TERM PAPER ON hostel management

NAME : COURSE: Roll NO: SUBMITTED TO:

DEVENDER KUMAR btech +m.TECH Rm2104 Ms.Amandeep kaur

ACKNOWLEDGEMENT
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This project is a welcome and challenging experience for us as it took a great deal of hard work and dedication for its successful completion. Its our pleasure to take this opportunity to thank all those who help us directly or indirectly in preparation of this report. We would also like to very sincere thank to our project guide Lecturer Ms. Amandeep Kaur who supported us technically as well as morally in every stage of the project. Without their guidance and support, this project would not have seen light of the day. It gives us immense in expressing a deep sense of gratitude and sincere thanks to Lovely Professional University. There times in such project when clock beats you again and again and you run out of energy and you want to finish it once and forever. Last but not the least we thank our family for their boost and support in every sphere. Their vital push infused a sense of insurgency in us.

Table of contents:#Introduction
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#SOURCE OF INFORMATION 5 #PROPOSED SYSTEM 6 #FEATURES OF THE PROPOSED SYSTEM: 7 #System design 8 #source code 10 #Out put of program 17 #Testing of program 18 #IMPLEMENTATION 20 #scope of improvement 22 #Future scope of project 23

INTRODUCTION
In understand the Problem and its Context. Such analysis typically requires a thorough understanding of the existing system, parts of which have to be automated. A clear understanding is needed of the important data entities in the system, major centers where action is taken, the purpose of the different actions that are performed, and the inputs and outputs.The problem that my software system has to solve is automating an existing HOSTEL MANAGEMENT SYSTEM manual process. Along with the automation, the automated system should provide to an organization with additional reports, keeping records of all transactions, etc.

Source of Information
The basic aim of problem analysis is to obtain a clear .Understanding of the needs of the client and the user, what is exactly Desired from the software, and what the constraints on the solution are Analysis leads to actual specification. Analysis involves interviewing the client and end users. These people and the existing document about the client mode of operation are the basic sources of information for the analysts search a problem by asking question of the clients and the users and by reading existing documents. Once the problem analyzed and these understood, the in the must specify all the Functional requirements must be specified requirement specification document. The Requirements document and performance is are requirements. A basic Specification user needs to bridge the accurately specified.

purpose of software requirement through which the client and

communication gap between the clients

and developers. SRS is the medium

SRS forms the basis software development.

PROPOSED SYSTEM
The proposed system for HOSTEL MANAGEMENT SYSTEM is computerized. Today is the era of computers. This software project solves all the problems discussed above in the present system. The main objective of developing this project is to save time and money. The proposed system provides the following features on different tasks.

FEATURES OF THE PROPOSED SYSTEM:

. User -friendly package. . Efficient retrieval time. . Efficient linkage of Information. . Validation checks to ensure accuracy. . Query facility for instant information. . Error messages or better user Interface.

SYSTEM DESIGN
The design activity begins when the requirements document for the software to be developed is available .While the requirements specification activity is entirely in the problem domain toward the solution domain. Design is essentially the bridge between requirements specifications and final solution for satisfying the Requirements. The design of a system essentially ablueprint or a plan for a solution for the system. The design process for software systems often has to Levels. At the first level the focus is on deciding which modules are needed for the system, the specifications of these modules, and how the modules should be interconnected. This is what is called the system design or top-level design. In the second level, the internal design of the modules, or how the specifications of the modules can be satisfied, is decided. This design level is often called detailed design or logic design. Detailed design essentially expands to contain a more detailed description of the processing logic and data structures so that the design is sufficiently complete for coding.

System design focuses on the detailed implementation of the system recommended in the feasibility study. It is not a step-by-step implementation of clear procedure and guidelines; much of the design work.

HARDWARE SPECIFICATIONS

PROCESSOR MOTHERBOARD RAM HARD DISK CD ROM DRIVE FLOPPY DRIVE MONITOR MEMORY DISPLAY COLORS KEYBOARD MOUSE

PENTIUM AND ABOVE 845 OR 915,945 512 MB RAM 40 GB DVD/COMBO 1.44 MB 15 INCH 80 GB 32 BIT

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SOFTWARE SPECIFICATIONS
Software: C language

SOURCE CODE
#include <stdio.h> #include <conio.h> #include<string.h> struct hos { char name[20]; int phno; char address[50]; char fathername[50]; char sex; char bloodgroup[5]; int registrationno; }s[100]; void view();
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void search(); void delete(); void add(); void menu() { int ch; clrscr(); printf("\n *********************************************** **"); printf("\n * *"); printf("\n * WELCOME TO HOSTEL MANAGEMENT SYSTEM *"); printf("\n * *"); printf("\n *********************************************** **"); printf("\n\n\tWELCOME TO LPU HOSTEL "); printf("\n\n\t1.ADD NEW STUDENT"); printf("\n\n\t2.SEARCH STUDENT INFORMATION"); printf("\n\n\t3.REMOVE STUDENT"); printf("\n\n\t4.exit "); printf("\n\n\tEnter your choice(1,2,3or4)"); scanf("%d",&ch); switch(ch) { case 1: add(); getch(); menu(); break; case 2: search(); getch(); menu(); break; case 3:delete(); getch(); menu(); break;
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}}

case 4:exit(); break;

void search() {int i,regno; char ch; clrscr(); printf("\nEnter the regno no"); scanf("%d",&regno); for(i=0;i<100;i++) if(regno==s[i].registrationno) { printf("\n!!!!!!!!RECORD FOUND!!!!!!!!!"); printf("\n!NAME:"); printf(s[i].name); fflush(stdin); //printf("\nPHONE NO:"); //printf(s[i].phno); fflush(stdin); printf("\nBLOOD GROUP:"); fflush(stdin); printf(s[i].bloodgroup); fflush(stdin); printf("\nFATHER NAME:"); fflush(stdin); printf(s[i].fathername); printf("\nADDRESS:"); printf(s[i].address); fflush(stdin); i=100; } else {printf("\nregistration no not matched"); getch();
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menu(); }} void add() {char ch; int i; clrscr(); // printf("how much record you want to enter"); for( i=0;i<2;i++) { printf("\nEnter the name:"); scanf("%s",&s[i].name); fflush(stdin); printf("\nEnter the father's name:"); scanf("%d",&s[i].fathername); fflush(stdin); printf("\nEnter the sex:"); scanf("%d",&s[i].sex); fflush(stdin); printf("\nEnter the phone number:"); scanf("%d",&s[i].phno); fflush(stdin); printf("\nEnter the address:"); scanf("%s",&s[i].address); fflush(stdin); printf("\n\Enter the blood group:"); scanf("%d",&s[i].bloodgroup); fflush(stdin); printf("\nEnter the registration no:"); scanf("%d",&s[i].registrationno); fflush(stdin); printf("\nDo you want to add more record"); scanf("%c",&ch); if(ch!='y') goto xy; xy:break; }

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} void delete() {int i, regno; char ch; clrscr(); Printf ("enter the regno no"); Scanf ("%d",&regno); for (i=0;i<100;i++) if(regno==s[i].registrationno) { printf("\nAre you sure you want to delete this record(y or n)"); scanf("%c",&ch); if(ch=='y') printf("\nyour record is deleted"); getch(); menu(); } else {printf("registration no not matched"); getch(); menu(); }} void main() { clrscr(); getch(); menu(); }

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OUTPUT OF THE PROGRAM

**************************************** WELCOME SYSTEM TO HOSTEL MANAGEMENT

****************************************** WELCOME TO LPU HOSTEL

1.

ADD NEW STUDENT SEARCH STUDENT INFORMATION REMOVE STUDENT .exit

2. 3.
4.

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Enter your choice (1, 2, 3or4) Enter the name: Enter the father's name: Enter the sex: Enter the phone number: Enter the address:

1 DINKAR HARISH CHHABRA M 9910614521 6, GEETA COLONY, DELHI A+ 10801770 N

Enter the blood group: Enter the registration no: Do you want to add more record

Enter the Reg no.

10801770

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!!!!!!!!RECORD FOUND!!!!!!!!! NAME: DINKAR BLOOD GROUP: A+ FATHER NAME: HARISH CHHABRA ADDRESS: 6, GEETA COLONY, DELHI Enter the Reg no: 10909090

Registration no not matched Enter the Reg no 10801770

ARE YOU SURE YOU WANT TO DELETE THIS RECORD(Y OR N) Y YOUR RECORD IS DELETED

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Testing of program
We make this program by properly running.we remove all the errors with full effort. We test our program in c-language using ctrl+f9 key combination from the keybord. But before running we find that in general whether any errors are occur in our program or not. This can be done by using by itself. Mainly generally error are are occurred in the field of syntax or logical eerror. These syntax are generally remove by the To see the program and analize every thing of the program.

IMPLEMENTATION
Once the program has properly finished developing, Coding and testing the program, the development of the program is near the end. Now the project team will release the program to play its part in the overall system-the programmer just has some tidying up to do. How the team will release the program depends on the installation. In most cases, however, the process will involve some kind of acceptance test; this is to ensure that the user to try out the new system to see whether their needs are met. Of course, the programmer should have produced adequate documentation. This will include details of program testing, with full description on test data used on actual results. Many users
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will agree that those records are enough to show the program is acceptable, where as some way wish to provide a new set of test data to test the system again. In this case, the project team will run the program with the new data, checking output and documentation the process as they had done previously. As well as user documentation, the released program needs an operations manual. This may be part of the user manual or separate from it. Often the programmer will have made some input to this document, perhaps giving details of the run-time message.

SCOPE OF IMPROVEMENT

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I have converted almost all of the functionality of the HOSTEL MANAGEMENT SYSTEM. But due to lack of time, I have not been able to cover some of the topics that come under hostel management system. Some poor students are given a particular concession for the entire year, but due to lack time I could not include this feature in my project. There may be so many things in the project that have been left by me. Despite of these drawbacks, the proposed system provides several new functionalities and is quite user friendly. It is easy to extend the system that we have proposed. A person could see any of the issued, unissued or all the rooms according to his/her will. Only few coding and design effort is needed to cover the above told deficiencies. As design is simple, improvements can be made easily. Coding done in the project is easy to understand. I have tried my best in covering the project.

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FUTURE SCOPE OF THE PROJECT

In departmental store project we can calculate any item or product values in which We can store different type of items that has been considered by the shops keeper in future. Every shop keeper dos not faced any type of problem regarding any type of product calculation and he guesses which product has occupation space or which boxes consider whose product. In departmental store project future every manager those manage everything in the departmental store he uses this type of project to manage everything in the store. In the end we can say THE DEPARTEMENTAL STORE is very effective & efficient.

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