Gantt Charts - Free Online Tutorial

Gantt Charts - Free Online Tutorial The information in this free Gantt Charts tutorial is taken from "GetAhead in Project Management" . GetAhead in project management distils a 4-day class-based course into a highly focused self-study course. Delivered direct to you, each course installs in under one minute and provides you with unlimited training for a lifetime - it's like having your very own project management training library. The Project Management self-development program is available in the following formats...


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Gantt Charts – Introduction Gantt Charts - named after their inventor Henry Gantt, are the preferred information media of senior managers, who usually find that the information portrayed in PERT charts is overly detailed.

Gantt Chart Gantt charts are simple to understand and easy to change, however they only provide a vague description of how the whole project is reacting as a system.


PERT Chart The PERT chart is an excellent start point for the production of a bar chart or Gantt chart which is required in


If one activity is accelerated or delayed it will be difficult to see the effect that this may have on associated activities. Many variations of Gantt chart can be used to represent a broad spectrum of project information and in spite of its limitations the Gantt chart remains the most common presentation format for senior management. Gantt charts. Whilst the PERT chart is one of the most useful aids to effective project management. In the example shown. Gantt Charts . Any plan. or tasks. In project management terms all of the staffing requirements. The Gantt Chart’s Limitations The chart has three important limitations: Firstly. When producing Gantt charts care should be taken that each distinct area is clearly definable .Free Online Tutorial The logical bar-chart shows the logical relationships between the activities.5/6/2011 The PERT chart is an excellent start point for the production of a bar chart or Gantt chart. Resource aggregation. the three vital planning and control parameters .com/gw-gantt-charts. therefore questions concerning the minimum or maximum duration of the activity are not represented. getahead-direct. Various planning charts are used in practice. alphabetical and date order. The challenge to project management is to accurately identify and quantify the activities. they do not represent a network of the activities. depending on the size and complexity of the project. In order to do this. leveling and smoothing refer to techniques that together should ensure that the project makes optimum use of the resources available. Secondly. histograms and other graphical techniques are the preferred presentation format. Whilst this technique is useful.time. be aware that on larger projects the volume of activities may result in a cluttered presentation. the network information has been sorted and presented in date order using the early start values. the Gantt chart cannot show the results of either an early or a late start in the activities. Resource planning aims to ensure that the project is run efficiently. PERT is an acronym for Program Evaluation Review Technique and is one of the most widely used graphical representations for project planning and control purposes. that are necessary in order to deliver the end-product on time and within budget. money and physical objects that the project will consume or require are termed resources. The notation used should be clear to both an in-house and an external audience. Resource Planning Resource planning addresses the effective scheduling of the skills and resources necessary in order to deliver the products required by the project. It also aims to facilitate the accurate prediction of the demands that will be placed on the project and enables the accurate identification of important issues such as potential bottlenecks. which is required in order to clearly show the start and finish dates for the major activities.by applying an appropriate color or shading regime. Modern software planning packages are able to present the project data in a wide variety of formats including numerical sequence. Finally the Gantt chart does not show the uncertainty involved in performing the activity. schedule or specification that will be circulated should be represented in a clear and unambiguous format. the sequencing and inter-relationships between the activities are not shown. Therefore. by keeping all of the dedicated project resources as fully utilized as possible. It does not reflect true project status because elements behind schedule do not mean that the project is behind schedule. cost and performance should be summarized at an appropriate level of detail.… 2/4 . senior managers will not usually want to see this level of detail. When project management staff need to communicate information to senior management.

Gantt Charts – Resource Definitions & Allocation Resources can be broadly divided into consumables and non-consumables. each course installs in under one minute and provides you with unlimited training for a lifetime .whilst in reality. It is important to define the effort that each group can produce per unit of time in order to accurately match the task needs with the allocated resources. experience. helping to refine the PERT chart by optimizing the use of resources throughout the project life cycle. It is often helpful to consider resource definitions. they may not be available on this basis.… 3/4 .it's like having your very own project management training library. This should be followed by identification of the resources needed and the sequencing of the activities required. when money is spent on paying contractors it cannot be used again. The allocation of resources to tasks should be carried out on a 'best estimate' of how to address the workload requirements. The overall planning process involves a number of iterative steps beginning with the identification of the products that are required to deliver the overall end-product. financial and technical resources necessary in order to deliver the products required. for example. This information is called a resource availability profile and these are often shown as graphs of the level of availability against time. Nonconsumable resources can be used over and over again . or cost. The Project Management self-development program is available in the following formats. With reference to the tasks. Resource planning should be an iterative process.it would be premature to attempt to optimize the overall efficiency of matching tasks to the resources allocated.Free Online Tutorial Resource planning is concerned with the effective scheduling of skills. or activities. With the shape and size of the project now visible. identified in the plans. Up to this point the planning process would normally have assumed one-hundred percent availability of staff to work on project related tasks. This is followed by assigning the activities and responsibilities to suitably qualified staff. level. The PERT chart should then be updated to reflect the resources and activities as they are identified. It is crucial technique to the success of the project and the work involved grows rapidly in complexity as the number of individuals and the required skills increase. identifying the number of staff at each skill. eBook 3 Multimedia CD-Roms eBook & 3 Multimedia CD-Roms getahead-direct. Three techniques can then be applied to ensure the practical and efficient use of resources.manpower and equipment used on a project are obvious examples of non-consumable resources. GetAhead project management courses distil a 2-day class-based course into a highly focused self-study course. This classification is normally conducted with reference to the skill profiles of staff.com/gw-gantt-charts. Back to Gantt Charts Gantt Charts . At this stage each task should be dealt with in isolation .Free Online Tutorial The information in this free Gantt Charts tutorial is taken from "GetAhead in Project Management" . Costs should be itemized by resource type. the next job is to allocate resources to these tasks. in order to define the capabilities. Thus a full-time person is scheduled for five full days each week .. A consumable resource is consumed as it goes into a task.. cost and productivity of different worker groups. Delivered direct to you.5/6/2011 Gantt Charts . the total cost of staff and other resources for each planning period can now be calculated. The various resource definitions may be supported by estimates of the quantity of each resource that will be available throughout the projects life cycle.

Free Training Resources These free online tutorials are text only extracts taken from the GetAhead range of training courses.5/6/2011 Gantt Charts .com/gw-gantt-charts. Personal Skills Job Se arch Inte rvie w Q ue stions C a re e r Se a rch C a re e r Cha nge C a re e r Educa tion C are e r Planning Salary Ne gotiatio n Tim e Manage m e nt Sk ills Pe rsonal De ve lopm e nt Distance Le arning Com pute r Base d Training Ge t Ahe ad Soft Sk ills O pe n Le arning O nline Training Ge tAhe ad Management Skills Ne gotiating Sk ills Com m unication Sk ills Public Spe ak ing Nonve rbal C om m unica tion Me e ting Planning Pro je ct Manage m e nt Training Technical Skills C onfiguratio n Manage m e nt Gantt C harts Pe rt Chart Data Flow Diagram s Data Mode ling Entity R e la tionship Diagram Mana ge m e nt Sk ills Te a m Building C orre spo nde nce C ourse Link s Manage m e nt Training Profe ssio na l De ve lopm e nt Busine ss e Boo k s Map Le ade rship Sk ills Training & De ve lopm e nt Manage m e nt e Book s getahead-direct.Free Online Tutorial GetAhead .… 4/4 .