Information for Applicants – Locally Engaged Staff

Information for Applicants – Locally Engaged Staff (KOMPAK)

Finance & Administration Officer - South

Position Title:
Sulawesi

Position Location: South Sulawesi, Indonesia

Position Type: Defined period contract

Contract Duration: Fixed term 2 years

Estimated Start Date: 1 January 2020

Application Closing Date: 26 November 2019

Overview

Thank you for your interest in the position of Finance & Administration Officer - South Sulawesi with
the KOMPAK Program, as managed by Abt Associates on behalf of the Australian Government.

This document includes information on the following:

• Program Overview;
• Introduction to Abt Associates;
• Application process;
• Terms of Reference; and
• Key Selection Criteria.

Please read this document carefully as applications that vary from the specified requirements may
not be accepted.

Program Overview

KOMPAK is an Australia-Indonesia government partnership supporting the Government of

Indonesia’s efforts in reducing poverty through improvements in basic service delivery and creating
opportunities for work. KOMPAK focuses its efforts on three result areas:

1. Supporting Local Governments and Service Units to better address the needs of basic
service users;
2. Supporting the poor and vulnerable to benefit from improved village governance; and
3. Supporting the poor and vulnerable to benefit from increased opportunities for employment
and economic development.

Abt Associates – Who We Are

Abt Associates is a global development consulting firm with over 10 years’ experience operating
within the health and social sectors in the Australian and Asia-Pacific region. We are a company
that has a personal commitment to its staff and as such we value the long-term relationships that
we build with the people who work with us. For more information about our company and what
we do visit our website at www.abtassociates.com

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Information for Applicants – Locally Engaged Staff

Our Values

Mission-Driven.
We are united by our mission to improve the lives of people worldwide.
Global.
We are a global community, bringing diverse knowledge, expertise, and perspectives to the
many challenges faced by today's world.
Committed to Excellence.
We strive to meet and exceed the highest professional standards.
Collaborative.
We know that working collaboratively produces excellence.
Accountable.
We take responsibility for what we do and how we do it.
Balanced.
We sustain the energy and commitment we bring to our roles by promoting a healthy balance
between our personal and professional lives.

Preparing Your Application

Please read the following information carefully as incomplete applications may not be accepted.
To submit an application:
1. Visit the Abt Associates website (www.abtassociates.com) and navigate to the ‘Careers’
section.
2. Locate the position you are applying for and select ‘Job Details’.
3. Click on the ‘Apply Online’ button and follow the prompts.
It should take between 10-20 minutes for you to complete the online application. Before submitting
your application it is recommended that you have the following documentation prepared so that
these can be readily uploaded during the application process:
1. An electronic version of your CV in MS Word or PDF format (less than 3MB);
2. A statement addressing the key selection criteria (maximum 3 pages). This document
should clearly describe how your skills, experience and qualifications will enable you to
meet the requirements of the position; and
3. Details of at least 3 professional referees (preferably your current supervisor and 2
previous supervisors).

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Information for Applicants – Locally Engaged Staff

Other Points to Consider:

1. You will need to submit a separate application for each position that you apply for.
2. If you are successful in being short-listed or are selected for this position you may be
required to undertake a police check, psychometric test and/or a medical examination.
3. Only short-listed candidates will be contacted.
4. Capable women and people with disabilities are encouraged to apply.

Lodging Your Application:

All applications should be submitted online through our website at: www.abtassociates.com
Should you experience any difficulties with the submission process, or have any questions
about this role then please contact:
Contact Name: KOMPAK HR Team
Email: recruitment@kompak.or.id
Closing Date: 26 November 2019

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Information for Applicants – Locally Engaged Staff
Terms of Reference
The Services that the successful candidate is to provide include, but are not limited to, fulfilling
the following Terms of Reference:
Terms of Reference
Position Title: Finance & Administration Officer
Location: South Sulawesi, Indonesia
Reporting To: Provincial Manager
Duration of Assignment: starting from 1 January
2020; Fixed term contract up to 24 Months
Abt Associates Values
The incumbent must demonstrate a high level of
commitment to following values of Abt Associates:
Mission-Driven.
We are united by our mission to improve the lives of
people worldwide.
Global.
We are a global community, bringing diverse
knowledge, expertise, and perspectives to the
many challenges faced by today's world.
Committed to Excellence.
We strive to meet and exceed the highest
professional standards.
Collaborative.
We know that working collaboratively produces
excellence.
Accountable.
We take responsibility for what we do and how we
do it.
Balanced.
We sustain the energy and commitment we bring to
our roles by promoting a healthy balance between
our personal and professional lives.
Project Summary
KOMPAK is an Australia-Indonesia government
partnership supporting the Government of
Indonesia’s efforts in reducing poverty through
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Kerangka Acuan Kerja
Nama Jabatan: Staf Keuangan & Administrasi
Lokasi: Sulawesi Selatan, Indonesia
Melapor Kepada: Provincial Manager
Jangka Waktu Penugasan: mulai 1 Januari 2020;
Kontrak berjangka tetap sampai dengan 24 bulan
Nilai-Nilai Abt Associates
Pihak yang menjabat harus menunjukkan tingkat
komitmen yang tinggi terhadap nilai-nilai Abt
Associates berikut:
Digerakkan oleh Misi.
Kami disatukan oleh misi kami memperbaiki
kehidupan orang-orang di seluruh dunia.
Global.
Kami merupakan sebuah masyarakat global, yang
menghadirkan pengetahuan, keahlian, dan
perspektif yang beragam terhadap banyak
tantangan yang dihadapi oleh dunia saat ini.
Berkomitmen terhadap Keunggulan.
Kami berupaya memenuhi dan melampaui standar
profesional tertinggi.
Kolaboratif.
Kami tahu bahwa bekerja secara kolaboratif akan
menghasilkan keunggulan.
Akuntabel.
Kami bertanggung jawab dengan apa yang kami
lakukan dan bagaimana cara kami melakukannya.
Seimbang.
Kami mempertahankan energi dan komitmen yang
kami bawa pada peran kami dengan
mempromosikan keseimbangan yang sehat antara
kehidupan pribadi dan kehidupan profesional kami.
Ringkasan Proyek
KOMPAK adalah kemitraan Pemerintah Australia
dan Indonesia yang mendukung Pemerintah
Indonesia untuk mengurangi kemiskinan melalui
Information for Applicants – Locally Engaged Staff
improvements in basic service delivery and creating
opportunities for work. KOMPAK focuses its efforts
on three result areas:
1. Supporting Local Governments and Service
Units to better address the needs of basic
service users;
2. Supporting the poor and vulnerable to benefit
from improved village governance; and
3. Supporting the poor and vulnerable to benefit
from increased opportunities for employment
and economic development.
Purpose
Reporting to the Provincial Manager, the Finance
and Administration Officer will be responsible for
providing support to KOMPAK provincial offices to
ensure good quality of administrative and finance
management in implementing provincial offices’
portfolio of project activities.
Specific Duties and responsibilities
1. Assisting KOMPAK provincial offices to develop
events-based budgeting based on the approved
ToR
2. Supporting the KOMPAK provincial offices in
preparing documents for advance request of the
events implemented
3. Assisting provincial offices in completing
documents for advance settlements of the
events
4. Support collecting and preparing other
documents related to payments and ensure all
claims are correct with actual and complete
receipts and expenses, including payment for
the events (vendor and others)
5. Support Finance Coordinator preparing
payment documents
6. Supporting Office Coordinator preparing events-
related logistics (including preparing handouts,
materials) and office supplies
7. Support Office Coordinator following up with the
vendors and developing and updating preferred
vendor rates
8. Supporting Office Coordinator for the venue
hire/accommodation/meeting package/catering
arrangements
9. Assist distributing invitations and following up
with participants’ attendance, collecting
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peningkatan pelayanan dasar dan menciptakan
kesempatan ekonomi yang lebih besar. KOMPAK
akan memfokuskan kegiatannya pada tiga area:
1. Mendukung Pemerintah Daerah dan Unit
Layanan untuk mengatasi kebutuhan pengguna
layanan dasar dengan lebih baik;
2. Mendukung masyarakat miskin dan rentan
mendapatkan manfaat dari tata pemerintahan
desa yang lebih baik; dan
3. Mendukung masyarakat miskin dan rentan
untuk mendapatkan manfaat dari peningkatan
peluang untuk pekerjaan dan pembangunan
ekonomi.
Tujuan
Melapor kepada Provincial Manager, Staf
Keuangan dan Administrasi, akan bertanggung
jawab untuk memberikan dukungan kepada kantor
provinsi KOMPAK untuk memastikan kualitas
administrasi dan manajemen keuangan yang baik
dalam melaksanakan portofolio kegiatan proyek
kantor provinsi.
Tugas dan Tanggungjawab
1. Menyediakan dukungan kepada kantor
KOMPAK provinsi dalam menyusun RAB
kegiatan berdasarkan ToR yang disetujui
2. Mendukung kantor KOMPAK propinsi dalam
menyiapkan dokumen advance request setiap
kegiatan yang dilakukan
3. Membantu Kantor KOMPAK propinsi dalam
melengkapi dokumen advance settlement dari
setiap kegiatan yang dilaksanakan
4. Membantu mengumpulkan dan menyiapkan
dokumen lain yang berkaitan dengan
pembayaran dan memastikan semua klaim
benar disertai dengan kuitansi dan biaya –
biaya, termasuk pembayaran untuk kegiatan
(vendor, dan lain –lain)
5. Mendukung Finance Coordinator dalam
menyiapkan dokumen pembayaran
6. Mendukung Office Coordinator dalam
menyiapkan pengadaan kegiatan (termasuk
menyiapkan bahan paparan, materi) dan
barang-barang kantor
7. Membantu Office Coordinator menindaklanjuti
dengan vendor dan menyusun dan meng-
update harga vendor pilihan
8. Mendukung Office Coordinator untuk mencari
tempat / akomodasi / paket rapat / pengaturan
ketering
Information for Applicants – Locally Engaged Staff
attendance list for any events
10. Checking on regular basis of office maintenance
(electricity, office furniture and first aid kit expire
date
11. Supporting Office Coordinator liaising with
KOMPAK Travel Coordinator to ensure travel
bookings, accommodation and car rental
12. Collecting provincial staffs and consultant’s
timesheets
13. Supporting Office Coordinator for asset register
check and undertaking small scale
procurements
14. Support checking all invoices submitted by
vendors
15. Demonstrate commitment to gender equality
and social inclusion (GESI) by proactively
identifying opportunities where GESI can be
integrated in to Activities to achieve set goals
Other tasks
1. Immediately report any suspected fraudulent or
corrupt activities to your KOMPAK supervisor or
relevant Director
2. Proactively identify risks, manage those within
your level of accountability
3. Comply with DFAT, Abt Associates and
KOMPAK policies on gender, disability, fraud
and anticorruption, HIV and AIDS, child
protection and the environment
4. Ensure compliance and adherence to various
operational policies, guidelines and manuals
issued by Abt and KOMPAK in the areas of
Administration, Finance, Human Resources,
Procurement, Grants Administration etc
5. Demonstrate commitment to gender equality
and social inclusion (GESI) by proactively
identifying opportunities where GESI can be
integrated in to Activities to achieve set goal
6. Undertake other duties as required by your
supervisor
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9. Membantu mendistribusikan undangan dan
menindaklanjutinya dengan (konfirmasi)
kehadiran peserta, mengumpulkan daftar hadir
utk setiap kegiatan
10. Memeriksa secara berkala pemeliharaan kantor
(listrik, peralatan kantor dan tanggal berakhirnya
peralatan P3
11. Mendukung Office Coordinator berhubungan
dengan Travel Coordinator KOMPAK untuk
memastikan pemesanan perjalanan, akomodasi
dan penyewaan mobi
12. Mengumpulkan timesheet karyawan propinsi
dan konsultan
13. Mendukung Office Coordinator dalam
memeriksa daftar aset dan melakukan
pengadaan dalam skala kecil
14. Membantu memeriksa semua faktur yang
diajukan oleh vendor
15. Menunjukkan komitmen terhadap kesetaraan
jender dan inklusi sosial (GESI) dengan secara
proaktif mengidentifikasi kesempatan dimana
GESI dapat diintegrasikan kedalam aktivitas
untuk mencapai tujuan
Tugas-tugas Lainnya
1. Segera melaporkan kepada atasan anda atau
Direktur yang relevan setiap ada kecurigaan
adanya kegiatan-kegiatan kecurangan atau
korupsi
2. Secara proaktif mengidentifikasi risiko, kelola
risiko dalam tingkat akuntabilitas Anda
3. Mematuhi semua kebijakan-kebijakan DFAT,
Abt Associates dan KOMPAK mengenai jender,
keterbatasan gerak, kecurangan dan anti
korupsi, HIV and AIDS, perlindungan anak dan
lingkungannya
4. Memastikan kepatuhan dan ketaatan terhadap
berbagai kebijakan, panduan dan manual
operasional yang dikeluarkan oleh Abt dan
KOMPAK di area Administrasi, Keuangan,
Sumber Daya Manusia, Pengadaan,
Administrasi Pendanaan, dll.
5. Menunjukkan komitmen terhadap kesetaraan
jender dan inklusi sosial (GESI) dengan secara
proaktif mengidentifikasi kesempatan dimana
GESI dapat diintegrasikan kedalam aktivitas
untuk mencapai tujuan
6. Melakukan tugas-tugas lain seperti yang
diminta oleh atasan Anda
Information for Applicants – Locally Engaged Staff

Core Competencies Kompetensi Utama

1. Delivers Results 1. Memberikan Hasil
2. Builds Internal and External Customer 2. Membangun Loyalitas dan Kepuasan
Satisfaction and Loyalty Pelanggan Internal dan Eksternal
3. Develops People 3. Mengembangkan Orang
4. Communicates 4. Melakukan komunikasi
5. Sets Vision and Direction 5. Menetapkan Visi dan Arah
6. Demonstrates Sound Financial and Business- 6. Menunjukkan Praktek Keuangan dan Praktek
Related Practices Terkait Bisnis yang Baik
7. Builds Teams and Cooperation 7. Membangun Tim dan Kerjasama
8. Promotes Technical Excellence and Quality 8. Mempromosikan Mutu dan Keunggulan Teknis
9. Promotes Diversity 9. Mempromosikan Keragaman
10. Acts as a Role Model 10. Bertindak sebagai Panutan

Key Selection Criteria

For your application to be considered by the panel, interested applicants must submit a response
to each of the following Key Selection Criteria:

KSC 1. Bachelor or Diploma 3 with at least 4
years of work experience in
administration, finance and logistics,
and office management
Sarjana atau Diploma 3 dengan paling
kurang 4 tahun pengalaman kerja di
bidang pelaksanaan administrasi,
keuangan dan logistik, dan manajemen
kantor

KSC 2. Must have the ability to work effectively Harus mempunyai kemampuan untuk
in a fast-paced and challenging bekerja secara efektif di dalam
environment lingkungan yang bergerak cepat dan
penuh tantangan,

KSC 3. Must be flexible, willing to perform Haruslah fleksibel, bersedia melakukan

other duties and work irregular hours tugas-tugas lain dan bekerja di luar jam
kantor,

KSC 4. Able to communicate fluently and Mampu berkomunikasi dengan lancar

effectively in Indonesian and/or English dan efektif baik dalam bahasa
Indonesia dan/atau dalam bahasa
Inggris,

KSC 5. Must be capable of working both Harus mampu bekerja baik secara
individually and as part of a team individu maupun sebagai bagian dari
sebuah tim,

KSC 6. Must be familiar with using Microsoft Harus terbiasa dan paham
office, email, website and application penggunaan Microsoft office, email,
systems website dan sistem aplikasi.

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Information for Applicants – Locally Engaged Staff

KSC 7. Understanding of gender equality and Pemahaman akan isu kesetaraan

social inclusion issues jender dan sosial inklusi

If no response to the above Key Selection Criteria is made, applications will not be
considered further.
KOMPAK is a child safe organisation and promotes the safety, wellbeing and inclusion of
all children.

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