”
The University incorporates the environmental management system (EMS) including ISO-14001 into SafetyMAP and runs a Green Office campaign to encourage everyone to be conscientious about recycling and minimizing waste. University Environment. By participating in the following initiatives we can limit our resource use and demand for landfill. Again – comfort will vary between individuals. References: 1. The screen should be about arms length away with the top of the screen at eye level or slightly below (or substantially lower if you use bifocal glasses). it should be replaced. Health and Safety Manual. 12. The Departments provide several VISY paper recycling collection points predominantly near photocopiers and printers.
Printed or Typed Reports Fax Paper Photocopy Paper & their wrappers Paper Binder Dividers Bond Stock (letterheads and forms) Computer Printouts (no carbon) Envelopes (even those with windows) Index Cards & Sheets Invoices Manilla Folders Phone Books Writing/Scribbler Pads Drawing or Note Paper Cardboard boxes Newspapers / Magazines Brochures
NO (products not accepted in paper recycling bin) Foil Wrapper Carbon Self Carbonated Paper Food Scraps Food Wrappers Glass 15
. or in front of. Take care that sufficient lighting is available for reading and writing. If there isn’t several centimetres clearance between your knee and the edge of the chair. a window. due to reflections from the screen. Sections 8.3.3. Glare Glare.1 Paper Recycling Before recycling think about using paper sparingly.2: Ergonomic Principles for Screen Based Work 8.so that the lumber support fits into the natural curve of the lower back. and should be avoided. These dedicated collection areas are for items listed below. Utilize both sides of paper and use the double-sided and reduction functions on photocopiers or keep scrap paper on hand for making notes.3: Preventing Occupational Overuse Injuries
12. Try and remove light sources which produce reflections or contrasting issues. 2.
the staffroom and large foyer areas.5 Batteries The safety officer will collect dead or unwanted batteries of any type for disposal on behalf of the RMO. Shredded paper can also be forwarded to the Pathology department’s reception (Level 5.Code 2 . An alternate recycling initiative for non-confidential paper. 12. Contact the Safety Officer (cindy@cs. printed single-sided.AU) for collection.2 Toner Cartridge Regeneration Printer toner cartridges capable of being refilled are collected by each Department’s Technical Group and forwarded to an appropriate company for processing and subsequent return for use.Commingle Bins Commingle Bins (black plastic bins with lid) are provided for the collection of other recyclables listed as follows: glass bottles (lid removed) glass jars (lid removed) aluminium cans steel cans (cleaned out) clean aluminium foil clean pie trays empty aerosol cans milk cartons (rinsed and flattened) juice cartons (rinsed and flattened) plastics . printer and copier toner cartridges/bottles not suitable for remanufacture are collected in the Greenworld Recycling box located in each Admin section on Level 4. 12.6 General Hygiene
. Large secure paper recycling bins can be arranged by the Admin group upon request. rulers and other miscellaneous plastic items). The University has negotiated a contract with VISY to sort all waste from office bins at their recycling plant and therefore care should be taken not to dispose of confidential waste in ordinary office bins. 12.Code 1 . Contact the Safety Officer for more detail. chairs. 12.milk and cream bottles plastics .Plastics Typewriter Ribbons Polystyrene Cups Sticky Tape Adhesive Labels Facial Tissues Paper Towels (these are collected and recycled from the hand paper towel hoppers only in the toilet blocks) Thermal Fax Paper Cellophane Rubber Bands Dead flowers Metal binder fasteners Desktop hoppers were previously used in the Departments however these are no longer necessary. 12.3 Toner cartridges not suitable for regeneration Fax.Code 3 . tables.soft drink and water bottles plastics . Bins are located in most kitchens.detergent and cordial bottles Items placed in commingle bins should be rinsed out ensuring food scraps and residues are removed.4 Other Recyclables . where it is used in the animal house. The plastics in these products are used to make recycled products (eg.mu. park benches. west wing of the medical building). is run by the Design and Print Centre who make it into note pads for the University.OZ.
which is automatically relayed to the fire brigade. Also. There is a telephone link from the lift to the lift maintenance company. Ensure that the electricity is turned off before using these. When the batteries run flat. There is one extinguisher located in the foyer of the amenities block on every floor. (Note – a Fire Blanket is kept with the Departments portable BBQ and another in the staffroom kitchen). This line is attended 24 hours per day. This includes offices.namely … Dry Chemical extinguishers which are suitable for electrical fires. Orange glow buttons can be depressed to activate additional emergency lighting. It is located on Ground Floor in the room next door to the central emergency fire escape staircase. Automatic Door Release Magnets Fire and smoke doors can be held open by electromagnets which release when the fire alarm sounds. load dishwashers. The control point is at the EWIS panel on Ground Floor in ICT. All of these detectors can create an alarm at the fire panel. the doors are unlocked. theatres and other miscellaneous areas. which should be used if the lift malfunctions.
EWIS (Emergency Warning Intercommunication System) This system controls the emergency alarms and public address for the entire building. kitchens and toilet areas. The swipe card system has a battery backup. Public Address System Part of the EWIS system allows messages to be announced through all or part of the building. they continue to operate normally. Emergency Lighting The exit signs. there are water pressure detectors on the sprinklers and hydrants.
.For the benefit of all occupants in the ICT building we ask everyone to keep all areas used in a clean and tidy state. Hydrant water pressure is monitored. Please take note of their locations. These are activated individually by heat.. Sprinklers The building is fitted with sprinklers. Fire Extinguishers There is only one type of fire extinguisher throughout the building.. and turning one on will automatically call the fire brigade. clean out refrigerators or microwaves and therefore the onus is upon the user. These doors also release when in after hours mode for security purposes.
13. It is important that doors are kept closed in the event of a fire. Lifts Although the lifts shouldn’t be used during a fire alarm. and continues to function in a blackout. but should not be used on cooking oil or fat fires. Hydrants and Hose Reels Hydrants and Hose reels are located near every exit point near the Fire Escape staircases. No person is employed to clean dishes. Please respect the rights of all individuals to a clean and healthy environment. Air Conditioning The air conditioning system reacts to a fire alarm by stopping the supply of air to the general floor space. They can also be found in communications rooms. Access cards The access card system provides security to areas allowing only authorized personnel access. lighting in stairwells and some of the corridor lighting are connected to a battery system which continues to function for some time during a power blackout. and pressurises the emergency stairwells and lift foyers to prevent them filling with smoke.
Fire Detectors There are smoke and heat detectors in corridors and in the air conditioning system. Emergency systems in the ICT Building
The ICT building has some plant which must be considered in planning for an emergency.
. Bells The main fire alarm bell is on the exterior wall at the rear of the building outside the EWIS room.Warden Intercom Phones On each floor at every exit point to the Fire escape staircase there is a red phone which is used in an emergency by the floor wardens to contact the BEC at the EWIS Fire Panel. Please observe the nearest map for evacuation routes and know where to exit the building in an emergency. Security Intercom University Security phone intercoms are located in all lift foyers and ground floor exit points in Fire Escape staircases.2 ICT Evacuation Maps Locations Evacuation maps are posted on each floor. Please familiarize yourself with their location. Emergency Fire Alarm Button These red “Emergency Fire Alarm” buttons are located on every floor just outside the fire escape staircase doors. parkland opposite front entrance of the ICT building in Barry Street) 14.1 ICT Assembly Area University Square (i. These can be accessed using a key or by breaking the glass panel.
14.intercoms are located inside and outside the front entrance and on the outside of the rear entrance to the building. Evacuation Routes
14. This only activates the door release and sounds a localized buzzer.e. Emergency Break-Glass Buttons (white) In some areas (mainly Tech areas) there is an egress button housed in white plastic with a break-glass panel. Breaking the glass and depressing the button will activate the fire alarm throughout the building and alert the Fire Brigade. Also on Ground floor .
au email@example.com d.edu.ALL University Security Officers are trained First-Aid personnel – contact 834 46666 or 1800 246 066 (freecall) .mu.05 L5.firstname.lastname@example.org 8310 4387 email@example.com Security Office
834 41279 834 41488 834 41497 834 41313 834 46666
firstname.lastname@example.org@unimelb.16 L4.edu.au email@example.com firstname.lastname@example.org
The entire emergency team may be emailed at email@example.com
Notes: .au firstname.lastname@example.org
AMSI 834 41772 Terrace Houses 834 41243 L3.67 CS&SE L4.67 834 41488
Special Duty Wardens Pinoo Bharucha First Aid Officers L6 John Horvath L6 Darren Skidmore L4 Sandrine Balbo L4 Cindy Sexton 24 hours University Security
email@example.com IS L4.oz.When dialling internal University extensions from University phones – dial the required number underlined only from the above list.35
834 41469 834 41268 834 41523 834 41506 834 41511 834 41324 834 41332 834 41573 834 41510 834 41313 834 41501 834 41312 834 41505 834 41305
firstname.lastname@example.org L4.47 L4.au email@example.com L4.40 L6.au firstname.lastname@example.org
Grant Young Floor Wardens L6 Mark McDonnell (IS) Jason Thomas (CSSE) L5 Lucy Firth (IS) Ann Potter (IS) Jenny Thomas (IS) Stephen Bird (CSSE) Gavan Baker (CSSE) Sean Maynard (IS) Marc Fisher Cindy Sexton (CSSE/IS) James Morrison (IS) Vanessa Smith (CSSE) Marg Ross (IS) Julien Reid (CSSE) Graham Keen Tim Jones Darren Skidmore G.edu.au email@example.com d.au
Safety Officer for both CS&SE and Information Systems Cindy Sexton L4.edu.mu.mu.au
Grant Young Grnd.au firstname.lastname@example.org L6.au
Building Emergency Controller (BEC) Vicki Jackson Deputy BEC Andrew Peel
email@example.com IS L3.edu.46 L4.au
IS L6.oz.40 L6.oz.18a L3.au firstname.lastname@example.org.ICT Building Emergency Team 2005 Area Warden Office
L4.au seanbm@unimelb.Dial “0” first to obtain non-University phone numbers only when calling from University phones.au email@example.com. .au
L6.unimelb.mu.au firstname.lastname@example.org L4.edu.au sb@cs. Floor 8310 4387 email@example.com Sandrine@staff.au firstname.lastname@example.org email@example.com firstname.lastname@example.org L4.oz.46 L4.edu.mu.oz.
Review Date: October 2005
. Revised 11/5/05 (C.Sexton).END OF DOCUMENT
Controlled Document – CSSE/IS.