Documentos de Académico
Documentos de Profesional
Documentos de Cultura
Prepared by:
December, 2011
Table of Contents
1.0 INTRODUCTION .................................................................................................................. 2 2.0 VENDOR SELECTION ......................................................................................................... 3 3.0 PURPOSE OF BID EVALUATION..................................................................................... 3 3.1 Single-Stage, One-Envelope Bidding Procedure ................................................................. 3 4.0 PRINCIPLES IN BID EVALUATION................................................................................. 3 5.0 THE EVALUATION MODALITIES .................................................................................. 4 6.0 APPENDIX ONE .................................................................................................................... 4 7.0 APPENDIX TWO................................................................................................................... 8
1.0 INTRODUCTION
Following the invitations to tender published by Bank of Agriculture (BOA) on three national dailies and the responses received from bidders, a bid opening session took place at the
training centre of the Bank on the 2nd of December 2011. Some bidders were represented while BOA had representatives from the Project Steering Committee. The bids were for the following projects: 1. Organization-Wide ICT Skills Acquisition and Capacity Development 2. Supply, Deployment and Maintenance of Personal Computers (PCs) All bids received were publicly opened, bid prices announced and endorsed by representatives of the bidders present.
After the public opening of bids, no information relating to the examination, clarification and evaluation of bids, and recommendations concerning awards, shall be
communicated to any person not officially concerned with these procedures until the announcement of the award of the contract to the successful bidder has been made.
b) Clarifications and Alterations of Bids
No bidder will be permitted to alter its bid after the bids have been opened. Only clarifications, which do not change the substance or price of the bid may be requested or accepted by the evaluation committee. The request for clarifications and the response by the bidder shall be in writing or by acceptable electronic means. Any response to an inquiry of the evaluating committee which leads to a change in the bid price shall be considered as an alteration and shall not be considered in the bid evaluation. The records of all clarifications sought and received would be kept by the evaluating committee.
c) Rejection of Bids
All valid bids received shall be evaluated in accordance with the terms and conditions of the RFP and only those bids which do not substantially meet the specifications on the bidding requirements would be rejected.
d) Extension of Bid Validity Period
The evaluating committee shall make every effort to complete bid evaluation and contract award before the expiration of bid validity (120days). If an extension of bid validity is considered necessary, all those who submitted bids shall be asked to extend the validity of their bids without alteration in price.
e) Rejection of All Bids
The rejection of all bids is justified when the bids submitted are not substantially responsive or where none of the bids received meet the specifications or where there is evidence of lack of competition. The rejection of all bids and calls for new bids solely for the reason of high prices are not accepted by BOA. Where all bid prices have substantially exceeded the cost estimate, BOA would negotiate with the lowest evaluated bidder for a reduction of the bid price. If no satisfactory contract can be concluded, rebidding would be initiated with appropriate modification of the scope of the contract.
APPENDIX ONE
BENCHMARK GUIDE TO SCORING POINTS FOR THE REQUEST FOR PROPOSAL FOR
ADMINISTRATIVE REQUIREMENTS
S/n
1
Criteria
Company certificate of incorporation issued by Corporate Affairs Commission (CAC)
with
Original
Evidence of payment of company income tax for the past three years VAT registration certificate and evidence of past VAT remittance Bank reference letter of the companys financial capability List of similar projects handled in the past stating contract sum and providing evidence of award and completion completion Not Qualified
Qualified
Recommendations....................................................................................................................
S/n 1 2
Max Benchmark 2 5 >=3 projects (with cert of completion & award letter) =5 1 or 2 project(s) (with cert of completion & award letter) = 3 No similar job = 0
Score Remark
3 >= 3yrs = 3 = 2yrs = 2 =1yr = 1 No experience = 0 5 >=5 CVs = 5 =4 CVs = 4 =3 CVs = 3 =2CVs = 2 =1 CV = 1
5 >=5 HND = 5 4 HND = 4 3 HND = 3 2 HND = 2 1 HND = 1 10 >= 5 certifications = 10 4 certs = 8 3 certs = 6 2 certs = 4 1 cert = 2 0 cert = 0 5
Organogram/ Project Organizational Chart Project roles and responsibilities with a project manager Relevant experience/expertise of project manager
5 >= 5yrs = 5 = 4yrs = 4 = 3yrs = 3 = 2yrs = 2 = 1 yr = 1 10 Description of how training would be carried out = 3 Risk identification = 2 Class management = 2 Class assessment/report = 3
10
11
10 Training courses = 2 Course Objectives = 2 Course benefits = 2 Course content = 2 Course materials = 2
12
Training plan
10 Training schedule = 2 Pictorial representation = 3 Reasonableness of proposed schedule = 2 Provision for hands-on/practical session = 3
13
20
14
Completeness of response
5 Bidders organization and experience = 0.5 Training approach and methodology = 0.5 Work plan/ work schedule = 0.5 Organization and staffing/team composition = 0.5 Course description and objectives = 0.5 Summary of cost = 0.5 Breakdown of cost = 0.5 Statement of 120 days proposal validity = 0.5 Quality of presentation/ professionalism of submission = 1
APPENDIX TWO
BENCHMARK GUIDE TO SCORING POINTS FOR THE REQUEST FOR PROPOSAL FOR
ADMINISTRATIVE REQUIREMENTS
Checklist (Indicate as Applicable) Included Not Included
S/n
1
Criteria
Company certificate of incorporation issued by Corporate Affairs Commission (CAC)
with
Original
Evidence of payment of company income tax for the past three years VAT registration certificate and evidence of past VAT remittance Bank reference letter of the companys financial capability List of similar projects handled in the past stating contract sum and providing evidence of award and completion
Qualified
Not Qualified
Recommendations....................................................................................................................
S/n 1 2
Max Benchmark 5 5 >3 projects (with cert of completion & award letter) =5 < 3 projects = 3 No similar job = 0
Score Remark
Organogram/ Project Organizational Chart Project roles and responsibilities with a project manager Relevant experience/expertise of project manager
7 8
5 3 >= 3yrs = 3 = 2yrs = 2 = 1 yr = 1 10 Description of how supply, deployment and maintenance would be carried out = 3 Risk identification = 2 Project management /Report= 2 Testing/Quality Assurance = 3
10
10 Bidders understanding of the overall project (supply, deployment & maintenance) = 3 Comprehensiveness of PCs with full functionalities: Desktop = 2 Laptop = 2 Relevant warranty = 3
11
Deployment plan
10 Deployment schedule = 2 Gantt chart/pictorial representation = 3 Reasonableness of proposed schedule = 2 Provision for support/maintenance = 3
14
13
Knowledge transfer
5 Realistic change management = 2 Identification of training programmes = 2 Detailed training programmes with demonstration of technical abilities = 1
12
Completeness of response
5 Bidders organization and experience = 0.5 Training approach and methodology = 0.5 Work plan/ work schedule = 0.5 Organization and staffing/team composition = 0.5 Course description and objectives = 0.5 Summary of cost = 0.5 Breakdown of cost = 0.5 Statement of 120 days proposal validity = 0.5 Quality of presentation/ professionalism of submission = 1