Chapter 2

Microsoft Word - 2013

Opening a Word Document 1

1. Start -> All programs -> Microsoft Office ->

Microsoft Word 2013 (Windows XP)
2. Run Window (Windows+ R) -> winword
3. Double click on MS Word shortcut
Other Word Processing Software

• Open Office • Ability Write

Writer • Kword
• Word Perfect • Copy Write
• Symphony • DOS Edit
Documents
• WordPad
• Word Pro
• Note Pad
• Text Maker 11
• Abi Word
File Extensions

• .docx – Word Document

• .docm – Word Macro Enabled Document
• .doc – word 97-2003 document
• .dotx – Word Template
• .dotm- Word Macro Enabled Templates

2
Change the measurement unit type

• File -> Word Options -> Advanced -> Under the

category Display, Show Measurements in Unit of ->
Change the type

8
 Selection Methods 9
• A word – Double Click on the word
• A Line – Go to the left side corner of the document until it changes into a white
arrow. One Click
• A paragraph – Triple click on the paragraph
or
Go to the left side corner of the document until it changes into a white
arrow. Double Click
• Multiple Sentences- Click at one end of the block and holding down the [Shift]
key click second time at the opposite end of the block.
• Whole Document – Ctrl+A
or
Go to the left side corner of the document until it changes into a white
arrow. Triple Click
View Types 10,
13

• Print Layout- Default Layout

• Full Screen Reading
• Web Layout
• Outline
• Draft
Shortcut Keys 12

• Save Document – Ctrl+S •

• New Document – Ctrl+N •
• Open Document- Ctrl+O •
• Close Document – Ctrl+ •
W •
• Print Document- Ctrl+P •
• Undo – Ctrl+Z •
• Redo – Ctrl+Y
•
• Bold- Ctrl+B
•
Letter Case Types 14

• Sentence case
• lowercase
• UPPERCASE
• Capitalize Each Word
• tOGGLE cASE
Spelling and Grammar Checking 15

• Red underline – Spelling mistakes

• Green underline- Grammar and Syntax mistakes
 To Generate a Paragraph Automatically

• =rand(no. of paragraphs, no. of columns)

Ex: =rand(3,5)

The first number is the number of paragraphs, the second is the

number of sentences in that paragraph

16
Shortcuts 17

• Delete a letter in right side of the cursor- Delete

key
• Delete a letter in left side of the cursor- Backspace
key
• Delete a word in right side of the cursor-
Ctrl+Delete
• Delete a word in left side of the cursor-
Ctrl+Backspace
Importance of the ruler 18

• In word processing, a line runs across the display

screen. It measures the page layout in points, picas,
inches, or centimeters, which is also useful to set
the margins ,tabs and indents.
Wrap Text 19

• When your text reaches the right margin, just

continue typing.
• When Word can't fit any more text on the line, it
automatically wraps the text to the next line for
you.
• You should not press Enter at the ends of the lines
within a paragraph.
Header and Footer 20

• A header or footer is text or graphics that is usually

printed at the top or bottom of every page in a
document. A header is printed in the top margin; a
footer is printed in the bottom margin.
• Insert -> Header and Footer/ Page Number
Add Columns 21

• Select the text -> Page Layout -> Columns -> Select
the relevant number of Columns
Margin 22

• In word processing, the strips of white space

around the edge of the paper. Most word
processors allow you to specify the widths of
margins. The wider the left and right margins, the
narrower the page. The wider the top and bottom
margins, the shorter the page
Gutter Margin 22

• This is a margin setting that adds extra space to the

side or top margin of a document intended for
binding, to ensure that part of the page content
closest to the binding side is not clipped off or
obscured during or after binding. By default, Word
is preset to leave the gutter measurement at 0".
Page Orientations 20
• There are two types of page orientations
are available
• Portrait
• Landscape
The default orientation type is Portrait
type
 21,
25
Change Background Color and
Insert Picture
• Try it by Yourself.
Uses of Word Processing Software 26
• Write and Edit Text
• Create Layouts – how things are arranged
• Create interactive documents
• Automated editing support
• Ex: Spelling/Grammar, Table of Content, Mail
Merge
• Interactive and Collaborative Editing
• Supports Printing
• Automating
Exercises...
Microsoft Excel- 2013
Spread Sheet Processing Software
• Google sheets 13
• Lotus 1-2-3
• Microsoft Excel 2003, 2007, 2010, 2013
• OpenOffice.org Calc
• Numbers
What is Excel? 1

• Excel is an electronic spreadsheet (A spreadsheet is

an interactive computer application program for
organization and analysis of data in tabular form).
• A spreadsheet program can store, manipulate, and
create graphical representations of data
Opening Excel

1. Start -> All programs -> Microsoft Office ->

Microsoft Excel 2013 (XP)
2. Run Window (Windows+ R) -> Excel
3. Double click on MS. Excel shortcut
File Extensions 2

• .xlsx – Excel Work Book (Default)

• .xlsm- Excel Macro Enabled Document
• .xls- Excel 97-2003 workbook
• .mht- Single File Web Page
Location of Cell Address 3,4
Insert a Row 5

• Right click on the row number ->Insert

View Types 6,15
• Normal – Default Layout
• Page Layout
• Page Break View
• Custom View
• Full Screen View
Chart Types 7,10

• Column • Stock
• Line • Surface
• Pie • Doughnut
• Bar • Bubble
• Area • Radar
• Scatter
 Default Number of Sheets in Excel 2010
8
• By default there are three sheets in the work book
• The user can customize the number of sheets as
follows
• File -> Excel Options -> Popular -> When Creating new
workbooks -> include this many sheets -> change the number ->
click ok
Functions – with special keywords 14
• =SUM() – Returns the summation of a number
series
• =IF() - Tests a user-defined condition and returns
one result if the condition is TRUE, and another
result if the condition is FALSE
• =AVERAGE() - Returns the average (arithmetic
mean) of a number series
• = RANK () - Returns the rank of a number in a list of
numbers
 14
• =TODAY() - Returns the serial number of today's date
• =NOW() - Returns the serial number of the current date
and time
• =COUNT()- Counts how many numbers are in the list of
arguments
• =COUNTA() - Counts how many values are in the list of
arguments
• =MAX() - Returns the maximum value in a list of
arguments
• =MIN()- Returns the minimum value in a list of
arguments
 Enter a Formula 18
• Formulas are equations that perform calculations
on values in excel worksheet. A formula always
starts with an equal sign (=).
• Users can create a simple formula by using
constants and calculation operators. Simple
formulas can include values user enters, cell
references, or names user has defined. For
example, =A1+A2 or =5+2 are simple formulas that
add the values in cells A1 and A2 or the values that
you specify.
Exercises...
Microsoft Power Point- 2010
Opening Power Point 5

1. Start -> All programs -> Microsoft Office ->

Microsoft Power Point 2010
2. Run Window (Windows+ R) -> Powerpnt
3. Double click on MS. Power Point icon
File Extensions 2

• .pptx - PowerPoint presentation(Default)

• .pptm – PowerPoint macro-enabled presentation
• .ppt- Legacy PowerPoint presentation
• .potx – PowerPoint template
• .potm – PowerPoint macro-enabled template
• .pps- Legacy PowerPoint slideshow
• .ppsx – PowerPoint slideshow
Views in Power Point 3,4

• Normal View (Default View)

• Slide Sorter View
• Slide Show View
Shortcut Keys 6

• Ctrl + W – Close Presentation

• Ctrl + M- New Slide
• ESC – Stop Slide Show
• F5 – Start a slide show from the beginning
• Shift + F5 – Start the slide show from the current
slide
• <w> -change the slide screen to white
• <B>- change the slide screen to Black
Other Views in Power point 7

• Slide Pane- usually found on the left side of the

window, which displays thumbnails of available files
or features available in the program.
• Master Slide - A slide master is the top slide in a
hierarchy of slides that stores information about
the theme and slide layouts of a presentation,
including the background, color, fonts, effects,
placeholder sizes, and positioning.
Design 8

• Design templates contain color schemes,

background colors, slide and title masters with
custom formatting, and styled fonts designed for a
particular "look.”
Animation Types 9

• Entrance
• Emphasis
• Exit
• Motion Path
Power point
• Explain packaging – ex: package to CD
Exercises...
Questions???
Thank You…!!!