Documentos de Académico
Documentos de Profesional
Documentos de Cultura
08/12/2009
TABLE OF CONTENT
V. FINANCIAL REPORT...................................................................................... 11
1. General view of the progress............................................................................................11 2. The disbursement up to 31 Dec 2009...............................................................................11 2.1 The expenditures spent by the Government of Belgium ........................................... 11 2.2 The expenditures spent by the Government of Viet Nam...........................................12 3. Financial planning of the year 2009 and the year 2010 .................................................. 12
VII. ANNEXES....................................................................................................... 20
5. Annex 5: The list of candidates applying for the post of CAS.........................................28
08/12/2009
ABBREVIATION BS BTC CAS CERWASS CF DCIPMU DGDC DPI DPIU EURO ITA NATEX PC PIU POM PPC PPMU PSC TFF VND VSCD WSSP Baseline Survey Belgian Technical Cooperation Capacity building and Awareness raising Specialist Center for Rural Water Supply and Sanitation Counterpart Fund District Construction & Investment Project Management Unit Directorate General for Development Cooperation Department of Planning and Investment District Programme Implementation Unit European Union Currency International Technical Advisor National Execution Peoples Committee Programme Implementation Unit Programme Operation Manual Provincial Peoples Committee Provincial Project Management Unit Programme Steering Committee Technical Financial File Vietnamese dong Voluntary Service for Cooperation Development Water Supply and Sanitation Programme
08/12/2009
I. EXECUTIVE SUMMARY
1. GENERAL INFORMATION:
Programme Title Duration General Objectives : Water supply and Sanitation in Binh Dinh province : 60 months : To contribute to poverty reduction, enhancing public health and improving living conditions and quality of life of the people of the target areas : To improve the quality of life of the population of some communes of 6 districts of Binh Dinh province (Phu Cat, Phu My, Tuy Phuoc, Tay Son, An Nhon and Hoai Nhon districts) through the provision of efficient facilities for both irrigation and drinking water as well as solid waste management, including appropriate capacity building, awareness raising and operation and maintenance modalities. : Total budget: 8,950,000 EUR In which: - Belgian contribution: 7,500,000 EUR - CF: Sector 1,450,000 EUR : Water supply and Sanitation
Specific Objectives
Budget
08/12/2009
1. HUMAN RESOURCES
1.1. Composition of the Provincial Programme Management Unit (PPMU)
After getting the agreement of BTC, the PC of Binh Dinh province made the Decision nr.2555/QD-CTUBND dated 6 Oct 2009 on the establishment of the PPMU. According to this Decision, the PPMU includes: a) Programme Director: Mr. Nguyen Minh Tam, Deputy Director of Binh Dinh DPI work part-time. b) Programme Accountant: Mr. Duong Tung Loi, work full-time. c) Professional staff: - Mr. Ho Si Bo, Expert of Binh Dinh DPI, Programme General Planning Officer work part-time; - Mr. Tran Dinh Luan: Civil Engineer, work full-time; - Mr. Nguyen Duc Dung: Environmental Engineer, work full-time; - Ms. Nguyen Thi Bich Ngoc: Translator/Secretary, work full-time; - Ms. Tran Thi Minh Nhan: Cashier cum Filing Officer cum Office Helper, work full-time; - The above nominated and recruited staffs were reported to BTC for approval in the Official Letter Nr.02/BQLDA-HC dated 23 Oct 2009, and BTC replied with their non-objection letter nr.288/DD/2009 dated 9 Nov 2009. Until now, the DPI has made an official Decision seconding Mr. Ho Si Bo to work part-time for the project. The PPMU Director signed the labor contract with the Environment Engineer in the beginning of October 2009. The other staff, who are mostly selected from the Community Based Rural Infrastructure Project (financed by the loan from WB), will be contracted after 31 Dec 2009 when the CBRIP ends. - CAS (CAS): After classification of the candidates and interviews with those who qualifies best, the PPMU will select the candidate in this month and he/she will start his/her duties in the first of January.
08/12/2009
2. FINANCIAL RESOURCES
The Programme is financed by the two fund sources: Vietnamese contribution is 1,450,000 EUR, and Belgian contribution is 7,500,000 EUR. In addition to the above, the Government of the Kingdom of Belgium also pays an estimated 196,000 Euro from the Belgo-Vietnamese Study and Consultancy Fund for the detailed designs of the water pilot projects. Also in addition to the above mentioned amounts, the CF also contributes to the expenditures of: office space, furniture, salaries and allowances for staff seconded to the program (apart from the CAS and Translator/Secretary), and taxes (if any)
- Belgian contribution is 3,056,000 EUR, which is 82% of the total budget, following the
modality of NatEx entirely. Vietnamese contribution: 650,000 EUR, which is 18% of the total budget. In which the budget for infrastructure investment is 3,631,000 EUR (GoB: 2,981,000 EUR, GoV: 650,000 EUR).
08/12/2009
- Belgian contribution is 2,962,000 EUR, which is 79% of the total budget, following the modality of NatEx entirely. - Vietnamese contribution: 800,000 EUR, which is 21% of the total budget.
In which the budget for infrastructure investment is 3,457,000 EUR (GoB: 2,657,000 EUR, GoV: 800,000 EUR)
08/12/2009
1. RESULTS 1 AND 2: CAPACITY BUILDING OF THE RELATED AGENCIES AND AWARENESS RAISING
As planned, in the year of 2009, the PPMU shall recruit the CAS. The activities of these components are planned to be conducted starting in in 2010.
- The 1st phase: Rehabilitate the existing auxiliary dam, raise the existing main dam by 3m
to increase the storage capacity of the reservoir up to 2.79 million cubic meters, build a spillway and rehabilitate the existing canal. The total investment cost is estimated 24 billion VND.
- The 2nd phase: A raw water pumping station and water pipeline, a water treatment plant,
transmission and distribution pipelines to supply clean water to 2,252 households (10,016 persons) of the My Chau commune, Phu My districts. The total investment cost is estimated 13 billion VND. The package of consultancy on survey, detailed design and cost estimate was tendered in Apr and May 2009. The tender result was submitted to BTC for non-objection before submitted to the Binh Dinh PPC for approval. After the negative legal advice from the Biz Link, BTC did not accept the tender result as referred in the Letter nr.266/DD/2009 dated 7 Oct 2009. In order to get the non-objection from BTC and financed by the Belgo-Vietnamese Study and Consultancy Fund, the investor has submitted the retender plan to the PPC for approval. The retender is expected to be conducted in Dec 20092.
1 2
This study is financed by the Belgo-Vietnamese Study and Consultancy Fund This study is financed by the Belgo-Vietnamese Study and Consultancy Fund
7
08/12/2009
08/12/2009
o Detailed design: start in Dec 2009 May 2010 o Construction of the 1st phase: Dec 2010 Jul 2012 o Construction of the 2nd phase: May 2013 Jul 2014
+ Hoc Mon reservoir: Nov 2009 to Jun 2014.
o Retender of detailed design: Dec 2009 Feb 2010 o Detailed design: start in Jun 2010 Nov 2010 o Construction of the 1st phase: Jun 2011 Nov 2012 o Construction of the 2nd phase: May 2013 Jul 2014 - The duration of solid waste treatment schemes:
+ Tay Son landfill and Phu My landfill Mar 2010 o Tender of detailed design: start in Feb 2010 o Construction: Jul 2011 Jan 2013
- Recruit the CAS (CAS) to make the PPMU fully-constituted. - Pay the announcement fees for the media agencies (for CAS recruitment announcement). - Purchase equipment for the PPMU and the ITA. - Complete the investment procedure for the construction of the 2 extra working rooms.
Water Supply and Sanitation Programme in Binh Dinh province VIE0703511 9
08/12/2009
- Tender and sign contract with the consultants making POM, carrying out Baseline Survey
and making DSWMP.
- Pay the advance of 30% of the consultancy fee for the consultants making POM, carrying
out Baseline Survey (Regie) and making DSWMP (NatEx).
- Carry out the capacity building activities such as Capacity needs assessment, definition of
roles and responsibilities
- Carry out the awareness raising activities such as long-term strategy for the efficient
communication and awareness raising, starting to implement awareness raising activities in community and schools ...
- Pay the balance of 70% of the consultancy fees for the the consultants making POM,
carrying out Baseline Survey (Regie) and making DSWMP (NatEx). The POM and DSWMP shall be approved. water supply system, which is financed by the Belgo-Vietnamese Study and Consultancy Fund.
- Pay partly or wholly the consultancy fee of the detailed design, cost estimate of Phu Cat - The detailed design and cost estimate of Phu Cat water supply shall be assessed and
approved.
- The retender result of the package on consultancy on survey, detailed design and cost
estimate of Hoc Mon reservoir shall be approved.
- The detailed design of Hoc Mon reservoir shall be made. - Tender the packages of consultancy on survey, detailed design and cost estimate of Tay
Son landfill and Phu My landfill.
10
08/12/2009
V. FINANCIAL REPORT
- Recruitment of the CAS (NatEx); - Procurement of office equipment such as computers, printer, safe, photocopier
(NatEx); Procurement of consultancy services to carry out the Baseline Survey for the Project 30% advance payment (Regie); Procurement of consultancy services to draw up the Program Operations Manual - 30% advance payment (Regie); Procurement of consultancy services to draw up 4 district Solid Waste Management Plans - 30% advance payment (NatEx); Organization and conduit of the first project Steering Committee meeting (NatEx); Office functioning (NatEx)
As requested by the PPMU, BTC transferred 20,000 EUR to the project account at the BIDV Phu Tai branch on 5 Oct 2009. Up to the reporting period, the PPMU has procured the service of recruitment announcement for the CAS, computers, printer Now the PPMU is collecting the necessary vouchers in order to achieve the disbursement rate of 100% on 31 Dec 2009 as planned.
Technically, and according to the terms of the specific agreement, the Project VIE0703511 started on 3 August 2009, with the arrival of the ITA. However, due to a change in the PPMU staff, proposed by the Province, which needed approval from the PSC members, the Project Director and the PPMU staff were only officially appointed on 6 October 2009, by Decision nr 2555/QD/CTUBND from PPC Water Supply and Sanitation Programme in Binh Dinh province VIE0703511 11
08/12/2009
N o I. 1 2 II
Table 1. The disbursement progress of the programme on 31 Oct 2009 Unit: EUR Disbursed Total Planned Disbursed/planned Fund source already on 31 budget for 2009 (%) Oct 2009 Belgian fund 7,500,000 76,331 19,720 25.83 Regie In which: cost of ITA NatEx Vietnamese fund Investment fund Salaries, allowances, space, furniture, etc TOTAL office 6,678,000 1,450,000 1,450,000 pm 8,950,000 822,000 56,766 50,331 19,565 12,763 0 12,763 89,094 19,720 19,720 0 2,624 0 2,624 22,344 34.74 39.18 0.00 20.56 0 20.56 25.08
2.2 The expenditures spent by the Government of Viet Nam The financial plan of the year 2009 is 12,763 EUR (equivalent to 294 million VND). This amount covers staff salary and allowance, taxes, furniture and office building Up to 31 Oct 2009, the PPMU has spent 2,624 EUR (equivalent to 60.5 million VND). Now the PPMU is preparing the investment procedures for the office building inside the DPI. Up to 31 Dec 2009, the disbursement is expected to be 100% of the plan.
12
08/12/2009
In addition to the contribution of 7,500,000 Euro, the Government of the Kingdom of Belgium also pays an estimated 196,000 Euro from the Belgo-Vietnamese Study and Consultancy Fund for the detailed designs of Phu Cat Water Supply Systems Phase I and II and for the detailed designs of the Rehabilitation of Hoc Mon Dam Phase I and II. In addition to the contribution of 1,450,000 EUR for the investment works, the Government of Vietnam also pay for the expenditures of salary and allowance for seconded staff, office space,
4
08/12/2009
furniture and taxes (if any). This added amount is estimated about 305,000 EUR, which is equivalent to 7.03 billion VND. Therefore, the total shortfall of the programme is 3,027,731 EUR, which is equivalent to 69.75 billion VND (if 3 landfills are invested), and 3,461,834 EUR, which is equivalent to 79.75 billion VND (if 4 landfills are invested).
c. Low socioeconomic conditions of the target communes and the intellectual standards of the people:
The socioeconomic conditions of the target communes and the intellectual standards of the people are still low. This will be a real challenge to the awareness raising on the importance of safe drinking water, water usage and the willingness to pay for the services.
d. Establishment of District Implementation Units (DPIUs) and their coordination with the PPMU and ITA
The competences of the district investors are not equal. Some have insufficient experience in ODA project management. In addition, most of them work part-time, so the time for the Program is not enough. Moreover, the coordination between the DPIUs with the PPMU (including ITA) in the past period has not been close enough and not timely. It partly affects the general progress of the Program.
14
08/12/2009
Salaries and allowances of full time and part time staff from DPI, who are members of the PPMU (Vietnamese CF); Expenses for the recruitment of the project staff: e.g. Awareness Raising and Capacity Building specialist (Belgian Contribution NatEx); Procurement of office equipment (Belgian Contribution NatEx); Procurement of office furniture (Vietnamese CF); Procurement of consultancy services to carry out the Baseline Survey for the Project - 30% advance payment (Belgian Contribution Regie); Procurement of consultancy services to draw up the Program Operations Manual - 30% advance payment (Belgian Contribution Regie); Procurement of consultancy services to draw up 4 district Solid Waste Management Plans 30% advance payment (Belgian Contribution NatEx); Organization and conduit of the first project Steering Committee meeting (Belgian Contribution NatEx); Office functioning (Belgian Contribution NatEx); Other costs
On 23 October 2009, the PPMU requested the transfer of 19,565 Euro of Belgian Contribution 5 to the project account (opened at BIDV Phu Tai Branch). This request was based on the programs tentative financial planning for the period from 3 August 2009 (starting date of the program) till 31 December 2009 6. Following this, BTC transferred a rounded up amount of 20,000 Euro to the Projects bank account. At the same time the PPMU estimated the local costs to be paid from Belgian Contribution funds under Regie modality at 6,435 Euro and the budget from the Vietnamese CF at 294,000,000 VND (add 100,000,000 VND to build the office). Considering that there had been no Project Steering Committee Meeting yet and therefore, that the PPMU did not yet have a six monthly budgeted action plan and six monthly financial plan, approved by BTC and the PSC, the payments made by the PPMU from these funds, although in agreement with the financial plan, are considered advances. Key issue nr.1 The PPMU requests the PSC to approve the action plan for 2009 shown in Item 2, Part IV and the financial plan for 2009 in order to facilitate the disbursement.
b. Approval of budget for the period from 1 January 2009 till 30 June 2010:
The activity planning for the first 6 months of 2010 was described in part 3 of chapter IV above. The main project activities in 2010 will include: Capacity building The preparation of an action plan for the capacity building of the program (in first and second semester of 2010) Start with the implementation of the following activities: o Training needs assessment
5 6
Not including expenses on Regie modality See description the plan in Chapter IV point 3 above, as well as item a under point 2 of this chapter 15
08/12/2009
o Exposure to alternative techniques and management modalities (Study tours) o Access to proper planning and management tools o Understanding and importance of environment awareness raising for the various groups in society Awareness raising The preparation of an action plan for the awareness raising components of the program (in first and second semester of 2010) Start with the preparation of the long term strategy for efficient communication and awareness raising(in first and second semester of 2010) o Guidelines related to the water sector and sanitation sector (solid waste) o Awareness raising strategy o Detailed action plans (medium and long term) o Pilot project activities Start with the implementation of some of these activities Rural water systems Detailed design of Phu Cat Water Supply System (WSS) (funded by the Belgian Vietnamese Study and Consultancy Fund) Tendering for construction of Phu Cat WSS Phase I (in second semester of 2010) Detailed Design Hoc Mon Dam (funded by the Belgian Vietnamese Study and Consultancy Fund) Start implementation of the following activities: o Develop a strategy for water sector component o Accompanying measures such as: definition of responsibilities, review of detail design, including relocation, set-up monitoring & reporting tools and definition of financial means for & M require consultant Solid waste Studies for drawing up DSWMP's for 4 districts Detailed design of Phu My Landfill (in second semester of 2010) Detailed design of Tay Son Landfill(in second semester of 2010) Start with the implementation of accompanying measures, such as: definition of responsibilities, review of detail designs, including relocation, set-up monitoring & reporting tools and definition of financial means for & M require consultant advice and the completion of the District Solid Waste Management plans. Inception report, work plan and budget will be prepared after the District Solid Waste Management plans have been approved. Personnel Office equipment and functioning Monitoring & evaluation (Baseline survey) General means
16
08/12/2009
Table 4. WSSP Financial Plan of the Belgian Contribution for first semester of 2010 and Financial Plan of Vietnamese CF for 2010
Budget in Euro and VND Currency Capacity building Awareness raising Rural water systems Solid waste General means Total by modality Grand Total by source
Belgian Contribution NatEx Euro 12,900 12,600 4,500 77,311 13,520 120,831 Regie Euro 63,540 0 0 0 30,433 93,973 214,804
The activities planning in part 3 of Chapter IV and the financial plan in the table above constitute the second action plan and second six month financial plan of the Program.
Key issue nr.2: The PPMU requests the PSC to approve this action plan and second six month financial plan.
17
08/12/2009
d. Selection of Sub-projects
Given the lack of financial means, as explained in the paragraph on challenges above, the PPMU will be constrained to restrict the investments and select some sub-projects based on the priorities given in the TFF and on objective selection criteria. However, in order to accelerate the progress, we propose to give priority to the following programs: NoItem 1 Construction of Phu Cat Water Supply Phase I 2 Construction of Phu My landfill cell 3 Construction of Hoc Mon Dam Phase I 4 Construction of Tay Son landfill cell Total under priority investments Available budget Key issue nr.3: The PPMU requests the PSC to urgently and pragmatically give the priority to the above programs The sub-projects of Phu Cat water supply Phase 2, Hoc Mon reservoir Phase 2, the landfill of Hoai Nhon and landfill of An Nhon are expected to be done later when the additional budget source is defined. Year planned 2010 2011 2011 2011 Investment cost EUR7 3,559,646 1,092,855 1,041,848 1,092,855 6,787,203 7,088,000 million VND 82,000 25,175 24,000 25,175 156,350 163,279
08/12/2009
Key issue nr.6: The PPMU requests the PSC to authorize the partial payment of the communication cost of their Divisions as a monthly lump sum of 300,000 VND/Division/month (approximately 13 Euro/Division/month)
h. Allowances for part time seconded staff Each PPMU staff is in charge of a separate section, but the difference between the salary of the full-time staff and the allowance of part-time staff is very big. For example, the allowance of the General Planning Officer is 521,000 VND/ month, equivalent to 18 Euro (30% of his existing salary paid by the DPI), this rate is 6 times lesser the salary and allowance of the fulltime staff.
Key issue nr.6: The PPMU would like the PSC to consider this issue and draw up some solution for the part-time staff allowance, if possible from the Belgian fund
i. Clarification of the Specific Agreement and the TFF - Cost of Land Acquisition and Resettlement: According to the TFF, the Vietnamese CF pays for the cost of land acquisition and resettlement. However, due to the real situation of the subprojects, the investment works only require the cost of land compensation and ground clearance. Therefore, do the cost of land acquisition and resettlement include the cost of land compensation and ground clearance? And does the Vietnamese contribution, which is 1,450,000 EUR, exclude this cost?
- Tax exemption on goods, services and works procured ODA funds: It is regulated in the item 8.2 of the Specific Agreement that: If under the Vietnamese laws and regulations whatever taxes or duties are claimed, they will be taken in charge by the Vietnamese partner. However, the item 4.1 on page 28 of the TFF regulates that: The Vietnamese Government will exempt all goods, equipment and services purchased for the program from all custom duties and taxation. Key issue nr.7: In order to make it easy, the PPMU kindly requests the PSC to give us clearer instructions, and decides what kinds of goods, equipment and services are exempted from taxes and duties, and what kinds of goods, equipment and services that the Vietnamese CF has to pay
Quy Nhon, 30 November 2009 WATER SUPPLY & SANITATION PMU Project Director
19
08/12/2009
2
09/09
3
10/09
4
11/09
5
12/09
6
01/10
7
02/10
8
03/10
9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53
05/10 07/10 08/10 10/10 12/10 02/11 03/11 05/11 07/11 09/11 11/11 12/11 02/12 03/12 05/12 07/12 09/12 11/12 12/12 02/13 04/13 06/13 07/13 09/13 11/13 04/10 06/10 09/10 11/10 01/11 04/11 06/11 08/11 10/11 01/12 04/12 06/12 08/12 10/12 01/13 03/13 05/13 08/13 10/13 12/13
60
07/14
Work Planning
Capacity building Capacity needs assessment (starting from 3/2010) Definition of roles and responsibilities (starting from 5/2010) Study tours (starting from 7/2010) Proper planning and management tools (starting from 9/2010) Importance of environment awareness raising activities for the public (starting from 11/2010) Awareness raising Long term strategy for efficient communication and awareness raising (starting from 4/2010) Start implementation of the activities in communities and schools (starting from 6/2010) Rural water systems Phu Cat Water Supply, including extension from 5 to 7 communes: o Detailed design (12/2009 - 5/2010) o Tendering for construction of Phu Cat Water Supply System, Phase 1 (7 - 9/2010) oConstruction of Phu Cat Water Supply System, Phase 1 (12/2010 - 7/2012) o Tendering for construction Phu Cat Water Supply System, Phase 2 (12/2012 - 02/2013) o Construction of Phu Cat Water Supply System, Phase 2 (5/2013 - 7/2014) Construction of Hoc Mon Reservoir: o Re-tendering for Detailed Design of Hoc Mon reservoir (12/2009 - 2/2010) o Detailed Design Hoc Mon Reservoir (6/2010 - 11/2010) o Tendering for construction of Hoc Mon reservoir, Phase 1 (01 - 3/2011) oConstructing Hoc Mon Reservoir, Phase 1 (6/2011 - 11/2012) o Tendering for construction of Hoc Mon reservoir, Phase 2 (12/2012 - 2/2013) oConstructing of Hoc Mon reservoir, Phase 2 (5/2013 - 7/2014) Accompanying measures (starting from 7/2010) Strategy for water sector component (starting from 9/2010) Solid waste District Solid Waste Management Plans in four districts of Binh Dinh Province: o Tendering for drawing up District Solid Waste Management Plans (12/2009 - 01/2010) o Studies for drawing up District Solid Waste Management Plans (3 - 6/2010) Detailed Design of Phu My and Tay Son Landfill: o Tendering for Detailed Design of Phu My Landfill (02 - 3/2010) o Detailed design of Phu My Landfill (7 - 12/2010) o Tendering for Detailed Design of Tay Son Landfill (02 - 3/2010) o Detailed design of Tay Son Landfill (7 - 12/2010) Construction of Phu My and Tay Son Landfill: o Tendering for Construction of Phu My Landfill (02 - 4/2011) o Construction of Phu My Landfill (7/2011 - 01/2013) o Tendering for Construction of Tay Son Landfill (02 - 4/2011) o Construction of Tay Son Landfill (7/2011 - 01/2013) Detailed Design of An Nhon and Hoai Nhon Landfill: o Tendering for Detailed Design of An Nhon Landfill (10 - 11/2011) o Detailed design of An Nhon Landfill (02 - 7/2012) o Tendering for Detailed Design of Hoai Nhon Landfill (10 - 11/2011) o Detailed design of Hoai Nhon Landfill (02 - 7/2012) Construction of An Nhon and Hoai Nhon Landfill: o Tendering for Construction of An Nhon Landfill (9 - 11/2012) o Construction of An Nhon Landfill (02/2013 - 7/2014) o Tendering for Construction of Hoai Nhon Landfill (9 - 11/2012) o Construction of Hoai Nhon Landfill (02/2013 - 7/2014) Accompanying measures (starting from 7/2010)
20
08/12/2009
2. ANNEX 2: SHORT-TERM ACTIVITY PLANNING Objective Initial PPMU management startup Means PPMU ITA Other entities Consultant Deadline 31 May 2010 Indicators Program management and coordination structure exists and has clear roles, duties; Clear duties and responsibilities of district agencies and other entities; Duties and responsibilities are recorded in POM Tasks/realizations Modus of PPMU operation, interaction with ITA; Appointment/recruitment of project staff (with BTC approval); Staff job descriptions; Technical/administrative implementation modalities of program and interaction with DIUs and specialized agencies; Verification and approval procedures; Financing sources and fund flow; Rules for budgeting; Disbursement modalities: duties and responsibilities of PPC, MoF, PPMU, DPIU and Treasury, Payment approval processes; Bank accounts: master (Euro) and sub-components (VND -double signature: PPMU and DPIU); Modalities of implementing an ODA project in National Execution; Manual for financial operation of program under national execution modalities (recruitment of independent consultant samples of existing projects: BTC, WB, New-Zealand, etc); Reporting duties (progress, financial); PSC meeting (preparation, conclusion, decision to transfer the funds); Selection and recruitment procedures for consultants; Baseline data Programme management and follow up; Preliminary prioritization of interventions; Initial planning for results; Planning for budget: Financial Plan for 2009 and 2010 (GoB, GoV); Long term Action plan and Financial Plan; Inception report
Inception Consultants document and PPMU project planning DIUs document ITA
31 June 2010
Work plan, budget and preliminary strategy for water and sanitation sectors and soft components
21
08/12/2009
Objective Means Capacity needs Consultants assessment of ITA different agencies (partner organizations)
Deadline Indicators 31 September Understanding of 2010 actual capacity of staff concerned and areas and need for improvement; Training means, programs and schedules
Tasks/realizations Capacity for planning and management in water sector and sanitation sector; Access to proper planning and management tools; Roles and responsibilities for implementing the water supply and sanitation program (present and future); Technical and financial management skills; Technical knowledge about the matters of the program; Exposure to alternative techniques and management modalities; Construction implementation of the physical project components (of the water and sanitation programs); Capacity for planning, designing, tendering and construction of rural water schemes; Capacity for solid waste management, including solid waste collection and disposal; O&M of rural water schemes and solid waste management schemes; Understanding and importance of environment awareness raising for the various groups in society; Understanding of techniques and modalities to implement awareness raising programs;
22
08/12/2009
Objective Baseline survey covering full project area and all programme components
Means Deadline Consultant; 31 May 2010 Participatory approach involving: provincial and local authorities, specialized agencies, and public (general population, households, local leaders, mass organizations)
Indicators Baseline survey report, providing the reference points against which the achievements of the water and sanitation programme must be compared
Tasks/realizations Consultation with local authorities and organizations regarding criteria for selection of sampling areas, sampling size as well as the identification of different target groups; Finalizing survey tools like: survey questionnaires, guidelines for key informant interviews and group discussions; Desk studies to collect information from available sources such as: statistical office, concerned agencies, health centres, water supply companies, etc Involve local people in discussion and allow them to provide their opinion about the present situation with regard to: water supply, irrigation, drainage, solid waste management as well as public awareness, affordability, willingness and service users satisfaction level, etc Structured and semi-structured interviews such as: Household Interviews and Key Informant Interviews to gather quantitative data from random sampling Provide training on survey methodology and survey skills for the survey teams Verify the accuracy of the collected data Process and analyze collected data (qualitative & quantitative) using specialized computer software and providing clarification of collected data Report writing Report review meetings (presentation of report, obtain comments)
23
08/12/2009
Objective Strategy for water sector component, covering: Running Water Supply for Phu Cat District (water source, water treatment and distribution network) and improvement of Hoc Mon reservoir and irrigation system (rehabilitation of dam and spillway, raising reservoir capacity by raising crest level of the dam, rehabilitate irrigation system, efficient water management and O&M, safe drinking water to the My Chau Commune)
Deadline Indicators 31 February Policy and strategy 2012 document with action plan and budget
Tasks/realizations Public awareness raising activities for various groups in society; Provincial Water Management Master Plan; Capacity building for concerned agencies; Learn about innovative sector development including PPP; Site supervision modalities; Operation and maintenance modalities assistance and cost recovery mechanism (willingness to pay, water tariffs and modalities); Develop monitoring and reporting tools, mechanism of exploitation, effective service provision; Data collection on water quality and quantity, data management and mapping; Lessons learnt from past and ongoing projects; Coordination with other donors
24
08/12/2009
Objective Review of the Global strategy on solid waste for the Province (Provincial Solid waste Master plan: PSWMP October 2008) and the districts; Prepare District Solid Waste Master Plans (DSWMPs) Strategy for sanitation sector component (Solid waste collection and management, solid waste treatment)
Long term strategy Consultant for efficient PPMU communication and ITA awareness raising
Indicators Tasks/realizations Approved PSWMP Definition of a coherent strategy for the solid waste project and DSWMPs component: comprehensive, synchronous and coordinated measures; management institutions; Definition of four District Solid Waste Management Plans; Definition of responsibilities and duties of different agencies (including private sector); Human Resources for O&M; Financial stability for exploitation (cost recovery); Coherent management of waste collection; Composting, recycling and treatment; Socio economic surveys; Awareness raising campaigns; Monitoring and reporting on: solid waste management, user satisfaction, socio economic and environmental impacts 30 June 2011 Policy and strategy Capacity building of concerned agencies document with action Awareness raising strategy for solid waste collection in plan and budget Province Comprehensive communication approach (regular, professional and targeted campaigns) Investment plans for the projects for waste treatment: sanitary landfills and O&M modalities 30 October 2010 Policy and strategy Guidelines related to the water sector and sanitation sector document with action (solid waste) plan and budget Awareness raising strategy Action plans (medium and long term) and budget Pilot project activities
25
08/12/2009
Belgian contribution
FINANCIAL MONTHS 1 MONTHS PLAN IN 2009 TO 6 OF 7 TO 12 OF 2010 2010
BALANCE on 31/12/09 GoB 361.889 8.800 105.600 61.600 13.200 172.689 364.800 8.800 44.000 44.000 88.000 180.000 2.593.326 8.800 17.600 2.527.326 22.000 17.600 2.743.712 8.800 38.312 2.657.000 GoV 0 0 0 0 0 0 0 0 0 0 0 0 606.590 0 0 606.590 0 0 800.000 0 0 800.000 Total 361.889 8.800 105.600 61.600 13.200 172.689 364.800 8.800 44.000 44.000 88.000 180.000 3.199.916 8.800 17.600 3.133.916 22.000 17.600 3.543.712 8.800 38.312 3.457.000
76.440 600 7.200 4.200 900 63.540 12.600 600 3.000 3.000 6.000 0 4.500 600 1.200 0 1.500 1.200 77.311 600 74.011 0
86.340 600 7.200 4.200 900 73.440 12.600 600 3.000 3.000 6.000 0 458.174 600 1.200 453.674 1.500 1.200 136.507 600 133.207 0
650.000
650.000
390.000 0 10.000 50.000 50.000 100.000 180.000 5.978.803 2.272.803 10.000 20.000 5.903.803 2.272.803 25.000 20.000 10.000 250.000 4.341.031 3.906.928 25.000 20.000 822.000 260.000 884.031 449.928
800.000
800.000
0 0 0 0
D_01_04 D_01_05 Z__ Z_01_ Z_01_01a Z_01_01b Z_01_02a Z_01_02b Z_01_03a Z_01_03b Z_01_04 Z_01_05 Z_01_06 Z_01_07 Z_02_ Z_02_01a Z_02_01b Z_02_02 Z_02_03 Z_02_04 Z_02_05 Z_02_05 Z_03_ Z_03_01 Z_03_02 Z_03_03 Z_03_04
25.000 20.000 517.000 223.000 0 0 0 0 0 0 48.000 30.000 135.000 10.000 157.000 12.000 0 24.000 54.000 24.000 25.000 18.000 137.000 40.000 72.000 10.000 15.000 8.950.000 8.950.000
0 0 305.000 37.000 0 0 305.000 37.000 4.000 1.500 9.400 4.500 9.400 8.200 0 0 0 43.151 0 7.767 951 340 1.811 874 1.811 1.980 0 0 0 0 35.384 0 14.114 0 0 0 0 21.270 0 0 0 0 0 43.151 43.151
0 0 21.530 1.755 0 0 0 0 0 0 0 0 0 1.755 15.049 9.135 0 1.000 400 500 1.375 2.639 4.726 4.680 0 46 0 76.331 76.331
0 0 30.388
22.000 17.600
0 0
22.000 17.600
24.000 54.000 24.000 25.000 18.000 137.000 0 40.000 72.000 10.000 15.000 7.500.000 1.450.000 7.500.000 1.450.000
4.000 4.000 1.500 1.500 9.400 9.400 4.500 4.500 9.400 9.400 8.200 8.200 48.000 30.000 135.000 10.000 425.000 268.000 12.000 18.000 18.000 24.000 54.000 24.000 25.000 268.000 250.000 137.000 0 40.000 72.000 10.000 15.000 11.977.731 3.027.731 12.411.834 3.461.834
268.000 18.000
250.000 0
0 0
305.000 305.000
0 0
0 0
0 0 0 0 0 0 0 0 0 0 0 0 3.600 3.600 3.000 3.000 8.100 8.100 4.954 600 6.920 6.920 0 0 0 0 1.440 1.440 3.240 3.240 1.440 1.440 800 800 0 0 17.379 7.361 11.559 1.541 4.320 4.320 600 600 900 900 214.804 723.202 214.804 723.202
421.935 0 421.935 186.291 0 186.291 7.113 761 0 0 0 272 0 0 0 1.811 0 0 0 874 0 0 0 1.811 0 0 0 1.584 0 0 0 0 40.800 0 40.800 0 24.000 0 24.000 0 118.800 0 118.800 0 2.691 0 2.691 23.275 128.111 0 128.111 0 2.865 0 2.865 5.911 0 0 0 0 20.120 0 20.120 0 47.120 0 47.120 0 20.620 0 20.620 0 22.025 0 22.025 17.364 15.361 0 15.361 0 107.533 0 107.533 0 22.219 0 22.219 0 63.360 0 63.360 0 8.754 0 8.754 0 13.200 0 13.200 73.798 6.485.663 1.406.590 7.892.253 73.798 6.485.663 1.406.590 7.892.253
26
08/12/2009
I 1
II 1 2 III 1 2 IV V
Rural Water Supply Phu Cat water supply Phase 1: water supply for 5 communes Phase 2: water supply for 2 additional communes Hoc Mon reservoir Phase 1: Raise dam, dredge and rehabilitate canal system Phase 2: Drinking water supply Solid waste treatment schemes 4 landfills (An Nhon, Tay Son, Phu My, Hoai Nhon) 3 landfills (Tay Son, Phu My, Hoai Nhon) Capacity building and awareness raising Capacity building cost Awareness raising cost General means Other costs TOTAL (3 landfills) TOTAL (4 landfills)
3,457,000.00 2,657,000.00
965,000.00 965,000.00 575,000.00 575,000.00 390,000.00 390,000.00 517,000.00 517,000.00 380,000.00 380,000.00 8,950,000.00 7,500,000.00 8,950,000.00 7,500,000.00
27
08/12/2009
2/10/1953
Female
Married
Office
30 years
3/14/1976
Female
Married
Bachelor Bachelor Master Bachelor Bachelor Bachelor Bachelor Bachelor Bachelor Bachelor Bachelor Bachelor Engineer College Master
Da Nang University Da Nang University Institute of Development Management and Policy Antwerp, Belgium National Economic University Quy Nhon Pedagogy University Open University, HCMC Quy Nhon University Open University, HCMC Agriculture University II, Hue Open University, Hue National Economic University Quy Nhon Pedagogy University Natural Science University, HCMC College of Culture and Tourism, Nha Trang Politechnic University, Da Nang
10/7/1976
Male
2001-2004 1995-1999
English, Chinese
Office
Training in skills of policy mobilization, skills of analysis and community support, Under National Direction projects
8 years
10/28/1968
Male
Married
Office
17 years
4/12/1977
Female
Single
2002-2006 1997-2001
English
Technician
Assess strategic environment, land use plan in line with environment protection, human resource development Training course in Business Communication Skills at FORBES LUX SCHOOL (HCMC) Certificate of building trade, design trade, construction supervision, building assessment, tender
9 years
7/17/1985
Male
Single
English
Office
4 years
Via email
3/8/1975
Male
Hue city
English Engineer Engineering University, Da Nang Forestry and Agriculture University, Hue Fishery University, Nha Trang Economic Intermediate School, Khanh Hoa Food Intermediate School Nha Trang University Nha Trang University Natural Science University, HCMC H Khoa hc T nhin - H Quc gia TP.HCM Sofia Agro-Academia Bulgaria English level C English, Thai, Bulgarian
Technician
9 years
Via email
1995-2001
9/7/1980
Female
Single
1998-2002 1998-2002
English
Office
8 years
Via email
9/6/1972
Male
Single
Dien Khanh town, 1996-1998 Khanh Hoa provicne 1990-1992 Nhn Khanh commune, An Nhon district, Binh Dinh province
Office
15 years
Via email
10 Ho Huu Huy
1/20/1981
Male
An Nhon district
English level B
Auto Cad
6 years
ang ch cp bng Via email Hand in the application form 0916 210 310 ang ch cp bng 0912 164 666 Via email
29540
Male
Tien Giang province Ha Nam province Quang Ngai city Hue city Married
Vinh Kim commune, 1998-2002 Chau Thanh district, Tien Giang province 2008 -nay
8 years
12 Bui Le Inh
8/30/1954
Male
Married
Son La province
1971-1977
Engineer
Office
13 Nguyen Ky Chinh
10/12/1977
Male
Ward Quang Phu, Quang Ngai city 27 Hai Thuong Lan Ong, Quy Nhon city
1999-2004
Via email
12/1/1962
Female
1983-1986
Fishery Economy
Engineer
23 years
Via email
28