Application Process and Key Dates

The application period for the upcoming round is from 15 June 2009 to 4 September 2009.

Following are step by step of Application Process and key dates:

Step 1

Applicant sends the complete ADS application form to the ADS Office by 4 September 2009.

Step 2

Applicant is notified of the result of selection for interview by November 2009.

Step 3

Selected applicant for interview receives information of interview / IELTS test date/location
(December 2009).

Step 4

Applicant attends interview and IELTS test in January 2010.

Step 5

Applicant is advised of the result of their ADS application by End of February 2010.

Please Click the following link for the Final Results: ADS2009 Successful Awardees.
Frequently Ask Questions (FAQs) - Applicants 
1. Application form

Q:  How can I apply for ADS?

A:  You must complete the application form, answering all relevant questions, attach the required documents and then
submit it in person, by post or by courier service to the ADS Office. 

Q:  Where can I get the ADS application form?

A:  You can download  the ADS application form from this website or from government organisation departmental training
bureaus, governor’s offices, Kadins, university rectors, IDP Offices, IALF Offices, AEC Offices, AusAID projects  or from the
ADS Office in Jakarta.

  2. Types of Scholarships  

Q: Who can apply for the scholarship and what are the categories?

A:  The program is open to all public sector employees and employees from private universities and NGOs, private
companies or recent graduates. There are three categories of ADS applications: Public, Open and Targeted. Candidates
who are government employees apply for ADS through Public category. Candidates who are non-government employees
may apply through the Open category. Targeted category is available for candidates employed by government or non-
government agencies associated with AusAID projects or AusAID related activities identified by AusAID.   

3. Eligibility

Q: What are the eligibility requirements for ADS?

A:  Eligibility requirements are listed on the front page of the application form. The main requirements are:

 Apply for courses that fall within the four areas of development priority (see next page);
 Have a Grade Point Average (GPA) of at least 2.9 (on a scale of maximum 4.0) and an English language
proficiency of at least 5.0 in IELTS (or 500 in Institutional TOEFL or equivalent). The IELTS or TOEFL result must
be current (a test result obtained in 2008 or 2009 will be considered current);
 You must hold an undergraduate degree, if applying for a Masters;
 You must hold a Masters, if applying for a Doctorate;
 You must be applying for a degree at a level higher than your current highest qualification;
 If applying for a Doctorate, you must be a staff member of university, higher education institution, research
institution, key policy makers and targeted candidates in other agencies associated with AusAID activities. It is
highly desirable for Doctorate applicants to have a letter of support from an Australian university for their proposed
field of study;
 Answer all relevant questions on the application form;
Be willing and available to take full-time (Monday - Friday, 08.00 - 16.00) English for Academic Purposes(EAP)
training in Indonesia prior to studying in Australia, if offered a scholarship; and
 Be not older than 42 years old at time of application.
4.  Submitting Application and Required Documents

Q: What are documents required for submission with the ADS application form?
A: Following is the list of required documents to submit with your application form:

 Copy of birth certificate;

 KTP or Passport;
 Current Curriculum Vitae;  
 A certified copy of your academic transcript from your S1 or S2 program;
 A certified copy of your tertiary certificates from your S1 or S2;
 A certified copy of your IELTS or TOEFL result;
 Doctorate applicant must also attach certified S1 degree certificate / transcript;
 Academic reference from S2 supervisor for Doctorate candidates; 
 Outline of the proposed research project for Doctorate and Master by Research

Q:  What is meant by a certified copy of an original document?

A:  This is where an authorized person has checked the copy of the document against the original document to ensure that
the copy is true and accurate. A Solicitor or an IDP Counselor is acceptable as the certifying person.

Q:  When is the last day to submit the ADS application by post?

A:  Applications must be received by the ADS office by the closing date if submitted by hand directly to the office.
Applications that are submitted via courier or by post must be date stamped no later than the closing date. Applications
received after the closing date will not be considered. 

Q:  I am a recent graduate, and have not obtained my certificate yet. Should I submit my transcript only? 

A:  For a fresh graduate whom have not had their certificate yet, they could submit their transcript and an acknowledge letter
from the university stated that they have completed their degree. 

Q:   If I cannot get a reference Letter from my S1 supervisor, whom should I get the reference letter from?

A:  There is no obligation for applicants to submit a reference from their S1 supervisor. The obligation to submit an academic
reference is only for applicants applying for this PhD. In this case it is necessary to submit an Academic reference from their
S2 academic supervisor during their S2 program. 

Q:  How do I get a GPA for an overseas university undergraduate qualification that I possess?
A:  This is not necessary. It is only necessary to submit your academic transcript and award from the overseas university. 

 
Q:  Do I need a TOEFL or IELTS score if I have an overseas university qualification?
A:  If you studied at an overseas university where English language was the language in use, then an IELTS or TOEFL
score is not necessary. 

Q:  Do I have to submit a research outline? What are the points that should be included in my research outline?

A :  If you apply for a Masters program that include at least fifty percent research or a PhD program then you must submit an
outline of the proposed research project (1 page) and include details of any proposed fieldwork outside of Australia that you
would need to undertake as part of your research. Please refer to page 6 section “Research Outline” of the ADS application
form on how to write the research outline. 

Q:   When is the last date of IELTS/TOEFL result date that can be accepted for consideration during the application
process? Can I submit TOEFL institutional?

A :  Any  certified IELTS or TOEFL English language test results obtained in 2008 or 2009 will be considered current and will
be considered for application. TOEFL institutional is also accepted.

Q:  Does an ADS applicant need to apply to their preferred university and course before applying for the
scholarship?

A:  ADS applicants are not obligated to apply to Australian universities before applying for a scholarship. The ADS Office will
arrange the placement process for the awardees after they have been selected for an ADS scholarship. 

Q:  Where can I get the IELTS/TOEFL results for submission with my application form?
A:  TOEFL/IELTS results issued by any formal/legal IELTS/TOEFL institution (local universities, LIA, EF, etc.) are valid. 

Q:  What is meant by TOEFL Institutional and TOEFL International?

A: 

 TOEFL Institutional : TOEFL results administered by legal/formal  local English language institution such as LIA,
EF, university’s Language centre, etc.

 TOEFL International : TOEFL results administered by TOEFL International institution. There are 2 types of this: a
computer based TOEFL and a paper based TOEFL. 

Q:  Do I have to submit an English translation of my certificate, transcript and birth certificate when applying?
A :  No. However you must provide these documents if you are shortlisted for an interview. 

 
Q :  Where can I get a certified copy of the documents required?

A:  All applicants must attach copies of a certified transcript of academic records and copies of their certificate. Copies of
original documents are to be certified by your university or notaris, or an IDP Office. 

  5. Proposed study program

Q: What are the ADS fields of study?

A:  ADS offer fields of study which relates  to four areas of development priority. Examples of fields of study are included in
ADS application form and on the ADS website. Please important to note that those are only examples of fields of study.
Applicants can apply in most fields of study offered by universities as long as it is not a particular profession that  includes
the practical training period required for professional registration, e.g. medical internships, legal articles etc. 

Q:  Is it possible to choose a different field of study related to my education background?

A:  Yes. As long as the proposed field of study will support your career in the future and contribute to the development of
Indonesia.
  
Q:  Do you have to identify an Australian university and a course for your proposed study program when you make
your ADS application form?

A:  No, you make this choice during your English for Academic Purposes (EAP) training after receiving the scholarship. All
you need to identify on your ADS application is the priority area that your course of study fits into and also some key words
to describe your proposed course of study. 

6. Selection Process

Q: What is the ADS selection process? What are the requirements during the selection process?

A: There are two stages in the selection processes:  the shortlisting process (pre-selection process) and Final Selection
process (JST Interview and IELTS test).

 During the  1st stage (Shortlisting process) an independent Joint Selection Committee comprised of Australian and
Indonesian academics will consider all applicants and shortlist all applicants based firstly on academic merit and
IELTS or equivalent scoring. Only short listed candidates will be invited to participate in the 2nd stage of the
selection process (JST interviewed and IELTS test).
 In the 2nd Stage (Final Selection – JST interview and IELTS test),  the JST Interview will assess candidates’
academic ability, clarity of study goals, cultural adaptability, future planning and relevance of study to Indonesia’s
development. The interview will be accompanied by an IELTS test to assess applicants level of English. 

7. Length of the Scholarships  

Q:   What is the duration of the scholarship?

A:  Scholarships will be available for full-time study an Australian post-graduate qualification for the minimum period required
to complete the award through the relevant Australian university selected from AusAID contracted universities (normally 
approximately between 1 - 2 years for Masters and 3 - 4 years for Doctorate). 

 
Q:   What will happen if I need an extension to conclude my study?
A:  A Period of extension will only be allowed in a “special case”; or only when “major-force” conditions apply.    

8. Scholarship Entitlements

Q:  What does ADS cover? Does ADS offer full scholarship?

A:  Yes, ADS offers full scholarships. Scholarship entitlements include:

 Fortnightly stipend – to be paid at single stipend;

 Tuition fees;
 Return air fares;
 Establishment allowance;
 Health cover (only for student during the length of stay in Australia);
 Some overseas fieldwork travel cost;
 A reunion air fare at the completions of each successful year of study, except   the final year. (only available to
students whose immediate family - spouse/dependant, child -  do not accompany them);and
 Editorial / Tutorial assistance

DS Indonesia Events Schedule

ADS Key Dates 2010    

Month Date Activity Notes

January  9 IELTS Test – ADS 2010 Applications  

11-29 Joint Selection Interviews  
30 Ranking of Candidates & Final Selection  
February 1-5 Ranked List Candidates signed off by AusAID  
10 Disability Focus Group 10am-11.30am Disability Uni UI -
Depok
8-13 Notification to Successful Awardees – ADS 2010  
Applications
16-21 Notification to Unsuccessful Applicants – ADS 2010  
Applications
TBA ALA Presentation to Solicited Organizations/AusAID TBA by AusAID
Units
TBA AEI Promo Visits Commence  
March TBA ALA Applications Open Dates in 2010 TBC
10 GoI KA Liaison Officers Workshop #1 Venue TBA
12 Cut-off sate for S2/10 preferences to be received by Preferences submitted over the
ADS Office following 4 weeks to universities
18 9M (2009) Pre-departure briefing - Bali 2009 group

19 9M EAP (2009) concludes - Bali Closing Ceremony 9am IALF

BaliIELTS test Saturday 20 March
2010 
22 96W EAP commences (Jakarta & Bali) Concludes 30 April 2010
23 6W Initial briefing - Jakarta Concludes 8 May 2009
 24 GoI KA Alumni Professional Development Activity #1  
26 6W Initial briefing - Bali  
30 6W Mobilization briefing - Jakarta  
31 6W Mobilization briefing - Bali  
April 7 GoI KA Alumni Reintegration Seminar #1 For GoI KA awardees returning
S2/09

9am-12noon Venue TBA

14 Gender Focus Group Venue TBC

19 6M EAP commences (Jakarta & Bali) IELTS 14 October 2010

Concludes 15 October 2010

20 6M Initial briefing - Jakarta 9am-10.30am
6W Pre-departure briefing - Jakarta 11am-12.30pm
21 6M Initial briefing - Bali  
6W Pre-departure briefing - Jakarta  
22 Alumni PDA #4 - Bali Venue Mercure Sanur
23 ADS PCC Meeting - Bali Venue IALF
24 Alumni PDA #5 - Mataram Venue UNRAM
27 6M Mobilization briefing - Jakarta  
28 6M Mobilization briefing - Bali  
29 APS Completion Meeting - Jakarta TBA
30 6W conclude – Jakarta & Bali Closing ceremony 9am IALF Jakarta
& Bali
May 4-29 Mail-Out ADS 2011 Application Forms  
5 GoI KA Liaison Officers Workshop #2 TBA

TBA GoI KA Professional Development Activity TBA

June 7 ADS 2010/11 applications open  

16 ALA solicited application entered into OASIS Data entry concludes 8 July

Dates in 2010 TBC

21 9M EAP(2010) commences  - Jakarta & Bali Concludes March 2010
22 9M Initial breifing - Jakarta  
25 9M Initial briefing  - Bali  
21-25 6M EAP Class Break  
30 Closing date for ALA applications  
July 7 Alumni PDA # 6 - Banjarmasin Venue TBC
12-16 Short-listing ALA applications  
12 3M EAP commences - Jakarta & Bali Concludes on 15 October 2010

IELTS on 14 October 2010

13 3M Initial briefing - Jakarta  
16 3M Initial briefing - Bali  
20-22 Aus AID sign-off on ALA short-list  
22-23 Update ALA Status on OASIS  
23 Notification to Successful ALA (Shortlisted) Notification concludes 6 August
 Dates in 2010 TBC
26 Notification to Unsuccessful ALA applicants Notification concludes 28 July
26 3M mobilisation briefing - Jakarta  
28 3M mobilisation briefing - Bali  
August 9-13 ALA Interviews  
9 8W EAP commences Jakarta & Bali Concludes 15 October 2010
10 8W Initial briefing - Jakarta  
13 8W Initial briefing – Bali  
13 8W Mobilization briefing - Jakarta  
16 ADS Information Day - Jakarta  
18 8W Mobilization briefing - Bali  
19 ADS Information Day - Bali  
23 AusAID advises successful ALA applicants Dates in 2010 TBC
27 ADS Applications close  
30 ADS Application Screening & Data Entry Process  
commence
September 3 Cut off date for S1/11 preferences to be received by 3M & 6M group Commencing
ADS Office S1/2011
6-17 8W, 3M, 6M & 9M EAP Class Break (Idul Fitri)  
17 S1/11 preferences submitted to universities  
October 8 Pre-departure briefing  for 8W, 3M and 6M EAP  
awardees - Bali
11 Pre-departure briefing  for 8W, 3M and 6M EAP  
awardees - Jakarta
14 IELTS Test for 8W, 3M & 6M EAP awardees  
15 8W, 3M & 6M EAP Group concludes Closing ceremony 9am IALF Jakarta
& Bali
15 ADS S1/11 Application to University submitted  
20 Alumni PDA #7 - Palembang Venue TBA
21 ADS PCC Meeting Venue TBA
22 ADS Application Screening & Data Entry Process  
concludes
TBA Targeted Awardees Reintegration Seminar  
November 1-5 ADS Short-listing TBA
TBA GoI KA Alumni Reintegation Seminar #2 For GoI KA awardees returning
S1/109am-12noon Venue TBA
8-12 AusAID Sign-off on Recommended Shortlisting  
Candidates
15 Notification to Successful Shortlisted Concludes 19 November
22-26 Notification to Unsuccessful shortlisted  
30 JST Shortlisting Report Submitted to AusAID  
December TBA ALA Pre-departure briefing Dates in 2010 TBA
TBA ALA reception – Ambassador’s residence Dates in 2010 TBA
TBA ADS JST 2010 Mobilization arrangements finalized TBA
TBA GoI KA Liaison Officers Workshop #3 TBA
 
 
 

Last Updated ( Monday, 22 February 2010 )