Está en la página 1de 4

TECH_TIP

RENUMBERING ACTIVITIES IN P6
When preparing a baseline or starting a new schedule from a template schedule, it is often desired to renumber the Primavera Activity ID field. Furthermore, it may be beneficial to build in some identifiers with the Activity ID instead of just the sequential renumbering. This can be completed with a global change and an export/import with Excel. Step 1: Create a User Defined Field First create a user defined field and call it New ID. This is done from the menu command, view columns. Then from the available columns list on the right select User Defined, and add a new field. Add this New ID field to the selected options below Activity ID as shown in the picture below.

The result on the bar chart layout will show the New ID field and look like the following;

DRMcNatty & Associates, Inc.


TECHNOLOGY FOR MA NAGI NG PROJECTS

(Note: one method is to populate the New ID field using a global command and an operator to renumber. However, the method described below gives some more flexibility and control.) Step 2: Export Activities to Excel Use the menu command to File Export and select the box called export to spreadsheet (xls) as shown below.

On the next screen select Activities as the export type. You will need to select Modify the template to add the New ID field as shown below.

DRMcNatty & Associates, Inc.


TECHNOLOGY FOR MA NAGI NG PROJECTS

Then finish the export wizard by selecting Next and Finish. Be sure to know the location of your Excel file. Step 3: Modify the New Activity ID in Excel Open the activities in Excel. You can use the sort commands in Excel to arrange your activities as long as you do not modify the column headings. Using the commands in Excel renumber your activities using the New ID field for the new activity ID. First copy the old Activity ID to the new ID field. You can use the text functions to renumber from selected location and add some specific identifiers within the ID as shown in the example below. Note the function shown in the top edit bar.

In this example, the create and number columns are temporary added columns used to renumber the IDs. The first alpha identifier in the Activity ID was preserved and the renumber began at each of these points. After the create column is complete, simply use the Excel command copy paste special values to transfer the calculated values in the create column to the new id field. Delete the temporary columns and save the Excel file. Step 4: Import Activities from Excel Use the menu command File Import to enter the import wizard. Follow the steps in the wizard and select your Excel file. Then select Update Existing Project as shown below.

DRMcNatty & Associates, Inc.


TECHNOLOGY FOR MA NAGI NG PROJECTS

Step 5: Change the Activity ID using a Global Change Now the New ID field contains your desired new renumbered Activity ID. Use a global change to transfer this field to your Activity ID. Select the menu command Tools Global Change and add a global change as shown below.

From this dialog box, select change and then commit to the change by clicking the box at the bottom of the log screen. This will complete the renumbering of the activity IDs.

DRMcNatty & Associates, Inc.


TECHNOLOGY FOR MA NAGI NG PROJECTS