Immigration / HR Department

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CONTENTS
2 SUMMARY FLOWCHART ------------------------------------------------------------------------- 2

3 FREQUENTLY ASKED QUESTIONS (FAQ) --------------------------------------------------------- 3

4 DOCUMENT FACT SHEETS----------------------------------------------------------------------- 11

4.1 RESIDENCE PERMIT ISSUANCE-------------------------------------------------------------------------- 11
4.2 RESIDENCE PERMIT RENEWAL -------------------------------------------------------------------------- 12
4.3 FAMILY VISA------------------------------------------------------------------------------------------------- 13
4.4 RESIDENCE PERMIT FOR NEW CHILD BORN IN QATAR ------------------------------------------ 14
4.5 RESIDENCE PERMIT FOR NEW CHILD BORN OUT OF QATAR----------------------------------- 15
4.6 HEALTH CARD ISSUANCE-------------------------------------------------------------------------------- 16
4.7 OFFICIAL VISIT VISA --------------------------------------------------------------------------------------- 17
4.8 ENTRY VISA FROM EMBASSIES-------------------------------------------------------------------------- 18
4.9 PRIVATE VISIT VISA----------------------------------------------------------------------------------------- 19

4.9.1 RELATIVE VISIT VISA-------------------------------------------------------------------------------- 20

4.9.2 TOURIST VISIT VISA FOR 33 COUNTRIES------------------------------------------------------- 21
4.9.3 TOURIST VISA via QATAR AIRWAYS ----------------------------------------------------------- 22

4.10 RE-ENTRY VISIT VISA --------------------------------------------------------------------------------------- 23

4.11 TRANSFER OF SPONSORSHIP FROM QATAR FOUNDATION TO OTHERS -------------------- 24
4.12 EXIT PERMIT -------------------------------------------------------------------------------------------------- 25
4.13 RESIDENCE PERMIT CANCELLATION ----------------------------------------------------------------- 26
4.14 MULTIPLE EXIT PERMIT FOR ONE YEAR---------------------------------------------------------------- 27
4.15 TEMPORARY RELEASE ------------------------------------------------------------------------------------ 28
4.16 TRANSFER OF RESIDENCE PERMIT FROM OLD PASSPORT TO NEW PASSPORT ------------ 29
4.17 LABOUR PERMIT FOR FEMALE STAFF NON SPONSORED BY QATAR FOUNDATION------ 30
4.18 PERMANENT DRIVING LICENSE ------------------------------------------------------------------------ 31
4.19 REGISTRATION OF NEW CAR UNDER EMPLOYEE’S NAME-------------------------------------- 32
4.20 RENEWAL OF CAR REGISTRATION -------------------------------------------------------------------- 33
4.21 PASSPORT LOST OUTSIDE QATAR---------------------------------------------------------------------- 34
4.22 PET IMPORTATION ----------------------------------------------------------------------------------------- 35

4.23 HOUSE KEEPER VISA ------------------------------------------------------------------36

4.24 DEPORTATION OF A DEAD BODY (CORPSE) -------------------------------------------------------- 37

4.25 CODES OF CONDUCT --------------------------------------------------------------------------------- 378

5 SERVICE LEVEL AGREEEMENT ------------------------------------------------------------------ 39

6 IMMIGRATION SERVICES REQUEST FORMS ---------------------------------------------------- 40

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 SUMMARY FLOWCHART
Entry Work Visa / Residence Permit Process for New Staff/families
STEP 1
prior to arrival
Permanent Visa
Permanent Visa (also
known as entry work visa is
required for people who
are coming to work in
Qatar or for those coming
to live as dependents of an
employee.
Requirements: -
Photocopy of Passport of
- Applicant
- Spouse
- Children, if any
Photocopy of Certificate of :
- Marriage
- Academic or Degree
- Children’s Birth, if
applicable
Important Notes
- The process should
normally take 6 weeks
- Copy of visa must be
shown at Doha Airport
upon arrival
STEP 2
after arrival
Residence Permit
A Residence Permit is a
government stamp placed
in your passport, signifying
you are recognized as
resident typically for a
period of one/two or three
years.
Requirements: -
1.Orientation Program
2.Eye test for Dr. license.
3.Medical Examination
4.Finger Print
Important Notes
- Employee to submit
passport, (18)
photographs &
document indicating
blood group at the
time of orientation
program.
- The Res. Permit process
should normally take 4-
5 weeks for employees
and 7-8 weeks for
families as from date of
their Medical.
- Employee and family
are required to remain
in Qatar until the R.
Permit process is over
(A)
STEP 3
after R.Permit
R. Permit will allow
employee to obtain
Multiple Exit Permit
Permanent Dr. License
Liquor Permit
Medical Health Card
Registration of car
Immigration I D card
Requirements : -
Please refer to
documents fact sheets
of Immigration guide
Page 11. for details.
Important Notes
Exit Permit is necessary for
following:-
- Employees
- Husbands sponsored by
wives.
- Children above 16 years
Residence Permit will be
invalid if the bearer has stayed
more than six months outside
the country.
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 1. FREQUENTLY ASKED QUESTIONS (FAQ)

GENERAL:

Q 1. Who looks after immigration processing?

A1. At Qatar Foundation, there is an Immigration Coordinator assigned to
liaison with each Center. Your Center designate will commence the
immigration processing by requesting specific information. In turn, this
is provided to the QF Immigration Coordinator, who thereafter will
meet with you to take care of you and your family’s complete
processing needs.
If you are a newcomer to the country, your Center designate will
typically complete a request form to have multiple (complete set)
immigration related documents prepared.

Q 2. Who pays for the documents and related service costs?

A2. Depending on the type of service, QF pays for all the documents,
processing costs, and government fees. Those not mandatory shall be
your responsibility such as:

 Visiting visa for relatives or friends

 Driver’s licenses when not required for your daily activities; and
 Related services’ processing fees as stated in the Document
Fact Sheets section of this guide.

Q3. What do I do if I have an emergency concerning immigration, i.e.

getting in or out of Qatar?
A4. Contact your Center Director to receive authorization to expedite any
needed immigration documents (i.e. due to funeral, illness).

Q4. What if I lose my passport outside Qatar?

A5. Contact the QF Immigration Coordinator. You must fax a copy of your
new passport to the QF Immigration Coordinator. He will in turn
complete a request form and submit to Main Immigration Department
to obtain a permission for you to re enter Qatar on new passport. Time
required to obtain the above permission is 4 working days. In such
situations, you are advised not to use Tourist Visa to re enter Qatar as it
will make the things very complicated. It is important to have a
photocopy of each of our documents for backup use.

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PERMANENT VISA:

Q1. What is a Permanent Visa?

A1. A permanent visa is required for people who are coming to work in
Qatar or for those coming to live as dependents of an employee.
Please note that for your family coming in on permanent visa on QF
sponsorship, after arriving, the employee should transfer them on
his/her sponsorship, with the assistance of the QF Immigration
Coordinator.

Q2. How long does it take to get one?

A2. It takes six weeks to process.

Q 3. What do I do to get one? What information do I provide to get one?

A 3. If it pertains to yourself, before coming to Qatar, you must provide a
copy of your passport (and your family if required) with other necessary
documents to your Center Director. They will in turn complete a
request form and submit to QF Immigration Coordinator to obtain a
permanent visa. The request should be a minimum of four weeks
before your arrival.
Those coming on Permanent Visa and have valid Residency Permit of
any other GCC country are advised to cancel the same prior to their
arrival as this will delay their Residency Permit process and they will
need to pay additional cost. (Employee: QR.1500) (Family member:
QR.500).

OFFICIAL VISIT VISA:

Q1. What is Official Visit Visa?

A1. Official Visit Visa is required for anyone coming on short business trip.
The official visit visa is typically valid for one month and can be
renewed for a total of six months.

Q2. How long does it take to get one?

A2. It takes four working days to process

Q3. Can Official Visit Visa can be replaced with a Permanent Visa after
Arrival?
A3. Yes, it can be replaced with a Permanent Visa after arrival. This option
can be followed if there is not enough time to obtain permanent visa.

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RELATIVE VISIT VISA:

Q 1. What is a relative visit visa?

A 2. Should you have close relatives come to visit you in Qatar, they will
require a relative visit visa. Once you have your residence permit, you
can sponsor their visit yourself.

Q3. How long does it take to get one?

A3. It takes 5 to 7 Workdays to process. The relative visit visa is typically
valid for one month and can be renewed for a total of six months.

TOURIST VISA via QATAR AIRWAYS:

Q 1. What is tourist visa via Qatar Airways?

A 2. For resident permit holder’s close relatives arriving Qatar via Qatar
Airway.

TOURIST VISA FOR 33 COUNTRIES:

Q 1. What is tourist visa for 33 countries?

Nationals of over 33 countries and protectorates (below) do not
require to obtain tourist visa in advance to come to Qatar
They will be issued 3 weeks tourist visas on arrival at any port of entry in the
Country. According to a decision announced by HE the Minister of
State for Interior Sheikh Hamad bin Nasser bin Jassim Al Thani,
The countries are:
The United States of America, Britain, France, Italy, Germany,
Canada, Australia, New Zealand, Japan, Holland, Belgium,
Luxembourg, Switzerland, Austria, Sweden, Norway, Denmark,
Portugal, Ireland, Greece, Finland, Spain, Monaco, Vatican,
Iceland, Honduras, San Marino, Liechtenstein, Brunei, Singapore,
Malaysia, Hong Kong, and South Korea.

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AL MAHA LOUNGE.

The Al Maha Services is the latest innovative feature that Qatar Airways has
added to the airport. As part of the service, passengers will be welcomed to
the airport by the Al Maha team, who will then fast track them through
airport formalities on arrival, transit and departure.
The fee for a passenger is QR70. For groups of up to 10 people, the cost is
QR70 for the first person and QR45 for each of the remaining passengers.
There are special discounts for larger groups. Arriving passengers will be able
to wait and relax in the Al Maha Lounge while their immigration formalities
are processed and baggage collected.
The Al Maha team will organize things like visas on arrival, liaise with
immigration officials, organize the collection of luggage and make sure that
the passengers are escorted to awaiting family members or hotel
representative. Booking for the Al Maha service could be made at 4622694.

Q 2. Can Tourist Visa can be replaced with a Permanent Visa after arrival.
A 2. No, Tourist Visa cannot be replaced with a Permanent Visa.

RESIDENCE PERMIT:

Q1. What is a Residence Permit?

A1. A Residence Permit is a governmental stamp placed in your passport,
signifying you are recognized as a resident typically for a period of one
year. It is required for those people who are coming to work in Qatar
or for those coming to live as dependents of an employee.
A residence permit is also known as a working visa.
A Residence Permit must be obtained before a driver’s license,
medical card and liquor permit can be applied for.

IMPORTANT NOTE: Residence Permit will be invalid if the bearer has

stayed more than six months outside the country.

Q2. How long does it take to get one?

A2. A Residence Permit normally takes a minimum of about five weeks for
employees and eight weeks for families if there aren’t any complications. This
involves a number of government agencies where the processing time can
vary.

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Q3. What do I need to do to get one? What information do I provide to get
one?
A3. After arrival, just submit your passport to your Center designate, who
will then complete a request form and provide it to the QF Immigration
Coordinator for processing. During this process your passport will be
utilized for various procedures. These procedures include a medical
examination (children below 14 are not required to attend medical
examination). The collections of all of these documents are then taken
to the Immigration Office and the Central Investigation Department
(CID) to prepare the Residence Permit.

Q4. Do my family get residence permits at the same time as I do?

A4. If you initially come by yourself, you will receive your Residence Permit
and you can then sponsor your family members.
If your family comes at the same time as you do, then everyone is
sponsored by Qatar Foundation initially, but after some time has
passed, you will have to change the sponsorship so that you are your
family’s sponsor.

Q5. How long is it valid for? Who looks after renewing it?
A5. A Residence Permit is typically valid for one year. When your permit is
to expire in 2 months and you will continue on the employee should
submit a request to the Center Director. He will then complete a
request form to the QF Immigration Coordinator to renew the
residence permit. If your permit expires in the summertime (e.g.
August), then the renewal should be done in June before you leave
the country on vacation.

Q6. Do I have to always carry my passport showing proof of Residence

Permit?
A6. No, your passport should be stored in a safe place. You are
encouraged to carry with you your Qatar ID card and driver’s license,
should you have one.

QATAR ID CARD:

Q1. What is an ID card used for?

A1. ID card is a card, which contains your name, photo and your
Residence Permit No.

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Q2. How long is it valid? Who looks after renewing it?
A2. It is valid for one year. The QF Immigration Coordinator will look after
renewing it, once you provide a request form through your Center’s
Director.

Q3. What do I need to do to get one? What information do I provide to get

one?
A3. The same process is used as for renewing the Residence Permit.
Namely, submit your passport, one colored photo (3.8 cm x 4.8 cm)
and blood type proof to your Center Director who will send a request
form to the QF Immigration Coordinator for processing.

MEDICAL CARD:

Q1. What services does the medical card cover?

A1. The Medical Card allows you to use the medical services of Hamad
Medical Corporation & its affiliated Health Centers. It includes
emergency, clinical and hospital services.

Q2. Does my card cover all family members? Do children need their own
card?
A2. No, everyone has to have his/her own medical card, including each of
your children.

Q3. What do I provide to get one?

A3. Your Center Director completes the request form, which will require a
copy of your passport showing the Residence Permit stamp and 2
colored photos Size (3.8 cm x 4.8 cm).
The cost is Qrs. 100.

Q4. When does it expire? How do I renew it?

A4. It expires after one year. Submit a request form to your Center’s
Director to renew it along with your old Medical Card and 2 colored
photos Size (3.8 cm. x 4.8 cm.).

Q5. Can I use the card overseas?

A5. No, it is only valid in Qatar at this time, at the Hamad Hospital and its
affiliated health centers.

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DRIVER’S LICENSE:

Q1. Is my homeland driver’s license valid in Qatar?

A1. No, your homeland driver’s license in not valid in Qatar but it is required
to apply for Qatari Temporary Driving License

Q2. What is the process to get one?

A2. You can obtain a Qatar driver’s license on your own, or you can have
your Center’s Director complete a request form to the QF Immigration
Coordinator, who will charge you a license fee. Subsequently the
Immigration Coordinator will accompany you to the Traffic
Department to assist you in the process of obtaining a Qatar driver’s
license. You will need a sponsor’s covering letter (in Arabic) and your
old valid driver’s license plus four photographs. If you wear corrective
lenses, you need to have your picture taken with these glasses on. The
Traffic Department will require you to take an eye examination and
may require a road test. You cannot receive a
permanent driver’s license until you have your Residence Permit
completed.
You may be able to receive a temporary driver’s license, which is valid
for three months if arrived on Permanent Visa and one month if arrived
on Official Visit Visa. The license cost and service is chargeable to the
employee and their family members.

Q2. Can I use international driver’s license in Qatar?

A2. NO, international driver’s license is in not valid in Qatar.

Q4. How long is the Qatar Permanent Driving license valid for?
A4. It is valid for 5 years.

Q5. Can I use it in other countries?

A 5. No, it is valid just inside Qatar

EXIT PERMIT:

Q1. What is an exit permit?

A1. Everyone who wants to travel outside the Country requires an Exit
Permit. This is a state document signed by your sponsor stating that
they have no objection to your leaving the country.

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Q2. What is the process to get one?
A2. Fill out a request form and submit it to your Center Director at least 10
days before departure. You need to provide the date of
departure/return, the destination and your original passport.

GETTING A NANNY:

Q1. What do I need from Qatar Foundation to hire a nanny?

A1. You need to request a letter from your Center Director, and then the
Center will ask QF, Immigration to issue you a letter stating that you are
an employee of Qatar Foundation and include your job title and
monthly salary. Please refer to Documents fact sheets for more details.

Q2. What if I only want someone to clean my premises, what is needed

from Qatar Foundation?
A2. If the cleaner is a full time must change sponsorship to you or bring a six
months “No Objection” letter from current sponsor.
If the cleaner is only used on occasion i.e. once a week, then there is
usually no concern with his sponsorship.

LIQUOR LICENSE:

Q1. What do I do to get a license?

A1. First, you need to get your Residence permit, and then fill in the
application form including Photocopy of Passport with Residence
permit page, 2 photos and the application form should include your
monthly salary and sponsor’s signature and you will have to pay (1,000
Qrs.) deposit amount.

Q2. What kind of liquor is available?

A2. All common types of beer and spirits are available

Q3. Where may I consume the liquor?

A3. It is not allowed to consume the liquor outside your home.

Q4. How much is the purchase limit?

A4. The limit is about 10% of your monthly salary

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 4 DOCUMENT FACT SHEETS

4.1 RESIDENCE PERMIT ISSUANCE

FOR QATAR FOUNDATION EMPLOYEES

SERVICE RESIDENCE PERMIT

REQUIREMENTS  Application Form (Immigration)

 Original Passport
 18 copies of recent photograph with non-white color
background
 Blood Group Certificate
 Certified Work Agreement

GOVERNMENT FEES QR 105 Medical

QR 52 ID Card
Residency Permit
Annual Fee QR 50 Labor Stamp

QR 150 Wife & children under family sponsorship

QR 300 Employee

PROCESSING TIME 4 – 5 weeks for Employees (Fm date of Medical)

7 – 8 weeks for families (Fm date of Medical)
if there aren’t any complications.

FINES QR 10 per day stay without R.P. stamping

PROCESSING
RESPONSIBILITY
QF

PAYMENT QF

REMARKS  Should undergo Medical and Finger Printing within one

week of arrival
 Pls. Refer to Service Level Agreement page 38 for
details.

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 4.2 RESIDENCE PERMIT RENEWAL

SERVICE RESIDENCE PERMIT RENEWAL

REQUIREMENTS  Application Form (Immigration)

 Original Passport
 2 copies of recent photograph with non-white color
background
 ID copy or Blood Group

GOVERNMENT FEES QR 52 ID Card

Paid by QF
Wife and children over 18 years under
QR 150
family sponsorship

QR 300 Employees

PROCESSING TIME 5 Working Days

FINES QR 10 per day stay after 3 months from Date of Expiry

PROCESSING
RESPONSIBILITY
QF

PAYMENT QF

REMARKS Please refer to Service Level Agreement page 38 for further

details

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 4.3 FAMILY VISA

FOR QF EMPLOYEES WITH RESIDENCE PERMITS WHO WANTS TO

SPONSOR THEIR FAMILIES IN QATAR

SERVICE FAMILY (RESIDENT) VISA

REQUIREMENTS  Application Form (Immigration)

 Salary Certificate from Company (QF) stating that the Gross
Salary of Applicant is not less than QR 4,000 per month
 Letter from Sponsor (QF) that accommodation is being
provided by Company (QF) or Tenancy Contract, for
employees living outside QF accommodation, to prove that
you have rented a house
 Photocopy of Passport of:
o Applicant
o Spouse
o Children, if any
 Photocopy of Certificate of:
o Marriage
o Academic or Degree
o Children’s Birth, if applicable
o Employment Agreement

PROCESSING FEES QR 620 Wife

QR 220 Children under 18 years of age

QR 300 Children over 18 years of age

PROCESSING TIME 6 weeks

FINES

PROCESSING
RESPONSIBILITY
QF

PAYMENT QF

REMARKS  Not applicable to expatriates on work visit visas or to visit visas

of dependents or relatives
 Salary Certificate must be duly attested by:
o Ministry of Civil Service Affairs and Housing for
Government Employees e.g. QF
o Labor Department for Private Sector Employees
 Photocopy of Passports should clearly shows:
Name
Nationality
Date of Birth
Passport No.
Passport Expiry Date

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 4.4 RESIDENCE PERMIT FOR NEW CHILD BORN IN QATAR

SERVICE RESIDENCE PERMIT FOR NEW CHILD BORN IN QATAR

REQUIREMENTS  Application Form (Immigration)

 Child’s Passport
 Passport copies of Parents
 One Recent Photograph
 Copy of Birth Certificate

GOVERNMENT FEE QR 300 Annual Fee Paid by QF

PROCESSING TIME 5 Work Days

FINES QR 10 per day stay after 2 months from date of birth

PROCESSING
RESPONSIBILITY
QF

PAYMENT QF

REMARKS  Sponsor’s Residence Permit must be valid at least for 3

months
 Residence Permit for Children should be stamped within
2 months from Date of Birth

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 4.5 RESIDENCE PERMIT FOR NEW CHILD BORN OUT OF QATAR

SERVICE RESIDENCE PERMIT FOR NEW CHILD BORN OUT OF QATAR

REQUIREMENTS  Application Form (Immigration)

 Child’s Passport
 Passport copies of the Sponsor
 6 copies of Recent Photograph

GOVERNMENT FEE QR 300 Annual Fee Paid by QF

PROCESSING TIME 14 Working Days

FINES QR 10 per day stay after 60 days

PROCESSING
RESPONSIBILITY
QF

PAYMENT QF

REMARKS  Sponsor salary should not be less than QR 4,000

 Child can enter with mother without Visa if child is under
3 months, Parents must hold valid residence permit
 Residence Permit must be stamped within 90 days from
entry date

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 4.6 HEALTH CARD ISSUANCE

SERVICE HEALTH CARD ISSUANCE

REQUIREMENTS  Application Form (Hamad Hospital)

 Clinic Card – if available
 2 copies of Recent Photograph
 Blood Group Report
 Photocopy of Photocopy of Passport clearly showing:
Name
Nationality
Date of Birth
Passport No.
Passport Issuance Date
Passport Expiry Date

PROCESSING FEE QR 100 Annual Fee Paid by QF

PROCESSING TIME 4 Working Days

FINES

PROCESSING
RESPONSIBILITY
QF

PAYMENT QF

REMARKS  Registration at the nearest Government Clinic to obtain

Registration Number
 Obtain Blood Group Report
 Submit the file to Hamad Health Department

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 4.7 OFFICIAL VISIT VISA

FOR QATAR FOUNDATION’S VISITORS (ON ACTUAL BUSINESS TRIP

TO QATAR)

SERVICE OFFICIAL VISIT VISA

REQUIREMENTS  Application Form (Immigration)

 Photocopy of Passport clearly showing:
Name
Nationality
Date of Birth
Passport No.
Passport Issuance Date
Passport Expiry Date

GOVERNMENT FEES Nil One month

Monthly Extension

PROCESSING TIME 4 Working Days

FINES QR 10 per day stay without renewal

REMARKS  Validity of Passport at least six (6) months

 Visa is valid for one month from entry date
 It is renewable up to six (6) months

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 4.8 ENTRY VISA FROM EMBASSIES

FOR QATAR FOUNDATION PERSONNEL ON BUSINESS TRIP TO

OTHER COUNTRIES

SERVICE ENTRY VISA FROM EMBASSIES

REQUIREMENTS  Application Form (Embassy)

 Original Passport
 Company Letter (Qatar Foundation)
 2 copies of Recent Photograph
 Air Ticket
 Hotel Reservation
 Invitation Letter for Business Visa

GOVERNMENT FEE Paid by QF

PROCESSING TIME Decided by concern Embassy

FINES

REMARKS  Obtain Company Letter (Qatar Foundation)

 Fill the necessary Embassy Form
 Clearly mention the purpose of visit
 Submit the file to the Embassy
 Some Embassies issue Entry Visa within 21 days to some
nationalities

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4.9 PRIVATE VISIT VISA

4.9.1 Relatives Visit Visas

4.9.2 Tourist visa for 33 countries

4.9.3 Tourist Visa via Qatar Airways

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 4.9.1 RELATIVE VISIT VISA

FOR RESIDENT PERMIT HOLDER’S RELATIVES

SERVICE RELATIVE VISIT VISA – FAMILY

REQUIREMENTS  No Objection Letter from Company (Qatar Foundation)

 Application Form (Immigration)
 Valid ID Copy
 Wife’s Original Passport (Obligation)
 Copy of Marriage Cert and Birth if required to prove
relationship with Visitor
 Relative’s Photocopy of Passport
 Employment Agreement

PROCESSING FEES QR 220 1st Month

QR 200 Monthly Extension

PROCESSING TIME 5 Working Days

FINES QR 200 per day stay without renewal

PROCESSING QF (Employee’s spouse and children).
RESPONSIBILITY
QF will consider request for other relatives, only if the
application is submitted with attachments at least a month in
advance.

PAYMENT QF will pay only for Employee’s dependents

REMARKS  For close relatives only

 If require extension or replacement with Permanent Visa
should undergo Medical within one week of arrival. QF
is not responsible for any fine, if passport is not
submitted in time.
 Visa is extendable for another 5 months
 Salary should not be less than QR 2,000
 Needs Exit Permit if stay more than one month

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 4.9.2 TOURIST VISIT VISA FOR 33 COUNTRIES

Nationals of over 33 countries and protectorates do not require obtaining

Tourist visa in advance to come to Qatar.
They will be issued 3 weeks tourist visas on arrival at any port of entry.
According to a decision announced by HE the Minister of State for Interior
Sheikh Hamad bin Nasser bin Jassim Al Thani,

The countries exempted are:

The United States of America, Britain, France, Italy, Germany, Canada,
Australia, New Zealand, Japan, Holland, Belgium, Luxembourg, Switzerland,
Austria, Sweden, Norway, Denmark, Portugal, Ireland, Greece, Finland, Spain,
Monaco, Vatican, Iceland, Honduras, San Marino, Liechtenstein, Brunei,
Singapore, Malaysia, Hong Kong, and South Korea

REMARKS
 Tourist Visa cannot be replaced with a Permanent Visa.
 Tourist Visa can be further extended for one week.
 Fine is QR.200 for any delay.

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 4.9.3 TOURIST VISA via QATAR AIRWAYS

FOR RESIDENT PERMIT HOLDER’S CLOSE RELATIVES

ARRIVING QATAR via QATAR AIRWAYS.

SERVICE VISIT VISA via Qatar Airways

REQUIREMENTS  Application Form (QATAR Airways)

 Photocopy of Labor ID Card of QF Employee
 Photocopy of Passport of Tourist clearly showing:
Name
Nationality
Date of Birth
Passport No.
Passport Issuance Date
Passport Expiry Date

PROCESSING FEES QR 100 2 Weeks Paid by Employee

QR 100 2 Weeks Extension

PROCESSING TIME 2 Working Days

FINES QR 200 per day stay without renewal

REMARKS  Visa is valid for 2 weeks from entry date

 Visa must be renewed before the expiry date
 Maximum extension of 2 weeks (after 28 days he/she should
leave the country)
 It cannot be replaced with a Permanent Visa

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 4.10 RE-ENTRY VISIT VISA

SERVICE RE-ENTRY VISIT VISA

REQUIREMENTS  Valid Visit Visa

 Original Passport

PROCESSING FEE QR 220 Paid by Employee

PROCESSING TIME 4 Working Days

FINES

REMARKS  For six (6) months visitors only

 To stay two weeks only out of Doha
 Can be issued only once at a time
 Needs Exit Permit

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 4.11 TRANSFER OF SPONSORSHIP FROM OTHERS TO QATAR
FOUNDATION

SERVICE TRANSFER OF SPONSORSHIP FROM OTHERS TO QATAR

FOUNDATION

REQUIREMENTS  No Objection Letter from both Sponsor’s

 Transfer of Sponsorship Form (Immigration)
 Original Passport
 ID Card
 Police Clearance Certificate

PROCESSING FEE QR 1000 1st time Paid by Employee

QR 1500 2nd time

QR 2000 3rd time

PROCESSING TIME 15 Work Days for normal processing after obtaining of Police
Clearance Certificate from CID

FINES

PROCESSING
RESPONSIBILITY
QF

PAYMENT QF

REMARKS  Passport should be valid for at least six (6) months

 Verification of QF authorized signatory from the
Immigration Department
 Residence Permit should be valid at least 3 months
 Transferring of Sponsorship is unlimited (e.g. the fourth
time QR 2500, fifth time QR 3000…)
 NOC from both sponsors are must

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 4.12 EXIT PERMIT

SERVICE EXIT PERMIT

REQUIREMENTS  Exit Permit Form (Immigration)

 Original Passport
 Valid Residence Permit

PROCESSING FEE NIL Paid by Employee

PROCESSING TIME 4 Working Days

FINES

PROCESSING
RESPONSIBILITY
QF

REMARKS  Sign the Exit Permit Form

 Verification of QF authorized signatory from the
Immigration Department
 Residence Permit must be valid at least 30 days.
 Travel within 7 days
 Necessary for employees but not dependents under 16
yrs except for husbands sponsored by wives

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 4.13 RESIDENCE PERMIT CANCELLATION

SERVICE RESIDENCE PERMIT CANCELLATION

REQUIREMENTS  Visa Cancellation Form (Immigration)

 Termination / Resignation Letter
 Original Passport

GOVERNMENT FEE QR __________ Paid by QF

PROCESSING TIME 4 Working Days

FINES QR 10 per day stay after Immigration stamped the Cancellation Form

REMARKS  Sign Form by Employee & Qatar Foundation Manager

 Verification of QF authorized signatory from the Immigration
Department
 Travel must be within 7 days after Immigration stamped the
Cancellation Form
 If leaving for good

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 4.14 MULTIPLE EXIT PERMIT FOR ONE YEAR

SERVICE MULTIPLE EXIT PERMIT

REQUIREMENTS  Exit Permit Form (Immigration)

 Original Passport
 Valid Residence Permit

GOVERNMENT FEE QF is exempted

500
from MEP fees

PROCESSING TIME 4 Working Days

FINES

REMARKS  This type of Multiple Exit Permit is applicable to Faculty

and professional level staff

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 4.15 TEMPORARY RELEASE

SERVICE TEMPORARY RELEASE

REQUIREMENTS  No Objection Certificate from Qatar Foundation

 Temporary Release Form (Immigration)
 Original Passport
 CR Copy of the Current Sponsor (QF)
 Copy of the Current Sponsor ID Card
 3 copies of Recent Photograph
 ID Card

PROCESSING FEE QR 600 For Six (6) Months Paid by Employee

PROCESSING TIME 14 Working Days

FINES

REMARKS  Verification of QF authorized signatory from the

Immigration Department and the new employment
 Employee should not be less than one (1) year from
(Residence Permit’s) date of entry

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 4.16 TRANSFER OF RESIDENCE PERMIT FROM OLD PASSPORT TO NEW
PASSPORT

SERVICE INFORMATION TRANSFER FROM OLD TO NEW PASSPORT

REQUIREMENTS  Application Form (Immigration)

 Original Passports (New & Old)
 ID Card
 Recent Photograph

PROCESSING FEE QR 50

PROCESSING TIME 5 Working days for normal processing

FINES

PROCESSING
RESPONSIBILITY
QF

PAYMENT QF

REMARKS  Form duly Signed by the employee and QF authorized

signatory
 Please refer to Service Level Agreement page 38 for
further details.

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 4.17 LABOUR PERMIT FOR FEMALE STAFF NON SPONSORED BY QATAR
FOUNDATION

SERVICE Labor Permit

REQUIREMENTS  Applicants passport copy

 Two Photographs
 Highest Education Cert. copy or CV
 Sponsor’s Passport copy
 NOC from sponsor to work with QF in Arabic

PROCESSING FEE QR 300

PROCESSING TIME 4 Working Days

FINES

PROCESSING
RESPONSIBILITY
QF

PAYMENT QF

REMARKS  Personnel Appearance is required at Labor Dept.

 Those who already have the valid Labor Permit from
Previous sponsor should cancel
 Residency Permit must be valid for at least 3 months to
apply for Labor Permit
 Companies employing women not registered with the
labor department can attract penalties up to
QR.100,000. According to senior labor officials

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 4.18 PERMANENT DRIVING LICENSE

SERVICE PERMANENT DRIVING LICENSE

REQUIREMENTS  No objection letter from sponsor

 Passport copy
 4 copies of Recent Photograph
 Blood Group Report
 Original Valid Driving License from Home Country /
GCC Countries
 ID Card of sponsor for families
 Temporary Dr. License original receipt (if replacement)

PROCESSING FEE QR 156 Paid by Employee

PROCESSING TIME 4 Working Days

FINES

REMARKS  Validity for 5 years

 Be ready for eye-test
 Use Arabic Language only to fill all documents
 If not holding Home Country Driving License have to join
Driving School for one week

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 4.19 REGISTRATION OF NEW CAR UNDER EMPLOYEE’S NAME

SERVICE REGISTRATION OF NEW CAR UNDER EMPLOYEE’S NAME

REQUIREMENTS  Company Referral Letter

 Photocopy of Passport
 Photocopy of Labor ID Card
 Valid Qatari Driving License
 Insurance

PROCESSING FEE QR 76 Paid by Employee

PROCESSING TIME 2 Working Days

FINES

REMARKS  Fill the necessary Form and sign as the buyer

 Obtain a certificate of employment from QF
Administrative Department
 Issue an Insurance Policy for Car
 Submit the file to Traffic Department to obtain car
ownership and registration

32
 4.20 RENEWAL OF CAR REGISTRATION

SERVICE RENEWAL OF CAR REGISTRATION

REQUIREMENTS  Company Referral Letter

 Photocopy of Labor ID Card
 Valid Driving License

PROCESSING FEE QR 76 Paid by Employee

PROCESSING TIME 1 Working Day

FINES

REMARKS  Obtain a Certificate of Employment from QF

Administration Department
 Fill the necessary Form
 Renew Car Insurance
 Clear All Traffic Fines
 Submit the File to Traffic Department

33
 4.21 PASSPORT LOST OUTSIDE QATAR

SERVICE PASSPORT LOST OUTSIDE QATAR

REQUIREMENTS  Company Letter (Qatar Foundation)

 Photocopy of Old and New Passport

PROCESSING FEE Nil

PROCESSING TIME 4 Work days

FINES

REMARKS - Pls. Allow us 4 Work days to obtain necessary permission

to re enter Qatar
- R Permit will be stamped in new passport after arrival
and it require further 15 Workdays
- You are advised not to use Tourist Visa to re enter Qatar
as it will make the things very complicated. .

34
 4.22 PET IMPORTATION

SERVICE PET IMPORTATION

REQUIREMENTS  Company Letter (Qatar Foundation)

 Application Form
 I D card copy of Owner/ if available
 Valid Health Certificate copy of pet

PROCESSING FEE QR.10/- Paid by Employee

PROCESSING TIME 4 WORKING DAYS

FINES

REMARKS  Send a Letter-Request to your Center Director

 Valid Original Health Certificate to be presented at
Doha International Airport upon arrival

35
 4.23 HOUSE KEEPER VISA

SERVICE HOUSE KEEPER VISA

REQUIREMENTS  Company Letter (Qatar Foundation)

 Application Form (Immigration)
 Original ID for employee and his wife
 Passport copies for employee and his wife
 Marriage Cert. Copy if divorced copy of divorce Cert.

VISA FEES 1220 Paid by Employee

PROCESSING TIME 3 Weeks

PROCESSING
RESPONSIBILITY
QF but approval is not guaranteed

PAYMENT Employee

FINES

REMARKS  Send a Letter-Request to your Center Director

36
 4.24 DEPORTATION OF A DEAD BODY (CORPSE)

INSTRUCTION TO BE FOLLOWED FOR DEPORTATION OF A DEAD BODY

(CORPSE)

1. Report to the Preventive Health Dept. at the White Palace for

typing and signing the certificates.

2. Report to the Dept. of Evidence and criminal information to hand

to them copies of the Death Certificate and Death notification.

3. Report to the Embassy of the deceased to hand them a copy of

the Death Certificate.

4. Report to the Cargo Dept. at Doha Airport to give them a copy of

the Death Certificate.

5. Report to the Environment Health Section at the White Palace to

hand to them # (6) copies of the certificate to Who May Concern
from the Dept. of Evidence and Criminal Information plus # (2)
copies of the bill of lading on order to complete the procedures
for Deportation of the corpse.

6. Come to the Mortuary at least 2 hours before the plane take off
to close the coffin. Please bring 5 persons to help in taking the
corpse.

Note : In case of Emergency during off duty hours, Please contact Mr

Essa Saleh Al Hetmi on Mobile 5563675 and Bleep 2264882.

37
 4.25 CODES OF CONDUCT

Qatar is an Islamic state and expatriates and visitors need to observe the
customs, laws and sensitivities applicable to its Islamic culture. All persons in
Qatar are subject to the country’s laws and regulations. Some of these laws
differ significantly from those in the employee’s home country. Further, the
penalties for breaking a law in Qatar can result in more severe consequences
than they might have experienced in their home country for a similar offense.
Persons violating Qatari laws--even unknowingly-- may be expelled, arrested,
or imprisoned depending upon the circumstances. Some examples follow:

 Driving under the influence of alcohol is a very serious offense in Qatar.

The country also applies a zero–tolerance attitude to the use and
possession of illegal drugs. Alcohol should only be consumed in the
home/private residence or at authorized restaurants. Alcohol should
never be consumed in public places, e.g., parks. It is also illegal to
transport liquor in your vehicle except from the point of sale directly to
your home.

 Public displays of intimate affection between men and women is

discouraged. If such action is considered offensive and detrimental to
Qatar’s culture and values, individuals could be detained and/or
prosecuted if laws are broken. Homosexual activity is a criminal offense
in Qatar, with those convicted of such action subject to applicable
judicial treatment and/or deportation.

 There are many photographic opportunities in Qatar. However, as in

most cultures, courtesy requires discretion when photographing local
residents to ensure they are in agreement with such an action. Always
ask for their permission before taking photographs.

 While a specific dress code is not mandated, both men and women
should dress in appropriate, modest clothing. Employees and their
families should be particularly conscious of their dress when visiting the
large shopping malls, souqs or other areas frequented by mixed
nationalities. It is particularly important to dress modestly during the
month of Ramadan. Normal swimwears, including bikinis, are
acceptable on the beach and pool areas with modest cover-ups, T-
shirts, etc desirable when bathers move away from the swimming
areas. Topless sunbathing by women is not permitted.

38
 5 SERVICE LEVEL AGREEMENT
Section : Immigration Services
Department : Human Resources WE PROMISE
Revision : 2
Replaced : Rev 1
Approved :
Date : 31-01-2003

OBJECTIVE ACTIVITIES TIME PERIOD

COMMITMENT

1 To provide the
QF and its
Centers with PRIMARY IMMIGRATION SERVICES
comprehensive
& timely
Immigration  Completion of New Residency - 25 Work Days for employees
services
Permit applications as from - 40 Work Days for families
Medical It might take more time for below listed cases.

 Any one who arrive on Official Visit Visa and need

the same to be replaced with a Permanent Visa.

(This is necessary when there is not sufficient time

to acquire a Permanent Visa).

 Employee age 60 & beyond and under 35.

 Any one who are holding GCC Residency Permit

and like to maintain both.

Note: Employee must hold a valid Residency Permit to

sponsor his/her family.

 Residency Permit Renewal - (5) Work Days for normal processing; in emergencies

within 24 hours

- (10) Work Days to process renewal for complicated

cases e.g. dependents over 12 Yrs of age (male) & over

16 yrs of age (female) who will need to be finger printed

39
 Transfer of Residency Permit - (5) Work Days for routine cases

- (15) Work Days for complicated cases e.g.: change of

name, change of nationality or loss of passport

 Residence Permit Cancellation - (4) Work Days from date of notification

 Multiple Exit Permit - (4) Work Days

 Single Exit Permit - (4) Work Days from notification, In emergencies within

(3) hours

 Official Visit Visa - (4) Work Days

 Permanent Visa for new staff - 20 Work Days for normal processing. It might take more

time for complicated cases like.

 Employee age 60 & beyond and under 35

 Family Visa 20 Work Days

 Transfer of Sponsorship - 15 Work Days for normal processing after obtaining of

Police Clearance Certificate from CID. It might take more

time for complicated case like 2 years exemptions etc.

 Temporary Driving License - (4) Work Days

 Permanent Driving License - (4) Work Days

 Health Card Issuance - (4) Work Days

 Immigration I D cards - (5) Work Days

 No objection Certificates - (2) Work Days from notification

 Business Travel Visa Depends on concerned Embassy

40
  Urgent emergency support Continuous, 24 hours / Day and 7 – Days / Week

involving Police or other

serious event

OTHER IMMIGRATION SERVICES

 Visit Visa for relatives - (5) Work Days from request

 Housekeeper Visa - (10) Work Days from request

 Pet importation - (4) Work Days from request

2 Reminder for Multiple Immigration Services to request One month prior to expiration of permit(s)
Exit & R. Permits employees to provide passports for
renewal of Multiple Exit Permits
and Residency Permit

3 Passport copies Immigration Services to retain On going

copies of all passports as an
administrative service in the event
of loss, etc.

5 Staff Data Base Maintain Staff Data Base with all On going
staff information.

6 Orientation Program To make new faculty/employee Within one week of arrival

aware of immigration process and
policies in connection with their
residence in State of Qatar

41
 APPLICATION FORM FOR IMM.SERVICE/S
TO : Immigration Section – HR Department
FM: ………………………………………………
Fill in the details
Name of Applicant
Residence Permit No.
Job Tile/Salary/ (E, F, L, M, N & P) ONLY
Center approval
Signature Date
Additional information

FORM NO 02/04 / SAF/IMM.HR

* SERVICE REQUIRED - TICK THE APPROPRIATE BOX
*
A New Res. Permit B R P Renewal C Transfer of R Permit D New Born Baby

Original Passport (applicant) Original Passport (applicant) Original old & new passport (applicant) Original passport of new born

18 passport size photographs 2 passport size photographs 2 passport size photographs One passport size photo

Blood group I D copy or Blood group Cert ID copy of applicant Birth Certificate copy

ID copy of sponsor ID copy of sponsor ID copy of sponsor Passport copies of parents

E Family Visa F Visit Visa/Relative G Exit Permit - Single H Dr. License

,

Copy of passport (applicant) Copy of passport (applicant) Pls fill 4 passport size photographs

Copy of Employment agreement, Copy of Employment Agreement Date of Travel: Passport copy /Applicant
Marriage & Educ.Certificate
ID copy of sponsor for spouse

Copy of Birth cert. For child, if any Copy of Marriage& Birth Cert, if required Destination: Driving License of home country

ID & Passport copy of Sponsor Copies of ID & Passports for sponsor /wife Route: NOC from sponsor

I Exit Permit-Multiple J Health Card K I D CARD L No Objection Cert

Passport ID and Clinic Card copy (employee) Original Passport _ only for families. Pls. Fill

Copy of Passport ID and Clinic Card copy (sponsor) One passport size photo Purpose:

Org. ID of sponsor 2 passport size photos Blood Group Cert Addressee: .

Passport copy Blood Group Signed Index Card Period:

M Labor Permit N Sponsorship Transfer O R.Permit Cancellation P Housemaid Visa

Id / Passport copy (applicant) NOC from Current & New Sponsor Passport only NOC from QF

2 passp. size photos/ Educ. Cert or CV 4 photographs / Passport/ Educ. Cert. To apply one week prior to departure Org.ID for empl/Copy of Marriage Cert..

NOC in Arabic from sponsor & his ID Police Clearance Cert. (employee) Passport copies for employee, wife/children

FOR QF/IMMIGRATION SECTION USE ONLY.

42
 ‫ﻟﻠﺘﺮﺑﯿـﺔ واﻟﻌﻠﻮم وﺗﻨﻤﯿـﺔ اﻟﻤﺠﺘﻤـﻊ‬ ‫ﻣﺆﺳﺴﺔ ﻗﻄــر‬
QATAR FOUNDATION FOR EDUCATION , SCIENCE & COMMUNITY DEVELOPMENT

TO IMMIGRATION SECTION – HR DEPARTMENT

FM
REQUISITION FOR OFFICIAL VISA
Type of Visa ( Tick the appropriate box ) 1 month Visit Visa Multiple Entry Visa
Permanent Visa
Name of Visitor in Full (As in passport)
Present Nationality
Previous Nationality
Passport Number
Place & Date of Issue of Passport
Expiry Date of Passport
Place & Date of Birth
Religion
Occupation
Salary - If applying for Permanent or Multiple Entry Visa

Purpose of Entry to Qatar in detail

Place & Date of Arrival in Qatar

Duration of Stay
Accommodation Address

Port of Embarkation for flight to Qatar & Flight Details

Last entry date to Qatar

Contact person in Center Tel Ext: Bleep:

Approval of concerned Center/Department Mgr. Date:

Approval of QF/HR. Manager

IMPORTANT NOTES:
-
Separate application must be filled for each visitor
- The Visitor who wishes to stay in the country for more than a month must contact Immigration Section/QF within 72 hours of the entry
date and required to apply for Permit to Exit Qatar.
- Copy of visa must be shown at Doha Airport upon arrival
- Time period - One month Visit Visa: 3 to 4 working days / Multiple Entry Visa: 3 to 4 weeks / Permanent Visa: 5 to 6 weeks
- Required Attachments: Photocopy of Passport of – Applicant, Spouse and Children
Photocopy of Certificate of – Marriage, Academic or Degree, Children’s Birth (if applying for Permanent Visa)

43
44