Enterprise Integrated Document Capture (EIDC) using Ephesoft & Alfresco

Presented by: Neil Harwani Sr. Consultant Presales

27th September 2011

AGENDA
Enterprise Integrated Document Capture (EIDC)
Current Scenario Challenges faced by Enterprises

Ephesoft & Alfresco based EIDC

Architecture Benefits

Demo of Ephesoft & Alfresco

Q&A

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What Does CIGNEX Datamatics Do?

In the last 10 years, CIGNEX Datamatics helped clients save over US$ 500 Million by adopting Commercial Open Source Software across 200+ implementations

Saving
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Time

Where We Can Help You

portals

integration & ESB

DAM

intranets
extranets e-commerce content management

contract management

document management
records management digital asset management business process/workflow

social collaboration
mobile apps. ICMP

business intelligence
SAP services and more

Open Source Center of Excellence (CoE)

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Gartner says.
Don't assume that scanners
are all you need to go paperless. Document imaging technology has two main components: a capture solution and a repository in which images are stored to await further action.

In 2010, Market of Enterprise Imaging was approximately $ 1 billion. It is expected to grow $1.8 billion by 2015

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Document Management Industry Perspective

The Document Dependency
Government, Telecommunication, Insurance and Banking relies on documents heavily
Client data, Tax documents, Contracts, Invoices, HR records, Policies, Insurance, Investments

Enterprise Integrated Document Capture System

Document Capture Document Management/ Records Management

Document Creation

Sharing/ Email Transfer

Version Management

Metadata, Classification

Search/ Information Retrieval

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Traditional Players
Document Capture/OCR
EMC Captiva Kofax

Document Management
EMC Documentum Microsoft Office SharePoint OpenText ECM Suite FileNet/ IBM ECM Laserfiche Avante/Rio
OOB Feature

Records Management
EMC Documentum Records Manager Microsoft Office SharePoint OpenText Records Management IBM Records Manager Laserfiche Avante/Rio
Basic Feature

OpenText Capture

IBM DataCap Laserfiche Avante/Rio

CIGNEX Datamatics recommends Ephesoft as Document Capture/OCR and Alfresco for Document Management and Records Management Solution
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Client Feedback Traditional solutions

PROS
Accuracy
Document Metadata helps in classifying and organizing all documents

CONS
High Cost of Ownership
All the traditional integrated solutions are based on Proprietary technologies

Information Retrieval
Finding documents and records are easy due to Full text and Metadata search

Vendor Lock-in
Dependent on vendor for upgrades, maintenance and support

Security
Authentication at User level as well as document level helps in people receiving documents related to them

Thick Client
Heavy systems that work only on traditional ecosystems

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Ephesoft + Alfresco based EIDC

Browser Based & Cloud Ready Supports 55 languages Compliant to Windows, Linux, Oracle and IBM 100% Thin Client No limitations in Volume of Document or Number of Users 3 million+ downloads of Alfresco community 1,500+ customers from 43+ countries 200+ global channel partners 19 consecutive quarters of double-digit growth revenue growth Founded in 2005

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Enterprise Integrated Document Capture

Ephesoft Alfresco

Document Tracking

Document Ingestion

Automatic Sorting

Automatic Data Extraction

Delivery System

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TCO Comparison
Technology EMC Documentum Captiva OpenText SharePoint + Kofax AlfrescoEphesoft IDC

Document Management

USD 863,938

USD 637,304

USD 318,738

USD 33,500

Document Capture*

> USD 100,000

> USD 100,000

> USD 100,000

USD 30,000

Cost Saving
95 90 85 80 75
On a 2-3 year timeline an organization can save up to 90% on Total Cost of Ownership (TCO) with Alfresco + Ephesoft EIDC

Cost Saving

* All figures for Document Capture are approximation of License Cost only based on Market Trends and for enterprise setup

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Demo - Architecture diagram

Steps: 1. Scan / import batch 2. Review 3. Monitoring 4. Validation 5. Export 6. Reporting Pre-requisites 1. Define Alfresco content model 2. Set up mapping with Alfresco in Ephesoft 3. Configure workflow / batch class in Ephesoft

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DEMO Ephesoft workflow features

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Demo Ephesoft Review, validation

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Demo - Ephesoft monitoring features

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Demo Ephesoft Export

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Demo Ephesoft Alfresco Share

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Are You Ready to Migrate?

CIGNEX Datamatics makes Open Source work for you!

Neil Harwani mktg@cignex.com +91-79-4020 7999

THANK YOU!

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