CASE STUDY

Review Actual Line Item Report

Task Review an actual line item report. Time 5 min

Short Description Display and confirm that the utilities and information technology costs entered in
the previous exercise have been transferred into the assigned cost center. Additionally, please note
that the cost center has been charged for rent and utilities from prior transactions along with the two
new journal entries that have just been completed.

To review an actual line item report, follow the menu path: Menu path

Accounting Controlling Cost center accounting Information

system Reports for cost center accounting Line items Cost
centers: Actual line items

Enter Cost center A020. Then, click on . A020

Review the report. Record the line items included in this cost center.

Cost Element Cost Element Name Val. In Rep. Cur.

Total

Click on the exit icon to return to the SAP Easy Access screen.

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 CASE STUDY

Create Assessment Cycle

Task Create an Assessment Cycle. Time 15 min

Short Description This exercise will enable the costs in A020 to be assessed to all other cost centers.
The four primary costs (charges) – rent, utilities, supplies, and information technology - included in
the sender cost center will be transferred onward to the other responsible cost centers based upon a
fixed percentage.

An assessment is designed to support cost center allocation processes for a Assessment

combination of primary and secondary cost elements. In periodic assessments,
costs are removed from one cost center and placed (charged) to another cost
center. They do not retain their original cost element definition since the
detailed composition of the costs is not important to the receiver. For example,
receiver cost centers rarely require detailed breakdowns of cafeteria costs.

To create an Assessment Cycle, follow the menu path: Menu path

Accounting Controlling Cost center accounting Period-end

closing Single functions Allocations Assessment

Enter Controlling area ##A1 if requested, Period 01 to 12, and the current ##A1
Period 01 to 12
year as Fiscal year. current year

In the system menu, choose: Extras Cycle Create. Then, enter ASS##, ASS##
01/01/2008
and Starting date 01/01/2008. Then click on .

Enter “Monthly assessments” as text. Monthly assessments

Note: Make sure Indicators field does not have “Iterative” checked.

Click on . Enter Segment name IT Costs and Assessment of IT IT Costs

Assessment of IT Costs
Costs as text.

In the Segment Header tab, enter Assessment CEle 8101##, and choose Fixed 8101##
Fixed Percentages
Percentages under Receiver Rule.

In the Senders/Receivers tab, enter Cost Center A020, Cost element group A020
PCOST1##A1
PCOST##A1 as Sender, and Cost center group BIKE##A1 as Receivers. BIKE##A1

In the Receiving Tracing Factor tab, enter the following values:

% for Cost center A005 15
% for Cost center A010 5
% for Cost center A015 10
% for Cost center A020 0
% for Cost center D005 30

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 CASE STUDY

% for Cost center D010 10

% for Cost center S005 20
% for Cost center S010 10

Then, click on . Validate that the assessment is for 100 percent of the costs.
Click on . Hit until you reach the “Execute Actual Assessment: Initial
Screen”. Select Yes if asked to Save.

Enter cycle ASS##. Hit to execute the assessment cycle. Leave Test run ASS##
indicator checked.

After the assessment cycle has been executed without any errors, return to the
Execute Actual Assessment: Initial Screen and remove the check from the Test
run indicator. Execute the assessment cycle again.

Select to view the cost leaving cost center A020.

Select to view how those cost where distributed amongst the

receiving cost centers.

Click on the exit icon to return to the SAP Easy Access screen.

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