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Ex. NO.

1MICROSOFTWORD Microsoft Word is a word processor that can be used to create, edit, save and print personal as well as professional documents such as newsletter, reports, letters, essays, etc in a very simple and efficient manner. We can type text, make corrections, format paragraphs and text in different styles and columns, check spelling, find synonyms for a word, insert pictures, merge letter draft with database and process it in many more ways before we actually put that page to print. Getting Started To start MS-Word, click Start -> Run -> and type winword Press Ctrl + N to open a new document. To cut/copy the selected text, press Ctrl+X / Ctrl+C and to paste it at the desired place, press Ctrl+V Press Ctrl + S to save the contents with extension .doc To print the document, choose Print from File menu.

Ex. No. 1.1DOCUMENT FORMATTING


Aim: To learn formatting options and to design a conference brochure. Procedure: Proof read the plain text using Spelling and Grammar from Tools menu For heading text, choose appropriate heading style from style combo box from the formatting toolbar. To apply font formatting, highlight the text and choose Font from Format menu. Select the font type, style (bold/italic/underline), size and color. The Font dialog also has options such as subscript, superscript, etc. To align the paragraphs choose Paragraph from Format menu. Alignment (left/right/center, justify), line spacing and indentation. To highlight important features, choose Bullets and Numbering from Format menu (Numbered for procedures, bullets for points) To insert picture choose Picture from Insert menu. Right click the picture and choose format option for positioning picture along with text. Use format painter toolbar button to redo an existing formatting. To set watermark, choose FormatBackgroundPrinted Watermark. Set Page/paragraph borders through Borders and Shading from Format menu Non-keyboard characters are inserted using Symbol from Insert menu To have the page numbered choose Page Numbers from Insert menu To type equations, choose Object from Insert menu and select Microsoft equation. For columnar text, select the text and choose Columns from Format menu and specify number of columns. To have tabbed formatting, choose Tabs from Format menu and set the tab position, alignment and leader. Result: The various formatting options are used to design a conference brochure.

Ex. No. 1.2TABLE FORMATTING Aim: To create class timetable and employee pay details using tables. Class Timetable: 1. Choose Insert from Table menu and select Table option and specify number of columns and rows as 10 and 6 respectively. 2. Choose Table AutoFormat from Table menu and select a style 3. Select cells in 4th & 7th column, choose Merge Cells from Table menu 4. Type Break and Lunch in the 4th and 7th column and choose Text Direction from Format menu to change the text in vertical direction. 5. For laboratory and consecutive periods, select and merge the cells. 6. Enter the subject codes in the corresponding cells and complete the table. Choose Table Properties from Table menu and select center in cell tab. 7. Type subject code and subject title in another table. Choose Table->Convert->Text to Table to convert the table data to text. Employee Pay table: 1. To create a table for employee details and choose the option AutoFit to Contents in the Insert Table dialog 2. To add new rows/column choose Insert from Table menu and specify above/below for rows and left/right for columns 3. To delete unwanted rows/column choose Delete from Table menu 4. Enter the employee name and their basic in the table 5. Compute 1st row of data by choosing Formula from Table menu as HRA ->PRODUCT(B2,0.15) DA-> PRODUCT(B2,0.18) TA->PRODUCT(B2,0.09) GROSS PAY->SUM(LEFT) TOTAL SALARY->SUM(ABOVE) 6. Choose Sort from Table menu and the sort the employee details according to name. Result: The class timetable and employee details are represented in a structured manner using tables.

Ex. No. 1.3MAILMERGE Aim: To merge the draft with students academic database using mail merge on a letter head. Procedure: 1. To design letter head, choose Header and Footer from View menu and create a table without borders (a row and three columns) in the header. 2. Insert institute logo, ISO logo in 1st & 3rd column, and type institute name in the 2nd column. Insert a separator line at the header bottom. 3. Switch to Footer using the button in Header and Footer toolbar, type address and contact information, preceded by a separator line. 4. Insert system date by choosing Date and Time from Insert menu 5. Type the letter. Leave the recipient address and marks blank. 6. To start mail merge, choose Letters and Mailings from Tools menu. A 6- step mail merge wizard appears. 7. In Step 1, select Letters as the document type and click next. 8. In Step 2, select Use the current document as starting one and click next 9. In Step 3, select Type a new list and click Create. 10. A New Address List dialog with default fields appears. Click Customize and change the structure with fields Parent name, Student name, Address, City, Zip code, Assess1, Assess2, Assess3 and Attendance. 11. Add record for each student by clicking New Entry. Finally click Close, save the data file and click next. A mail merge toolbar appears 12. In Step 4, click More items and insert the Parent name, Address, City, Zip code in the Recipient space. Insert Student name, Assess1, Assess2, Assess3 and Attendance fields at the appropriate place. Click next 13. In Step 5, preview the letter for each recipient by clicking the navigation button in the mail merge tool bar 14. Click next to complete the merge and either Print or Edit the letters. Result: The letter draft is merged with the student database using mail merge on a letter head.

Ex. No. 2MICROSOFT EXCEL Microsoft Excel is the most widely used and versatile spreadsheet package. A spreadsheet is a table of 65536 rows and 256 columns into which data is entered. Spreadsheet makes it possible to format data, manipulate using functions, insert pictures, create charts and reports, import/export data, protect sheet, etc and aids in data analysis. Getting Started To start MS Excel, StartRun and type excel To work with a new blank sheet click Ctrl + N. Click Save from File menu to save the worksheet with extension .xls

Ex. No. 2.1CHART CREATION Aim: To create appropriate charts for given set of data. Procedure: 1. Enter data in the Worksheet including header and select all the cells. 2. Choose Chart from Insert menu. A 4-step Chart wizard appears. 3. In step 1 choose appropriate chart type from Chart Type dialog a. Choose Column chart for assessment performance dataset b. Choose Line chart for cricket match dataset c. Choose Pie chart for sales dataset 4. In step 2, specify Data range and Series name. a. For Column chart the data range series should be in Rows b. For Line chart the data range series should be in Columns c. For Pie chart the data range series should be in Columns 5. In step 3, enter the appropriate title in Titles tab, select Values from Data legend tab (Percentage for Pie), uncheck gridlines. Type Chart Title Category (X) axis Column FOC Performance Assessment Line Ind vs Aus 1st ODI Overs Pie 1st Quarter sales 2010 Value (Y) axis Aggregate Runs

6. In step 4, choose As object in for chart location and click finish button. 7. The chart is placed in the worksheet. Result: The respective charts were created for visual inference of data.

Ex. No. 2.2FORMULA EDITOR Aim: To determine rank and class for student marks. Student Rank: 1. Select the cells in which marks are to be entered Choose Conditional Formatting from Format menu and set Font to red color for entries < 70 Choose Validation from Data menu and set alert message for values outside the range 0 to 200 2. Enter the student name and their 6 subject marks in the worksheet. 3. Choose Function from Insert menu. 4. Compute total in cell H3 using the function SUM(B3:G3) 5. Compute result using the formula and sort the dataset according to result IF(OR(B3<70, C3<70, D3<70, E3<70, F3<70), "Fail", "Pass") 6. The rank is determined using function RANK(H3, $H$3:$H$10). Use absolute addressing to specify the range. 7. Compute Cutoff using the formula D3/2+E3/4+F3/4 8. Drag to copy the formula for all other rows Student Grade: 1. Compute Best of 2 as (SUM(B19:D19)-MIN(B19:D19))/2 2. Convert test marks to 15 as ROUND(E19*0.15, 0) 3. Compute Attendance marks as IF(G19>95, 5, IF(G19>90, 4, IF(G19>85, 3, IF(G19>80, 2, IF(G19>75, 1, 0))))) 4. Compute Total marks as ROUND(J19*0.8 + I19,0) 5. Grade is determined as IF(K19>90, "S", IF(K19>80, "A", IF(K19>70, "B", IF(K19>60, "C", IF(K19>55, "D", IF(K19>=50, "E", "U")))))) Result: The students performance was analyzed using various formulas.

Ex. No. 2.3DATA SORTING Aim: To compute net pay for employees based on their basic pay and sort according to their department. Procedure: 1. Enter the employee name, department and their basic in the worksheet 2. Compute the allowances and deductions for basic entered in cell D3 as HRA = 0.18 * D3 DA = 0.15 * D3 TA = 0.09 * D3 PF = 0.1 * D3

3. Calculate Gross = Basic + HRA + DA + TA 4. Calculate IT based on their gross pay with varying percentage as IF(J3*12>1000000, 0.3*J3, IF(J3*12>800000, J3*0.25, IF(J3*12>500000, J3*0.2, IF(J3*12>200000, J3*0.1, 0)))) 5. Calculate Net Pay = Gross (PF + IT) 6. Drag to copy the formula for all other rows 7. Select all the data Choose Sort from Data menu. Sort by Dept in Ascending and then Net Pay in Descending order. Choose Subtotals from Data menu to calculate totals department wise and total 8. The details can also be viewed department wise by selecting Data ->Filter ->AutoFilter. Result: The employees pay was computed and sorted department wise.

Ex. No. 2.4IMPORTING DATA Aim: To print electricity bill by importing charges from database file. Procedure: 1. Create a database file (eb.mdb) with a table consisting two fields (units, amount) and store charges for respective units. 2. Click Data Import Data Import External Data to import data and select eb.mdb file. The database is imported to a new worksheet and rename it Database. 3. Design the electricity bill format. 4. Insert the EB logo by choosing Picture from Insert menu. 5. Change the background by choosing Background under Sheet from Format menu 6. Insert the system date using TODAY() function 7. Enter connection number, name, CMR, LMR in the cells and uncheck the locked feature from Protection tab from Cell under Format menu 8. Calculate Units = CMR LMR 9. Amount is obtained by referring to the table as VLOOKUP(D9,Database!A2:B51, 2). The table array should exclude the header. 10. Set the Print area and Page Setup from File menu. 11. Protect the worksheet by choosing Protection from Tools menu and specify a password. Result: The electricity bill is printed using import and protection features.

EX. NO. 3MICROSOFT POWERPOINT Microsoft PowerPoint is a software application that allows the user to create presentations. PowerPoint provides a GUI with the help of which we can create attractive presentations quickly and easily. A slide in PowerPoint is a combination of images, text, graphics, charts, animations, etc., that is used to convey meaningful information in a precise and concise way. Getting Started To start MS-PowerPoint, type powerpnt from StartRun command For creating a new presentation press Ctrl + N. Presentation Guidelines 1. The first slide should mention the topic clearly and speaker details 2. The second slide should be an outline of the presentation o Only place main points (titles of other slides) o Follow the order of outline 3. Write in point form, not complete sentences. o 4-5 points per slide. Show one point at a time 4. Do not go overboard with animation. Be consistent 5. Use different size fonts for main points and secondary points 6. Use a font color that contrasts with the light background 7. Use graphs and charts rather than words 8. Proof the slides for spelling mistakes 9. Conclusion slide should summarize and suggest future avenues 10. Invite audience to ask questions.

Ex. No. 3.1MY INSTITUTION Aim: To create a presentation that highlights the institution facilities. Procedure: Open a blank presentation and design the master slide View ->Master ->Slide Master with background, Fonts, bullets, borders, footers, etc. Choose the appropriate slide layout by using Slide Layout from Format menu and type the text in the corresponding places. To add a slide, choose New Slide from Insert menu. The master slide design is repainted on the new slide To insert picture, chart, table, sound or graphic choose the appropriate options from Insert menu To have animation effects use Custom Animation from Slide Show menu and choose appropriate animation scheme for the slide elements To have animation effects between slides choose Slide Transition from Slide Show menu and choose appropriate effects After completing the presentation choose Save from File menu to save the contents, usually with extension .ppt To show the presentation, choose Slide Show from View menu. To print multiple slides per page select Handouts in Print Dialog and specify the number of slides per page. Result: An effective and elegant presentation about the institution using PowerPoint is created.