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The University of Melbourne Department of Computer Science & Software Engineering (CSSE) And Department of Information Systems (IS)
Authorized by Professor Rao Kotagiri (Head of CSSE) and Professor Liz Sonenberg (Head of IS) Revised 11th May, 2005 – (C.Sexton, Safety Officer)
Revised Draft September 21, 2004 - (C.Sexton, Safety Officer) Revised Draft July 1, 2004 - (C.Sexton, Safety Officer) Revised & updated for new building January, 2003 – C.Sexton (Safety Officer) Revised September 18, 2002 by A. Peel (BEC) & C. Sexton (Safety Officer) Revised July 3, 2002 by Cindy Sexton, Safety Officer Drafted February 20, 2002 by Cindy Sexton, Safety Officer From CS&SE EHS manual - created May 25, 1998 -- Andrew Peel May 2000 – DIS EHS manual And University of Melbourne – EHS Manual (version reference 1.1 – http://www.unimelb.edu.au/ehsm/)
This manual is available to all staff, students, contractors and visitors to the abovementioned Departments via the Department web sites, EHSS notice board (Level 4) or from the Safety Officer. The next review of its contents will be by the BEC and Safety Officer in October, 2005. Please address any suggestions or amendments to the Safety Officer (C.Sexton – firstname.lastname@example.org).
1. Emergency Telephone Numbers 2. Occupational Health and Safety Policy 3. Health and Safety in the University 4. Health and Safety in the Department 5. Responsibilities 5.1 Staff 5.2 Supervisors 5.3 Students 6. Health and Safety Representative 7. Procedures for Issue Resolution 8. Departmental Safety Rules 9. Emergency Procedures 9.1 To Initiate an Evacuation 9.2 When the Evacuation Alarm Sounds 9.3 Fire 9.4 First Aid 9.5 Bomb Threat 9.6 Suspicious mail and packages 9.7 General Security 9.8 Suspicious Persons 9.9 Threat of Aggressive or Violent Behaviour 9.10 Power Failure 9.11 Flood or Water Leak 9.12 Motor Vehicle Accident 9.13 Critical Incidents 10. Procedures for Management of Safety 10.1 Accident, Injury and Hazard Reporting 10.2 Incident Investigation 10.3 Tagging of Unsafe Equipment 10.4 Purchasing 10.5 Induction 10.6 Hazard Inspections 11. Safe Work Procedures 11.1 Risk Assessments 11.2 Off-campus procedures 11.2 Manual Handling 11.3 OOS/RSI prevention 12. Environmental Procedures and the “Green Office” 12.1 Paper Recycling 12.2 Toner Cartridge Regeneration 12.3 Toner cartridges not suitable for regeneration 12.4 Other Recyclables - Commingle Bins 12.5 Batteries 12.6 General Hygiene 13. Emergency systems in the ICT Building 14. Evacuation Routes 14.1 ICT Assembly Area 14.2 ICT Evacuation Map Locations 15. ICT Building Emergency Team
01a). Carlton) Poisons Information Line Interpreter Service (charges apply) 000 000 000 834 46666 or 1800 246 066 834 46000 834 46904 or 834 46905 9342 7000 9929 8400 9341 1000 (AH 9341 1040) 13 1126 13 1450 First Aid .edu. If confronted with a recorded message – Keep Waiting! – they will respond. Parkville) Eye and Ear Hospital (emergency) (32 Gisborne St.01a) and Level 6 (6.Amenities foyer under sink on ……. East Melbourne) Dental Hospital (switchboard) (720 Swanston St.phone your General Office ….) 3 . Level 4 (4. These phones offer direct contact with University Security – 24 hours per day/7 days per week. EMERGENCY TELEPHONE NUMBERS (Note: dial ‘0’ first for an outside line from a University telephone extension) Location: ICT Building – 111 Barry Street.01a) ICT Building Emergency Controller: Vicki Jackson (BEC) ICT Deputy BEC: Andrew Peel ICT Building Supervisor: Grant Young (gpyoung@unimelb. The intercoms are located in all lift foyers except on ground floor. Security intercoms are also positioned inside each ground floor exit point of the fire escape staircases.au) 834 41507 834 41281 8310 4387 (Note also . The ground floor location of these phones is both in and out-side the front (Barry St) entrance and on the outside of the back lane entry to the building.Security intercoms are fitted throughout the ICT building. To use this intercom – depress the red button firmly and release.1. Wait for Security personnel to respond. Level 1 (1. CS&SE General Office IS General Office 834-41300 834-41500 First Aid Officers Sandrine Balbo (IS) John Horvath (CS&SE) Cindy Sexton (CS&SE / IS) Darren Skidmore (IS) University Security (24 hours) 834 41497 834 41279 834 41313 834 41488 834 46666 First Aid Kit Locations . Carlton (also known as building number “105”) Evacuation assembly point – University Square (parkland opposite front entrance to ICT) AMBULANCE POLICE FIRE BRIGADE UNIVERSITY SECURITY (24 hours) (all University Security personnel are First Aid Officers) University Maintenance Department (24 hours) Student Health Service (138 Cardigan St) Royal Melbourne Hospital (switchboard) (Grattan St.01a). Ground Level (G.
Staff (in ICT) responsible for particular areas of OH&S are: Building Emergency Controller (BEC) Deputy BEC First Aid Officers Vicki Jackson Andrew Peel Sandrine Balbo John Horvath Cindy Sexton Darren Skidmore (see emergency team – section 15 of this manual) Floor Wardens 4 . They are published in the University Environment. The self-insurer license is subject. so far as practicable. which is on-line at http://www. which the University uses to satisfy the Workcover audits. Document and communicate EHS&S information to Staff and Students in the Departments. 4.2. the University has introduced the Environmental Management System (as per ISO-14001) into University activities. Discuss Environmental Health Safety and Security issues within the Departments and rectify any problem areas. The University’s OH&S and Environmental Representatives committees and RMO introduce and manage these initiatives. All OH&S legislation. 3. Minutes of EHS&S meetings are posted on this noticeboard and on each Department ‘s Safety web site.2 . every few years. who sign an annual declaration confirming that they have fulfilled their obligations. students. Participation in environmental initiatives is greatly encouraged throughout the University community to promote a sustainable future for all. standards and codes of practice are available to staff from the RMO. an environment that is safe and without risk to health for employees. and assists departments to implement OH&S policy. Health. Health and Safety in the Departments Environmental Health Safety and Security (EHS&S) issues within the Department’s of Computer Science and Software Engineering and Information Systems (from now on referred to as ‘the Departments’) are managed by their combined EHSS committee and Safety Officer.unimelb.au/ehsm/index. The RMO also notifies departments of any legislative and regulatory changes. Safety and Environment at the University Occupational health and safety policy is managed for council by the OH&S committee. In conjunction with OH&S policy.University of Melbourne EHS manual). The University is a self-insurer under Workcover. Legal liability for OH&S matters rests with Deans and Heads of Department. contractors and visitors (see section 1. Environmental.edu. safety and security information is posted on the EHS&S noticeboard in the foyer outside the amenities block on Level 4. The RMO provides expertise on OH&S matters throughout the University. Occupational Health and Safety Policy The University of Melbourne OH&S policy commitment is: The University of Melbourne recognises its obligation to take all reasonable precautions to provide and maintain. Health and Safety Manual. The Risk Management Office (RMO) implements these policies. health. the Faculty of Engineering and the Faculty of Science. The Departments terms of reference in regard to EHS&S are: • • • To assist in maintaining and managing a safe work place and environment for staff and students in accordance with University of Melbourne policy. SafetyMAP (safety management achievement program) is a safety management benchmarking system. to an audit by the Victorian Workcover Authority.html.
Provide personal protective equipment and clothing if hazards cannot fully eliminated. there is no elected HSR. new members of the department receive a safety induction and workplaces are inspected annually. Participate in meetings. such as those outlined in the University Environment. Responsibilities Safety is the concern of everyone. students and visitors. they • • • Must report all hazard and injuries to their supervisor or sports centre. Must not wilfully place at risk the health or safety of any other person at the University. without wilful interference or misuse. Must cooperate with the University in relation to actions taken by the University to comply with Occupational Health and Safety and Environmental legislation. students and supervisors: 5. Health and Safety Manual. there are no formal dispute resolution procedures. Must not wilfully or recklessly interfere with or misuse anything provided in the interests of environment. Provide appropriate facilities for safe storage.1 Staff • • • • • • • • • • All employees (including those employees referred to above) are to comply with the University EHS Manual. section 2. Provide all staff with relevant EHS information in an appropriate manner. 5 . health and safety activities. health and safety or welfare at the University. near misses and injures are reported immediately to supervisor. 5. and are required to comply with all University and Departmental rules and procedures which relate to environment. ' . The staff are entitled to elect a Health and Safety Representative (HSR). supervisors and the EHSS committee ensure that the departments’ provide a safe work environment for individual staff and students. 5. Health and Safety Manual. Section 4. Adopt work practices that support EHS programs. The following relates to staff.At the local level. Ensure that all accidents and injuries are reported. health and safety. in conjunction with relevant persons. Take reasonable care for the safety of his/her own health and safety and that of other people who may be affected by their conduct in the workplace. Procedures for Issue Resolution In the absence of an elected HSR. Wear personal protective equipment as provided. Use equipment in compliance with relevant guidelines. staff. Furthermore. Health and Safety Representative The Departments of Computer Science and Software Engineering and Information Systems together form a single ``Designated Work Group' as defined in the OH&S Act. Must not wilfully place at risk the health or safety of any person in the workplace. Identify and control hazardous conditions. 7. Must not wilfully or recklessly interfere with or misuse anything provided in the interest of environment health and safety or welfare. Presently.1. Seek guidance for all new or modified work procedures to ensure that any hazardous conditions. training and other environment. The responsibilities of all groups at the University are detailed in the University Environment. handling and transport of hazardous substances.4. 6. 5.2 Supervisors (any person who controls or directs others) • • • • • • • Develop new work procedures as required. Provide adequate supervision through technical guidance and support.3 Students Students are responsible for adopting safe work and study practices.
6. bomb threat. If the issue cannot be resolved at this local level. 2. References: 1. 2. Call Emergency Services (phone “000”) and University Security (ext 46666 or via Security intercom) to inform them of the emergency and the location. In particular. Go in person (or send a representative) to the Ground Floor (EWIS room) to meet with emergency services or BEC regarding the specific emergency. 3. rollerblading or riding of bicycles inside the building. This other type of break-glass button has a white plastic housing (not red) and has a localized buzzing alarm attached for Security purposes only. break glass and push button). 7. fire alarm button and first aid kits.1 To Initiate an Evacuation There are many types of emergencies that will require occupants to be evacuated from a building. These include – fire. Rescue any person in immediate danger only if safe to do so.unimelb.Safety issues should first be addressed to your supervisor in email. Alert other people in the immediate area. 8. building damage. Electrical equipment brought in by staff or students (other than that purchased by the University) must undergo electrical compliance testing. In an emergency. flood. They should then consult with either the Safety Officer (Cindy Sexton x41313) or a senior member of the respective Department’s administration team.. Electronic equipment may only be constructed or repaired by qualified personnel in the workshop on the benches fitted with earth-leakage protection. Emergency Procedures Everyone must be familiar with the following emergency procedures and know the layout of the building. Some areas within ICT have another type of break-glass button for door egress only which may lead to confusion. If you only call University Security .ask them to contact the emergency services if required. 3. 9. human aggression. 7. The building emergency team is drawn from the various building occupants. seeking advice from the RMO if required. No smoking is allowed inside any University building or vehicle. Break-glass buttons with white plastic housing do not sound the evacuation alarm nor do they alert the Fire Brigade. 4.au/ehsm/. 9. Take advice from Emergency personnel. 6. bicycles or equipment must not be left in corridors or obstructing entrances and exits. This will activate the ' evacuation siren and alert the fire brigade. toxic environments. or … b) Activate a red ``Emergency Fire Alarm'break-glass button (i. University Environment. the Department staff (previously mentioned) will attempt to resolve the issue. Activate the evacuation sirens by either … a) contacting the Building Emergency Controller (BEC) or Deputy BEC to activate the alarm or make a public address announcement via the Emergency Warning Intercom System. Should you need to initiate an evacuation of the building.edu. Please familiarize yourself with their location. Everyone has a responsibility to be aware of the University Environment. 6 . location of fire extinguishers. evacuate the building immediately. Unoccupied offices should be locked. Health and Safety policy at http://www. 4. and white hats for the building emergency controller and deputy.) Keep all corridors and exits clear. section 6 ICT building Emergency Procedures Manual (under re-construction). No running. When the emergency alarm sounds. they are identified by yellow hard hats for floor wardens and special duty wardens. etc. 2. Health and Safety Manual.e. Departmental Safety Rules 1. 1. 5. (See the evacuation procedure. Emergency Fire Alarm buttons are located on every floor next to all fire escape exit doors. 8. 5. Proceed to the Assembly Area.. Smokers should abstain from smoking within 10 metres of the building entrances or near any air-conditioning in-takes. exit routes.
9. 2. Staff in charge of a class should maintain control of the class. there will not be any building emergency personnel to direct the evacuation. occupants should inform University Security of any break-glass buttons which were activated. 1. it is recommended that occupants evacuate rather than fight the fire. 6. This will activate the evacuation siren and alert the fire brigade. After the all clear is given. Address – 111 Barry Street. Contact Emergency Services and University Security (ext 46666) giving the following details: • Location of the fire (Building name “ICT”. and usually arrives within a few minutes of the alarm sounding. serious injuries.e. which minimises the risk of a major fire. Lock your office door (providing no other person(s) inside). This will also minimise the risk of electric shock when the sprinklers activate. 4.2 When the Evacuation Alarm Sounds A loud beeping tone from the Emergency Warning Intercommunication System (EWIS) is the signal to evacuate. and floor location) • Extent of the fire • Number and status of any injured persons / request an ambulance if needed • Your name • Any detail which might be helpful. If needed. Fortunately. 2. Isolate the fire (close doors).9. and direct students to evacuate in an orderly manner. Emergency Fire Alarm buttons are located on every floor next to all fire escape exit doors. Re-enter the building once the all clear is given by Emergency personnel. Please familiarize yourself with their location. Proceed to the assembly area (University Square parkland opposite front entrance). (Nb: at not time are you expected to endanger your own life by assisting injured person(s)). Evacuation drills are conducted at least once every 12 months. Leave the building via the nearest exit route (see illuminated exit signage). 7.. Take directions from the emergency services personnel or fire wardens.4 First Aid 1. 3. Alert other people in the immediate area. call for an ambulance by telephoning 000. even if it is discovered that the alarm is false. the building is well equipped with sprinklers. but only if safe to do so. 2. State the condition of casualties and your location clearly. the entire building is evacuated. 8. Do not move an injured person(s) unless the location places them in further danger. Maps of the evacuation routes are posted on every floor near the amenities foyer. The class should remain together until the building is deemed safe to re-enter. serious eye injuries or any other situation which requires hospitalisation) 7 .. 1. unless it is quite safe to do so. Only persons incapable of using stairs and those assisting them should summon the lift) 6. Outside of normal office hours. Assist any person in immediate danger. Retrieve your personal belongings only if they are immediately at hand. Take directions from the floor warden (if available). Do not use the lift (nb. 5. break glass and push button). Follow any directions given by your floor warden (yellow hard hat) or BEC (white hard hat) 4. Arrange for someone to meet the ambulance at the front entrance of the building and guide ambulance personnel to any casualties.3 Fire Upon discovering a fire. (Nb: ambulances must be called for any life threatening conditions. Evacuate to the assembly area. Activate a red ‘‘Emergency Fire Alarm’’ break-glass buttons (i. Carlton. only if safe to do so. Consequently. 3. 5. Fight the fire. 7. Do not use the hose reels unless the electricity has been turned off. Security staff will organize replacement of the broken glass covers. Occupants should immediately evacuate to the assembly area and wait for the all clear from the fire brigade. The nearest fire brigade station is less than a kilometre away in Bouverie St. 9. Once an alarm is activated.
unimelb. if there is any difficulty contacting the University Security or Academic Registrar. For further information contact the Risk Management Office.html#A. This ‘‘open’’ line may assist in tracing the origin of the call. If a bomb threat call is received. All injuries on University grounds must be reported to the Risk Management Office using the S3 incident notification form which is available from your department office or the web (http://www.edu.Baillieu Library. together with Heads of Schools have been target areas to receive such calls.au/ehsm/Bomb_Threat.Level 6 Note that first aid kits contain resuscitation masks. Reporting the call Immediately report the call using another telephone to University Security on ext 46666 and the Building Emergency Controller (Vicki Jackson – ext 41507). . For minor injuries and wounds . The Student Health Service is located at 138 Cardigan Street.au/admin/emergency/firstaid.).5 Bomb Threat Although most bomb threats are hoaxes aimed at causing disruption to the normal day-to-day routine of an organisation. They do not contain any medications such as headache tablets.unimelb.Ground Floor . a checklist should be kept near the telephone. to the Victorian Workcover Authority within 48 hours of the incident. or the bomb threat caller indicated that the bomb will go off in the immediate future. On the Parkville campus. there are four (x4) first aid ‘‘Outreach Centres’’ at the following locations . First aid advice is found with the first aid kits and on the University emergency website http://www.ext 49667. 8 . Carlton. they must be taken seriously. First Aid Officers: Sandrine Balbo John Horvath Cindy Sexton Darren Skidmore University Security (IS) (CS&SE) (CS&SE / IS) (IS) (24 hours) 834 41497 834 41279 834 41313 834 41488 834 46666 First Aid kit locations and contents are as follows: First aid kits are located in the amenities foyer in the cupboard under the sink in the following locations.Level 1 . Student Union.contact a Department first aid officer (during office hours) or University Security (ext 46666) who provide first aid personnel 24 hours a day/7 days a week.Level 4 . anything requiring hospitalisation or serious eye injuries.edu. 4.au/ehsm/A. Also. See http://www. if examinations are being held in the building under threat. As an aid to recording the necessary information. hazard tags and incident notification forms. However. any life threatening incident or situation. The also contain first aid notes. Action to be taken University Security will advise whether a building evacuation is necessary. bandages and dressings. Recording the Call The more information you obtain from the caller.3. and incidents with the potential to cause serious injury. Student Health can also provide minor emergency assistance during the hours 8:45 am to 5:00 pm (extensions 46904 or 46905). and the Sports Centre. warning that a bomb has been placed in the building.html. University Security.pdf for checklist.1.edu. it is important that the person receiving the call try to remain calm and do not hang up even if the caller hangs up. 5. The most common form of threat is by telephone. Serious incidents include death. report the call to the Academic Registrar . the better the threat can be assessed. Faculty and Department Enquiry Offices. the employer is required to report serious injuries. 9. Additionally.unimelb.
stained. Emergency Services will arrange decontamination of the exposed areas. Utilize night security to escort you to your vehicle or public transport. Make sure locking doors close properly behind you. 7. These phones offer direct contact with University Security – 24 hours per day/7 days per week. 2. If possible wash hands and lower arms with soap and cold water. 9. Keep to the light corridor when moving around campus (when dark or after hours). 46666 or freecall 1800 246 066 ext. These phones are connected to Security 24 hours a day. Don't leave items of value on display or unsecured (this includes your vehicles). The intercoms are located in all lift foyers except on ground floor. Place any other items exposed to the mail or package in a second bag. If you have opened the item and it contains powder. If confronted with a recorded message – Keep Waiting! – they will respond. 5. 4. To use this intercom – depress the red button firmly and release. 9. Place the item in a sealed plastic bag or cover with a large container such as a rubbish bin. Self-decontamination should be conducted under the guidance of the emergency services. 11. If the item is unopened. Await Security and the Emergency Services. Evacuate the building when directed to do so. discoloured or smelly envelopes Protruding wires. Call Security on ext 46666 and notify them of the situation giving details of location etc. In this type of evacuation – doors should be left open to minimize the impact of any blast.7 General Security The University provides its own security. Observe the location of the campus blue emergency phones on the light corridor and campus underground carpark. nose or mouth. ensure that staff stay in the assembly area. 44674 Be aware of potential security risks to yourself. Wait for Security personnel to respond. Security intercoms are also positioned inside each ground floor exit point of the fire escape staircases. Avoid contact with the substance. 12. Notify the Area Supervisor or Head of Department. Surveillance cameras are also located at these points. do not open it. 14. Park vehicles in well-lit areas. liquid.the affected area (or building) should be evacuated using the building evacuation procedures. 6. Be mindful of the following points: • • • • • • • • • • • • Lock doors where appropriate. 9 .6 Suspicious mail and packages 1. Stay in the immediate area and prevent others from entering to reduce contamination. Close office blinds when leaving for the day or for prolonged periods. Advise someone of your whereabouts or schedules and let them know if they change. The ground floor location of these phones is both in and out-side the front (Barry St) entrance and on the outside of the back lane entry to the building. 10. Never sit or walk alone in isolated areas (at any time). or other substance DO NOT HANDLE IT ANY FURTHER. which may be contacted on: Security Emergency Security Advice ext. and do not touch eyes. 13. Identifying Suspicious Packages: • • • • • • • • Oily. foil or tape Excessive postage or wrapping Excessive weight Poorly identified addressee Lopsided or uneven envelopes Postage that does not match the return address Foreign or unexpected mail 9. Notify Maintenance on ext 46000 to shut down any ventilation equipment. Security intercoms are fitted throughout the ICT building. they will take over management of the situation. Know your public transport timetables and avoid travelling alone after hours. others and University property and equipment. 3. 8.
2. or trying doors in search of an unoccupied office. Fortunately. • If you have a camera. such as looking in offices. Await an announcement over the Public Address system. • Describe them in as much detail as you can. 4. they will have a ready excuse. Contact emergency personnel if required (nb: police must be contacted if persons are injured). Prevent unauthorised persons from causing congestion at the accident scene. and find a few other people to assist you. swipe cards. Alert your supervisor. then try photographing them.. Abusive phone calls: hang up the phone and notify your supervisor. You should not feel obliged to rectify the situation on your own.11 Flood or Water Leak 1. If this occurs after hours – phone Security (ext 46666) or Maintenance (ext 46000) for advice. it is not your responsibility to tackle them. Be firm but polite with the person and let them know that their behaviour is not acceptable. Consider whether the building should be evacuated. 9. 46666 Contact the Building Emergency Controller (ext 41507) or Building Supervisor (ph. If calls persist. • Perhaps ask them further questions. so in the meantime. • Follow them (keeping a safe distance). or ``where is Dr Someone's office?''. evacuation system. • Ask to see their student card. • Call University Security on x46666. The security staff are trained to handle these situations.9 Threat of Aggressive or Violent Behaviour In the event of being confronted by an aggressive. 3. Even if they are walking out of the building with stolen property. where practical. 9. such as ``I am looking for the toilets''. call the general office. 8310 4387).. 9. • Keep watching them. If the behaviour of the person is such that outside intervention is required.12 Motor Vehicle Accident 1. Call security (ext 46666) and the maintenance department (ext 46000). Take measures to restrict the flow of water. Assist any injured people until arrival of the ambulance. Isolate the area by closing doors and cordoning area off from access. contact the Manager.• • Public phone – at present the nearest public phone is located on the Ground floor of the Law Building in Pelham Street.. If the blackout continues for a few minutes. 46000 Contact security on ext. Isolate electrical sources at the switchboard if possible (seek the Building Supervisor or qualified electrical trades person to do). Most importantly.. such as their name and student number. Turn off water at source if possible. • Ask them if they are lost. the fire panel. 3.. contact University Security on ext 46666. This can be quite intimidating. emergency lighting and emergency phone system all have battery backup and will continue to function for some time after the power fails. Telephone Systems. Report all suspicious behaviour and thefts to Security immediately. and what they are looking for. 9. It is possible that if the blackout is only on your floor. They will take some time to arrive. 2.. The best we can do is attempt to distract them until University Security arrives. the BEC or Building Supervisor may not yet know about it. 6. and may be sufficient to scare them away. 9. If you discover a person in the building behaving suspiciously.10 Power Failure • • • Contact the maintenance department on ext. 5. If they don't appear genuine. 10 . or potentially violent person: • • • • • • Try to remain calm. BEC or Building Supervisor and advise of the situation. When confronted. don't endanger yourself.8 Suspicious Persons Occasionally person(s) have been found behaving suspiciously.
unimelb.html#A. Remain at scene until completely clear of people.1 Accident. and the appropriate University Emergency Response Team. The University’s response to a critical incident is coordinated through University Security (ext 46666). mass food poisoning. racist attacks. 11 . Memorandum of 26 June. student protests that involve violence.au/emergency/incidents/management. They will call the appropriate emergency services such as police. Report all damage to the University Insurance Manager (ext 46111). 8310 4387) No member of staff is permitted to talk to the media regarding a critical incident. Reference: 1. ext 45107). assaults. Always contact University Security (ext 46666) immediately. seek details of other persons involved including their names. notify the appropriate emergency services (police. Furthermore. must also be reported to the Departments. counselling for staff and students involved. addresses. Watch for hazards such as traffic and fuel leaks. the University must be notified of the injury within 30 days of the staff member becoming aware of it. Serious accidents or incidents must be reported to the RMO immediately (verbally) (x43444 or x46030) followed up by a written report within 24 hours. The Maintenance Response Team will isolate services such as gas and electricity from the building.unimelb. 41281) or Building Supervisor (Grant Young ph. and assessment of the incident.pb. Injury and Hazard Reporting Injuries: All injuries and near misses (to staff. 1998. For WorkCover claims. 46666). Admission of liability must not be made. licence numbers. which causes unusually intense emotional and psychological responses. Potential Hazards and Incidents: Potential safety hazards. If people are at risk of harm. Contact the Building Emergency Controller (Vicki Jackson. 7. ext. and incidents not causing injury.edu. Both are available 24 hours per day / 7 days per week. students. fires and natural disasters. The guidelines for staff who become aware of a critical incident are: • • • • Assess the situation. visitors and contractors) and occupational illnesses sustained on University premises must be reported. vehicle registration numbers and the same from any witnesses. Varied teams have been established to handle different types of crisis.3 below). 8.1. 9.html 10. the Maintenance Department Response Team.) and return it to the department office.4. The injured person or their representative must complete an S3 Incident Notification Form http://www.13 Critical Incidents A critical incident is any incident experienced by staff or students. 46000) or University Security (ext. At the scene of the accident. homicide. http://www. The University Crisis Management Plan is currently under review). Deputy BEC (Andrew Peel. All media contact will be co-ordinated by the Academic Registrar or Vice-Principal University Development (Media Controller). If a serious incident occurs after hours – contact the Victorian WorkCover Authority immediately on 132 360 or 0407 833 306. 6. attempted suicide or suicide. The department will investigate the incident. 9.edu. vehicles and debris or as advised by the police. (Nb. 5. The S3 form is a mandatory prerequisite to a WorkCover claim. fire brigade or ambulance on 000). Emergency Response Teams are a relatively new initiative being co-ordinated by the Emergency Management Group. should that be necessary.au/ehsm/A. The Academic Registrar will deal with the aftermath of a critical incident including media liaison. ‘‘Management of the Aftermath of Critical Incidents’’ 2. Examples of critical incidents are workplace accidents. Urgent safety hazards must be reported to the Maintenance Department (ext. Procedures for Management of Safety 10. Assist and liaise with combating authorities at the scene. from the Academic Registrar. equipment or furniture with dangerous faults must be tagged to alert other potential users of the danger (refer to the section on Tagging – 10. then forward the form to the Risk Management Office (fax 8344 4497). Move the vehicle from the carriageway and secure if possible.
10. time of day. or ‘‘near misses’’. The investigation report should address these points . as well as any witnesses. injuries and incidents. Section 4. Electrical equipment more than one year old brought in for use in the Departments must be tested by Tech Services prior to use.). weather. or the supervisor of the location (eg. The investigation should be conducted by the supervisor of the injured person.4 for comprehensive details http://www. then call WorkCover directly on 132 360 or 0407 833 306.au/ehsm/3.6.3: Investigation of Incidents 10. and witness reports.edu.unimelb.au/ehsm/3. Themis order or other means) . and by the HSR if they wish to be involved. evidence should be collected.html#A.2 Incident Investigation Accidents. • Who is writing this investigation report? • Title of their position • Time and location of the incident • Names and personal details of the people involved • Description of the incident • Description of the injuries resulting from the incident • What task was being performed at the time of the incident? • Does the injured person usually perform the task? • Was the person trained for the task? • What safety instructions were given prior to performing the task? • Was any of the plant damaged. If so. Additionally. laboratory) of the incident. or http://www. Purchasing Guidelines (see University of Melbourne. the goods must be inspected to verify that they do in fact meet the safety criteria when they are received.edu.edu.4 Purchasing The University requires that before proceeding with any purchases (via VISA.edu. The checklist is designed to consider environmental health and safety aspects prior to purchase. the safety officer and HSR. Risk Management Office (x43444 or x46030).html#5..html#3. the authorising officer should consider whether any safety considerations apply. must be tagged with clearly visible warning labels.edu. Do not attempt to use any equipment or furniture that is tagged.8.) • What action has been taken to prevent similar incidents? (use the hierarchy of controls when deciding how to control the hazard) The report should be signed by the investigator. disability of person.4. Section 4. they should complete a safety or risk assessment http://www. The investigator should consult any injured people. protective equipment. etc.3 Tagging of Unsafe Equipment and Electrical Testing Faulty equipment or furniture. must be investigated by the Departments within 24 hours. Electrical equipment is tested and tagged by trained personnel only in accordance with the University’s requirements (see http://www. Serious injuries should be reported immediately (verbally) to the Manager.7.unimelb.html#A. If the incident occurs after hours.au/ehsm/A. Health and Safety Manual.au/ehsm/A. inappropriately guarded or due for service? • What other factors may have been involved? (eg. Furthermore.unimelb. Reference: 1.4). University Environment. Health and Safety Manual..unimelb.Reference: 1. Before signing an order. which is potentially dangerous. Safety Officer and Tech Services and notify the Help Desk (level 1) or Tech Department (level 6) immediately.) 12 . which are kept with the first aid kits.the purchaser and authorising officer scrutinize the requisition using the University' EHS pre-purchasing checklist (see s http://www.unimelb. Environmental Health and Safety Manual 3. University Environment. Use the yellow and black Hazard tags.2: Reporting of Accidents and Hazards 10. such as photographs of the scene. The investigation report should be attached to the S3 Incident Notification Form when it is forwarded to the Risk Management Office.html#3.au/ehsm/5. samples of broken glass or equipment.
edu. Undergraduates are given safety information in their undergraduate handbook and at introductory lectures. Binh Thi Phan (CSSE) or Cindy Sexton (Safety Officer). .html#A. Health and Safety Manual.html#A.unimelb. This will involve conducting an assessment of the risks involved in the activity. it conducts inspections of all areas to identify potential hazards.edu. evacuation routes.medfac. meeting appropriate Australian Standards.http://www.pdf 10.subsequent purchases of similar items are covered under the initial checklist . Reference: 1.a brief multiple-choice competency test will be issued to all attendees to complete and provide their details.copies of checklists to be forwarded to James Morrison (IS). have competitive pricing. This test document will suffice as proof of attendance and names will be recorded in the training schedule. and perhaps developing a safe work procedure to control these risks (see http://www.pdf.edu. available stock. Safe Work Procedures 11.edu.unimelb. Preferred Suppliers Suppliers can achieve preferred supplier status by complying with requirements as per the University’s ’Preferred Supplier Declaration’ .pdf or http://store.chemistry. work area supervisor and/or building supervisor.) 13 . The inspections are performed annually by the safety officer. Please forward completed copies to James Morrison (IS). The above declaration may be sent to potential suppliers to complete and return to the Departments for consideration to the departmental preferred supplier list.au/Stores/PSDeclaration.edu.7.1 Risk Assessments The Departments must ensure that all potentially hazardous activities which take place within it are identified and appropriately managed.au/ehsm/Preferred_Supplier. general safety and security information.au/ehsm/A.unimelb.unimelb. sole/specialist/quality supplier. Assessment and Control 11.not required if company achieves (or has achieved) preferred supplier status at the University (see below).8. Suppliers can also achieve preferred supplier status by meeting a combination of other criteria including compliance with SafetyMAP/Quality System/EMS guidelines. Binh Phan (CSSE) or Cindy Sexton (Safety Officer). The test will be examined and any problem areas to be clarified on an individual basis.au/med/ehs/supplier.Clarifications regarding use of pre-purchasing checklist: . The test document will be filed with the Safety Officer for audit purposes.6 Hazard Inspections To ensure that the department is providing a safe workplace. or http://www. explaining the emergency and first aid procedures.not required for consumables at this stage unless large volumes involve manual handling or waste disposal issues .au/ehsm/Australian_Stand. long-term visitors and anyone issued with a 24 hour Department access card will be given a brief safety induction by the safety officer or their supervisor. University Environment.http://www.unimelb.pdf List of Australian Standards . post-graduate and 4th year students.should be reviewed annually . At the conclusion of the induction . and to see that good housekeeping is maintained.required for initial purchases only . 10. Current Preferred Supplier lists available for staff to use and quote on purchasing documents are available at the following web-sites. Section 3: Identification. good service etc.edu. They are also given web site links to find Department and University EHS&S information.5 Induction New staff.unimelb. http://www.au/ehsm/A.
Health and Safety Manual. Continuous data entry can lead to RSI (OOS) problems and is further explained in section 11.au/ehsm/7. trunk and thigh angle greater than 100 degrees. footrest. Health and Safety Manual. Remember that stress is a principle factor in OOS. Health and Safety Manual. and can lead to debilitating injury if it is not treated in its earliest stages.Application Reference: 1. in particular. Heavy monitors. Adjust the chair height.edu. who will visit and assess ergonomic set-ups. Adjust the chair backrest 14 .1: Off-campus Guidelines (http://www.unimelb. however the optimal typing position (generally) is with the back upright (or slightly tilted backward) and snug against the backrest. keyboard. Walk around (use different muscles groups) and have a drink break to avoid dehydration. who are trained in heavy lifting. the University of Melbourne’s EHSM has a Keyboard Workstation Assessment Checklist to aid you – see http://www.html#7. Repetitive movements such as data entry. Assessment and Control 11.18. 11.) Regular visitations to the same venue need only an initial off-campus assessment or if required ‘risk assessment’. allowing for breaks during intensive work.au/ehsm/A. bending and reaching also fall under the Manual Handling area. to include a variety of tasks. Your feet should be flat on the floor (or footrest). University Environment. Workstation set-up guidelines Chair and Desk Comfortable typing positions will vary between individuals. The University' strategy for minimising the incidence of OOS focuses on s several factors: job design.unimelb. Reference: 1. and ergonomic design of the workstation furniture. Environment.edu.4.3 Manual Handling Lifting heavy items is a potential source of injury. Section 7. In addition. upper arms vertical and relaxed. Guidelines for conducting risk assessments may be found in the University Environment. HSR or person(s) involved. Take regular breaks from typing and screen use. External advice is available from the Risk Management Office. Seek assistance from the technical officers or building supervisor (Grant Young). Health and Safety Manual. or document holder if required. work organisation.1. and have suitable trolleys for transporting heavy equipment. Section 3. should be carried by 2 or more people.2 Off-Campus Activities Safety assessments must be undertaken for activities conducted by staff/students at non-University sites. Section 8. elbow angle slightly greater than 100 degrees. individual awareness and reporting of early symptoms. Often. a rearrangement of the workstation set-up will overcome the problems. keyboard tray and footrest if required. The risk assessment must be documented and forwarded to the Safety Officer. a few minutes every 20-25 minutes is recommended. Exercise your eyes by looking in all directions (near and far).The supervisor of the hazardous activity should complete a risk assessment in conjunction with the Safety Officer.4 OOS or RSI prevention Occupational Overuse Syndrome (OOS) or Repetitive Strain Injury (RSI) is a significant risk for computer users.3: Manual Handling 11. Please refer to the University’s Environmental. and symptoms of OOS. Problems with your workstation set-up. The departments attempt to hold a seminar once per year to demonstrate good ergonomic practice and to advise students and staff on how to protect themselves from injury. Assessments must be reviewed if there are any changes to the venue visited or activities undertaken. or the department can provide a replacement chair. Assessment and Control -. Lifting of any weight should be done with bent knees and with the load held close to the body. and should be avoided where possible. training of staff and supervisors.html#A. and wrists straight and relaxed. should be discussed initially with your supervisor or Safety Officer. Regularly used items should be positioned close at hand to minimise any strain. to attain this position. Section 3: Identification.2: Hazard Identification.
2. Environmental Procedures and the “Green Office” The University incorporates the environmental management system (EMS) including ISO-14001 into SafetyMAP and runs a Green Office campaign to encourage everyone to be conscientious about recycling and minimizing waste. or in front of. Avoid placing the monitor facing. YES Printed or Typed Reports Fax Paper Photocopy Paper & their wrappers Paper Binder Dividers Bond Stock (letterheads and forms) Computer Printouts (no carbon) Envelopes (even those with windows) Index Cards & Sheets Invoices Manilla Folders Phone Books Writing/Scribbler Pads Drawing or Note Paper Cardboard boxes Newspapers / Magazines Brochures NO (products not accepted in paper recycling bin) Foil Wrapper Carbon Self Carbonated Paper Food Scraps Food Wrappers Glass 15 .3. The screen should be about arms length away with the top of the screen at eye level or slightly below (or substantially lower if you use bifocal glasses). The Departments provide several VISY paper recycling collection points predominantly near photocopiers and printers. These dedicated collection areas are for items listed below.3. a window.2: Ergonomic Principles for Screen Based Work 8. University Environment. Monitor position A poorly positioned monitor may lead to neck and shoulder aches. hence lessening our impact on the environment. it should be replaced. Management have contracted various companies to provide collection facilities around the University for the products listed below.so that the lumber support fits into the natural curve of the lower back.3: Preventing Occupational Overuse Injuries 12. or light sources behind the screen can cause headaches. References: 1. Utilize both sides of paper and use the double-sided and reduction functions on photocopiers or keep scrap paper on hand for making notes. If there isn’t several centimetres clearance between your knee and the edge of the chair. and should be avoided. Again – comfort will vary between individuals. By participating in the following initiatives we can limit our resource use and demand for landfill. Take care that sufficient lighting is available for reading and writing. 12. Glare Glare. Health and Safety Manual. due to reflections from the screen. Try and remove light sources which produce reflections or contrasting issues. Sections 8.1 Paper Recycling Before recycling think about using paper sparingly.
Shredded paper can also be forwarded to the Pathology department’s reception (Level 5.OZ.6 General Hygiene 16 .Code 2 .Code 1 . The University has negotiated a contract with VISY to sort all waste from office bins at their recycling plant and therefore care should be taken not to dispose of confidential waste in ordinary office bins. 12.mu. 12. Bins are located in most kitchens. Contact the Safety Officer for more detail.2 Toner Cartridge Regeneration Printer toner cartridges capable of being refilled are collected by each Department’s Technical Group and forwarded to an appropriate company for processing and subsequent return for use. 12.Commingle Bins Commingle Bins (black plastic bins with lid) are provided for the collection of other recyclables listed as follows: glass bottles (lid removed) glass jars (lid removed) aluminium cans steel cans (cleaned out) clean aluminium foil clean pie trays empty aerosol cans milk cartons (rinsed and flattened) juice cartons (rinsed and flattened) plastics . park benches.AU) for collection.detergent and cordial bottles Items placed in commingle bins should be rinsed out ensuring food scraps and residues are removed. chairs. west wing of the medical building).soft drink and water bottles plastics . the staffroom and large foyer areas. 12. Contact the Safety Officer (cindy@cs. tables. where it is used in the animal house.Plastics Typewriter Ribbons Polystyrene Cups Sticky Tape Adhesive Labels Facial Tissues Paper Towels (these are collected and recycled from the hand paper towel hoppers only in the toilet blocks) Thermal Fax Paper Cellophane Rubber Bands Dead flowers Metal binder fasteners Desktop hoppers were previously used in the Departments however these are no longer necessary. printer and copier toner cartridges/bottles not suitable for remanufacture are collected in the Greenworld Recycling box located in each Admin section on Level 4. printed single-sided.4 Other Recyclables . rulers and other miscellaneous plastic items). Large secure paper recycling bins can be arranged by the Admin group upon request.5 Batteries The safety officer will collect dead or unwanted batteries of any type for disposal on behalf of the RMO. An alternate recycling initiative for non-confidential paper. is run by the Design and Print Centre who make it into note pads for the University.Code 3 .3 Toner cartridges not suitable for regeneration Fax. The plastics in these products are used to make recycled products (eg.milk and cream bottles plastics . 12.
The control point is at the EWIS panel on Ground Floor in ICT. Fire Detectors There are smoke and heat detectors in corridors and in the air conditioning system. the doors are unlocked. Automatic Door Release Magnets Fire and smoke doors can be held open by electromagnets which release when the fire alarm sounds. clean out refrigerators or microwaves and therefore the onus is upon the user. theatres and other miscellaneous areas. Lifts Although the lifts shouldn’t be used during a fire alarm. Fire Extinguishers There is only one type of fire extinguisher throughout the building. It is located on Ground Floor in the room next door to the central emergency fire escape staircase. Sprinklers The building is fitted with sprinklers. Access cards The access card system provides security to areas allowing only authorized personnel access. These doors also release when in after hours mode for security purposes. Emergency systems in the ICT Building The ICT building has some plant which must be considered in planning for an emergency. Also. This includes offices. All of these detectors can create an alarm at the fire panel. Hydrants and Hose Reels Hydrants and Hose reels are located near every exit point near the Fire Escape staircases. The swipe card system has a battery backup. and continues to function in a blackout. Hydrant water pressure is monitored. Public Address System Part of the EWIS system allows messages to be announced through all or part of the building. 13. This line is attended 24 hours per day. which is automatically relayed to the fire brigade.For the benefit of all occupants in the ICT building we ask everyone to keep all areas used in a clean and tidy state. but should not be used on cooking oil or fat fires. Air Conditioning The air conditioning system reacts to a fire alarm by stopping the supply of air to the general floor space. There is one extinguisher located in the foyer of the amenities block on every floor. Emergency Lighting The exit signs. No person is employed to clean dishes. Orange glow buttons can be depressed to activate additional emergency lighting. There is a telephone link from the lift to the lift maintenance company. they continue to operate normally. and turning one on will automatically call the fire brigade. 17 . Please respect the rights of all individuals to a clean and healthy environment. there are water pressure detectors on the sprinklers and hydrants. which should be used if the lift malfunctions. lighting in stairwells and some of the corridor lighting are connected to a battery system which continues to function for some time during a power blackout. load dishwashers. and pressurises the emergency stairwells and lift foyers to prevent them filling with smoke.namely … Dry Chemical extinguishers which are suitable for electrical fires. They can also be found in communications rooms.. Please take note of their locations. kitchens and toilet areas. (Note – a Fire Blanket is kept with the Departments portable BBQ and another in the staffroom kitchen). EWIS (Emergency Warning Intercommunication System) This system controls the emergency alarms and public address for the entire building. Ensure that the electricity is turned off before using these. When the batteries run flat. These are activated individually by heat. It is important that doors are kept closed in the event of a fire..
parkland opposite front entrance of the ICT building in Barry Street) 14. Breaking the glass and depressing the button will activate the fire alarm throughout the building and alert the Fire Brigade. Bells The main fire alarm bell is on the exterior wall at the rear of the building outside the EWIS room. 18 . Also on Ground floor . Please familiarize yourself with their location. Security Intercom University Security phone intercoms are located in all lift foyers and ground floor exit points in Fire Escape staircases. Emergency Fire Alarm Button These red “Emergency Fire Alarm” buttons are located on every floor just outside the fire escape staircase doors. Emergency Break-Glass Buttons (white) In some areas (mainly Tech areas) there is an egress button housed in white plastic with a break-glass panel. These can be accessed using a key or by breaking the glass panel.Warden Intercom Phones On each floor at every exit point to the Fire escape staircase there is a red phone which is used in an emergency by the floor wardens to contact the BEC at the EWIS Fire Panel. Please observe the nearest map for evacuation routes and know where to exit the building in an emergency.1 ICT Assembly Area University Square (i.2 ICT Evacuation Maps Locations Evacuation maps are posted on each floor.e. 14.intercoms are located inside and outside the front entrance and on the outside of the rear entrance to the building. This only activates the door release and sounds a localized buzzer. Evacuation Routes 14.
edu.mu.au email@example.com Building Supervisor Grant Young Grnd.au firstname.lastname@example.org L6. 19 .oz.edu.mu.au email@example.com L3.mu.mu.au L4 L3 L2 L1 UG G AMSI 834 41772 Terrace Houses 834 41243 L3.edu.au d.au Building Supervisor Grant Young Floor Wardens L6 Mark McDonnell (IS) Jason Thomas (CSSE) L5 Lucy Firth (IS) Ann Potter (IS) Jenny Thomas (IS) Stephen Bird (CSSE) Gavan Baker (CSSE) Sean Maynard (IS) Marc Fisher Cindy Sexton (CSSE/IS) James Morrison (IS) Vanessa Smith (CSSE) Marg Ross (IS) Julien Reid (CSSE) Graham Keen Tim Jones Darren Skidmore G.mu.au firstname.lastname@example.org L6.edu.16 Security Office 834 41279 834 41488 834 41497 834 41313 834 46666 email@example.com 834 41488 Special Duty Wardens Pinoo Bharucha First Aid Officers L6 John Horvath L6 Darren Skidmore L4 Sandrine Balbo L4 Cindy Sexton 24 hours University Security CS Office 834 49100 firstname.lastname@example.org L6.au The entire emergency team may be emailed at email@example.com IS L3.edu.oz.au Notes: .edu.au firstname.lastname@example.org email@example.com firstname.lastname@example.org 834 41281 email@example.com Safety Officer for both CS&SE and Information Systems Cindy Sexton L4.au Sandrine@staff.au firstname.lastname@example.org email@example.com 834 41313 firstname.lastname@example.org CS&SE L4.48 Phone 834 41507 Email email@example.com firstname.lastname@example.org L4.52 L6.au d.au IS L6.mu.mu.edu.au email@example.com firstname.lastname@example.org@email@example.com. .au firstname.lastname@example.org email@example.com firstname.lastname@example.org 834 41469 834 41268 834 41523 834 41506 834 41511 834 41324 834 41332 834 41573 834 41510 834 41313 834 41501 834 41312 834 41505 834 41305 email@example.com L4.mu.oz.07 L4.mu.mu.au sb@cs.ALL University Security Officers are trained First-Aid personnel – contact 834 46666 or 1800 246 066 (freecall) .oz.67 IS L4.Dial “0” first to obtain non-University phone numbers only when calling from University phones.51 L4.oz.edu.oz.mu. Floor 8310 4387 firstname.lastname@example.org L4.16 L4.When dialling internal University extensions from University phones – dial the required number underlined only from the above list.44 L4.edu.edu.ICT Building Emergency Team 2005 Area Warden Office L4.05 8310 4387 email@example.com Building Emergency Controller (BEC) Vicki Jackson Deputy BEC Andrew Peel L6.edu.46 L4.05 L5.
END OF DOCUMENT Controlled Document – CSSE/IS.Sexton). Review Date: October 2005 20 . Revised 11/5/05 (C.
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