Documentos de Académico
Documentos de Profesional
Documentos de Cultura
1.0
1.1
Mast has developed an EDI application using the ecVisions front end and backend technologies. ecVision shall assist Mast vendors in the set up and configuration of their solution in order to exchange EDI documents properly. Questions regarding Mast EDI should be directed to Mast EDI Technical Support team. See Appendix H for contact points. Questions regarding ecVision solution purchase and maintenance plan should be directed to the sales department of ecVision. Questions regarding ecVision software support and training should be directed to the support team of ecVision at Tel: 2117 9251 or email to : Support@ecvision.com
850
Purchase Orders
856
Advanced Ship Notices
810
Invoices
(Note)
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Vendor EDI Processing Guide
1.2
1.3
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Vendor EDI Processing Guide On needed basis, Mast merchandisers can manually re-transmit an active purchase order for their vendors.
1.4
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Vendor EDI Processing Guide o Vendors should generate SSCC number in case any SSCC is found missing. SKU Mapping Report (See Appendix E for sample) o This report lists all the SKU information of the MPO. o Both Masts and customers color / size codes are listed together with the ordered and packed quantity for vendors reference. o Vendors should make use of this report to ensure all the SKU information is properly mapped. o In addition, vendors can make use of the report to check the packed quantities vs the order. o Vendors should contact Mast Merchandising in case they found any doubt with the SKU information. Vendors are subject to chargeback penalties if they did not comply with the Packing List requirements for Mast. This is also subject to each customers chargeback calculation and policy stated in the Vendor Logistics guideline.
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Vendor EDI Processing Guide
1.5
Mast Industries Inc./ Mast Industries (Far East) Ltd./Mast Industries N.V.
Vendor EDI Processing Guide Regular printer maintenance to the manufacturers specifications is critical. Shipping cartons with un-scanable labels will result in a chargeback. It is the factories responsibility to make sure the bar code numbers printed and applied to cartons match up with the ASN by use of the human readable ASN report. (See Appendix C for sample). Vendors are subject to chargeback penalties if they did not comply with the carton label requirements for Mast. This is also subject to each customers chargeback calculation and policy stated in the Vendor Logistics guideline.
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Vendor EDI Processing Guide
1.6
Victoria's OPTIONAL Secret Stores Victoria's OPTIONAL Secret Direct Limited Stores Express Lerner Lane Bryant Limited Too Torrid Chicos Pacsun Hudson Bay Diesel OPTIONAL OPTIONAL OPTIONAL OPTIONAL N/A N/A N/A N/A N/A N/A
YES
OPTIONAL
YES
YES
NO
YES YES N/A N/A YES YES YES YES N/A YES
OPTIONAL OPTIONAL OPTIONAL OPTIONAL OPTIONAL OPTIONAL OPTIONAL OPTIONAL OPTIONAL OPTIONAL
YES YES YES YES YES YES YES YES YES YES
YES YES YES YES YES YES YES YES YES YES
Note : the usage and format of packing lists is subject to customers vendor logistics guideline. * Vendors will be informed by Mast for the coming new barcode label requirement.
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Vendor EDI Processing Guide
1.7
1.8
When a vendor needs to revise a Packing List, followings are the various conditions for reference: Packing List has been saved as Final and ASN has not yet been sent o o o o o o Copy the Packing List for amend Revise the Packing List accordingly Re-generate and re-print label(s) whenever is necessary Re-print reports for checking Re-print Packing List Send ASN and continue with the other procedures
ASN has been sent and Invoice has not been generated o o o o o o o o o Logon to ecVision web Search for the submitted Packing List and delete it Inform Mast on the Packing List / ASN for deletion Copy the Packing List for amend Revise the Packing List accordingly Re-generate and re-print label(s) whenever is necessary Re-print reports for checking Re-print Packing List Send ASN and continue with the other procedures
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Vendor EDI Processing Guide
ASN has been sent and Invoice has been generated but not yet sent o o o o o o o o o o Logon to ecVision web Search for the Invoice and delete it Search for the submitted Packing List and delete it Inform Mast on the Packing List / ASN for deletion Copy the Packing List for amend Revise the Packing List accordingly Re-generate and re-print label(s) whenever is necessary Re-print reports for checking Re-print Packing List Send ASN and continue with the other procedures
ASN has been sent and Invoice has been generated and sent o o o o o o o o o o o o Inform Mast on the Packing List / ASN for deletion Inform Mast Finance on the Vendor Commercial Invoice for deletion Copy the Packing List for amend Revise the Packing List accordingly Re-generate and re-print label(s) whenever is necessary Re-print reports for checking Re-print Packing List Send ASN Logon to ecVision web Search for the submitted Invoice and reset it as draft Revise the Invoice and generate the printout Submit to Mast Finance in accordance with section 2.7
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Vendor EDI Processing Guide
1.9
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Vendor EDI Processing Guide
Mast Industries Inc./ Mast Industries (Far East) Ltd./Mast Industries N.V.
Vendor EDI Processing Guide CPO number Carton count
2.5 Split shipment For split shipment case, if the invoice represents total shipment of one mpo, please split the quantity for each shipment, i.e. per individual packing list. Separate VCI has to be prepared in according to the actual shipped information per individual packing list. 2.6 VCI supplementary guide please refer to Appendix L 2.7 Exception and Error Handling 2.7.1 Once you have successfully sent out the EDI VCI via ecVision platform, i.e. Status = Sent and EDI VCI is saved in Sentbox, vendor can amend the VCI if require. However, vendor cannot re-submit the revised EDI VCI via ecVision again once the VCI was sent. Instead, vendor have to submit the revised VCI by Open Account System - Electronic Invoice (Appendix M). Please add a remark note to highlight this particular VCI in the Invoice Listing Report for Mast Finance APs reference. If the hard copy VCI has already been sent to Mast Finance AP office before amendment, please inform Mast Finance AP (Appendix H) by email immediately. Please remark the email subject as CANX_EDI_NAME OF VENDOR_VENDOR INV. REF. For example: CANX EDI VendorA INV#1234567 Under the following exceptional situations, vendor can submit VCI via Open Account system Electronic invoice (Appendix M) rather than ecVision platform:a) Amendment to VCI after VCI successfully sent out to Mast (per 2.7.1); or b) For urgent shipment of new vendor who has not yet completed the ecVision system set up or installation. Any discrepancy or error on the documentation or non-compliance will cause delay in payment.
2.7.2 2.7.3
2.7.4
2.7.5
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Vendor EDI Processing Guide Appendix A Purchase Order
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Appendix B Vendor EDI Processing Guide A&F Packing List Header Page
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Appendix B Vendor EDI Processing Guide A&F Packing List Detail contd
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Appendix B Vendor EDI Processing Guide A&F Packing List Summary Page
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Appendix B Vendor EDI Processing Guide VSS Packing List Header
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Appendix B Vendor EDI Processing Guide VSS Packing List Summary Page
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Appendix C Vendor EDI Processing Guide Human-readable ASN (SSCC Report)
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Appendix D-1 Vendor EDI Processing Guide UCC Label for VSS
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Appendix D-2 Vendor EDI Processing Guide UCC Label for A & F
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Appendix D-3 Vendor EDI Processing Guide UCC Label for VSD
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Appendix E Vendor EDI Processing Guide SKU Mapping Report
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Vendor EDI Processing Guide
Appendix F Vendor Commercial Invoice
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Vendor EDI Processing Guide Appendix F Vendor Commercial Invoice, contd
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Vendor EDI Processing Guide Appendix G-1 Mast Commercial Invoice
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Vendor EDI Processing Guide Appendix G-2 Factory Invoice
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Vendor EDI Processing Guide Appendix H 1) EDI Technical Support contact: Distribution and Contact List
1st Tier
ecVision Hotline Support (refer to Appendix N) Support@ecvision.com Hotline: 852-2784-6562
2nd Tier
Mast Far East Sam Chui Terence Ching Eric Ho Iris Siu Mast US Joseph Bozzi Cynthia Baking Mast Korea Fred Jung Mast Taiwan Amanda Chang Mast Vietnam Vincent Nguyen Mast Shanghai Norman Yu Mast Sri Lanka Chinthaka Perera Mast India Radhakrishna Sridhar Jbozzi@limitedbrands.com CBaking@limitedbrands.com FJung@limitedbrands.com AChang@limitedbrands.com VNguyen@limitedbrands.com NYu@limitedbrands.com CPerera@limitedbrands.com RadhakrishnaS@limitedbrands.com Schui@limitedbrands.com tching@mast.com eho@mast.com Isiu@limitedbrands.com
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Vendor EDI Processing Guide Appendix H 2) Mast Finance Contract: Mast Hong Kong Finance Office a) Open Account (MFE/MNV) Supervisor Associate Distribution and Contact List
Manager
b)
Rita Szeto Pauline So Pinky Chan Carol Chan Katherine Yeung Emily Yeung Cyrus Chan Iris Cheung
Manager
Financial Controller
Wenda Leung
weleung@mast.com
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Appendix H Mast Regional Office Mast Shanghai Yu Norman Maggie Shen Angel Liu Yvonne Liu Sambhasivan Mahesh Atukorala Shamini Wu Surawati Sung Susana Noh Ellen Kim Kay Atukorala Shamini Ariyaratne Sidath Le Lily Sharon Weizman Maurizio Fausti Silvia Da Pozzo ayu@mast.com mshen@mast.com anliu@mast.com yliu@mast.com msambhasivan@mast.com satukorala@mast.com suwu@mast.com susung@mast.com enoh@mast.com kaykim@mast.com satukorala@mast.com sariyaratne@mast.com lle@mast.com Sweizman@mast.com MFausti@mast.com SDaPozzo@mast.com Vendor EDI Processing Guide Distribution and Contact List
Mast Taiwan
Mast India
Mast Jakarta
Mast Korea
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Appendix H Vendor EDI Processing Guide Distribution and Contact List
3) For vendor who has open account payment term with Mast, for payment purpose, vendor has to send the Invoice Listing Report, hard copy VCI and other documents (please refer to Appendix L) to Mast as described below: a) Invoice Listing Report (Appendix K) sorted by Ship Date Range can be printed out from ecVision application. b) All the above said documents to be sent to the following email address with email subject as NAME OF VENDOR_EDI_SHIP DATE RANGE. For example: VendorA_EDI_14Mar07-20Mar07 i) Invoices bill to Mast Industries (Far East) Limited (MFE) or Mast Industries N.V. (MNV) for MPO issued by MFE or MNV Mast MFE AP Global email: Mast_Invoice_MFE@mast.com ii) Invoices bill to Mast Industries Inc. (MII) for MPO issued by MII Mast MII AP Global email: Mast_Invoice_MII@mast.com c) For the invoices issue to MFE or MNV, you can send the full set hard copy documents to the following address i) Hong Kong 8/F., Trade Square, 681 Cheung Sha Wan, Kowloon, Hong Kong Attn: MFE Finance AP
ii) Non-Hong Kong Regional office d) The full set hard copy documents should be sent to Mast on a timely basis per below: FOB and FCA terms Within 3 days on / after shipment date; DDP terms Within 3 days on / after goods receive by DC
Payment will be processed on weekly basis and pay in accordance to the payment term.
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Appendix I Vendor EDI Processing Guide Inspection Report Sample
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Appendix J Vendor EDI Processing Guide Certificate of Compliance Sample
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Vendor EDI Processing Guide Appendix K Invoice Listing Report Sample
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Appendix L Vendor EDI Processing Guide VCI Supplementary Guide
EDI PO, ASN & Invoicing Preparation and submission of Vendor Commercial Invoice (VCI) for Payment Process 1. Preparation of EDI VCI: A. XpressChain Currently, the packing list and ASN are prepared in XpressChain of ecVision. The XpressChain is an offline system. There is no synchronization between XpressChain and the Invoice module. Vendor has to press Receive to download before preparation of both packing list and ASN. Vendor has to press Send to upload of packing list to Invoice Module before VCI preparation. B. Invoice Module After VCI has been turned from Packing List uploaded from XpressChain, vendor has to review the invoice information which includes unit price, quantities and other invoice descriptions. If there is any discrepancy in the unit price (i.e. unit price per VCI does not matched with unit cost per MPO), a static message of The unit price in invoice detail is different from latest MPO(s) will be shown in header of respective VCI. Vendor has to contact Mast Sourcing Team to follow up immediately. Before pressing the button SEND, the draft VCI will be saved in Inbox with status Draft or Finalized. Watermark of DRAFT will be removed and Invoice Date will be printed after pressing of SEND button in the Invoice folder. Status of EDI VCI after pressing SEND button in the Invoice Module:o Press Send button to send invoice to ecVision server. EDI VCI will stay in ecVision server before submission to Mast. The invoice status is RTS and is stored in folder Outbox. o After submission to Mast, the invoice status is changed to Sent and saved in folder Sentbox. o If the invoice unit price does not match to latest MPO, the invoice will be rejected. The invoice status is Rejected and is saved in Rejectedbox. Vendor can re-send the invoice after revision.
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Appendix L C. Vendor EDI Processing Guide VCI Supplementary Guide
D.
If there is any discrepancy in unit price, While it is kept in Outbox with status of RTS, vendor can amend the VCI by pressing EDIT and re-send again. While it is kept in Sentbox with status of Sent, vendor can amend the VCI by pressing EDIT, but re-submit to Mast HK Finance by Open Account System - Electronic Invoicing program (please refer to Appendix M). While it is kept in Rejectedbox with status of rejected, vendor can amend the VCI by pressing EDIT and re-send again. Mast will only accept VCI submitted from ecVision server for ONE time.
2. Special notes in VCI preparation: A. The VCI invoice number (e.g. 0000123F06) in header folder is automatically generated from ecVision system. Vendor has to input Vendors own invoice reference to the field Vendor Invoice Reference. For inquiry, please quote both the VCI invoice number and vendors own invoice number per Vendor Invoice Reference. NetNet weight, Net Weight and Gross Weight are carried forward from Packing List by MPO and are not editable. Manufacturer name and address fields is editable. Cost breakdown field will be applicable for vendor has buying commission and middleman charge arrangement. Information to be inputted in text field Remark in the Header folder, which include: Bank information such as name of bank, address, account number, LC details Shipping marks Name of exporter provide name of responsible employee of the exporter Information to be inputted in text field Breakdown Summary in Detail folder, i.e. by style number, which include: Visa description The maximum number of characters inputted in the field Visa No. is 20. For visa number more than 20 characters, please type the details in the text field If there are multiple country of origins for the same MPO, such as pant with belt, please mark the detailed country of origins separately in the text field Term of Sales please revise the term of sales carried forward from MPO to include name of Port. For example, revise FOB to FOB Hong Kong and so on.
B. C. D. E.
F.
G.
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Appendix L Vendor EDI Processing Guide VCI Supplementary Guide
3. MPOs consolidation please follow the SOP and guideline of MPOs consolidation issued by LLS separately. 4. Other documents required for Payment A. Orders issued by Mast Industries Inc. Division PAC Others B. Orders issued by Mast Industries (Far East) Ltd. Division Compliance certificate (Appendix J) n/a Inspection report (Appendix I) n/a 1 set 1 set Inspection report (Appendix I) 1 set n/a
Mast Limited Brands EXP/LTD/HBL/VCS/VCL/VSS/ PNK/PKS/PKD ANF/HOL/ACS/AFK n/a Other Mast Independent Clients n/a Groups orders C.
Orders of Mast Industries N.V. countersigned invoice and Division Compliance certificate (Appendix J) n/a Inspection report (Appendix I) n/a 1 set 1 set
Mast Limited Brands EXP/LTD/HBL/VCS/VCL/VSS/ PNK/PKS/PKD ANF/HOL/ACS/AFK n/a Other Mast Independent Clients n/a Groups orders
For the process of countersign invoice as required by special regional offices of Mast, please contact respective regional office (Appendix H).
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Vendor EDI Processing Guide Appendix M Open Account System - Electronic Invoice Supplementary Guide 1. Preparation of electronic invoice text file A) For installation of Open Account System for the preparation of Electronic Invoice Text File, please contact Mast Finance AP associates (Appendix H) for the Installation Guide and User Guide document for installation and reference. B) Vendors can prepare the electronic invoice text file according to the User Guide C) If vendors have several vendor names record with Mast, please ensure each vendor name is correctly selected before input. D) Check correctness of batch total shown in the input screen against the total amount of invoices submission E) For easy identification, please save the electronic invoice text file with your company name and date as the filename. For example, VendorA_13Mar07.txt F) Electronic invoice text file should be sent to Mast via email with the documentation stated per below section 2. a) Invoice to MFE or MNV (for MPO issued by MFE or MNV) o Mast MFE AP Global emails account: Mast_Invoice_MFE@mast.com b) Invoice to MII (for MPO issued by MII) o Mast MII AP Global emails account: Mast_Invoice_MII@mast.com G) Please indicate the invoice batch dollar total in your email H) There is no limit in number of invoice/mpo in the electronic invoice input tool. 2. Hard copy of revised VCI or VCI, other documents (please refer to Appendix L: VCI Supplementary Guide point 4) and the electronic invoice text file (per above section 1 F) should be sent to Mast Finance AP. Please refer to Appendix H for the details of distribution list. 3. Error handling A) If any error is found in the invoice / other documents, regional office / Mast Finance AP will inform vendor for the error. Vendor should remove the rejected invoice item and re-submit the electronic text file by excluding the rejected item. Otherwise, it may cause delay in payment process of the whole batch invoice. B) Vendor has to follow up the rejected item and re-submit the correct hard copy and electronic text file in the next batch for payment processing.
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Vendor EDI Processing Guide Appendix N ecVision Customer Services Support Hours
ecVision HK Support Mon to Fri 9am to 6pm; Sat 9am to 1pm HK time Email : support@ecvision.com Phone : +852-2784-6562 ecVision US Support Mon to Fri 9am to 5pm EST Email : ussupport@ecvision.com Phone : +1-732-582-3909 Italy Reseller - Aton Spa Mon to Fri 9am to 6pm Italy time Email : helpdesk@aton.it Phone : +39-0422618576 Turkey Reseller Sertas Mon to Fri 9am to 6pm Turkey time Email : yalcin@sertas.com.tr Phone : +90-232-4625020 Srilanka Reseller Abas Mon to Fri 9am to 5pm; Sat 9am to 1pm LK time Email : abas@sltnet.lk Phone : +94-11-2591898 Korea reseller EI System Mon to Fri 9am to 6pm Seoul time Email : hjkang@eimail.co.kr Phone : +82-2-557-1357 Taiwan reseller Tranz Mon to Fri 9am to 5pm Taipei time Email : support@tranztex.com Phone : +886-2-3322-3470
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Appendix N Vendor EDI Processing Guide ecVision Customer Services Support Hours
Indonesia reseller DKP Mon to Fri 9am to 5pm; Sat 9am to 1pm Indonesia time Email : sindhu.kalana@sgp-dkp.com Phone : +62-216410730 India reseller - Indus Infoways Mon to Sat 9am to 6:30pm India time Email : blrecvsupport@indusinfoways.com Phone : +91-80-41369785 Singapore reseller Sato Mon to Fri 9am to 4:45pm Singapore time Email: technical@satoasiapacific.com Phone : +65-6273-6455
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