SYLVIA PIERCE

1409 Indian Well Dr.

Diamond Bar, CA 91765
E-mail: sp139f7ca@westpost.net
Cell Phone: (909) 569-8890
ADMINISTRATIVE EXPERIENCE
Sept. 2006 to Dec. 2010 - Kobes & Associates aka Accountax, Walnut, CA Accountin
g Firm, Office Manager/Bookkeeper/Jr. Accountant
Multi-tasked position included assisting owner of accounting firm by using Peach
tree software in conjunction with GAAP compliance to complete monthly, quarterly
and annual financial statements for over 80 corporate, bookkeeping clients. Pr
epared payroll and sales tax reports. Helped clients resolve IRS issues by writ
ing letters and gathering and preparing documentation for audits. Maintained cl
ient files, financial statements, and letters. Made income tax appointments for
clients during tax season. In charge of hiring and training temporary personne
l. During owner's absence, managed building of six offices with tenants and took
care of paying bills. Maintained office leases, collected rent and utilities,
and coordinated building maintenance and repairs. In charge of ordering office
supplies. Made bank deposits. Picked up and delivered confidential, financial
accounting documents.
Jan. 2006 to Sept. 2006 - St*ton Construction Group, Brea, CA
General Contractor Executive Assistant
Executive Assistant to President and Vice President of multi-million dollar gene
ral contractor for Target Stores. Personally assist President with dictation an
d preparation of construction contracts, proposals, bids, and change orders. Se
nt out invitations to bid under our general contractor via bid-mail software to
subcontractors. Setup corporate meeting room for influx of subcontractor bids o
n bid day. Ordered and picked up lunch. In charge of preparing and distributin
g corporate meeting notes. Ordered blueprints, ran reception area with busy swit
chboard, assisted project managers, project coordinators, engineer, accountant,
and owners. Assisted as facilitator for Department of Child Support Services, L
os Angeles by coordinating all repairs and maintenance of Child Support Services
building. Keep all records and files pertaining to the business in order.
Dec. 1999 to Jan. 2006 - Relizon fka Reynolds & Reynolds, Brea, CA
Business Forms Mfr., Customer Service Specialist, National Account Sales
Supported Director of National Accounts and sales team of thirteen. First cont
act for customer service for our major client, Kaiser Permanente. Placed and re
ceived orders for business forms per customer specifications. Keyed invoices, c
redits and re-bills. Followed-up with customers to resolve shipping and receivi
ng errors. Maintained cost reduction worksheets, sales team expense reports, ti
mesheets and vacation schedules. Maintained office budget for equipment, suppli
es, and postage meter. Responsible for maintaining computer software updates fo
r sales team. Met sales reporting deadlines for weekly and monthly sales reporti
ng using Excel spreadsheets and Access database. Trained temporary help on data
entry.
Jan. 1991 to Dec. 1999 - Marshall Industries, El Monte, CA
$2B Electronic Components Distributor, Administrative Assistant II
Supported V.P. Sales, V.P. Strategic Planning, and V.P. National Accounts. Proo
fread, edited, formatted, and tracked all national account contracts and volume
purchase agreements. Extracted sales information from database to create sale
s reports and presentations. Maintained customer account information and their
respective contract pricing lists on in-house database. Interacted with Account
ing for calculating rebates for national account customers with volume purchase
agreements. Coordinated agendas and travel arrangements for V.P.'s and visiting
guests. Maintained executive meeting room schedule and ordered lunch for visit
ors. Proofread, edited, and designed layout for company newsletters. Trained em
ployees on bar-code label implementation for EDI customers. Started out in ware
house shipping/receiving, moved to receptionist desk, then up to Administrative
Assistant for V.P.'s.
EDUCATION
DeVry University, Pomona, California, currently attending to complete Bachelor D
egree in Business Management.
Mt. San Antonio, Walnut, California, transferred Associates Degree in Liberal Ar
ts to DeVry University, May 2010.
SPECIAL SKILLS
Owning strong analytical, interpersonal, and computer skills, I would be an asse
t to your company. Well-rounded in business experience. Self-starter, team-play
er that works hard with little or no direction. Very dependable, personable, ou
tgoing and enjoy working with people at all levels. Strong software skills in P
eachtree, Excel, Word, PowerPoint, E-mail, and Internet. All references availa
ble for corroboration of the above held positions.