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RULES AND CONSTITUTION

1 TITLE

1.1 The Association, formed on 1st September 2006 in London, shall be called the
"English Korfball Association" (hereafter referred to as the EKA) and shall be
affiliated to the “British Korfball Association” (referred to as BKA) and the
"International Korfball Federation" (referred to as IKF).

2 THE OBJECT AND PURPOSE OF THE ASSOCIATION

2.1 The object of the Association shall be to organise, develop and control the sport
of Korfball within England in accordance with the Rules and Constitution of the EKA,
the Rules and Constitution of the BKA and the Statutes and Byelaws of the IKF and,
for these purposes, authorise such expenditure and enter into such legal agreements
as may be necessary.

2.2 Korfball in England shall be open to all, irrespective of race, creed, colour,
religion and any other potentially discriminatory attribute, as per the EKA Equity
Policy (see Appendix)

2.3 Korfball in England shall be played in accordance with the EKA Code of Conduct
Regulations (see Appendix).

3 ELIGIBILITY OF MEMBERSHIP

3.1 Every Area Association and Club based in England, and playing in accordance
with the Rules of Korfball, shall be eligible to become a Member of the EKA and must
apply to the National Executive Committee for membership.

3.2 Any person who is not a member of an affiliated Area Association or Club may
apply to the National Executive Committee to become an Individual Member.

3.3 No registered player shall be entitled to receive direct financial reward from
playing Korfball in EKA. Any member of the National Executive Committee who has
a financial, or other direct fiduciary, interest in any matter being discussed at these
meetings, or at General Meetings, shall not be entitled to vote on the matter. Any
such interest shall be expressed beforehand and recorded in the minutes of the
meeting.

3.4 The EKA accepts, on behalf of its own members, the obligation to comply with
the Articles of Association, the Byelaws and Rules of the sport, as laid down by the
IKF and the resolutions of each of its subsidiary bodies.

3.5 All Members of the EKA shall conduct themselves in accordance with the
provisions laid down in Rule 3.4.

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3.6 All Area Associations and all Clubs, together with their members, shall comply
with all EKA decisions taken at an Annual General Meeting (AGM) or Extraordinary
General Meeting (EGM), or by the National Executive Committee, together with all
clauses of the Rules and Constitution of the EKA and the additional regulations listed
in the Appendix. All of the aforementioned bodies and persons shall also comply
with any current and relevant legislation including, but not limited to, The Children's
Act 1989, The Data Protection Act 1988, The Human Rights Act 2002, and The
Freedom of Information Act.

3.7 All Area Associations and Member Clubs shall provide the General Secretary
with current contact details for each of its committee members by no later than 15
September each year and failure to do so shall result in the imposition of a fine as set
out in the Appendix.

3.8 All Area Associations and Member Clubs must possess suitable Civil Liability
Insurance at all times. The National Executive Committee, or Management
Committee, of the BKA shall determine what is suitable and any Member of the EKA
not wishing to participate in the BKA’s master cover must produce evidence that its
cover meets, or exceeds, that of the BKA’s cover. All Members of the EKA shall be
eligible for cover provided by the BKA but a Member of the EKA must inform the
National Executive Committee of the BKA by 31st July each year if it has obtained, or
is seeking, alternate cover otherwise it will be included within the BKA master cover.

4 MEMBERSHIP FEES

4.1 Each Area Association shall pay an annual affiliation fee to the EKA, as specified
in accordance with Rule 4.4.,.

4.2 Each Member Club shall pay an annual affiliation fee to the EKA, as specified in
Rule 4.4,. In the case of a new Club, the fee shall be paid immediately it becomes
formally constituted.

4.3 Each Member Club shall pay an annual registration fee for each of its teams at
the rates determined in accordance with Rule 4.4.

4.4 The amount of the affiliation fee to be paid by each Member Area Association
and Club, and the total registration fee to be paid by each Member Club, together
with the fee payable by individual Members of the EKA each year, shall be
determined for each year at the AGM, or at an EGM convened for that purpose. Fees
shall be per season with the season deemed to commence on 1st September each
year. The registration fees and affiliation fees shall be paid by Member Clubs by no
later than the date set out in the Appendix and, if not so paid by the due date, a fine
shall be imposed, as set out in the Appendix.

4.5 No Club shall be permitted to compete in any BKA, EKA, Regional or Area
League or in any other competitive match against any Club unless the appropriate
EKA affiliation fee has been paid for the current year, in accordance with Rule 4.4.
Any Club contravening this rule may be fined up to the amount specified in the
Appendix.

4.6 All Member Clubs must register their players in accordance with the EKA
Registration Regulations, as set out in the Appendix. No club may play Korfball
without first registering their players.

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5 ANNUAL AND EXTRAORDINARY GENERAL MEETING

5.1 The AGM shall be held no later than 31st July each year and Members will
receive notice at least 42 days prior to the meeting. Members wishing to discuss any
subject, including alterations, amendments or additions to these Rules and
Constitution, shall give notice of such business, in writing, to the Association’s
General Secretary at least 31 days prior to the AGM.

5.2 The National Executive Committee and/or Management Committee shall be

entitled to submit any business for consideration at an AGM, including alterations,
amendments or additions to the Rules and Constitution, provided that at least 21
days' notice is given in writing to the General Secretary.

5.3 The agenda for the AGM will be distributed to Members at least 14 days prior to
the Meeting.

5.4 An EGM may be convened to consider specific items of business that cannot wait
to be considered at the next AGM and members shall receive at least 28 days’ notice
of such a meeting. The notification shall detail the issue(s) to be addressed,
including the wording of any proposed new rule or rule change. Such meetings may
be called by the National Executive Committee, or must be called upon receipt of a
request from at least 25% of the Member Area Associations and Clubs.

5.6 Quorum for General Meetings

The quorum for a General Meeting will be 25% of Members (i.e. Area Associations
and Affiliated Clubs).

5.7 Entitlement to Attend General Meetings

Any number of representatives of a Member Area Association or Club may attend a

General Meeting.
Each Member Area Association shall be entitled to 2 votes.
Each Member Club with 3 or more teams (as of 1st November registration deadline)
shall be entitled to 2 votes.
Each Member Club with 2 or less teams (as of 1st November registration deadline)
shall be entitled to 1 vote.
To be able to cast votes, each Member must have at least one representative
present. The representative must be over the age of 18 on the day of the Meeting
and no individual may represent more than one Member.

5.8 Subject to Rule 12.2, all decisions shall be determined by majority vote.

5.9 Subject to Rule 5.10, all voting at a General Meeting shall be by show of hands,
unless at least one-third of the Member Area Associations and Clubs present request
a secret ballot. In the event of a tied vote, when two options are being voted upon,
the Chairperson of the meeting shall exercise a casting vote.

5.10 Voting for Officers of the EKA shall be by secret ballot when any such post is
being contested. If there are more than two nominees for any one position, the
candidate receiving the least number of votes in the first round shall be eliminated
and further ballots held until two candidates remain. The election will be made in
accordance with Rule 5.9.

5.11 At the Annual General Meeting, all members shall:

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receive the Chairman's Report;

approve the audited Statement of Accounts for the previous financial year;
receive sub-committee reports;
vote on any proposed amendments to the Rules and Constitution;
elect the Officers and other National Executive Committee members;
elect the Honorary Auditor;
approve the budget for the current year, and
discuss any other business on the agenda.

6 THE NATIONAL EXECUTIVE COMMITTEE

6.1 The National Executive Committee of the EKA shall consist of the following
Officers of the Association: -

Chairman
General Secretary
Finance Officer
Executive Officer for Competitions
Executive Officer for Internationals
Executive Officer for Development
Executive Officer for Publicity and Marketing

6.2 The officers of the National Executive Committee shall be elected for a period of
three years with at least two of these retiring each year. Retiring members shall be
eligible for re-election.

6.3 The National Executive shall meet at least three times a year. A quorum for the
National Executive Committee shall be at least 50% of Officers currently in post, one
of whom must be the Chairman, the General Secretary or the Finance Officer.

6.4 The National Executive Committee shall have the power to appoint an Honorary
President and to propose the election of Life Members at an AGM or EGM.

7 THE MANAGEMENT COMMITTEE

7.1 The day-to-day running of the EKA shall be entrusted by the National Executive
Committee to a Management Committee that shall consist of the Chairman, General
Secretary, Finance Officer and one of the other Executive Officers. The Executive
Officer shall be appointed to the Management Committee at the first Committee
Meeting after the AGM and shall sit on the Management Committee for 12 months.

7.1 The Management Committee shall meet at least 6 times a year. At least 75% of
the members of the Committee must be present, either in person or electronically or
via phone, in order to form the quorum for the meeting.

8 MEETINGS

8.1 Any member of the Management Committee or National Executive Committee

who fails to attend two consecutive Committee meetings, without offering reasonable
explanation, shall be deemed to have resigned his or her appointment. The National
Executive Committee shall have the power to fill a vacancy until the next AGM or an
EGM called for the purpose.

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9 SUB-COMMITTEES

9.1 The National Executive Committee shall have the power to appoint sub-
committees for specific purposes and may delegate some of its powers to such sub-
committees. Each sub-committee shall report on its activities to the National
Executive Committee as and when requested to do so. The National Executive
Committee shall inform Members of the formation of a sub-committee within 14 days
and any Member Area Association or Club wishing to nominate an individual to sit on
the sub-committee must do so within 28 days of such notification.

9.2 Any decisions and/or recommendations made by appointed sub-committees of

the National Executive Committee may be subject to review by the National
Executive Committee.

10 FINANCE AND ANNUAL AUDIT

10.1 The financial year of the EKA shall end on 30 April.

10.2 The accounts of the Association shall be managed by the Finance Officer who
shall be responsible to the National Executive Committee for all money received and
paid on the Association’s behalf.

10.3 The Accounts of the Association shall be audited annually and a printed
Statement of Accounts, detailing income and expenditure, shall be sent to each
Member with the agenda for the AGM.

10.4 The National Executive Committee shall present to the AGM, or an EGM called
for that purpose, an outline budget for the following financial year for approval.

10.5 In addition to Rules 4.1 to 4.5, the National Executive Committee reserves the
right to fine a Member for failing to comply with a specific request or ruling, provided
that the Member has been advised in advance of the possibility of a fine being
imposed.

11 TRUSTEES OF THE ASSOCIATION

11.1 The Chairman, Finance Officer and General Secretary of the EKA are
appointed, for all intents and purposes, as Trustees of the Association and are the
legal owners of all trophies, property and funds of the EKA, and will deal with the
same according to instructions from the National Executive Committee.

12 ALTERATIONS TO THE RULES AND CONSTITUTION

12.1 Alterations to these Rules shall only be made at an AGM, or an EGM convened
for that purpose.

12.2 A proposed amendment to the Rules shall only be carried if supported by at

least two-thirds of the votes able to be cast at the meeting.

12.3 No proposed alteration shall be considered at the AGM, or at an EGM, unless it

has been lodged with the General Secretary, in writing, within the prescribed time
limits defined in Rules 5 and 13.

12.4 Any such alteration, addition or amendment approved at an AGM or EGM shall
come into effect immediately, unless otherwise agreed at the meeting.

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13 AREA ASSOCIATIONS

13.1 All Area Associations shall be formally constituted and shall only become
Members of the EKA when the National Executive Committee has approved the
application for membership.

13.2 The Rules and Regulations of each Area Association shall be submitted to the
National Executive Committee when applying to become a member of the EKA, or
when otherwise requested. The Rules and Regulations must not contravene EKA,
BKA or IKF Rules and Regulations, without the expressed written permission of the
National Executive Committee of the EKA.

13.3 Each Area Association shall provide the National Executive Committee with at
least 28 days’ notice of its AGM or an EGM. A copy of the agenda for the meeting
shall be submitted at that time, and a copy of the minutes of the meeting, and of the
approved accounts, shall be submitted within 28 days after the meeting. Failure to
comply with any of these requirements may incur a fine as specified in the Appendix.

14 TOURNAMENTS AND FOREIGN VISITS

14.1 A Member Area Association or Club of the EKA wishing to organise a

tournament, or other competition, shall notify the National Executive Committee at
least three months in advance. The National Executive Committee reserves the right
to sanction such an application in the event of the proposed tournament clashing with
a significant EKA, BKA or International event. Failure to comply with this Rule could
result in the imposition of a fine, as specified in the Appendix.

14.2 Any Member Area Association or Club in the EKA wishing to play a match or
matches outside of the UK against a team or teams from outside of the UK the shall
inform the EKA at least two months prior to the date of the intended match(es).
Failure to comply with this Rule could lead to the imposition of a fine, as specified in
the Appendix.

15 COLOURS

15.1 The colours of the EKA shall be red and white.

16 RECOGNITION AWARDS

16.1 The Executive Committee of the EKA shall have the right to make awards in
recognition of outstanding services to English Korfball.

17 EXPENSES

17.1 Reimbursement of expenses incurred whilst acting on behalf of the EKA may be
claimed in accordance with the EKA Expenses Policy (see Appendix).

18 CONDUCT AND MISCONDUCT

18.1 All participants shall, at all times, act in the best interests of the sport, and shall
not act in any manner that is improper. Participants, for this purpose, shall include
players, coaches, officials, spectators or any other person associated in any way with
Korfball in England.

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18.2 Participants shall, at all times, comply with the EKA Code of Conduct
Regulations (see Appendix).
19 CHILD AND VULNERABLE ADULTS PROTECTION POLICY
19.1 All Member Area Associations and Clubs must fully comply with the EKA Child
and Vulnerable Adults Protection Policy (see Appendix), and must ensure that all
their respective members also fully comply.
20 DOPING CONTROL
20.1 All players shall, at all times, comply with the EKA Anti-Doping Regulations (see
Appendix).
21 DISCIPLINARY ISSUES
21.1 Misconduct of any participants (as defined in Rule 18.1) will be dealt with in
accordance with the EKA Disciplinary Regulations (see Appendix). Misconduct shall
be construed as a breach of any of the following:
the Playing Rules of Korfball
the Rules, Constitution and Regulations of the EKA
the Statutes, Byelaws and Regulations of the IKF
the Rules and Regulations of an EKA Competition
an order, requirement or instruction of the EKA
22 APPEALS, COMPLAINTS AND CLAIMS
22.1 Any appeal, complaint or claim must be made in accordance with the EKA
Appeals’ Regulations (see Appendix).
23 REGISTRATIONS AND TRANSFERS
23.1 All Member Area Associations and Clubs wishing to take part in EKA
Competitions shall register with the EKA, in advance, all their participating players in
accordance with the EKA Registration Regulations (see Appendix).
23.2 Any player wishing to move from the Club with which he or she is registered
must first comply with the EKA Transfer Regulations (see Appendix).
24 CONTINGENCIES
24.1 The National Executive Committee shall have the right to provide for any
contingency that may arise.
5th June 2010

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APPENDIX

a) Fines

Rule 3.7: Area or Club contact details not received by 15th September -
£25.00.
Rule 4.1: Failure to pay Area annual affiliation fee by 1st September - the
amount of the annual fee.
Rule 4.2: Failure to pay Club annual affiliation fee by 1st September - the
amount of the annual fee.
Rule 4.4: Failure to pay registration fees by 1st November – £50.00
Rule 4.5: Playing competitive match before affiliation fee paid – £20.00
Rule 13.3: Failure of Area to provide AGM/EGM documents - £20.00
Rule 14.1: Failure of Area or Club to notify EKA of tournament - £20.00
Rule 14.2: Failure of Area or Club to notify EKA of match outside UK - £20.00

b) Additional Policies and Regulations

i) EKA Expenses Policy

ii) EKA Code of Conduct Regulations
iii) EKA Child and Vulnerable Adults Protection Policy
iv) EKA Anti-Doping Regulations
v) EKA Disciplinary Regulations
vi) EKA Appeals Regulations
vii) EKA Registration Regulations
viii) EKA Transfer Regulations
ix) EKA Equity Policy

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