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Staffing Plan Template

The Staffing Plan Template is a worksheet within the Financial


Workbook provided with the Toolkit. The template is divided into
two sections: one for salaried employees and the other for those
employees paid hourly. As in the Revenue Model, this is a basic
template to guide your planning process and you may need to
expand its scope or even redesign the model to fit your particular
situation. In particular, you may need to develop a more detailed
plan for adding part-time employees over the course of the first year
as you ramp up your operations. Before you use this plan, you will
need to determine the number of employees needed to fulfill the
level of sales projected and provide support services as needed.

To use this template, enter text in the blue colored cells and enter
numerical values in the yellow-colored cells. The template will total
the staffing costs in a table at the bottom of the page. A printed
version of this worksheet is included here.

Follow the steps below to use the staffing template.

1. Input the titles of the positions for salaried employees and the
corresponding annual salary.
2. Estimate the number percent of time for which each salaried
employee will be paid each year. Your business may employ
some staff part time and then move them to full time as you
grow. These cells allow you to demonstrate that increase.
3. Estimate the cost of living increase to be paid to salaried
employees from year to year.
4. Enter the titles of the positions for hourly employees, the
corresponding hourly wages and cost of living increase.
5. Estimate the number of hours per week that each position will
work each year for five years.
6. Determine the number of employees in each position each
year. This is a place where you can increase the number of
hourly employees over the years.
7. Enter the payroll tax, workers compensation rate, and fringe
benefit rate for the business. The template will total the
staffing costs in the table at the bottom of the page.

DEVELOPING A SOCIAL PURPOSE BUSINESS PLAN


Staffing Assumptions

Salaried Employees
Salaried Staff Positions Year 1 Salary Year 2 Salary Year 3 Salary Year 4 Salary Year 5 Salary
Business Manager $ 50,000 $ 51,500 $ 53,045 $ 54,636 $ 56,275
Lead Mechanic $ 40,000 $ 41,200 $ 42,436 $ 43,709 $ 45,020
Chief Financial Officer $ 50,000 $ 51,500 $ 53,045 $ 54,636 $ 56,275
Assistant Manager $ - $ 30,000 $ 30,900 $ 31,827 $ 32,782
Marketing Director $ 45,000 $ 46,350 $ 47,741 $ 49,173 $ 50,648
Human Resources/Payroll Manager $ 40,000 $ 41,200 $ 42,436 $ 43,709 $ 45,020
Development Officer $ 40,000 $ 41,200 $ 42,436 $ 43,709 $ 45,020

Annual cost of living increase for salary 3%

Salaried Staff Time (as % of FTE) Year 1 Year 2 Year 3 Year 4 Year 5
Business Manager 100% 100% 100% 100% 100%
Lead Mechanic 100% 100% 100% 100% 100%
Chief Financial Officer 5% 0% 0% 0% 0%
Assistant Manager 0% 50% 50% 50% 50%
Marketing Director 5% 0% 0% 0% 0%
Human Resources/Payroll Manager 0% 0% 0% 0% 0%
Development Officer 5% 5% 0% 0% 0%

Hourly Employees
Year 1 Hourly Year 2 Hourly Year 3 Hourly Year 4 Hourly Year 5 Hourly
Hourly Staff Positions and wages Wage Wage Wage Wage Wage
Youth mechanics $ 10.00 $ 10.15 $ 10.30 $ 10.46 $ 10.61
none $ - $ - $ - $ - $ -
none $ - $ - $ - $ - $ -
none $ - $ - $ - $ - $ -

Annual cost of living wage increase for hourly 1.50%

Year 1 Year 2 Year 3 Year 4 Year 5


Hourly Staff Time (Hrs/week/employee) Hours/Week Hours/Week Hours/Week Hours/Week Hours/Week
Youth mechanics 15 15 15 15 15
none
none
none

Number of employees per position Year 1 Year 2 Year 3 Year 4 Year 5


Youth mechanics 4 5 6 7 8
none
none
none

Staffing Expenses:
Payroll taxes 9.425% % of total wages
Workers comp - other 2.32% % of total wages
Fringe benefits 20.00% % of total wages
Weeks per year 52.00 weeks used to calculate annual wages

DEVELOPING A SOCIAL PURPOSE BUSINESS PLAN


Total Staffing Costs:
Year 1 Year 2 Year 3 Year 4 Year 5
Business Manager $ 65,873 $ 67,849 $ 69,884 $ 71,981 $ 74,140
Lead Mechanic $ 52,698 $ 54,279 $ 55,907 $ 57,585 $ 59,312
Chief Financial Officer $ 3,294 $ - $ - $ - $ -
Assistant Manager $ - $ 19,762 $ 20,355 $ 20,965 $ 21,594
Marketing Director $ 2,964 $ - $ - $ - $ -
Human Resources/Payroll Manager $ - $ - $ - $ - $ -
Development Officer $ 2,635 $ 2,714 $ - $ - $ -
Subtotal Salaried Employees $ 127,463 $ 144,603 $ 146,146 $ 150,530 $ 155,046

Youth mechanics $ 31,200 $ 39,585 $ 48,215 $ 57,094 $ 66,229


none $ - $ - $ - $ - $ -
none $ - $ - $ - $ - $ -
none $ - $ - $ - $ - $ -
Subtotal Hourly Employees $ 31,200 $ 39,585 $ 48,215 $ 57,094 $ 66,229
Total Staffing Costs $ 158,663 $ 184,188 $ 194,361 $ 207,624 $ 221,275

DEVELOPING A SOCIAL PURPOSE BUSINESS PLAN