Ala Oasis Guide

Online Australian Scholarships Information System
(OASIS)
Application Guide
The OASIS User Reference Guide Version 1.1
This work is copyright. Apart from any use as permitted under the
Copyrights Act 1968, no part may be reproduced by any process
without prior written permission from the Commonwealth.
Requests and inquiries concerning reproduction and rights should
be addressed to the Commonwealth Copyright Administration,
Attorney-General’s Department, Robert Garran Offices, National
Circuit, Barton ACT 2600 or posted at http://www.ag.gov.au
ISBN 1 920861 77 7
Internet www.ausaid.gov.au
Table of Contents
CHAPTER 1...............................................................................................................................................................4
OASIS BASICS..........................................................................................................................................................4
LOGGING ON TO OASIS..............................................................................................................................................5
.....................................................................................................................................................................................5
CHAPTER 2...............................................................................................................................................................7
OASIS APPLICATION FORMS.............................................................................................................................7
CREATING A NEW APPLICATION....................................................................................................................................8
THE CHECKLIST........................................................................................................................................................10
COMPLETING AN ALAS APPLICATION FORM................................................................................................................11
Tips for Completing an Application.................................................................................................................14
ATTACHING DOCUMENTS TO A DRAFT APPLICATION.......................................................................................................15
Attaching a Document......................................................................................................................................15
Deleting a Document.......................................................................................................................................17
DELETING A DRAFT APPLICATION................................................................................................................................18
SUBMITTING AN APPLICATION......................................................................................................................................19
UNSUBMITTING AN APPLICATION..................................................................................................................................21
3
Chapter 1
OASIS Basics
Purpose To familiarise the user with the basic screen elements and navigation within OASIS.
Audience • New users
Prerequisites The user must be registered in OASIS before being able to log in to the system.
4
Logging on to OASIS
To receive an OASIS Password and logon for the first time, follow these steps.
1 Open the internet browser, and navigate to http://oasis.ausaid.gov.au.
The OASIS News page will appear.
2 Select
The Logon/Register page will appear.
3 Click the Register New Account Button
The New User Registration page will appear
4 After filling out and submitting this page, you will receive a Registration
Confirmation.
You will need to check the email address provided as part of your registration for
your temporary password.
5 Once the email containing a temporary password has been received, return to the
OASIS website (www.oasis.ausaid.gov.au) and select again.
6 In the Email field, enter the exact email address that was provided on the OASIS
New User Application Form.
In the Password field, enter the temporary password, then select
The Change Password page will appear.
7 Enter in the password received by email in the Old Password field, a new
password in the New Password and Confirm Password fields, then select
The OASIS Home Page will appear.
5
To logon to OASIS after the initial logon, follow these steps.
1 Open the internet browser, and navigate to http://oasis.ausaid.gov.au.
The OASIS News page will appear.
2 Select
6 In the Email field, enter the exact email address that was provided on the OASIS
New User Application Form.
In the Password field, enter the password created by following the steps provided
earlier, then select
The OASIS Home Page will appear.
6
Chapter 2
OASIS Application Forms
Purpose To familiarise the user with creating and submitting online applications.
Audience • Applicants
Prerequisites • The user must be registered in OASIS before being able to log in to
the system.
7
Creating a New Application
Once registered, applicants can fill in the ALA Scholarship application form online. In addition to the
application form, users are also able to upload copies of all their supporting documents.
Applicants can edit an application when in the status of draft, but applications cannot be edited once
they are submitted. Applications may be submitted and un-submitted before the closing of the round.
To create a new OASIS Application, follow these steps.
1 Login to OASIS using the instructions provided in Chapter 1.
2
Select on the Scholarships menu
The Application List screen will appear.
3 Select
Please select the appropriate Scheme and Intake Round that you would like to
complete an application for. To continue, click Save
4
The Eligibility Requirements screen will appear.
Fill in the eligibility requirements
Select
If the eligibility criteria entered are correct, the application will be created and
the Checklist screen will appear.
Note:
8
If you have indicated in English proficiency, ‘Pending’, you must change the answer to this question
must be ‘Yes’ before the application can be submitted and upload your test results in the documentation
section.
9
The Checklist
The Checklist allows the user to navigate within the draft application. Each section of the application
has a Checklist item, which takes the user into a different screen to complete.
The Checklist does not have to be completed in order. Once the items Eligibility and Mode of
Application (1 & 2) have been completed, any section of the application can be accessed.
A Checklist item is incomplete if it has an arrow next to it
E.g.
A Checklist item is complete if it has a tick next to it
E.g.
Note: An Application cannot be submitted until all checklist items are ticked.
To access a Checklist item…
Click the cursor on the hyperlinked Checklist item.
10
Completing an ALAS Application Form
An online application created from a hardcopy application should be completed exactly as the applicant
has submitted it. This section does not explain how to interpret the information in the application form –
it is a brief guide on how to convert the information from hard copy to the online form.
Checklist Item Application Form Section Notes

1. Eligibility 1. Personal Details As the question ‘Have you applied for
2. Contact Details permanent residency’ has not been asked of
5. Qualifications applicants who submit hard copy
12. Proposed full time study program applications, answer ‘No’ for that question.
If the applicant has not indicated their

English proficiency, select ‘Pending’,
however the answer to this question must
be ‘Yes’ before the application can be
submitted.
2. Mode of Application 1. Online Users may indicate how they intend to
2. Hard Copy apply. If “online”, the form will continue, if
“hard copy” the form may then be
downloaded and filled out manually.
3. Personal Details 1. Personal Details Passport number is not essential.
4. Contact Details 2. Contact Details Select ‘No’ in the ‘Mailing Address same as
residential Address’ drop down list to enter
in a separate Mailing Address.
5. Spouse Details 2. Spouse Details If the applicant does not have a spouse,
select the ‘Not Applicable’ checkbox and
save the screen.
6. Children Details 3. Children Details

Select to add a child to the list.
If the applicant does not have children,

select the ‘Not Applicable’ checkbox and
save the screen.
7. Academic Background 4. Academic Background If the applicant has written more than 500
characters, only enter as much as will fit
without editing the text.
8. Qualifications 5. Qualifications
Select to add a qualification to the
list.
If the applicant has been unspecific about

the start and end dates, choose dates that
best indicate the length of the period of
study as stated by the applicant. For
example, if the applicant has written 2001 -
2003, for a three year degree enter
01/01/2001 – 31/12/2003.
11
9. Previous Scholarships 6. Previous Scholarships Only include details of post-secondary school

scholarships or fellowships.
Select to add a previous scholarship to the list.
If the applicant has not had any previous scholarships,

select the ‘Not Applicable’ checkbox and save the
screen.
10. Awards 7. Awards Only include post-secondary school prizes or awards

that were not included in the record of Previous
Scholarships. This might include professional or
community awards.
Select to add an award to the list.
If the applicant has not received any awards, select the

‘Not Applicable’ checkbox and save the screen.
11. Publications 8. Publications

Select to add a publication to the list.
If the applicant has not written any publications, select

the ‘Not Applicable’ checkbox and save the screen.
12. Current Scholarship 9. Current Scholarship Select either ‘Yes’ or ‘No’. If ‘Yes’ is selected, details of
Applications Applications the scholarships applied for must be entered.
13. Employment Current Position 10. Employment Current Positions Current employment may include work experience and
voluntary work. Enter Not Applicable in the Position
Title if the applicant is not currently employed.
14. Employment Previous 11. Employment Previous
Select to add a previous employment position
Positions Positions
to the list.
If the applicant has not had any previous employment

positions, select the ‘Not Applicable’ checkbox and
save the screen.
15. Proposed Study Program 12. Proposed full time study The applicant must select a theme from the priorities
program list. if the applicant leaves this blank, the application
will not be eligible.
16. Proposed Research Proposal 13. Research Proposal Details This information is only required if the applicant has
indicated that they plan to study by Research or
Combined Research/Coursework.
If the applicant has provided answers which are too

long to fit into the fields, only enter as much as will fit
without editing the text.
12
17. Leadership 14. Leadership An applicant’s leadership qualities and

potential to take up a position of leadership
are considered to be part of the selection
process. Their response should illustrate how
they have already demonstrated leadership
as well as their potential for leadership in the
future.
If the applicant has provided an answer that is

too long to fit into the field, only enter as
much as will fit without editing the text.
18. Professional Memberships 15. Professional Memberships If the applicant has been unspecific about the
start and end dates of their memberships,
choose dates that best indicate the length of
the period of membership as stated by the
applicant.
Select to add a professional

membership to the list.
If the applicant has not had any professional

memberships, select the ‘Not Applicable’
checkbox and save the screen.
19. Documentary Evidence 16. Checklist of Documentary Evidence The applicant must provide certified copies of
all supporting documentation along with their
application. These should be scanned and
uploaded to the online application.
The online application cannot be

submitted without the Document Type
‘Letter of Offer’ attached.
20. Communication 17. Communication
13
Tips for Completing an Application
Always click in every screen to ensure that the information that has been entered is
retained. Clicking ‘Save’ will return the user to the Checklist.
Select to clear information entered in a screen.
Don’t enter applications that are obviously ineligible.
Select the button on the Application menu to return to the Checklist screen.
The application status displayed in the Summary bar shows whether the application is complete or
incomplete, draft or submitted.
14
Attaching Documents to a Draft Application
Applicants are asked to provide documentary evidence of a range of claims made in their application.
These documents will be verified during the selection process and the application for enrolment at an
Australian higher education institution.
All relevant Supporting Documentation should be attached to the online application form. The number
of documents that can be uploaded is unlimited, however a single document cannot be larger than 2MB.
Files of the following types may be uploaded: .doc, .rft, .pdf, .gif, .jpeg, .jpg, .tiff, .png, .bmp, .txt.
Attaching a Document
To attach a document to a draft application, follow these steps.
2
3 Highlight the draft application in the Application list.
Click
The Checklist screen will appear.
4
Select from the Checklist
The Documentary Evidence screen will appear.
5 Select the appropriate type from the Document Type dropdown list.
6 Enter a description in the Description free text field.
15
7
Select
The Choose File dialogue box will appear.
8 Navigate to the file to be uploaded.
Select
The file name will appear in the File field.
9
Select
The file will now appear in the list.
10
Either repeat steps 5 to 9 to upload more documents, or select to
return to the Checklist.
16
Deleting a Document
Any supporting documentation can be deleted from a draft application.
To delete a document from a draft application, follow these steps.
1
Select from the Checklist
The Documentary Evidence screen will appear.
2 Highlight the document to be deleted in the document list, then select
A verification will appear, confirming whether the document should be deleted
3
Select
The document will be removed from the application.
17
Deleting a Draft Application
An application can be deleted while it is in a status of Draft.
To delete an application, follow these steps.
2
Click
4
Select from the Application menu.
The Delete Application screen will appear, confirming whether the application
should be deleted.
5
Select
The application will be deleted and the user will be returned to the News page.
Note: Once an application has been deleted it cannot be retrieved.
18
Submitting an Application
Once an all of the items on the Checklist have a tick displayed against them, the application is
ready to be submitted.
To submit an application, follow these steps.
2
Click
4
Select on the Application menu
The Submit Application screen will appear with the Applicants Declaration
displayed.
Note: The Applicant will have already read the declaration when they signed
and submitted their hardcopy application form.
19
5 Check the checkbox, and then select
A Submission Confirmation will appear and the Application Status will change
to Submitted.
20
Unsubmitting an Application
Once an application has been submitted, it cannot be edited. However, the application can be
withdrawn to a status of Draft so that changes can be made.
Note: An application can only be unsubmitted and submitted prior to the 30 June deadline
To unsubmit an application, follow these steps.
2
Click
The Application Summary screen will appear.
4
Select on the Application menu
The Unsubmit Application screen will appear, with a verification confirming that
the application should be unsubmitted.
5
Select
The user will be returned to the Checklist screen and the Application Status of
the application will be returned to Draft,
21

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Online Australian Scholarships Information System

Audience • New users

1 Open the internet browser, and navigate to http://oasis.ausaid.gov.au.

The OASIS News page will appear.

The Logon/Register page will appear.

3 Click the Register New Account Button

The New User Registration page will appear

OASIS website (www.oasis.ausaid.gov.au) and select again.

The Logon/Register page will appear.

In the Password field, enter the temporary password, then select

The Change Password page will appear.

The OASIS Home Page will appear.

1 Open the internet browser, and navigate to http://oasis.ausaid.gov.au.

The OASIS News page will appear.

The Logon/Register page will appear.

earlier, then select

The OASIS Home Page will appear.

OASIS Application Forms

Creating a New Application

To create a new OASIS Application, follow these steps.

1 Login to OASIS using the instructions provided in Chapter 1.

The Application List screen will appear.

Fill in the eligibility requirements

A Checklist item is incomplete if it has an arrow next to it

A Checklist item is complete if it has a tick next to it

To access a Checklist item…

Click the cursor on the hyperlinked Checklist item.

Completing an ALAS Application Form

Checklist Item Application Form Section Notes

If the applicant has not indicated their

6. Children Details 3. Children Details

If the applicant does not have children,

If the applicant has been unspecific about

9. Previous Scholarships 6. Previous Scholarships Only include details of post-secondary school

Select to add a previous scholarship to the list.

If the applicant has not had any previous scholarships,

10. Awards 7. Awards Only include post-secondary school prizes or awards

Select to add an award to the list.

If the applicant has not received any awards, select the

11. Publications 8. Publications

If the applicant has not written any publications, select

If the applicant has not had any previous employment

If the applicant has provided answers which are too

17. Leadership 14. Leadership An applicant’s leadership qualities and

If the applicant has provided an answer that is

Select to add a professional

If the applicant has not had any professional

The online application cannot be

Tips for Completing an Application

Select to clear information entered in a screen.

Don’t enter applications that are obviously ineligible.

Attaching Documents to a Draft Application

1 Login to OASIS using the instructions provided in Chapter 1.

The Application List screen will appear.

3 Highlight the draft application in the Application list.

The Checklist screen will appear.

The Documentary Evidence screen will appear.

6 Enter a description in the Description free text field.

The Choose File dialogue box will appear.

8 Navigate to the file to be uploaded.

The file name will appear in the File field.

The file will now appear in the list.

To delete a document from a draft application, follow these steps.