Testing: Unit Testing / User Manual ENVIRONMENT SYSTEM CLIENT : SAP R/3 ECC 6.

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Module: Sales & Distribution

UNIT TESTING SCENARIO SCENARIO NUMBER DESCRIPTION : BPML SD03 - 15 : Export Sales

PREPARED & TESTED BY NAME SIGNATURE : Rohit Kumar Sharma :

1st version Date : 26th Nov. 2008 Version : 3rd Last Version Date : 5th Feb. 2009 TEAM : Team SD

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In this scenario export order is entered into the system, delivery order is created and subsequently commercial invoice and excise invoice. Process Name Creation/ Change/ Display of Sales Order Prerequisite: Following master data is required 1 1. Customer master data. 1 2. Material master data. 1 3. Pricing condition records. 1 4. Existing billing document to be used as reference. Menu Path / Transaction Code Menu Path T.Code Logistics Sales and Distribution Sales Order VA01 - Create VA01

Input Screen Name Create Sales Order: Initial Screen

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Description of the Field Order Type Sales Orgnization Dist. Channel Division Sales Office Plant Incoterms Click On

Nature of the Field Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory

Value of the Field ZEXP 2100/1100/1200/1300/1400 40-Export Sales 71-worm etc. 2640 - IO 2110 FOB

Following Order Overview screen is displayed.

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Input Sold to party, Purchase Order No.

Header Level Input Delv. Plant Input Payment Terms & Incoterms Input Material no., Order Qty.

Header Data: Sold to Party Purchase order number

Item Details: Material number Order Quantity

Go to Header Sales Pricing and Statistics

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Currency for Order Exchange rate

Go to Header Billing Document (Risk Management) Attach any Financial document such as Letter of Credit etc.

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Incoterms should be same as Financial document

Financial document no. as created

Go to Header Partner Function

Sold to Party Bill to Party Payer Ship to Party Employee

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Partner Functions

Go to Header Accounting (Export Revenue)

Account assignment group

Go to Item Condition

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Click on the back arrow Check Completion of Order using path Edit Incompletion log.

After clicking on the save button, document number appears at the bottom of the screen Status Bar For Change Of Order: Menu Path / Transaction Code Menu Path T.Code Logistics Sales and Distribution Sales OrderChange VA02

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Menu Path / Transaction Code Menu Path T.Code Logistics Sales and Distribution Sales OrderDispaly VA03

Process Name Creation/ Change/ Display of outbound delivery Purpose This transaction is used to create outbound delivery Prerequisites Reference sales order number Shipping Point Item number

Transaction Code/ Path Menu Path T.Code Logistics Shipping and Transportation Outbound delivery Create VL01N

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Work Steps Enter details like shipping point and Sales order number and press Enter further Processing for

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Shipping point - Plant

Delivery Date, Sales Order No.

Enter details like Plant, Storage location, Delivery Qty, Serial No. Attachment

Input Pricing Quantity

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Storage Location

Extra Serial No. attachment

Post Goods Issue

Serial No. Status ESTO only should be attached

Transporter details can be entered using path Go to Header Shipment. The following details can be entered as shown. Bill of Lad LR Number Means of Transport Truck Means of Trans ID Truck Number Use the Post Goods Issue Use Ctrl + S button to do the PGI.

to save the delivery document. Note down the delivery document number

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Process Name - Reversal Of Post Goods Issue Purpose This transaction is used for reversal of Post goods issue. Prerequisites
Outbound delivery number

Menu Path / Transaction Code Menu Path T.Code Logistics Shipping and Transportation Outbound delivery Reversal of PGI VL09

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Input Shipping Point

Enter Delivery No.

Select the entry and press on the ahead with the reversal

and click ok on the message box to go

After reversal if again delivery has to be created go-to Vl02N and do PGI Process Name: Billing Document Creation Purpose This transaction is used for creating Billing Document Prerequisites Reference Outbound Delivery number Billing Document type

Menu Path / Transaction Code Menu Path T.Code Billing Billing Document Create VF01

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Following screen is displayed on executing transaction VF01 Input the reference document number and press Enter for further processing

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ZEF2 Billing Type

Input reference document no.

Following overview of billing items is displayed

Item Level Details

Check Item level pricing/ Account Assignment Group by selecting item line and clicking on

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Account assignment group

Check Header Level Data:

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Account assignment group

Use Transaction VF03 to display the billing document generated Click on button to view the Accounting document

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Double click on Accounting Document

Process Name: Billing Document Cancellation Purpose This transaction is used for canceling Billing Document Prerequisites Billing Document number

Menu Path / Transaction Code Menu Path T.Code Billing Billing Document Cancel VF11 to start processing

Input the Billing document number to be cancelled and press

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Enter Billing document no.

Following document overview will appear on the screen press to save cancellation billing document. Note down the cancellation billing document number.

Go to billing document display mode and check the accounting entry by clicking on . Accounting document overview will be displayed as shown below.

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Process Name: Creation of excise invoice Purpose This transaction is used for creating excise invoice with reference to a billing document. Prerequisites The excise invoice has to be created with reference to a billing document The billing document has to be released to FI The posting date of the billing document

Menu Path / Transaction Code Indirect Taxes Sales or Outbound movement Excise Invoice Outgoing excise Create/change/display J1IIN

Menu Path T.Code

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Click on From Billing to create an Excise invoice with reference to a billing document

Enter the billing document number and posting date and press Enter

Input data Billing document / posting date

Enter the relevant excise group and series group Save the excise invoice using Ctrl + S

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For utilisation

Excise Group

Series Group

Click for bond utilisation

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Process Name: Display of Excise Invoice Menu Path / Transaction Code Indirect Taxes Sales or Outbound movement Excise Invoice Outgoing excise Create/change/display J1IIN

Menu Path T.Code

Excise Invoice Tab Select Display

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Input data Excise Invoice no., Excise Year, Series Group

Enter the excise invoice no., Excise year, series group and press Enter

For Excise document flow click on tab

Process Name: Create/Change/Display/Cancel/Close Menu Path / Transaction Code Menu Path Indirect Taxes Master data Excise invoice Excise bond
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T.Code

J1IBN01 Create, J1IBN02 Change, J1IBN03 Display, J1IBN04 Cancel, J1IBN05- Close

Select and press Enter Work Step The following screen will appear where the mandatory fields should be entered

Plant, Bond Type, Bond as per the excise dept., Type of dispatch, Execution date, Date of expiry

Press Enter

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Bond Value

Save Ctrl + S Bond no. Is generated

Change Bond J1IBN02 Enter Bond No and excise Year, press Enter

Bond no. and Excise year

Enter the mandatory fields

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Bond no, Excise year, Plant, Bond type, Bond no and excise dept., Type of dispatch, execution dt. And date of expiry

Display Bond J1IBN03 Enter Bond No and excise Year, press Enter

Bond no. and Excise year

Cancel Bond - J1IBN04 Enter the mandatory field

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Bond no, Excise year, Plant, Bond type, Bond no and excise dept., Type of dispatch, execution dt. And date of expiry

Close Bond - J1IBN05 Enter the mandatory field

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Bond no, Excise year

Bond no, Excise year, Plant, Bond type, Bond no and excise dept., Type of dispatch, execution dt. And date of expiry

Save Ctrl + S

Process Name: Creation of ARE1 document for export sales under LOU / Bond

Purpose This transaction is used for creating ARE1 document with reference to an Excise invoice document.

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Prerequisites The ARE1 document to be generated with reference to excise invoice. Excise invoice has to be generated for sales under letter of undertaking.

Menu Path / Transaction Code Transaction J1ILN: SAP India Localization Menu Menu Path T.Code Indirect Taxes Sales or Outbound movement Excise Indirect Taxes -> Sales/Outbound Movements -> Exports Under Excise Regulations -> Exports -> J1IA101 - Create/Change/Post/ Update/Cancel/ Display/ Reverse ARE-1

Transaction Code - J1IA101 Create

Use
You create an ARE-1 when we export goods under bond.

Workflow
1. From the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Exports Under Excise Regulations Exports Central Processing Create ARE-1.

2. In the top line: a. b. c. Select Create ARE-1. Select Outgoing Excise Invoice. Enter the excise invoice that the ARE-1 is for and choose .

d. If the ARE-1 is to cover more than one excise invoice, repeat step (c) for each of them. 3. Assign an excise bond to the ARE-1. 4. On the Addresses tab, enter the addresses of your local excise department and the customs department that will process the ARE-1. Their addresses will be printed on the ARE-1. 5. On the Additional Data tab, maintain any long texts required in the ARE-1.

This information will be printed on the ARE-1. 6. On the Package Details tab, enter any relevant information about how the goods are packaged. This information will also be printed on the ARE-1. 7. Save the ARE-1.

Result
The system: Creates the ARE-1 and assigns it an internal ARE-1 number Increases the bond's reservation amount Sets the document status to In Process

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The next step you have to carry out in the system is to post the ARE-1. If you need to, you can still cancel the ARE-1.

Changing ARE-1s
Use
Once you have created an ARE-1, you can still change the following information until you post Which excise bond it is assigned. Which excise invoices are assigned to it. Which addresses are entered Any long texts Any package details

it:

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Exports Under Excise Regulations Exports Central Processing Change ARE-1.

2. In the top line: a. b. c. Select Change. Select ARE-1 Internal Document. Enter the internal ARE-1 number and choose .

Assigning Excise Bonds to ARE-1s

Use When you create an ARE-1, you must specify which bond covers it. You can change the bond until such time as you post the ARE-1. Prerequisites You have obtained an excise bond from the excise department and you have entered in the system. Procedure 1. 2. On the Bond/UT-1 Detail tab, enter the number of the excise bond that you want to cover the ARE-1 and the year in which it was issued. Choose .

The system displays the bond details. 3. If you want to see which other ARE-1s the bond is already assigned to, choose .

Posting ARE-1s
Use When you have created an ARE-1 and the excise officer has confirmed that all the details are correct, you can post the ARE-1.You can still make any changes that you need to before you post it. Procedure 1. From the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Exports Under Excise Regulations Exports Central Processing Post ARE-1.
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2. In the top line: a. b. c. 3. Select Post. Select ARE-1 Internal Document. Enter the internal ARE-1 number and fiscal year and choose .

On the Certification Dates tab, enter the date and time that the goods are being dispatched.

4. Save the ARE-1. Result The system: Assigns the ARE-1 an official ARE-1 number. Clears the excise duty from the bond's reservation amount and debits it to the bond see bond balances

You can no longer change the ARE-1. However, you can still reverse it, if need be. Otherwise, the next step is to update it.

Work Steps Use transaction J1IA101 Enter Excise Invoice no. Press Enter Enter Dispatch date and time. Enter Internal Bond number Post the document by clicking on Note down the ARE1 document number

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Enter Excise Invoice No.

Select the Excise Invoice

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Enter Date of Dispatch

Enter Time of removal

Enter Internal Bond no., and year of creation

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Item line details

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Click at check

and Post

ARE1 is created. Process Name: Displaying of ARE1 document for export sales under LOU / Bond Purpose This transaction is used for displaying of ARE1 document. Prerequisites The ARE1 document has to be posted in the system.

Menu Path / Transaction Code Transaction J1ILN: SAP India Localization Menu Menu Path T.Code Indirect Taxes Sales or Outbound movement Excise Indirect Taxes -> Sales/Outbound Movements -> Exports Under Excise Regulations -> Exports -> J1IA101 - Create/Change/Post/ Update/Cancel/ Display/ Reverse ARE-1

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Work Steps Use transaction J1IA101 Enter Internal ARE1 doc.No. Press

Enter Internal ARE1 doc no.

Process Name: Updating of ARE1 document for export sales under LOU / Bond Purpose This transaction is used for updating of ARE1 document. Prerequisites The ARE1 document has to be posted in the system.

Menu Path / Transaction Code Transaction J1ILN: SAP India Localization Menu

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Menu Path T.Code

Indirect Taxes Sales or Outbound movement Excise Indirect Taxes -> Sales/Outbound Movements -> Exports Under Excise Regulations -> Exports -> J1IA101 - Create/Change/Post/ Update/Cancel/ Display/ Reverse ARE-1

Work Steps Use transaction J1IA101 Enter Internal ARE1 doc.No. Press

Use
When the goods arrive at customs, the customs officer checks them against the excise invoice and the ARE-1. If there are any discrepancies in the quantity of the goods, he records them on the ARE-1. He also fills out Part B of the ARE-1 (Certification by the Customs Officer) and sends you three copies of the ARE-1, one in a sealed envelope. When you receive the ARE-1, you update the dates in the ARE-1 in the system to match what the customs officer has written on the ARE-1.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes Sales/Outbound Movements Exports Under Excise Regulations Exports Central Processing Update ARE-1.

2. In the top line: a. b. c. 3. Select Update. Select ARE-1 Internal Document. Enter the internal ARE-1 number and choose .

On the Certification Dates tab, fill out the following dates as per the ARE-1: o o o Arrived at Customs Countersigned by Customs Arrived Back

4. Enter any shortfalls that the customs officer has noted on the ARE-1. 5. Save the ARE-1.

Result
If the bond is a running bond and you have activated the fast credit function, the system credits the excise duty back to the running bond. You must now send the ARE-1 to your local excise department.

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Reports Menu Path / Transaction Code Transaction J1ILN: SAP India Localization Menu Indirect Taxes Sales or Outbound movement Export under excise regulation Reports J1IANX18, J1IANX19, J1IARE_AGE, J1IBONSUM

Menu Path T.Code

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REPORT Pro Forma of Running Bond Account (J1IANX18)

Report - J1IANX19

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Report J1IARE_AGE

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Report J1IBONSUM (BOND SUMMARY REPORT)

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