SAP Skills2005 Conference

23. – 24. Mai 2005 St. Leon-Rot /Walldorf

SAP Business One

Overview
Status 01/06/2005
SAP Business One Solution Management SAP AG

Overview

Highlights

Technology Infrastructure

Subsidiary Integration

Roadmap

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

The Right Solution can Improve Business

Performance

Global presence People Integration

& collaboration empowerment
Sales

Manufacturing

Finance

Service

SAP Business One helps you achieve a new level of control

over your business.

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 3

Accounting Software out - Business Management Software

in: What Makes SAP Business One so Different?

Yesterday’s patchwork systems lock your information into

silos. Maintaining these multiple systems is costly and
prevents you from getting the data you need to run your
business.

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Introducing the Integrated Office: Using one

Application, one View Across the Organization
„ Analyzes the impact putting a delinquent customer on credit hold will have on revenue before
communicating to the customer
„ Get actionable alerts when service quality in the support organization drops
„ Block sales orders when they fall below needed gross profit margins
„ Reduce back-orders or over stock by planning purchasing according to real customer demand

SAP Business One allows you to stay on top of your business and provides
a true and unified picture of critical, up-to-the minute business
information across your organization with embedded CRM, finance and
manufacturing capabilities.

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 5

SAP Business One®: Designed for Your Success

„ SAP Business One® is an affordable, integrated business management

solution designed specifically for small and midsize companies.
„ For the first time, business owners have a single system that was built
to automate business processes and deliver a true and unified picture
of critical, up-to-the minute business information across CRM,
manufacturing, and finance.
„ With SAP Business One®, owners can increase the profitability of their
business and achieve a new level of control.
„ SAP Business One® is delivered by a worldwide network of qualified
business partners that leverage SAP global knowledge to provide local
service and support.
„ SAP Business One® is from SAP, the world's leading provider of
business software solutions.

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 6

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

SAP Offers Solutions for Companies of all Sizes

SAP Solutions for SMB

Large Midsize Companies / Small Companies /
Enterprises Subsidiaries Subsidiaries

mySAP All-in-One
Consists of the mySAP
Business Suite tailored to
mySAP Business SAP Business One
Suite the needs of midsize
companies; the software Can be implemented in
Complete set of business is easy to install, a matter of days and
functionality for all implement, and maintain, provides all the
requirements and provides a full range functions you need
of business functions

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 7

SAP Business One: Simple Yet Powerful

SAP Business One is an affordable, integrated business

management solution that helps you increase profitability
and gain better control of your business.

SAP Business One Facts:

„ For companies with 10-100
employees
„ Proven track record with more
than 6,000 customers
„ Available in 37 countries
„ SAP is the safe choice with
over 30 years of business
software leadership

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 8

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Success Has Never Been More Global

Current (01/2005): 37
Australia Italy USA
Austria Mexico China
Belgium Netherlands Japan
Canada New Zealand Singapore
Chile Norway South Korea
Costa Rica Panama Czech Republic
Denmark Portugal Hungary
Finland Puerto Rico Poland
France South Africa Russia
Germany Spain Slovakia
Guatemala Sweden
Irish Republic Switzerland
Israel UK

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 9

SAP Business One is Much More Than Only “Core”

SAP Business One

Core

Core functionality: Financials,

Logistics, CRM

SAP Business One

SAP Add-ons

Core functionality extensions

Country specific extensions SAP Business
One

SAP Business One

Independent Software Vendors (ISV) Add-ons

Vertical solutions
Country specific extensions

Thanks to the add-on concept, SAP Business One can be flexible to

customer and market requirements without losing
its easy-to-use and easy-to-administrate architecture

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 10

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

A Preferred Platform by more than Hundred ISVs

American Express Retail Straton solution for the

solution for SAP Business apparel industry
One

American Express
Wholesale solution for ISGI project management
SAP Business One

Softbrands manufacturing
solution Praxis - e-commerce suite

Azur solution for

Cindercxone- EDI
manufacturing

ADP- HRP solution Radio Beacon- warehouse

management

Intermec- mobile devices Citrix- remote access

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 11

SAP Business One Knowledge Transfer

Full e-Learning and classroom training

based curriculum available

Weekly knowledge
transfer session

Learning SAP Business One at maximum

convenience and maximum efficiency!

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 12

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Overview

Highlights

Technology Infrastructure

Subsidiary Integration

Roadmap

SAP Business One Product Coverage

Reporting And Data Navigation Capabilities
General Technologies (Drag & Relate; Alerts; User Defined Fields, etc.)
Customer
Financials Logistics Relationship Human Resources
Management
Chart of Account Sales Activities Payroll
„ General Ledger „ Sales Order Management „ provided through partner
„ Journal Entry „ Delivery Opportunity solutions
„ Journal Vouchers „ Pick & Pack Management Employee Data
„ Multi-currency „ Gross Profit Calculation „ Opportunities Management
„ Fixed Assets „ Structured Marketing „ Opportunity Analysis
Reports „ Employee
„ Financial Reports Doc „ Human Resources Reports
„ Opportunities Pipeline
Cash Flow Data „ Sales Analysis Report
„
Service Management
„ G/L Accounts & Procurement
Business Partners „ Service Call
„ Purchase Order
„ Customer Equipment Card
„ Aging Reports „ MRP
„ Service Contract
„ Tax „ Purchase Analysis Report
„ Solutions Knowledge Base
Banking Inventory „ Service Reports
Management
„ Incoming Payments Calendar
„ Credit Card Management „ Batch Management
„ Calendar
„ Serial Numbers Mngmt.
„ Payment Engine „ Microsoft Outlook
„ Customer/Vendor Catalog Integration
„ Bank Statements Numbers
„ Reconciliation „ Continuous Stock
Management
„ Dunning System
„ Price Lists
Cost Accounting
Production
„ Profit Centers
„ Bill of Material
„ Production Orders

Software Development Kit

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 14

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

User Experience: Sophisticated Navigation Thanks to

Drill-Down Capabilities

Using the Drill-Down menu users can easily navigate to all related
business data, such as Sales Analysis, Account Balance, Chart of
Accounts, etc.
 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 15

User Experience:
Intuitive Navigation Thanks to Drag&Relate

Drag&Relate is a particularly effective means of linking two

business objects to create a query

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 16

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

User Experience:
Easy Customization of the User Interface

Strg+ User Defined

Double Fields
Click

Users can adapt field descriptions or even add fields without any
programming skills!
 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 17

Sophisticated Reporting Capabilities

„ Users can use MS Excel, which they are

already familiar with, as the user interface
for definition and execution of reports
„ XL Reporter is fully and completely
integrated with SAP Business One®
„ ”Drag & Drop”-based user interface- Easy
to create standard profit and loss reports,
balances, forecasts, key figures,
dashboards etc.
„ Reports on live data: data are extracted
directly from SAP Business One® without
staging data in OLAP cubes or in a data-
warehouse
„ Standard functionality for financial
reporting included
„ Supports live drill-down to posting level
from the reports.

XL Reporter extends the power of MS Excel in reporting and

analyzing with seamless access to SAP Business One information

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 18

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Full Control of Your Business

Profit and
Loss
Statement

Cash Flow
Analysis

SAP Business One provides powerful reports for nearly

every aspect of the enterprise

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 19

Full Control of Your Purchasing and Sales Processes

c d
Condition met? (for
example, Document
No Value > 5000 USD?)

Yes
Approved or
Rejected
e
„ The system saves the
g f document as a draft.
„ The system generates a
?
message to inform the
persons responsible that
? a document requires
approval.

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 20

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Logistics & Accounting: Truly Integrated!

A/R Invoice
(Sales)

Sales Price

Journal Entry
(Accounting )

Item Master
Data
(Inventory)

Gross
Sales Price

Current Current
Inventory Inventory
Price Price
 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 21

Material Requirements Planning (MRP)

„ MRP creates recommendations for purchase orders or production

orders depending on the open requirements.
„ The open requirements are calculated depending on the existing stock,
open sales-, production- and purchase orders.
„ Therefore the system delivers via the MRP-run how much has to be
ordered of a purchased item and how much would have to be produced
of a produced item.

Results

Recommendations
Report

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 22

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Easy Design of Your Marketing Documents

„ Powerful and easy to use design tool

„ Flexible output management and export capabilities
(PDF, e-mail and fax support)
„ SAP provides ready-to-use marketing templates

SAP Business One offers extended editing and printing

functionality for all marketing documents

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 23

Opportunities Pipeline

The Opportunitiy Pipeline analyzes the open sales opportunities and shows
dynamic graphic shows the development of the sales opportunities.

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 24

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Seamless MS Office Integration

„ Synchronization of data in SAP Business One® and MS Outlook

(calendar appointments, contacts, tasks)
„ Creating snapshots of SAP Business One® information and associate
them with MS Outlook contacts
„ Quotations Management:
‹ Saving MS Outlook e-Mails as SAP Business One® activities
‹ Saving MS Word and MS Excel documents as an activity with a business
partner or contact person in SAP Business One®

SAP Business One® is fully integrated with Microsoft Outlook, enabling seamless
communication that can span the organization and business functions

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 25

Automatic Payment Transfers

The Payment Wizard in SAP Business One enables users to activate the payment run
process. Fileformats for more than 30 countries are supported!

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 26

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Call Center Handles Warranty Issues and Services

Service
Call

Service
Contract

Knowledge
Base

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 27

Overview

Highlights

Technology Infrastructure

Subsidiary Integration

Roadmap

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Technical Infrastructure

„ Coherent and integrated product

„ Windows look & feel
Ease „ Very easy data navigation
of use „ Drill-down
Client „ Drag&Relate

„ 2-Tier Client-Server Architecture

Product „ Win 32 based
Server architecture „ MS SQL Server/DB2 Express/Sybase
Interfaces
XML Adapter
„ Customizing
„ Search Help
„ Forms
Configurations „ Queries
API (COM)
MS SQL „ User defined fields
Server/ „ SQL Field Link
DB2 Express/
Sybase Services
E-Mail MS Office
Excel, Word, Outlook
integration
RDBMS Backup

Interfaces Flat files, XML (HTTP/SOAP), API (COM), ODBC

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 29

SAP Business One Software Development Kit

Client Add-on development

Data Interface API User Interface API

Server External System

Data Interface Server

SAP Business
One Server

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 30

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Migration to SAP Business One

Data Transfer Workbench

SAP Business One

Legacy System

E DI-
X Data Import Wizard
P A
O
R P
Data Data
T Data
Extrac- Map-
Import I
tion ping
Microsoft
Excel
Templates

Data Transfer Workbench easily migrates data out

of legacy systems into SAP Business One

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 31

Overview

Highlights

Technology Infrastructure

Subsidiary Integration

Roadmap

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Growth, Visibility and Efficiency Through Subsidiary

Integration
Small Subsidiary Small Subsidiary
China Germany
Headquarters USA

Small Subsidiary
Poland

Enable Faster Growth

„ Allows corporations to effectively introduce new products, expand to new locations, and rapidly integrate
remote operations
„ Can be implemented in a matter of weeks, and maintained without the need of an IT staff.

Instantaneous Visibility
„ Seamlessly integrates mySAP Business Suite and SAP NetWeaver to unify the entire business ecosystem
„ Provides a common platform to standardize operations globally

Increasing Efficiency
„ Eliminates the need to manually replicate data, reducing the risk of human error, increasing data quality and
staff efficiency
„ Enables tight integration and consistency of master data between subsidiaries and headquarters locations
based on model-driven integration
„ Provides a fast return on investment, leverage value of mySAP and lower total cost of IT ownership across
entire business landscape

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 33

Pre-Configured Integration Content for Subsidiary

Integration
Data Integration
Objective Participants

Consolidated reporting
Head Office +
structure within an
Subsidiaries
enterprise
Level of Integration

One view of all Head Office +

subsidiaries Subsidiaries

Data exchange for Head Office +

Subsidiaries +
cross-enterprise
Sales Personnel +
collaboration Vendors

Data and Process Integration

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 34

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Overview

Highlights

Technology Infrastructure

Subsidiary Integration

Roadmap

Development Roadmap 2005 + 2006 Planned

SAP Business One 2006

2006

SAP Business One Integration

Q4 2005

SAP Business One 2005 SP1

SAP Business One 2005

July 2005

SAP Business One 2004 with XL Reporter

March 2004

SAP Business One 2004

Oct 2004

Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
2004 2005 2005 2005 2005 2006 2006 2006 2006
*SAP Business One 2005 Add-ons are planned for Oct 2005

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 36

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 SAP Skills2005 Conference
23. – 24. Mai 2005 St. Leon-Rot /Walldorf

Going Into 2005- What are our Main Goals?

Laying the foundation for a market driven

volume operations

Meeting best practices in local

markets better

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 37

Our 2005 Development Plan:

Creating a Foundation for Volume Business

„ Addressing High- Priority Customer-requested, Legal, and Functional

Requirements
„ Focus on Quality and Stability
„ Supportability and Simplicity
„ Low Cost of Ownership
„ Microsoft® Office Integration
„ Adaptability
„ Enterprise Integration

 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 38

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 SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 39

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