T.N. Information Systems Ltd.

T.N. Information Systems Ltd.

SAP R/3 - Modules

Logistics
Sales & Distribution Materials Mgmt.

SD

Financial Accounting Controlling

FI

Accounting

MM

CO

Production Planning

PP

R/3
Client / Server ABAP/4
HR IS

Fixed Assets Mgmt.

AM

Quality Manage-me Manage-me nt

QM

Plant Main-tenance Main-tenance

PM

Project System Workflow

PS

WF

Human Resources

Industry Solutions

Human Resources Cross Application Functions

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Data Flow: a multi-directional process

EIS

Consolidation

Gen. ledger

Cash Management P

Asset Accounting

Accounts Receivable

Accounts Payable
Materials Management

Sales & Distribution

T.N. Information Systems Ltd.

G/L Accounting
EIS
Consolidation SD MM HR AM MM
J F M A M J J A S O N D

Customer Vendor

General ledger . . .
Chart of accounts Account Currency 1,...

Cash Management

Special evaluation general ledger

US-GAAP

special

Financial calendar

Controlling

Closing operations Compact journal Balance audit trail Prepare balance sheet Advance sales/purchase return Export notification

tax

Reporting General Ledger Information System Key figure evaluation Financial statement evaluation

Planning Interest calculation Correspondence Archiving

T.N. Information Systems Ltd.

Accounts Payable
MM Order CO

Vendor
Vendor evaluation Account Down payment Bill of exchange Statistics Offsetting transactions

Cash Management Payment advice Payment EDI

!
Invoice verification/ parking

Delivery

Invoice

Cash management & forecast C

or re sp on de

F M A M J J A S O N D

Financial calendar Check Bank transfer Offsetting Bill of exchange Check/note

Pa ym

Balances Incoming payments Outstanding receivables

nc

Reporting
e

Interest calculation

Due date Currency risk Ranking list Day's sales analysis

en

ts

T.N. Information Systems Ltd.

Vendors
Controlling
Purchase requisition Purchase commitments: to order c.center/order commitments: to c.center/order

Preliminary actual

Actual

Logistics
Purchase requisition Order
Goods receipt

Invoice receipt (parked)

Financial Accounting
G/L

Vendors

Release

G/L

Payment

Cashed checks

Treasury
Liquidity forecast
50 DM

Liquidity forecast

Cash management

Electronic Banking

T.N. Information Systems Ltd.

Accounts Receivable
Cash management & forecast SD Order received Financial statement

Credit limit

Customer
Payment transactions

Delivery Invoicing Headquarters

Payment advice

Account Down payment Dunning letter

Co
J

Bill of exchange Payment guarantee Financial calendar

payment Cash management

Branch

F M A M J J

A S

O N D

rr

es

po

Balances Incoming payments Outstanding receivables

nd

EDI
en ce

Reporting Due date forecast Currency risk Ranking list Day's sales analysis

Balance audit trail

Interest calculation

T.N. Information Systems Ltd.

Customers
Controlling
Forecasted incoming orders Results

Sales & distribution

Orders received Goods issue Invoice

Financial accounting
Credit review

Credit review Gen. ledger Gen.

Customer/ Ledger

Dunning letter

Payment

Treasury
Liquidity forecast
50 DM

Liquidity forecast

Electronic Banking

T.N. Information Systems Ltd.

Clearing Between Customers - Vendors

Master record Master record Customer A Customer A Master record Master record Vendor B Vendor B

Vendor Clearing with vendor Dun. procedure

B X AAAA

Customer Clearing with customer Dun. procedure

A X AAAA

Customer A 40,000 10,000 Dunning notice: Item 1 Item 2 Item 3 Total Level 40,000 2 10,000 1 2 -20,000 30,000

Vendor B 20,000

T.N. Information Systems Ltd.

Assets Accounting
Assets Accounting Assets Accounting

! ! ! !

Replacement Value Replacement Value Acquisition Value Acquisition Value Depreciation Depreciation Assets Transfer Assets Transfer Assets Retirement Assets Retirement Assets Under Construction Assets Under Construction Insurance Data Insurance Data

!"#"""#"""$%&'$$$$$$$$$$!(#"""#"""$%&'
! !
Revalue

! ! ! ! ! ! ! !

T.N. Information Systems Ltd.

Information for Cash Management

Order

Purchasing

Goods receipt

Accounts payable

Invoice

payment

Account statement

Treasury
50 DM

Financial planning
Delivery date/payment conditions Payment behavior history updated

Cash management position

Payment settlement by agreed or planned value date by value date on account. statement

Accounts receivable
Sales order Goods issue

Invoice

Payment receipt

Account statement

Sales

T.N. Information Systems Ltd.

THAI Localization
SAP R/3 Thai Localization Version 1. Thai Language Translation 2. Thai Localized Requirements Legal Requirements Thai Accounting Standards Others Localized Requirements VAT W/H Tax PDC Printed Check On-hand Petty Cash

T.N. Information Systems Ltd.

T.N. Information Systems Ltd.

Chart of Accounts
Operating Chart of Accounts Provides definition of valid G/L Account Master Records

Each company code has only ONE operating chart of accounts

Chart of Accounts

Company Code

Company Code

Company Code

T.N. Information Systems Ltd.

G/L Account Master Record - 2 Segments

The G/L account master record is divided into two segments : A chart of accounts segment and a company code segment.

Chart of accounts segment

Description:

Cash

O A th ut In er . p te re os res fe ti t re ng ca nc c lc e on ula da tr ti ta ol on

Balance sheet account: (Balance c/fwd) Income statement acct:

Ba Ac nk cou ac nt co gro un up ts :

Acct number: 113100

General Ledger Balance P&L Balance P&L T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T

Company code segment

Currency Tax-related

Item management Posting control...

The chart of accounts segment relates solely to the chart of accounts (that may be used by more than one company code). The company code segment relates to one particular company code only.

T.N. Information Systems Ltd.

Reconciliation Accounts
General Ledger

Recon . account. for acct type: D Trade Receivables aa bb

Recon . account. for acct type: K Trade Payables cc dd

Sub-ledgers

Accts Rec.

Accts Pay.

Customer aa bb

Vendor cc dd

T.N. Information Systems Ltd.

Reconciliation Accounts
Document Entry
. Subsidiary Ledger Vendor/Customer/Asset Parallel

R/3

G/L Accounting Reconciliation Acct.

A reconciliation account is a G/L account used to attach Subledger account to the general ledger. The reconciliation account and subsidiary ledger are updated in parallel when posting a transaction. Line item details are kept in the subsidiary ledger. Summary information is kept in the reconciliation account. Reconciliation accounts cannot be posted to.

T.N. Information Systems Ltd.

The SAP Document Principle

DOCUMENT BALANCE SHEET Assets
113100 Citibank 800000

PROFIT & LOSS Revenues

Document No: 88675

Date: 05.06.200X Company Code: XXXX Currency: THB .... Debit

Liabilities

Credit

113200 Fuji Bank 200000 70000 Common Stock 1000000

Expenses

Stock Citibank Fuji Bank

800000 200000

1000000

Total:

1000000

1000000

T.N. Information Systems Ltd.

Document Types
Doc.type Name
" AA " AF " DR " KR " SA " SB

Numberrange Account types 01 03 18 19 20 20 ADKMS AS ADMS AKMS DKS DKS

Asset Accounting Depreciationpostings Customer invoice Vendor invoice G/L accounts (general ) G/L accounts (banks )

T.N. Information Systems Ltd.

Document Number Range

No. Year

From number To Number Current no. External To number

01 2000 0000100001 0000199999 0000100047 02 2001 0000200000 0000399999 X

X1 X2

STOP!

These 2 ranges are reserved for sample and recurring entry documents
R

T.N. Information Systems Ltd.

Posting Keys
P.Key 01 11 31 40 50 Meaning Invoice Credit memo Invoice Debit posting Credit posting Debit/Credit ccount type A Debit Credit Credit Debit Credit Customer Customer Vendor G/L acct G/L acct Field status
Suppressed, opt., req. Suppressed, opt., req. Suppressed, opt., req. Suppressed, opt., req. Suppressed, opt., req.

A, D, K, M, S

T.N. Information Systems Ltd.

Valid Posting Periods

05 06 valid posting periods 05 06 Fiscal year YYYY 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16

05 05

possible closing periods

01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 05 06 07 08 09 10 11 12 13 05 06 07 08 09 10 11 12 13 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16

T.N. Information Systems Ltd.

Posting a Document - 4 Dates

Document Control
Document date:December21, 1999 Posting date: December22, 1999 Translation date: December23, 1999 Entry date:December21, 1999 Line Item 1 ... Line Item 2 ...

Document date: Use for individual purposes

Posting date: Update of transaction figures Translation date: Exchange rate date for postings in foreign currency

Entry date: Entering time of the posted document

T.N. Information Systems Ltd.

Document Header Detail Analysis

Document Type Header Text SA G/L document TAX12563 Document date 12/1/2000 Entry date Currency Object type Entered by Entry date Changed on Arunra t 12/1/2000 Transaction Time of entry Last update FB01 14:29:47 1 2000 DEM Posting period 12/1/2000 1 200

Reference document 0100001

This is the document header in detail.

T.N. Information Systems Ltd.

Posting Using Previously Posted Documents

Document # 1 (Reference Document):
Header: Line Items: PK 40 50 50 Account 123000 345560 907902 Amount 5000 2000 3000 12/1/2000 Comp. Code: 1000

Document # 2:
Header: Line Items: PK 40 50 50 Account 123000 345560 907902 Amount 5000 2000 3000 15/1/2000 Comp. Code: 1000

T.N. Information Systems Ltd.

Financial Calendar
# R/3 provides a tool to help organize and monitor monthly scheduled Financial Accounting Activities.
January 199X
WK

MO
Payment 29 Run 05 Payment Run 19 Payment Run

TU
30 06 13 20 27

WE
31 07 14 21 28

TH
01 Dunning Calc. 15 Interest Dunning 29

FR
Statements 09 Statements 23 Statements

SA
03 10 17 24 31

SU
04 11 18 25 01

01 02 03 04 05

T.N. Information Systems Ltd.

Recurring Entries
Enter basic data

Run schedules Run dates

Recurring entry original documents are created for frequently occurring transactions such as interest paid and salary. The following data is unchanged for recurring entries : Posting Key Account Line item amt.

Recurring entry original document

Execute recurring entry program: SAPF 120

Batch Input

Actual document

T.N. Information Systems Ltd.

Foreign Currency processing

Every G/L transaction in R/3 is automatically captured in 2 currencies.
Transaction Currency : This is the currency that was input on the header of the document. Local or Company Code Currency : Currency of the company code in which the document is attached.

It is possible to configure R/3 to capture 2 additional or parallel currencies. The user can display the transaction in any of the currencies being stored. Postings to exchange rate difference accounts are made automatically.

T.N. Information Systems Ltd.

Balance Sheet & Income Statement

Balance sheet Assets Liabilities Shared equity
Income statement Revenue

Company code

Expenses Net income

Financial statements are created using the general ledger of a company code. The following financial statements can be created:
" "

Balance Sheet Income (Profit & Loss) Statement

T.N. Information Systems Ltd.

Financial Statement Versions

Different financial statement versions can be created in the R/3 System. A financial statement version:
" "

Allows a clear and structured view of the general ledger. Can be created to meet a companys external reporting requirements as wel as some internal reporting needs. For example, an auditor may need a differ view of the books than an account manager.
Version 1 Version 1
Version 2 Version 2

B/S

P/L

------- ---------- ----

------- ---------- ----

B/S

P/L

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T.N. Information Systems Ltd.

Cost Center - Purpose

Plan Actual

Level of cost responsibility : Where the cost were incurred

T.N. Information Systems Ltd.

Cost Center and Cost Center Hierarchy

Company

Admin.

Marketing

F&A

Purchase

Account

$ Finance

Finance

Treasury

Cashier

Cost Centers
Cost centers are organizational units that collect the costs arising within areas of responsibility.

T.N. Information Systems Ltd.

Cost Allocation
Accounting

Telephone cost: 100,000.Cost Center Administration"

Employees: 5 -> Costs: 50,000.-

Administration Employees: 4 -> Costs: 40,000.-

Management

Allocation Base : Statistical Key Figures

Employees: 1 -> Costs: 10,000.-

)*+,'

T.N. Information Systems Ltd.

The Profit Center

Profit centers collect revenues, and costs from the cost centers for which they are responsible. Cost centers collect costs, but do not contain revenues, except statistically.

Profit center

Revenue
Marketing

=
Costs
Public Relations Sales and Distribution

Profit

Cost centers

T.N. Information Systems Ltd.

Profit Center and Profit Center Hierarchy

Company

Admin.

Marketing

F&A

Purchase

Account

$ Finance

Finance

Treasury

Cashier

Profit Centers
Profit centers are organizational units that collect revenues, and costs from the cost centers for which they are responsible.

T.N. Information Systems Ltd.

Posting Logic
FI Document # 1200000089
FI Data Entry: Line item 001 - G/L Acct 420000 (P & L) - Amount - Controlling object Line item 002 - G/L Acct 113100 (Bal.Sheet) - Amount

G/L Acct (P & L) 420000

G/L Acct (B/S) 113100

XX

XX

CO Document # 1000000012
Controlling Object Cost Element (420000)

XX