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5/6/2011

Gantt Charts - Free Online Tutorial

Gantt Charts - Free Online Tutorial The information in this free Gantt Charts tutorial is taken from "GetAhead in Project Management" . GetAhead in project management distils a 4-day class-based course into a highly focused self-study course. Delivered direct to you, each course installs in under one minute and provides you with unlimited training for a lifetime - it's like having your very own project management training library. The Project Management self-development program is available in the following formats...

eBook

3 Multimedia CD-Roms Free Gantt Charts Tutorial

eBook & 3 Multimedia CD-Roms

Gantt Charts – Introduction Gantt Charts - named after their inventor Henry Gantt, are the preferred information media of senior managers, who usually find that the information portrayed in PERT charts is overly detailed.

Gantt Chart Gantt charts are simple to understand and easy to change, however they only provide a vague description of how the whole project is reacting as a system.

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PERT Chart The PERT chart is an excellent start point for the production of a bar chart or Gantt chart which is required in

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Various planning charts are used in practice. Resource planning aims to ensure that the project is run efficiently. Whilst the PERT chart is one of the most useful aids to effective project management. histograms and other graphical techniques are the preferred presentation format. When producing Gantt charts care should be taken that each distinct area is clearly definable . depending on the size and complexity of the project. the network information has been sorted and presented in date order using the early start values.5/6/2011 The PERT chart is an excellent start point for the production of a bar chart or Gantt chart. by keeping all of the dedicated project resources as fully utilized as possible. Gantt Charts . Gantt charts. therefore questions concerning the minimum or maximum duration of the activity are not represented. When project management staff need to communicate information to senior management. It also aims to facilitate the accurate prediction of the demands that will be placed on the project and enables the accurate identification of important issues such as potential bottlenecks. leveling and smoothing refer to techniques that together should ensure that the project makes optimum use of the resources available. PERT is an acronym for Program Evaluation Review Technique and is one of the most widely used graphical representations for project planning and control purposes. Therefore. cost and performance should be summarized at an appropriate level of detail. The Gantt Chart’s Limitations The chart has three important limitations: Firstly. Secondly.com/gw-gantt-charts. they do not represent a network of the activities. alphabetical and date order. or tasks. be aware that on larger projects the volume of activities may result in a cluttered presentation. In the example shown. If one activity is accelerated or delayed it will be difficult to see the effect that this may have on associated activities. that are necessary in order to deliver the end-product on time and within budget. Any plan.… 2/4 . The challenge to project management is to accurately identify and quantify the activities. Finally the Gantt chart does not show the uncertainty involved in performing the activity. In project management terms all of the staffing requirements. money and physical objects that the project will consume or require are termed resources. the three vital planning and control parameters . Resource Planning Resource planning addresses the effective scheduling of the skills and resources necessary in order to deliver the products required by the project. It does not reflect true project status because elements behind schedule do not mean that the project is behind schedule. Resource aggregation. senior managers will not usually want to see this level of detail. the sequencing and inter-relationships between the activities are not shown. Modern software planning packages are able to present the project data in a wide variety of formats including numerical sequence. The notation used should be clear to both an in-house and an external audience.by applying an appropriate color or shading regime. schedule or specification that will be circulated should be represented in a clear and unambiguous format. Many variations of Gantt chart can be used to represent a broad spectrum of project information and in spite of its limitations the Gantt chart remains the most common presentation format for senior management. Whilst this technique is useful.time. the Gantt chart cannot show the results of either an early or a late start in the activities. getahead-direct. which is required in order to clearly show the start and finish dates for the major activities. In order to do this.Free Online Tutorial The logical bar-chart shows the logical relationships between the activities.

it would be premature to attempt to optimize the overall efficiency of matching tasks to the resources allocated. experience. At this stage each task should be dealt with in isolation . With reference to the tasks. identified in the plans. The overall planning process involves a number of iterative steps beginning with the identification of the products that are required to deliver the overall end-product. helping to refine the PERT chart by optimizing the use of resources throughout the project life cycle. The various resource definitions may be supported by estimates of the quantity of each resource that will be available throughout the projects life cycle. they may not be available on this basis.manpower and equipment used on a project are obvious examples of non-consumable resources. Gantt Charts – Resource Definitions & Allocation Resources can be broadly divided into consumables and non-consumables. It is important to define the effort that each group can produce per unit of time in order to accurately match the task needs with the allocated resources. Up to this point the planning process would normally have assumed one-hundred percent availability of staff to work on project related tasks. A consumable resource is consumed as it goes into a task. Delivered direct to you. Resource planning should be an iterative process. identifying the number of staff at each skill. cost and productivity of different worker groups. the next job is to allocate resources to these tasks. level.5/6/2011 Gantt Charts . The Project Management self-development program is available in the following formats. The allocation of resources to tasks should be carried out on a 'best estimate' of how to address the workload requirements. Back to Gantt Charts Gantt Charts .… 3/4 . GetAhead project management courses distil a 2-day class-based course into a highly focused self-study course.Free Online Tutorial Resource planning is concerned with the effective scheduling of skills. eBook 3 Multimedia CD-Roms eBook & 3 Multimedia CD-Roms getahead-direct. or cost. The PERT chart should then be updated to reflect the resources and activities as they are identified. or activities. the total cost of staff and other resources for each planning period can now be calculated. It is crucial technique to the success of the project and the work involved grows rapidly in complexity as the number of individuals and the required skills increase.com/gw-gantt-charts. This should be followed by identification of the resources needed and the sequencing of the activities required.. This is followed by assigning the activities and responsibilities to suitably qualified staff. in order to define the capabilities. financial and technical resources necessary in order to deliver the products required. for example. Thus a full-time person is scheduled for five full days each week . It is often helpful to consider resource definitions. With the shape and size of the project now visible.Free Online Tutorial The information in this free Gantt Charts tutorial is taken from "GetAhead in Project Management" .whilst in reality. Costs should be itemized by resource type. This classification is normally conducted with reference to the skill profiles of staff.. each course installs in under one minute and provides you with unlimited training for a lifetime . This information is called a resource availability profile and these are often shown as graphs of the level of availability against time. Three techniques can then be applied to ensure the practical and efficient use of resources. Nonconsumable resources can be used over and over again .it's like having your very own project management training library. when money is spent on paying contractors it cannot be used again.

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