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Microsoft® Word 2007: intermediate

In this class for those with a basic knowledge of Microsoft Word 2007, you'll discover how to use
document themes, find and replace text, use Format Painter, apply WordArt and create charts. You'll
also learn how to use organizational and structural features within Word, add custom headers and
footers and manipulate page setup and page layout functions to customize the look of your documents.

Lessons
1. Microsoft Word tutorial: beyond the basics: working with text, graphics, color
and objects
Once you know how to create a simple document, you can raise the appeal
factor with formatting techniques. In this lesson, you'll discover how to use
document themes, find and replace text, use Format Painter, apply WordArt and
create charts.
2. Microsoft Word tutorial: using page layout and page setup functions
In this lesson, you'll learn how to use Word 2007 page layout and page setup
functions in order to customize your document's margins and page orientation
as well as manipulate other features to change the look of your document.
3. Microsoft Word tutorial: working with headers and footers
Headers and footers are necessary to keep long documents orderly, especially
by the use of page numbers, section titles and dates. In this lesson, you'll learn
how to create custom headers and footers for your documents.
4. Microsoft Word tutorial: applying organizational and structural features to your
documents
In this lesson, you'll explore a variety of organizational and structural features
available in Word 2007, such as footnotes, bibliographies, digital signatures,
hyperlinks and more.

Microsoft Word tutorial: beyond the basics: working with text,


graphics, color and objects
Once you know how to create a simple document, you can raise the appeal factor with formatting techniques. In
this lesson, you'll discover how to use document themes, find and replace text, use Format Painter, apply
WordArt and create charts.
 

Welcome to the course


Microsoft® Word 2007 is the latest version of this premier line of word
processing programs, designed to help you create professional-quality
documents, from letters and brochures to reports and Web pages. In this
Microsoft Word 2007 free training, you'll go beyond the basics of using Word
2007 to explore document themes and page layout formatting, adding and
modifying headers and footers, and incorporating organizational and structural
features, such as footnotes, digital signatures, and more. »  Microsoft Office Word

 
This free Microsoft Word 2007 training course is one in a series of free
Microsoft Word tutorials. The classes are designed to help you learn Word
2007 -- from the basics through advanced levels.

What you'll learn

This course consists of four lessons, each one with an assignment and a
simple quiz. The lessons are:
Lesson 1, "Microsoft® Word Tutorial: Beyond the Basics: Working with Text,
Graphics, Color, and Objects," shows you how to raise a document's appeal
factor with formatting techniques. In this lesson, you'll also discover how to
use document themes, use Format Painter, apply WordArt, and create
charts.
Lesson 2, "Microsoft Word Tutorial: Using Page Layout and Page Setup
Functions," shows you how use the Page Layout and Page Setup functions
in Word 2007.
Lesson 3, "Microsoft Word Tutorial: Working with Headers and Footers,"
explores headers and footers and shows you how to create custom headers
and footers for your documents.
Lesson 4, "Microsoft Word Tutorial: Applying Organizational and Structural
Features to Your Documents," explains the use of organizational and
structural features, such as cover pages, footnotes, digital signatures, and
more.

Beyond the lessons, be sure to complete the assignments and quizzes. They're
designed to reinforce important concepts and techniques you learned in the
lessons. If you feel you need additional assistance or more detail on a certain
topic at any point in the course, you can use the Microsoft Word Help feature.

Throughout this course, we provide Flash examples. To view these


examples, you need the Adobe Flash Player. Keep an eye out for notes
with links that say "See how to ____" or something similar. Some of these
files are very large (2 to 5 MB or so) and may take a while to appear or
download if you have a slow connection.

Let's get started with the topics in Lesson 1.

Using document themes


Once you have the basics of Word 2007 under your belt, the fun can truly
begin. Document themes are one of the great new features that Word 2007
offers. Now anyone can punch up their documents with color and
sophistication. Document themes are complete sets of colors, fonts, and effects
you apply with a single click of the mouse. You can change each of those items
separately if you prefer; however, the idea behind document themes is to make
it fast and simple to change everything in your document at once. »  HP Officejet all-in-ones

A bonus to document themes: They're coordinated throughout Microsoft®


Office 2007. That means if you're presenting documents created in Word,
Excel, PowerPoint, and Outlook, you can easily apply a consistent look and
feel in all of them.

To get started, open Word 2007, create a new document, and then save it as »  HP Black & white
WordInt-Practice1. multifunction and all-in-
one printers

Now, add a few elements to the document before you actually apply themes:

1. To add a headline to the document, on the document's first line, type


Document Themes Rock!, and then press Enter.
2. Highlight that text, and then change the font size to 36 point. (Hint: Use
the Font Size list located in the Font group of the Home tab.)
3. Add some SmartArt by selecting SmartArt > All > Vertical Box List on
the Insert tab, and then click OK.

Every theme provides four text and background colors, six accent colors, and
two hyperlink colors.
Notice that the current document has a white background, black lettering in the
headline, and blue boxes and lines in the SmartArt. Now it's time to apply a
document theme. Follow these steps:

1. On the Page Layout tab, in the Themes group, select Themes >
Foundry from the Document Themes gallery, as shown in Figure 1-1.

As you search for the Foundry theme, notice how the colors and text
change in the other themes that your mouse pointer passes over -- that's
Live Preview in action.

Figure 1-1: You can pick from a variety of themes in the document themes
gallery.

1. Assume you want to change the font used in the Foundry theme, but
you want to keep the color scheme. Go back to the Themes group on
the Page Layout tab, and then select Fonts. Select a different font, such
as Equity.

Did you see how the headline instantly changed to reflect your choice? You
didn't have to highlight the text at all. Now this new font with the Foundry color
appears throughout the document.

You can do the same kind of thing with colors and effects, too. Just select what
you want from those galleries within the Themes group on the Page Layout tab.
To see the available effects, select Effects > Module. See how the SmartArt
changed? Dual lines are now shown instead of single lines.

Creating a customized theme

When you're ready to save your document, you can do it as you normally
would using the Quick Access Toolbar or the Microsoft Office Button menu.
However, if you've created a new document theme by customizing font, color,
or effects options, you might want to keep that theme for future documents so
you don't have to reselect all those options again.

Quick Style galleries, such as the Document themes gallery, exist in several
areas of Word 2007. When you change a document's theme, any items you've
added using a Quick Style gallery also change to match the new theme.

Follow these steps to save the theme you just created as a new document
theme you can access in other documents:

1. On the Page Layout tab, in the Themes group, select Themes > Save
Current Theme.
2. Type a name for the theme in the File Name text box.
3. Click Save.

Your new theme is saved in Word's Document Themes folder and is


automatically available to you when you select the Themes command.

Now that you have an idea of how to use document themes in Word 2007, let's
move on to using the Format Painter. Save your Word 2007 document using
the Quick Access Toolbar, and then keep it open so you can continue to use it.

Using Format Painter


If you've ever needed to change pieces or even large sections of text into a
different format, you're going to love the Format Painter. This tool lets you
instantly copy and apply formatting to text, and even lets you quickly format
some simple graphical elements, such as borders and fills.

Here's how to use Format Painter: »  HP Officejet Pro printers

1. In the document titled WordInt-Practice1, type the following text beneath


the SmartArt graphic: A rock can roll into the most unusual places, even
onto the stage at a rock concert.
2. Highlight the first part of the sentence, through the comma.
3. On the Home tab, select a different font from the Font list, such as
Franklin Gothic Book.
4. In the Clipboard group, click Format Painter. »  HP Color LaserJet printers
5. Click and drag the mouse pointer (which now looks like a paintbrush)
over the remaining text in the sentence to highlight it --"even onto the  
stage at a rock concert."
6. Release the mouse.

The entire text in the sentence should now be in your selected font. To stop the
formatting action and continue typing in the original font, press the Esc key on
your keyboard.

You can't use Format Painter to copy a font or font size in WordArt text.

The Format Painter is not available for use when it's grayed out in the
Clipboard group. It works best with simple text and graphics, such as shapes.
For example, let's try it using some simple shapes:

1. On the Insert tab, in the Illustrations group, select Shapes.


2. Pick the Rectangle shape from the Basic Shapes section in the gallery,
and then draw it anywhere on your document.
3. Pick the Explosion 1 shape from the Stars and Banners section in
gallery, and draw it on your document. Both shapes should appear as
simple line drawings.
4. Select the rectangle object you drew.
5. On the Drawing Tools Format tab in the Shape Styles group, pick a
shape style from the Shape Styles gallery.
6. On the Home tab, click Format Painter.
7. Select the Explosion 1 object you drew. Format Painter applies the
same shape style you selected for the first shape.
8. Save your document.

Now that you know how to use Format Painter to your advantage, let's create
some WordArt in your document.

Creating WordArt
When you're ready to create some fun, hip text for your document, you'll want Using dropped caps
to use WordArt. In Word 2007, WordArt is a gallery of decorative text styles
that's easy to use and apply. These styles are terrific for creating flyers or other
documents in which you need to catch a reader's eye from a distance. You've probably noticed
dropped caps -- large,
dropped, initial capital letters
To add WordArt to your document, follow these steps: --in various books. They're
generally used at the
beginning of a chapter to add
1. Click the location in the document where you want the WordArt to interest and set apart new
appear. text from previous text.
2. On the Insert tab, in the Text group, click WordArt. Dropped caps can also be
3. Pick a style from the WordArt gallery, as shown in Figure 1-2. used quite easily in Word
2007 documents. They can
help you establish new
sections in a lengthy
document, for instance, or be
used in special areas of a
document.

To insert a dropped cap into


a document, click the
beginning of an existing
paragraph where you want to
place the dropped cap. Then,
on the Insert tab, in the Text
group, select Drop Cap.
Select Dropped or In margin
Figure 1-2: WordArt gallery.
from the shortcut menu.
1. In the Edit WordArt Text dialog box that opens, enter any text you like, Word displays examples of
such as WordArt Is Cool, and then click OK. each style so you can decide
which one is best for your
document.
The text you entered has WordArt applied, giving it an entirely different look
and feel. Now, take a look at the Ribbon. A tab labeled WordArt Tools Format
is now available. Exploring the options on the tab reveals several ways you can
modify and format your WordArt.

For example, if your text is too tight, you can select Spacing in the Text group.
Pick from one of the options (Very Tight to Very Loose) to space the text
differently. Or, if you want to change the shadowing of the text, pick a »  HP LaserJet multifunction
command from the Shadow Effects group. You can even modify 3-D effects to printers
suit your needs. Select the 3-D Effects command in the 3-D Effects group, and
then hover your mouse pointer over different options to see how each impacts
your WordArt.

Want to quickly enlarge or reduce your WordArt? Click to select the WordArt
object, and then click a text box handle and drag the WordArt to the size you
prefer. »  HP Color multifunction
and all-in-one printers
To edit the text, select the WordArt object, and then click Edit Text in the Text
group of the WordArt Tools Format tab. The Edit WordArt Text dialog box
opens, giving you some basic options for editing your text. Make any changes
you'd like, and then click OK to close the dialog box.

See how to create and edit WordArt.

Feel free to play around with WordArt and express your creativity! If you decide
you don't like the original style you chose, just make a different selection using
the WordArt Styles gallery.

Now that you've become familiar with WordArt, let's take a look at how you can
use charts in your Word 2007 documents.

Creating and formatting charts


Charts are a useful tool in Word 2007 because they can help focus the
audience on key points by arranging data into categories. There are 11
different types of charts to work with, and each type has several subtypes, too.
With a chart, you can illustrate differences or similarities in data, draw attention
to trends, make comparisons, and more.

»  HP Original ink & toner


You can create a chart in Word 2007 by following these steps:

1. On the Insert tab, in the Illustrations group, click Chart. The Insert Chart
dialog box opens.
2. Select the first pie chart from the Chart gallery in the dialog box, as
shown in Figure 1-3.

»  HP Color inkjet printers

Figure 1-3: Chart gallery.

Enlarge image

1. Click OK.

The chart you've selected is placed into your document, and Excel 2007 opens
a corresponding worksheet. You can enter data for the chart by entering it into
the spreadsheet, or by right-clicking an element in the chart itself and selecting
Edit Data from the shortcut menu.

It's a fairly simple process to format individual chart elements, too. You'll
occasionally want to give the chart a little flair. To format chart elements
individually, just select the element, and then make changes as desired in the
dialog box that corresponds to it. For example, follow these steps to change the
Legend section for the pie chart you just inserted in the previous steps:

1. Pick the chart element you want to format.


2. Click the Chart Tools Format tab.
3. In the Current Selection group, open the Chart Elements menu. The
chart element options display, as shown in Figure 1-4.

Figure 1-4: Chart elements.

Enlarge image

1. Select Legend. The legend in the pie chart is highlighted.


2. Click Format Selection in the Current Selection group. The Format
Legend dialog box opens.
3. Select Fill in the left pane, and Solid fill in the right pane.
4. Click the Color list arrow, and then select a color of your choice.
5. Click Close.

The legend section of the pie chart should now be the color you picked.

You can quickly format small sections of a chart by right-clicking a specific


chart element, and then selecting Format Data Point or Format Data Series
and using the options within the dialog box that opens.

See how to create and format a chart.

Save the WordInt-Practice1 file you've been working on during this lesson, if
you like. You won't need it again for the remainder of the course.

Moving on

In this lesson, you discovered how to use document themes and Format
Painter, apply WordArt, and create charts. In Lesson 2, you'll learn how to
modify Word 2007's Page Setup and Page Layout settings in your documents.
Before moving on, complete the assignment and take the quiz for this lesson.

Assignment #1
WordArt is not only fun to work with, with the right selections and modifications, it can make your
document look near-expertly created. In this assignment, you get to focus on fun rather than
sophistication to discover what WordArt can do for you.

For this assignment:

1. Open a new, blank document in Word 2007.


2. On the Insert tab, in the Text group, select WordArt.
3. Locate and select WordArt style 15.
4. In the text box, type Garage Sale Today, and then click OK.
5. Select WordArt again, locate and select WordArt style 15, and then type Garage Sale
Today in the text box.
6. Change the font to Showcard Gothic or the font of your choice.
7. Click OK.
8. Select the first WordArt object you inserted on the page.
9. On the WordArt Tools Format tab, in the 3-D Effects group, select 3-D Effects, and then
select a 3-D perspective of your choice. You might need to change the color of the
WordArt for the best effect.
10. With the first WordArt object still selected, select Spacing in the Text group of the WordArt
Tools Format tab, and then select Very Loose from the menu.
11. Select the second WordArt object you inserted on the page.
12. On the WordArt Tools Format tab, in the WordArt Styles group, select Change Shape.
13. Under Warp, select Double Wave 1 (second row, first icon).
14. With the second WordArt object still selected, select Shape Fill. Select any color from the
menu using Live Preview to explore how different colors will look.
15. Select the first WordArt again.
16. Click Edit Text in the Text group. The Edit WordArt dialog box opens.
17. Enter Amazing, and then click OK.
18. Save your file as WordInt-Assign1, close the file, and then exit Word.

Quiz #1
Question 1:
What's the complete set of colors, fonts, and effects called in Word 2007?
A) Document effects
B) Word themes
C) Document themes
D) Document thematics
 
Question 2:
True or False: When you change a document's theme, any items you've added using a Quick Style gallery also
change to match the new theme.
A) True
B) False
 
Question 3:
True or False: WordArt is a gallery of clip art and picture files.
A) True
B) False
 
Question 4:
Which tool lets you copy and instantly apply formatting to text in Word 2007?
A) Design Artist
B) Paint Preview
C) Format Painter
D) Live Preview
 
Question 5:
True or False: Eleven different types of charts are available in Word 2007.
A) True
B) False
 

Microsoft Word tutorial: using page layout and page setup


functions
In this lesson, you'll learn how to use Word 2007 page layout and page setup functions in order to customize
your document's margins and page orientation as well as manipulate other features to change the look of your
document.
 
Changing page orientation, size and margins
Welcome back. Whereas Lesson 1 showed you how to work with text, colors,
and graphics, and create objects, this lesson focuses mainly on page layout
settings.

To get started, open a new, blank document and save it as WordInt-Practice2.


Type some basic text into it -- about three sentences will be adequate. »  HP Paper

Change page orientation

When you look at your document, it's likely in a vertical format -- that's called
the portrait orientation, because it's more vertical than horizontal. This
orientation is the default format in Word 2007. You can change this orientation
to a horizontal format -- called landscape orientation -- in a few simple steps. »  HP Print servers
Although most people create and view documents in portrait orientation,
horizontal orientation is frequently used to present charts or other items that fit  
better in a wider page format.

In Word, you can have portrait and landscape pages in a single document.

To change the orientation of all the pages in a document, follow these steps:

1. On the Page Layout tab, in the Page Setup group, select Orientation.
2. Select Portrait or Landscape, depending on your needs.

To change the orientation of some pages in your document but not all of them,
follow these steps:

1. Highlight the text on the pages for which you want to change the
orientation.
2. On the Page Layout tab, in the Page Setup group, select Margins >
Custom Margins. The Page Setup dialog box opens.
3. Select Portrait or Landscape on the Margins tab.
4. In the Apply to list, select Selected text, and then click OK to close the
dialog box.

Word inserts page breaks before and after the text you selected so that pages
in portrait format and pages in landscape format have the correct text on each
page, as shown in Figure 2-1.

Figure 2-1: A document containing pages in portrait and landscape


orientations.

Enlarge image
Change page size

Some people produce documents in letter (8.5 x 11 inches) and legal (8.5 x 14
inches) size, or even create a poster (generally 11 x 17 inches, called Tabloid)
for a special event. If the types of documents you create vary in size, you'll be
pleased to hear that changing the page size for your document is a quick
process.

Just follow these steps to make a fast change to the paper size of your
document, and don't forget to stock the appropriate paper in the printer before
you print:

1. On the Page Layout tab, in the Page Setup group, select Size.
2. Pick a new paper size from the Paper Size gallery, as shown in Figure
2-2.

Figure 2-2: Paper Size gallery.

If the sizes shown in the gallery don't meet your needs, you can set up a
custom paper size following these steps:

1. On the Page Layout tab, in the Page Setup group, select Size > More
Paper Sizes. The Page Setup dialog box opens.
2. Click the Paper tab, if it's not already selected.
3. Open the Paper size drop-down list, and then scroll to find and select
Custom size.
4. Change the Width and Height settings to meet your needs.
5. Click OK.

Change margins

Every document has margins -- the blank space surrounding the text on each
page. Margins are typically used to help with printing issues, because most
printers can't print to the actual edge of a piece of paper. In Word 2007, the
default margins are 1 inch on the top, bottom, and sides of a page.

Sometimes, however, you may want to adjust the margins on a page. Before
you do, carefully consider how the document will be used. Will it be placed in a
binder with pages facing one another? Or will the pages be stapled at the
upper-left corner with each page following the other but not facing any other
page? Your needs will drive the margin space required for each document.

Word 2007 displays the message "One or more margins are set outside the
printable area of the page. Choose the Fix button to increase the appropriate
margins." if your margins are likely to produce printing problems.

Although you might have rulers showing at the top and sides of your pages,
you should view your page margins by enabling the text boundaries option in
Word. To do that, open Word Options (click the Microsoft Office Button, click
Word Options). Select Advanced. In the Show document content section, check
the Show text boundaries check box, and then click OK. Your document now
shows a dotted box surrounding the text on each page -- this box shows you
the page margins quite clearly. When you want to stop the boundaries from
showing, just uncheck Show text boundaries.

Now, to change or set page margins, follow these steps:

1. On the Page Layout tab, in the Page Setup group, select Margins.
2. Select the preset margins you prefer. Your entire document changes to
the new margin settings.

Want to specify your own margin settings? Select Custom Margins when using
the Margins command, and then enter the values you want.

Now that you know how easy it is to make adjustments to your page margins in
Word 2007, let's move on to adding columns and inserting manual page
breaks.

Adding columns and inserting manual page breaks


Adding columns to text can often help draw a reader's attention to certain
information. You might always want to add columns to a document if you're
producing a newsletter, for example.

It's a straightforward process to add columns in Word 2007:


»  HP Officejet all-in-ones

1. Click the location on the page where you want to insert columns.
2. On the Page Layout tab, in the Page Setup group, select Columns.
3. Select the column type you want from the menu that appears.

That's it -- the text appears in columns on the page you selected.

»  HP Black & white


If you don't see an option you like, select More Columns, and then specify your multifunction and all-in-
own settings. one printers

Inserting page breaks

In lengthy documents, you might have a need to specify where a page breaks
(stops) and where the next one begins. You can insert manual page breaks into
your documents, or you can let Word do the work for you.
There are many different ways to apply page breaks. Let's explore manual
page breaks and learn how you can prevent page breaks from occurring in the
middle of a paragraph.

To insert a manual page break, follow these steps:

1. Click the location in the document where you want a new page to start.
2. On the Insert tab, in the Pages group, click Page Break.

Word 2007 inserts the page break where you clicked on the page.

Now, let's assume that you want to make sure a certain paragraph doesn't get
broken up by Word's default page break process. To prevent page breaks in
the middle of a paragraph, follow these steps:

1. Highlight the paragraph that you want to remain intact.


2. On the Page Layout tab, click the Paragraph group dialog box launcher,
as shown in Figure 2-3. The Paragraph dialog box opens.

Figure 2-3: Dialog box launcher button.

1. Click the Line and Page Breaks tab.


2. Check the Keep lines together checkbox.
3. Click OK to save your changes.
4. Save your file, if you like, and then close the file.

Now that you know how to add columns and manual page breaks to your
document, let's move on to grouping and arranging objects.

Grouping and arranging objects


When you work with clip art, pictures, text, and other objects in Word 2007,
there'll be occasions when you want to keep certain items together all the time.
For example, maybe you inserted a picture and then used a text box to provide
a caption for the picture. In that case, you'll want to keep both items together so
that as page breaks occur or other changes happen to the document, the two
items remain as a single object.
»  HP Officejet Pro printers

You might also want to arrange the items on your page so that one object is in
front of or behind another. In this section, you'll learn how to handle both
processes. First, let's create two shapes in your document:

1. Open a new, blank document.


2. On the Insert tab, in the Illustrations group, select Shapes.
3. Pick the Oval shape from the Basic Shapes section in the gallery. »  HP Color LaserJet printers
4. Draw the oval in the upper-left corner of your document.
5. Go back to the Shapes gallery and select the Isosceles Triangle shape.
6. Draw the triangle in the upper-right corner of your document.
7. Your objects should resemble Figure 2-4.
Figure 2-4: Two shapes on a page.

Now it's time to group the two objects together so that they act as a single
object.

Grouping objects

There are multiple ways to group objects. The following steps show you one
method:

1. On the Home tab, in the Editing group, select Select > Select Objects.
2. Using your mouse pointer, draw a box over both shapes. You must be
sure to fully enclose both objects in the box. Both objects should have
blue squares and circles on the edges, indicating they're selected, as
shown in Figure 2-5.

Figure 2-5: Two shapes selected.

1. Click the Drawing Tools Format tab.


2. In the Arrange group, select the Group list arrow, and then select Group.

Notice that all the blue squares and circles now encompass both objects, with
no blue squares or circles between the objects. This indicates the objects are in
a single group.

You should ungroup the objects before moving to the Arranging Objects
section. To ungroup the two objects you just grouped, go back to the Arrange
group, and then select Group > Ungroup.

Arranging objects

Let's assume you want to place one shape you've drawn over another. Click to
select the triangle, and then drag it over the oval so that it resembles Figure 2-
6.
Figure 2-6: One shape overlaps the other.

In Figure 2-6, the triangle is arranged on top of the oval. To place the triangle
behind the oval, use Arrange group commands on the Drawing Tools Format
tab, like this:

1. Select the triangle object.


2. In the Arrange group, select Send to Back. (Don't click the arrow next to
Send to Back.)

Now the triangle is behind the oval. If you can't see the triangle, just click the
oval to select it, and then perform Step 2. Now the triangle is in its original
position, on top of the oval. Close the Word document without saving when
you're ready to move on.

Now that you know how to group and arrange objects in Word 2007, let's take a
look at some special features you might want to use in your documents.

Working with special features


There are so many special features in Word 2007 that it's impossible to cover
them all in one four-lesson course. However, this section covers four more
features you might find particularly useful.

Inserting line numbers


»  HP LaserJet multifunction
printers
Word 2007 automatically counts lines in your documents, which can come in
useful for scripts, legal documents, and general review of documents. To show
line numbers in a document, follow these steps:

1. Open a new, blank document, and type at least three lines of text.
2. On the View tab, in the Document Views group, click Print Layout.
3. On the Page Layout tab, in the Page Setup group, select Line Numbers
> Continuous to number consecutively in the document. »  HP Color multifunction
and all-in-one printers

To restart numbering on each page (from the number 1), select Restart  
Each Page instead.

Adding automatic hyphenation

When you use justification in a document, you'll probably want to also have
Word automatically hyphenate words throughout your document. To do that,
select Hyphenation > Automatic on the Page Layout tab, Page Setup group.

Don't select any text prior to setting up automatic hyphenation -- if you do, the
hyphenation will only apply to that text.
Adding watermarks

If you create drafts of documents for others to review, or documents that need
to be specially marked with copyright or other information, you might want to
use watermarks on your document. Watermarks are translucent text that
appear behind regular text in your documents and can be easily seen in Print
Layout and Full Screen Reading views. They're also easily identifiable in
printed documents but not so much that the primary text is difficult to read.

To insert a watermark into your document, follow these steps:

1. On the Page Layout tab, in the Page Background group, select


Watermark.
2. Select a watermark of your choice from the gallery.

To edit the watermark, select Watermark > Custom Watermark, and then make
any changes you like in the Printed Watermark dialog box.

Positioning pictures

Sometimes it's easier to position a picture into your text rather than use text
wrapping to make the text fit the picture. You'll try this with a Word Clip Art
picture:

1. Position your cursor anywhere on the page.


2. On the Insert tab, in the Illustrations group, select Clip Art.
3. In the Search for text box of the Clip Art window, type cow. Click the Go
button.
4. Select the cow picture.
5. On the Picture Tools Format tab, in the Arrange group, select Position.
6. Select the position you want applied from the menu.
7. Close the Word document without saving it.

See how to use Word 2007's special features.

That wraps up this lesson. You should be well on your way to creating much
more useful and aesthetically pleasing documents in Word 2007.

Moving on

In his lesson, you learned how to use Word 2007 Page Layout and Page Setup
features as well as learned tips on a variety of other functions to help customize
documents. In Lesson 3, you'll learn how to work with headers and footers in
Word 2007. Before moving on, complete the assignment and take the quiz for
this lesson.

Assignment #2
Using margins and columns can help you organize a document so that it's easy to read and
edit. In this assignment, you'll work with both.

For this assignment:

1. Open the WordInt-Assign1 file you created in Lesson 1's assignment, and then save it
as WordInt-Assign2.
2. Open Word Options.
3. Click Advanced.
4. In the Show document content, check the Show text boundaries check box, and then
click OK.
5. On the Page Layout tab, in the Page Setup group, select Margins.
6. Select Narrow, and then click anywhere on the page.
7. On the Page Layout tab, in the Page Setup group, select Columns, and then select
Three from the menu.
8. Using the ruler at the top of the page, narrow each column width to 1inch each. If there
is no ruler, click the View tab, then the Ruler checkbox in the Show/Hide group.

To change the column width, hover your mouse pointer over the ruler where the white and
blue backgrounds meet until the pointer changes to double arrows in boxes. Do not use the
sliders.

1. Select Columns in the Page Setup group, and then select Left.
2. Using the ruler at the side of the page, narrow each column height to 4 inches each.
3. On the Page Layout tab, in the Page Setup group, select Margins > Wide.
4. Using the ruler at the top of the page, narrow the right column width to 2 inches.
5. On the Page Layout tab, select Orientation > Landscape.
6. On the Quick Access Toolbar, click the Save button.
7. Save your file as WordInt-Assign2, close the file, and then exit Word.

Quiz #2
Question 1:
Which of the following are page orientation formats in Word 2007? (Check all that apply.)
A) Landscape
B) Countryside
C) Portrait
D) Picture
 
Question 2:
True or False: Grouping is the term that describes two objects connected together to form a single object.
A) True
B) False
 
Question 3:
True or False: Word 2007 can automatically hyphenate words throughout your document.
A) True
B) False
 
Question 4:
Which term describes placing one object over another? (Check all that apply.)
A) Displaying objects
B) Arranging objects
C) Organizing objects
D) Coloring objects
 
Question 5:
True or False: To change page margins, you use the Paragraph group on the Page Layout tab
A) True
B) False
 

Microsoft Word tutorial: working with headers and footers


Headers and footers are necessary to keep long documents orderly, especially by the use of page numbers,
section titles and dates. In this lesson, you'll learn how to create custom headers and footers for your
documents.
 

Creating custom headers and footers


Lesson 2 covered several Page Layout and Page Setup settings, from page
orientation to columns to hyphenation. In this lesson, you'll focus on creating
and modifying custom headers and footers.

Generally, headers and footers are areas of a document that exist in the top
and bottom margins, respectively. You can insert text, graphics, or field codes »  HP Original ink & toner
into headers and footers, such as your company's logo or document titles.
Word 2007 makes it a smooth process to insert headers and footers into a
document because it uses a gallery with pre-built designs that you can just
drop right in. With these galleries, you can create custom headers and footers
to meet your exact needs and save them for reuse in other documents.

Headers and footers flow throughout a document -- changes made to a header


in one part of a document are reflected in all other headers. The one exception »  HP Color inkjet printers
is if you designate that headers and/or footers to be different on alternating
pages. In that case, for example, changes made to a header or footer on an
odd page in the document will only be reflected on other odd pages.

Creating a header

To create a custom header, follow these steps:

1. Open a new, blank document, and then save it as WordInt-Practice3.


2. On the Insert tab, in the Header & Footer group, select Header.
3. Locate and select a header from the gallery. For this example, select
Blank (Three Columns).

Word inserts the header into the document, as shown in Figure 3-1. Notice that
the text in the main portion of the document is grayed out -- the text in the
header itself is dark and a dotted blue line flows at its lower edge. Also notice
that a new tab has appeared in the Ribbon: the Header & Footer Tools Design
tab.

Figure 3-1: When a header is inserted, it becomes the active section of the
document.

Enlarge image

Because the header is active, you can insert the text you need by clicking
[Type text], and then typing the text. To see this in action, let's enter some
information in the header:

1. In the far left Type text area, type Sample.


2. In the center Type text area, insert the date to be automatically updated.
To do this, click the [Type text] area, and then click Date & Time in the
Insert group of the Header& Footer Tools Design tab. You can select
any date format you like; however, don't use a date/time format. Also
check the Update automatically checkbox, and then click OK.
3. In the right Type Text area, insert the time to be automatically updated.
Click the Type Text area, and then click Date & Time in the Insert group
of the Header& Footer Tools Design tab. Select any time format you
like, except for a date/time format. Also check the Update automatically
checkbox, and then click OK.

Your document header should resemble Figure 3-2.

Figure 3-2: A header with a date field and a time field.

Enlarge image

See how to create a custom header.

Creating a footer

To create a custom footer, follow these steps:

1. On the Insert tab, in the Header & Footer group, select Footer.
2. Locate and select a footer from the gallery, such as Tiles.

Your document footer should resemble Figure 3-3.

Figure 3-3: A footer with a text field and a page number.

Enlarge image

In this example, you can see that the footer is very different from the header
you created. Although you can use matching headers and footers in your
documents, sometimes that's too much of a good thing. In this case, we left the
top of the document simple and inserted the pizzazz into the bottom of the
document where it's noticeable but not overpowering.

The left (main) footer area indicates that a company address can be entered;
you can enter a company name or any text of your choice. Sections like these
in headers and footers are designed as guidelines, so don't feel you have to
type exactly what they indicate.
There are two other items to notice in this particular footer: The page number is
already inserted, and when you double-click the main section of the page (or
click the Close Header and Footer button), the footer becomes inactive.

Just because the header and footer are inactive doesn't mean they'll print with
a light gray or faded appearance. This is just Word's way of indicating which
area of the document is currently active and can be typed in. When you want to
type in a header or footer, just double-click it.

Now that you know how easy it is to add headers and footers in Word 2007,
let's explore how to edit them. Before you move on, double-click in the main
section of the document so that the header and footer become inactive.

Editing headers and footers


At this point, your headers and footers are inactive. Double-click in the header
to make it the active portion of the document. The Header & Footer Tools
Design tab appears on the Ribbon.

Using header and footer options


»  HP Paper

One way to set up headers and footers is to make them appear on different
pages in the document. If you have pages that will face one another when
printed, for example, you don't necessarily need the same header and footer
on the odd and even pages. Instead, you might want one header or footer on
even pages, and a different header or footer on odd pages. And, occasionally,
you might want a unique header or footer on the document's first page but
prefer different ones on the remaining pages of the document.

To add different headers and footers to odd and even pages, check the
Different Odd & Even Pages checkbox in the Options group, as shown in
Figure 3-4.

Figure 3-4: The Header & Footer Tools Options group.

Double-click in the main part of the document, or click the Close Header and
Footer button. Press the Enter twice to add a few blank lines to your document,
and then insert a page break to create a second page. As a reminder, to create
a page break:

1. Click the location in the document where you want a new page to start.
2. On the Insert tab, in the Pages group, click Page Break.

On page 2, notice that the header and footer sections are blank. You could add
completely different text here so that your odd and even pages show different
header and footer information. However, for now, just make the header and
footer the same on every page. To do this, double-click the footer on the first
page, and clear the Different Odd & Even Pages checkbox. Now if you look at
your document, the header and footer on the second page should be the same
as on the first page.

But what if you want the header and footer of your first page to be different
from the headers and footers in the rest of your document? For example,
maybe you need a cover sheet for a research report. Check the Different First
Page checkbox. As you compare pages in your document, you'll see that the
first page header and footer sections are now blank and can be filled in with
new information. Page 2's header and footer, however, remain the same as
originally set up.

Editing text

If you need to change the text in a header or footer, you can just double-click
the area needing the edit and type in the new information. Try this by double-
clicking the word "Sample" in your header and changing that text to "Edited
Sample."

When you work with design elements (explained in the next section), it's an
equally simple process to edit pictures or other objects. Just click the object
and remove it or change it as needed.

Using design functions with your header or footer


Using Word 2007 design functions for headers and footers can help you create
exceptionally professional documents. Businesses, for example, can add
company logos to a header or footer.

Header instructions apply equally to footers in this section.


»  HP Officejet all-in-ones

Let's get started:

1. In the Options group of the Header & Footer Tools Design tab, clear the
Different First Page and Different Odd & Even Pages checkbox.

»  HP Black & white


Remember, a header or footer must be active in order for this tab to be multifunction and all-in-
visible on the Ribbon. one printers

1. In the header, highlight the time field and delete it. Still in the Header &
Footer Tools Design tab, click Clip Art in the Insert group. Search for the
word "Building," and when the results appear, click an image of your
choice.
2. The image should now be inserted into your header. However, it's very
large. Click the image and, using a corner handle, reduce it to a size
appropriate for the original size of the header. When the graphic itself
continues to reduce in size but the header does not, you've reduced it
enough.

You can use any of the tools in the Picture Tools Format tab to modify your
graphic.

1. With the graphic still selected, click the Picture Tools Format tab. Then,
click the fifth picture to the right in the Picture Styles group.
2. Select Reflected Rounded Rectangle and watch your graphical image
change. An example is shown in Figure 3-5. You probably noticed that
the header increased in size again due to the change -- just reduce the
size of the graphical image to reduce the header.
Figure 3-5: An image added to a header.

Enlarge image

See how to incorporate design functions into a header.

Now that you know how to add design objects to headers and footers in Word
2007, let's take a look at how you can add page numbers. Save your document
but leave it open for work in the next section.

All about page numbers


When you have a document with multiple pages, it's very helpful to readers if
you place page numbers in your document. It also can help you stay on top of
where things are within your own document. You can add page numbers to
headers or footers; however, in this section, the example uses a footer.

Right-click the footer in your document. On the shortcut menu that appears, »  HP Officejet Pro all-in-
select Cut. On the Insert tab, in the Header & Footer group, select Footer > ones
Blank.

Now, follow these steps to insert a page number:

1. On the Header & Footer Tools Design tab, in the Header & Footer
group, select Page Number.
2. Select Bottom of Page > Plain Number 1. »  HP Color LaserJet printers

 
That's it -- you've inserted page numbers into your document that quickly.
However, let's assume you want to place the page number on the right side of
the footer instead of the left where Word automatically placed it. There are
three ways to do this:

Tab the number over to the right.


Use the Align Text Right tool in the Paragraph group of the Home tab.
Add a different footer that already has numbers formatted on the right.

To add a different footer, just follow the usual steps to add a footer, but this
time select Plain Number 3 instead of Plain Number 1 in the gallery. The page
number is now automatically placed on the right side. If you prefer to have
more sophisticated-looking page numbers in your document, just scroll through
the gallery to find the style you want.

You can change the font size or other characteristics of a page number -- just
click it and use the Mini toolbar to select the new feature you want to apply.

Sometimes, you might prefer to use letters or Roman numerals instead of


simple numbers. If that's the case, follow these steps:
1. Insert the page number style you want from the gallery.
2. Select Page Number in the Header & Footer group.
3. Select Format Page Numbers. The Page Number Format dialog box
opens.
4. Use the Number format drop-down arrow to select a new number
format.
5. Make any other changes you want using the options in the dialog box.
6. Click OK.

You've done great! Have some fun playing around with headers and footers --
they can add an entirely new look and feel to your documents. When you're
ready, save the document you've been working in as WordInt-Practice3. You'll
use it in Lesson 4.

Moving on

This lesson showed you how to create and customize Word 2007 headers and
footers. In Lesson 4, you'll learn how to apply organizational and structural
features in Word 2007. Before moving on, complete the assignment and take
the quiz for this lesson.

Assignment #3
A footer is a great place to drop in personal or corporate information that's always available to
readers. This assignment will show you how to create a custom footer and then save it to the
Footer Gallery for future use.

For this assignment:

1. Open a new, blank document in Word 2007, and save it as WordInt-Assign3.


2. On the Insert tab, in the Header & Footer group, select Footer.
3. Select the Blank (Three Columns) footer style from the Built-In list (Footer Gallery).
4. In the [Type text] area on the right, enter the personal or corporate information you want
displayed.
5. Highlight the [Type text] area on the left. On the Header & Footer Tools Design tab, in the
Insert group, click Date & Time. In the Available formats list, select the second date format,
check the Update automatically check box, and then click OK.
6. Highlight the [Type text] area in the middle. On the Header & Footer Tools Design tab, in
the Insert group, click Picture. Locate and select a picture of your choice, which might be a
corporate logo or a personal picture. Resize the picture, if necessary.
7. With the picture object still highlighted, select Position in the Picture Tools Format tab,
Arrange group. Pick a position that makes your picture work best with the footer you've
selected. Adjust the picture's position, if necessary.
8. On the Header & Footer Tools Design tab, in the Position group, use the Footer from
Bottom up and down arrows to position the entire footer where you want it to appear on the
page.
9. Highlight the new footer and then on the Insert tab, in the Header & Footer group, select
Footer.
10. Select Save Selection to Footer Gallery.
11. Name the footer you've just created, enter a description for the footer, and then click OK.

The custom footer is now accessible in the Footer Gallery.

Quiz #3
Question 1:
True or False: Unless you designate otherwise, changes made to a header will always be reflected in all other
headers.
A) True
B) False
 
Question 2:
True or False: You can edit text in a header or footer by double-clicking the text area, and then making your
changes.
A) True
B) False
 
Question 3:
True or False: You can insert pictures but not clip art in a footer.
A) True
B) False
 
Question 4:
Which tab do you use to format different headers or footers on odd and even pages?
A) Arrange
B) References
C) Header & Footer Tools Design
D) Page Setup
 
Question 5:
Which of the following may you use to represent page numbers in a document? (Check all that apply.)
A) Letters
B) Roman numerals
C) Numbers
D) Symbols
 

Microsoft Word tutorial: applying organizational and


structural features to your documents
In this lesson, you'll explore a variety of organizational and structural features available in Word 2007, such as
footnotes, bibliographies, digital signatures, hyperlinks and more.
 

Inserting references, citations, and footnotes


Welcome back to the final lesson in this course. Now that you've got the
techniques for creating and customizing headers and footers well in hand,
you're ready to focus on some more advanced Word 2007 features.

To work through the examples in this lesson, open the WordInt-Practice3


document you saved in Lesson 3, and then save it as WordInt-Practice4. »  HP LaserJet multifunction
printers

Inserting references

When you create documents using other sources, it's a good idea (and often
required) to add references to your document so that readers know where your
information came from. References lend credibility to you and your
information.
»  HP Color multifunction
and all-in-one printers

References can be made in many different formats; some industries, such


as the legal industry, require specific methods. In others, you can use any  
method you like.

As you move through this lesson, remember that the point is to add references
to your documents so that they're easy to understand and follow. Consider the
types of documents you normally create to determine which references noted
in this lesson will work best for you.

Adding citations

Citations are used to tell readers where you obtained information, and Word
2007 uses them as sources for bibliographies, which you'll learn about later in
this lesson. Citations are typically used to note books, technical or medical
journal articles, or other periodicals used as sources for the information in your
document.

To insert a citation, follow these steps:

1. On the References tab, in the Citations & Bibliography group, open the
Style list.
2. Select a citation style from the menu. For this example, select APA.
3. Click the end of the sentence or item that you want to cite.
4. On the References tab, in the Citations & Bibliography group, select
Insert Citation > Add New Source.
5. In the Create Source dialog box, enter the information for the source.
For this example, just fill in the Author field with "Doe, John" and the
Year field with "2008."
6. To add additional information for bibliographical needs, check the Show
All Bibliography Fields checkbox.
7. Click OK.

Your text now shows a citation at the location you clicked, as shown in Figure
4-1.

Figure 4-1: A citation example.

Enlarge image

Inserting footnotes and endnotes

Footnotes and endnotes are used to explain, comment on, or provide


references for text in your document. Footnotes might be used for detailed
comments and are added to each page where the comment appears.
Endnotes can be used to cite sources and are added at the very end of your
document. Both footnotes and endnotes consist of two linked parts: the note
reference mark within the text and the corresponding reference text at the
bottom of the page or at the end of the document.

What's great about Word 2007 is that it automatically numbers both of these
items for you. If you add, delete, or move a footnote or an endnote, Word
renumbers the items accordingly.

To insert a footnote, follow these steps:


1. Click the end of the word, phrase, or sentence that you want to note.
2. On the References tab, in the Footnotes group, click Insert Footnote.

The footnote number appears where you clicked the page; the bottom of the
same page shows a corresponding number. Fill in the information for the
footnote by clicking next to the number at the bottom of the page and typing the
content required.

Figure 4-2: A footnote example.

Enlarge image

Endnotes also differ from footnotes by using lowercase Roman numeral


numbering, and they appear on the last page of the document.

To insert an endnote, follow these steps:

1. Click the end of the word, phrase, or sentence that you want to note.
2. On the References tab, in the Footnotes group, click Insert Endnote.

Now that you understand how to add references to Word 2007 documents, let's
explore how to insert a bibliography and index.

Inserting a bibliography and index


A bibliography is an extensive listing of sources you've consulted as you
worked on a document. Although you don't necessarily need to cite every
source you consult in a document to produce a bibliography, Word 2007 makes
it easy to create one if you have cited sources. That's because it takes all the
sources you've cited in your document, and then compiles them into a single
bibliography.
»  HP Original ink & toner

You can create a bibliography after inserting a source into your document.
Because you've already inserted a citation in the previous section, you're ready
to create a bibliography. Just follow these steps:

1. Click the location in the document where you want to place the
bibliography.
2. On the References tab, in the Citations & Bibliography group, select »  HP Color inkjet printers
Bibliography. In the gallery that appears, as shown in Figure 4-3, select
a format.  
Figure 4-3: Bibliography formats.

Creating an index

Indexes list the terms and topics discussed in a document, along with the
pages that they appear on. They're usually placed at the end of a book in a
large section so that readers can easily flip through the index to locate page
information about the item they want to read. Indexes are created by marking
index entries with the name of the main entry and the cross-reference.

When you select text and mark it as an index entry, Microsoft Office Word 2007
adds a special field that includes the marked main entry and any cross-
reference information that you decide to include. After you mark all the index
entries, you select an index design and build the finished index. Word then
collects the index entries, sorts them alphabetically, references relevant page
numbers, finds and removes duplicate entries from the same page, and
displays the index in the document.

Because this is a very detailed process, there isn't time in this course to outline
the steps here. However, you can find the specific steps in Help and Support
for Word 2007 if you need to develop an index for your document.

Next, let's explore the addition of hyperlinks, bookmarks, and cross-references.


Keep your document open; you'll need it for the next section.

Adding hyperlinks, bookmarks, and cross-references


Hyperlinks are generally used to link readers to a Web site that holds more
detailed information about the subject referenced. For example, you might want
to add a hyperlink to your document about dogs so that readers can access a
Web site with detailed information about breeding Golden Retrievers.

ScreenTips are text that displays when a reader hovers the cursor over a »  HP Paper
hyperlink. To add one to your hyperlink, click ScreenTip in the Insert Hyperlink
dialog box when you're setting up the hyperlink. Type the text you want readers
to see, and then click OK.

However, you can also add hyperlinks that let readers jump from one place to
another within the same document, and you can also send them to existing
files on a network. Adding hyperlinks to a document is quick and easy to do;
just follow these steps:
1. Highlight the text you want readers to click to access the hyperlink.
2. On the Insert tab, in the Links group, click Hyperlink.
3. In the Link to section, select the location where you want readers to link
to. For this lesson, let's assume you're linking readers to a Web site, so
select Existing File or Web Page.
4. In the Address box, type the URL (uniform resource locator) of the Web
site, and then click OK.

Inserting a bookmark

If you like to type fast and add references later, you're a great candidate for
bookmarks. These let you identify text so you can come back and reference it
or revise it later. As you reference an item or revise it, you just delete it from the
bookmark list.

To add a bookmark, follow these steps:

1. Highlight the text you want to return to.


2. On the Insert tab, in the Links group, click Bookmark. The Bookmark
dialog box opens.
3. If the highlighted text doesn't appear in the Bookmark name text box,
type it in, and then click Add.

Bookmarks must begin with a letter; however, they can contain numbers.
Spaces won't work -- use an underscore instead.

Later, when you want to find the text you bookmarked, just go back to the
Bookmark dialog box. Click the bookmark you want to find, and then click Go
To.

Adding cross-references

One of the easiest ways to help people locate information in a document is


through the use of cross-references. These are essentially directions within the
document that lead readers from one subject or area to another in the same or
other documents. Word 2007 makes this process easy by providing you with a
command that inserts the appropriate link with a few clicks.

Cross-references are inserted as fields in your document, similar to the way


Table of Authorities fields are inserted. This example shows you how to create
a page cross-reference based on a bookmark you just created. Follow these
steps:

1. Click the location in the document where you want the page cross-
reference to appear.
2. On the Insert tab, in the Links group, click Cross-reference.
3. In the Cross-reference dialog box, as shown in Figure 4-4, open the
Reference type drop-down list and select Bookmark.
Figure 4-4: Cross-reference dialog box.

1. Open the Insert reference to drop-down list, and then select Page
number.
2. Click Insert.
3. Click Close.

The page number appears at the location you clicked in the document.

Next, examine how to add digital signatures and cover pages to your
documents.

Adding digital signatures and cover pages


Digital signatures and cover pages are a great way to add sophistication to
your document and take advantage of some cool high-tech features in Word
2007.

Adding a digital signature


»  HP Officejet all-in-ones

Digital signatures are fast becoming accepted in today's high-tech society.


They're fast and easy to use, and eliminate the need for expensive overnight
mailings when a signature is required quickly. These signatures work by
encrypting information and authenticating the signer as well as the content
involved.

In Word 2007, you can add visible signature lines to documents so they can be »  HP Black & white
digitally signed, and you can add invisible digital signature lines. As signature multifunction and all-in-
lines are inserted into documents, you can specify information about the person one printers
who'll sign the document, and you can even provide instructions to the signer.
The signer can either type in a signature, use a digital image of his signature,
or even write the signature if he's using a Tablet PC.

To add a digital signature to a document, follow these steps:

1. Click the location in the document where you want a signature line
added.
2. On the Insert tab, in the Text group, select Signature Line, and then
select Microsoft Office Signature Line.
3. If a warning message about the enforceability of digital signatures
appears, click OK.
4. Enter the information requested for the suggested signer, and then
verify that the Show sign date in signature line checkbox is checked.
When the person who needs to sign the document receives it, she can
double-click the signature line, type her name into the box next to the X,
and then click Sign.

See how to add a visible and a digital signature to a document.

Creating a cover page

If you plan to print out and then place your document into a binder or another
printed format, why not add a cover page to it? Word 2007 has a full gallery of
predesigned pages that you can smoothly drop into place.

Here's how to add a cover page:

1. On the Insert tab, in the Pages group, select Cover Page.


2. Select a cover from the gallery, as shown in Figure 4-5.

Figure 4-5: Cover Page gallery.

1. Replace any pre-built text with your own text by clicking the text boxes
provided.

Simple, isn't it? Next, take a look at inserting symbols and equations into your
document. Continue to keep your Word 2007 document open.

Inserting symbols and equations


When you're writing, sometimes you need to add a symbol, such as ©, or an
equation, like ex.

To insert a symbol, follow these steps:

»  HP Officejet Pro all-in-


1. Click the location in the document where you want the symbol. ones
2. On the Insert tab, in the Symbols group, select Symbol.
3. In the gallery, locate and select the symbol you want to use. For this
example, select GREEK SMALL LETTER BETA (in the lower-left corner
of the gallery).

Can't find the symbol you want? Select More Symbols to see a larger gallery of
options.
»  HP Color LaserJet printers

To insert an equation, follow these steps:

1. Click the location in the document where you want the symbol.
2. On the Insert tab, in the Symbols group, select Equation.
3. In the gallery, locate and click the equation you want to use. For this
example, select Pythagorean Theorem.

What began years ago as a pretty simple word processor has evolved into a
virtual suite of tools and features that makes Word 2007 one of the most
powerful productivity software programs available. There's much more to learn
about Word. If you're eager to further your education, consider taking an
advanced Word 2007 course.

Moving on

This lesson showed you how to work to use to apply organizational and
structural features in Word 2007. You've come a long way since Lesson 1 --
congratulations on completing the course. Before moving on, complete the
assignment and take the quiz for this lesson.

Assignment #4
Because digital signatures are becoming popular, it's a good idea to get some experience
creating them for your documents. In this assignment, you'll add visible and invisible
signatures to a document.

For this assignment:

1. Open a new, blank document.


2. Click the location in the document where you want a signature line added.
3. On the Insert tab, in the Text group, select Signature Line, and then select Microsoft
Office Signature Line.
4. If a warning message about the enforceability of digital signatures appears, click OK.
5. Enter the information requested for the suggested signer, and then verify that the Show
sign date in signature line check box is checked.
6. Save the document in Word 2007 (.docx) format.
7. Click the Microsoft Office Button, and then select Prepare.
8. Click Add a Digital Signature.

The next process adds an invisible digital signature.

1. If a warning message about the enforceability of digital signatures appears, click OK.

You might be prompted to get a digital ID. Get one from a Microsoft partner (a list is
provided) or create your own.

1. Enter Testing invisible signatures in the Purpose for signing the document text box.
2. Click Sign, and then click OK in the confirmation window.
3. Review the Signatures task pane to verify that the correct person is designated under
Requested signatures.
4. Save your file and exit Word.

Quiz #4
Question 1:
True or False: Citations are used as sources for bibliographies.
A) True
B) False
 
Question 2:
True or False: Footnotes are located at the end of a document.
A) True
B) False
 
Question 3:
True or False: Bookmarks must begin with a letter and can't contain spaces.
A) True
B) False
 
Question 4:
Where can hyperlinks send readers? (Check all that apply.)
A) To Web sites
B) To the office
C) To other places within the same document
D) To existing files on a network
 
Question 5:
True or False: You can't add digital signatures to Word 2007 documents.
A) True
B) False
 

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