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Declaration: This document made for give an overview on dunning processing. This may differ from company to company. I am not responsible if any liability arises by acting upon this document
Document No.SNPFIOP10003
Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005
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I ) Setting Dunning Parameters Before you can start the dunning run, you have to enter dunning parameters. You use these parameters to define when, for which period, for the dunning program should consider which company code, for which business partners, and so on. Procedure 1. Path :SAP Easy Access ->Accounting -> Financial Accounting -> Accounts Receivable/Accounts Payable -> Periodic processing -> Dunning. ( T Code F150) The Dunning screen appears. 2. Enter the following data: Date of execution Enter the date for which the dunning run should be executed. Identification Enter an alphanumeric key that uniquely identifies the dunning run. This is particularly useful if you schedule several dunning runs for the same day. 1. Choose the tab Parameters. Here, you can either enter dunning parameters, or copy the parameters from a previous dunning run (choose ). Otherwise, enter the following data: Dunning date. Enter the date to be printed on the dunning notices. This date is then the basis for calculating the days in arrears. For example, if you run the dunning program on Friday, but want to calculate the days in arrears up until Monday, enter Monday's date in this field. Documents posted up to Enter the date up to which documents should be considered in the dunning run. The deciding factor is the posting date of the document. Invoices that you post after this date are not considered. Company code Enter the company codes that you want to dun. Account restrictions (optional) If you want to restrict dunning to specific customers or vendors, enter the required data. You thereby restrict the number of accounts to be dunned. To clear items with each other from a business partner that is both a customer and a vendor, enter both account numbers. The dunning program then determines a joint balance (see Clearing Customers and Vendors). You can make further restrictions to the dunning run. Choose the tab Free selection. You can enter up to eight additional selection criteria for accounts and documents. You can use fields from tables BSID, BSIK, KNA1, KNB1, KNB5, LFA1, LFB1, LFB5 as selection criteria. You can assign values to these fields, and include or exclude those values during the search. The system expects the entries to be made either as a list of individual values, for example, value 1, value 2, value 3, or as a list of intervals, such as (from value 1, to value 1), (from value 2, to value 2). However, you can enter individual specifications and intervals at the same time. A comma must separate them, and no blanks should be used. Set intervals between brackets - (" "). Specify individual values using the defined field length; do not omit leading zeros. Selections for the dunning run Field name Values Values Exclude values Field name Values Values Exclude values Field name Document No.SNPFIOP10003
Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005
(140005645,150000000) X
In addition to the parameters on the parameter screen, the above-mentioned settings also restrict the dunning run in the following way: From the chosen customers, only those who live in postal code area 67000 and 67999, and those from the city with postal code 69190 are included in the dunning run. Documents are then only included if the amount in document currency is between 1000 and 10000 currency units. Documents within the document number interval 140005645 and 150000000 should not be included in the dunning run. 2. Save your entries and then choose the Status tab. Here, the system displays the current status of the dunning runs. You have the following display and evaluation options: Log Once the system has carried out the dunning selection, you can check the log to see whether errors occurred. Choose Log. Dunning list You can also look at the list of accounts and open items to be dunned by choosing Dunning list. Dunning statistics To call up the dunning statistics, or the lists of the blocked accounts or blocked items, choose Goto and then Dunning statistics, Blocked accounts, or Blocked line items. ii) Creating Dunning Proposals
The dunning program creates a dunning proposal. You can also print dunning notices at the same time. Prerequisites Make sure that you have defined all of the required dunning parameters ( As described at point 1) Procedure 1. On the Dunning screen, choose Schedule. 2. To start the dunning run immediately, select the Start immediately field. To schedule the dunning run, enter the start date and time. If you want to print the dunning notices straight away or schedule them, you can no longer edit the dunning proposal. If you want to be able to edit the dunning proposal, you should carry out printing separately. 3. To have the dunning notices printed after the dunning run, select Dunn. print with scheduling? 4. Choose Schedule. Result The system outputs a list with all items that are overdue and can be dunned. iii) Editing Dunning Proposals You can edit the dunning proposal, raising or lowering the dunning level of an item, or blocking an item so that it does not appear in the dunning notice. You can increase the dunning level of an item by a maximum of one level higher than it was the last time the dunning program was run. However, you can lower the dunning level of an item to several levels lower than in the previous dunning run. Displaying Lists After you have carried out the dunning selections, you can display lists with evaluations of the dunning run. To display the evaluations, on the Dunning screen, select the required list under Goto . Dunning statistics The dunning statistics show: The number of accounts dunned Document No.SNPFIOP10003 Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005 Page 3 of 3
Document No.SNPFIOP10003
Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005
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Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005
Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005
Document No.SNPFIOP10003
Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005
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