Become a Productivity Ninja in just 2 1. Stress Less Achieve More Workbook – days - Worry Less, Achieve More and 2. 3. Productivity Ninja Badge for each delegate Inbox to Zero Workbook Love What you Do!!! 4. Inbox to Zero Badge for each delegate that achieves Inbox Zero during the program or after the program. 5. Email Etiquette - Do’s and Don’ts Handout – 6. Email Etiquette - Thinking About Email Etiquette Worksheet 7. Productivity Ninja 3 Year Plan Worksheet - 16th - 17th November 2015 8. Case Studies
Singapore The three winners of the fun test will each receive a copy of the best-selling book, authored by Graham Allcott titled : How to be a Productivity Ninja”
Major Benefits Of Attending – You Will Be Able To:
z LEARN how to overcome “information overload” and stress – by managing attention, not time z EXPERIENCE the power of mindfulness and relaxation. z GET in control of your workload – and develop a “second brain” to make it all easier z LEARN practical tools to manage and reduce interruptions z GET email under control. Implement the structures to help manage email volume and keep your inbox clear z CHANGE the way you think about email – forever. z DISCOVER your own bad email habits and how they annoy your team z DISCUSS and CLARIFY steps that you need to take to improve the email culture of your business or team
Stress and overload are some of the highest priority Managers, Executives, Dept. Managers, and Supervisors in concerns in businesses today. Learning to become a the following departments: Productivity Ninja will give you the awareness, knowledge, tools and techniques to help yourself and those around IT you. Increasing workplace productivity improves Operations employee retention and satisfaction. Being “on top” of Customer Service what you do, managing your attention and being able Sales & Marketing to focus again will change your life forever. Purchasing Procurement Project Teams Business Development Human Resource Administration Employee Relations & Communications Employee Engagement Organizational Development
From across all industries
Organized by:
WE SOLVE YOUR PUZZLE
Workshop Overview We’re all overwhelmed with “too much to do”, in too little time, and what’s more, a constant sense of “information overload”. This course is for anyone whose role involves independent decision-making and organising information (as opposed to manual or automated jobs) – from the CEO and senior team right through to entry level roles.
This fast paced 2 day program will turn you into a Productivity Ninja. Based on the book “How to Be a Productivity Ninja” by Graham Allcott and facilitated by Graham’s head Productivity Ninja in Asia Pacific, Matt Cowdroy, this 2 day event is definitely a “must do”. The course will start by focusing on the individual and then move outwards to discuss the broader environment, our teams, our companies and our customers.
On Day 1, we’ll discuss how to deal with interruptions, paperwork, creative ideas, information and unmanaged commitments and how to define, organise and stay in control of the important actions. We’ll show you how to reduce stress by eliminating those nagging feelings of doubt, guilt and “overload panic” and replace them with a playful, purposeful and productive momentum. Every delegate will develop a Productivity Ninja second brain to help manage their overloaded “to do” lists.
Day 2 will be more focused on Emails. We’ll start by getting YOUR Inboxes to Zero and help you develop a system to manage email better. We’ll then discuss and explore Email Etiquette and develop an Email manifesto for you and your team. We will create the space to think about how our emails affect others and discuss practical steps to improve the “email culture” around us.
Outline
Day 1 Day 2
OPENING MODULE 5 – INBOX TO ZERO – PART 1
z Getting to know each other z Learn the power of batch processing z Set outcomes for the course z Learn to distinguish “connectivity” from “productivity” z Define Workplace Productivity z Combat email distraction z Change the way you think about email – forever MODULE 1 – BEGIN WITH SELF z Mindfulness MODULE 6 – INBOX TO ZERO – PART 2 z Recognising the present moment z (Note: you will need your laptops and access to emails z The downside of stress for this section) z Short relaxation exercise z Hands on time – getting your Inboxes to Zero z Discuss current productivity challenges and desires MODULE 7 – EMAIL ETIQUETTE – PART 1 MODULE 2 – THE PRODUCTIVITY NINJA z Audit your own individual email use z 9 Ninja characteristics z Discover your own email habits and how they effect z Attention management others z Knowledge work and how to succeed z Discuss how you and your team use email, and the z Introduction to the Productivity Ninja “Second Brain” impact of poor email communications z Learn how to write clearer, more effective emails MODULE 3 – CORD MODEL PART 1 z (C) Capture and Collect MODULE 8 - EMAIL ETIQUETTE – PART 2 Includes “Brain Download” exercise z Discuss and clarify steps that you need to take to z (O) Organise – develop a trusted system to work improve email culture in your business smarter z Develop and action plan to reduce company reliance Projects vs Actions on email, reduce the volume of email and increase Discuss apps and tools productivity as a result (Note: you will need your laptops for this section) z Develop an “Email Manifesto” for you. You can share this with your business or team after the course MODULE 4 – CORD MODEL PART 2 (z R) Review CLOSE The power of checklists z Discussion – Back to “self” and integration of learnings Unlocking the benefits of CORD z Develop a 3 Year Productivity Ninja Plan Weekly reflection and planning z Making it stick z (D) Do z Moving beyond today Rituals and habits of Productivity Ninjas Eat the Frog (there will be chocolate !!!) FEATURED CASE STUDIES Relentlessness – the power of saying no z Case Study #1: Workflow and Organisation: sorting Proactive Attention management actions from information z Case Study #2: Stress – the silent assassin z Case Study #3: Email –the power of Inbox Zero and financial implications Course Facilitator Matt Cowdroy Productivity Ninja Think Productive, Australia Contact Willy Kwan (SGA 01003) Direct Line: (65) 6825 9674 General Line: (65) 6825 9579 General Fax: (65) 6776 2120 Email: willy.k@fdb.com.sg
Matt Cowdroy is a Productivity Ninja and the owner of Think Productive Australia.
Having spent the first 20 years of working life in the corporate world, Matt has first hand knowledge and experience to understand the pressures faced in todays fast-paced environment.
Matt’s formal qualifications are in Business and Marketing. He is passionate about people - understanding what motivates them, their wants and their needs. He also has qualifications in Yogic Studies and Meditation. This provides a broad perspective when discussing productivity, stress management, mindfulness and working life.
Matt’s style has been described as “Engaging and present”,
“Professional yet relaxed”, “Confident but not cocky”. program schedule 08:30 Registration In 2014 Matt was managing the North Asia region for a market 09:00 Morning Session Begins leading Australian Health and Wellness business. At Sydney 10:40 - 11:00 Refreshments & Networking Break Airport, enroute to Hong Kong, he bought a copy of “How to 12:45 Luncheon Be a Productivity Ninja” by Graham Allcott. In Matt’s words, 14:00 Afternoon Session begins “I found the book insightful, down to earth and relevant to 15:30 - 15:50 Refreshments & Networking Break todays intense work pressures. My Inbox is now Zero and I 17:00 Course Ends enjoy the workflow approach to achieving more and stressing less.”.
Partial List Clients
Bill and Melinda Gates Foundation the Cabinet Office (UK)
Vodafone American Express Volvo The National Trust Worldpay GlaxoSmithKline eBay SecondBite (Aust) Barclays And many others
Testimonials
“Matt was an excellent facilitator, everything was able to be absorbed really well. Positive feedback from the team about your energy and the content” (Colin Taylor, Managing Director, Active Edge Promotions Pty Ltd)
“I got sooo much work done yesterday. It felt like I got through 4-5 times as much as usual.” (Kerri O’Connor, Director, Saunders Lynn & Co)
“I made it to (inbox) zero! I’m very excited by this process as I think it will help me be proactive instead of being reactive with my emails….Thanks for all your help and I hope to do some more training with you in the future.” (Rachel McDonald, Technical & Innovations Manager, Complementary Medicines Group, Australia)
“It’s been incredibly valuable for the whole team to participate together. It will enable us to support each other, share and generate ideas and improve practices. It will make a big difference” ( Elaine Montegriffo, CEO, SecondBite Australia)
“The Inbox to Zero workshop with Matt was life changing.”
(Peter Drinkwater, CEO, House of Brand, Australia)
