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Hafez Shurrab
Chalmers University of Technology
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1. INTRODUCTION .......................................................................................................... - 1 -
3. RESULTS: INTERVIEW............................................................................................... - 4 -
5. DISCUSSIONS ............................................................................................................ - 12 -
6. CONCLUSION ............................................................................................................ - 13 -
7. REFERENCES ............................................................................................................. - 14 -
1. INTRODUCTION
The fact that the world is changing in a high pace enforces many businesses to keep abreast
of relevant updates, and then integrate what may make a business more sustainable from a
marketing perspective. The need to change may stem from technological breakthrough that
becomes part of market requirements and customers’ needs afterwards. Additionally,
changes in a national and global economy may also impose some organizational
adjustments or even radical changes (Bharijoo, 2005). An interesting example comes into
the play is the cassette industry that became obsolete after CD and DVD technologies have
been integrated in our life to a high extent. At the moment, the rapid development of web
computing and cloud industry along with the same pace of development for
telecommunication systems, as found in 4G, makes it high risky to keep investing in CD
and DVD technologies. Instead, big companies study and set endless scenarios for the
development of overlapping technologies that may affect the future of their industries, and
thus they found themselves obliged to keep their infrastructures values, visions, regulations
and policies updated. For that, the need for organizational change depends on the nature of
industry. It becomes more necessary if it is more connected to a technology with high
changing dynamics such as telecommunication systems and related services. Based on that,
this study is dedicated with a view to discuss the change management process for the
transformation from 3G to 4G at Ericsson in comparison with Kotter’s Eight-Step Change
Model (Kotter, 2012).
Ericsson is a global company for technology localized in many countries around the world.
The main services Ericsson delivers include providing and operating telecommunications
networks, video and television systems, and other related services (Ericsson, 2013).
Change management and organizational learning are two of fundamental elements of
Ericsson practices. Change projects are not only applied internally in Ericsson, they also
provide consulting services in that respect. One popular service they offer is called
Ericsson Program & Change Management (Ericsson, 2013). Figure 1 shows many
transformations that occurred in Ericsson over history. Specifically in 2008, the company
became capable to provide and operate 4G systems, the fourth generation of mobile phone
mobile communication technology standards. The successor standard, 3G, has been first
integrated in 1999 (Ericsson, 2013). Under the pressure of their global competitors and to
keep their remarkable market share, Ericsson adopts the behaviour of learning organization
to keep its development progress responsive to the market demand, economic growth, new
technology, and new opportunity growth.
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Figure 1: Historical Change and Development in Ericsson
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2.2. Forming a Powerful Guiding Coalition
Change momentum are pushed using a force of effective organizational power that are
agreed on making that change. Therefore, a change is more likely to be happened if it is led
by a powerful guiding coalition. Power here does not only refer to organizational titles, but
that also includes expertise, relationships, and reputations. Without that kind of cooperative
coalition, it is quite difficult to confront resistance actors and absorb their reluctance.
People seem to value changes that are led by important organizational characters more than
the need to make a change. Therefore, there is a high risk for any change to be taken
seriously if not led by a powerful group of people (Kotter, 2012).
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2.6. Generating Short-Term Wins
It is obvious that big and serious transformations require long time to be accomplished. In
most cases a project that is aimed to bring a transformation takes up to 18 months or even
longer. In order to keep complacency down and to successfully perform the project, short-
term goals are to be set. In that way, it is quite possible to avoid resistance from employees
over the long time period that is required to successfully accomplish such a long time
transformation.
3. RESULTS: INTERVIEW
An interview has been done with Maryam Zarrinjouei, a software designer at Ericsson. She
contributed in many change projects such as radio-based stations. As a core member
involved in the transformation project to 4G, which Ericsson started to integrate in 2008,
she answered a group of questions based on Kotter’s Eight-Step Change Model. The
questions and answers are as follow:
Question 1:
What are the consequences if the project has not been applied? For example, would there
be economic and market effects (market share and competitiveness)? And how much
familiar were people across Ericsson about these consequences?
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Answer:
Since Ericsson business rests in technology and telecommunication industry, it was very
crucial for the company to keep abreast of all possible updates, otherwise, the customer
loyalty would be lost gradually so would the market share. For example, if Ericsson did
not respond to integrate 4G, where speed is radically different from 3G, current customers
would for sure look for that speed somewhere, as it is not only a fashion, 4G improves
other businesses radically our customers were totally aware of it. Besides the nature of
employees in Ericsson made it easier to comprehend the need for that transformation to
survive as competitive company. Therefore, almost everyone found it essential and
interesting. The annual plan was kept updated for employees assigned to other projects.
Therefore, it sounded familiar every time I had to introduce myself and the project I was
involved in. However, it was new, and you never get consensus on new initiatives.
Question 2:
How much close was the monitoring of tasks performance? How were you kept alarmed
during the project?
Answer:
We were very closely supervised. We needed to go on details for every contribution or part
of work when done. We were also supported by project coordinators and managers. They
used to help as in getting complicated things done. That was quite alarming for us to and it
gave us the sense of how important and crucial is the project we have been involved in.
Question 3:
In your opinion, were there more underestimations, overestimations, accurate estimations,
or good enough estimations for the time limits, costs and effort needed?
Answer:
I would say that a great part of decisions slightly underestimated the resources needed. We
felt that they were trying to be good in all dimensions. In other words, that inaccuracy is
not because of perceiving that project as easy-going. You know that Ericsson is a big
company, and the atmosphere of uncertainty they used to deal with in their industry is
quite high. Therefore, budget allocations have higher tolerances than other industries.
However, they strive to standardize similar and repetitive practices as much as possible to
decrease the uncertainty levels for any projects in the future.
Question 4:
Did Ericsson prioritize change projects in the right rank among other projects?
Answer:
Generally in Ericsson, projects are ranked in terms of priority according to many
dimensions including novelty, relevance, strategic impact, cost and size. Change initiatives
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may get high rank as they are most likely to include novel activities and strategies, and
have strategic impact on the current business. The transformation to 4G for example was
one of the top projects in terms of priority as it has essential implications on 70-80 % of
Ericsson’s services.
Question 5:
Did the project involve of whom represent powerful formal titles, information and
expertise, reputations and relationships, and the capacity for leadership in Ericsson? How
powerful was the leadership in comparison with corresponding change resistance?
Answer:
Most members board directors, senior managers, department and project managers, and
even consultant partners agreed on the importance of integrating 4G in Ericsson.
However, there was no clear shared vision about how and when to make the change. All in
all, most of resistance was about the timing of the project due to economic concerns. The
group that was completely convinced that it was the time to make it started by convincing
the sources of power in the company as I heard. They also included some specialists in
their sessions to impress the shareholders. Later on, the voices of supporters continued to
raise until the project turns into action.
Question 6:
Was there any official transformation vision for the project? How was it formed?
Answer:
The vision of Ericsson as a company is used for all projects, which is “To be the Prime
Driver in an all-communicating world”.
Question 7:
How much clear was the transformation vision of the change need? Was the transformation
purpose comprehendible and easy to perceive and communicate within Ericsson?
Answer:
A goal could be more appropriate to use for describing the contribution of individual
projects. It was very clear that the company wanted to integrate 4G as new capability to be
built in service providing and operating. That essentially contribute to the general vision of
the company.
Question 8:
What kind of activities related to the promotion and diffusion of the transformation vision
within Ericsson has been considered? In which frequency? How many people from
different management levels did consider the transformation vision in daily communication
and speeches?
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Answer:
The reason I can remember the vision of the company and the contributions of the project I
worked for is that we could find them everywhere inside the workplaces and in all
occasions such as kick-offs and meetings. Many organizational titles from different levels
of the company were always invited to monthly meetings and kick-offs, which raised the
project profile, and thus we became more enthusiastic. Generally, the strategies to achieve
the project goal and the use of the project deliverables as strategic assets to the company
have been repeated many time throughout the project.
Question 9:
Have you observed any behaviour of visible individual that is antithetical to the
transformation vision?
Answer:
Since the contribution of our project was highly significant and required to the global
competitiveness, it was difficult to find some managers that do not make deliberate
decisions. Most project and department managers seemed to be real believers and
adopters of Ericsson values and vision.
Question 10:
What could you mention were the obstacles in a sense of structural barriers during the
transformation in order to match the development process? (Please mention something that
looked to you contradictory with the goals your company wanted to achieve)
Answer:
Our managers first lead a group of 20 people that were divided into several small groups
for teamwork. By time it was realised that it is difficult to track these group work so only
two groups were created and both were under the responsibility of one manager.
Our company created some courses for employees to attain additional and useful skills for
our project. The courses were too much intensive and would usually take up to three days.
If an employee did not pass, he had to take the course again and there were quite a lot of
them who fail. In my view this was opposite of the company’s goals because of the time and
money that were spent.
Question 11:
During the process, could you notice that were some leading employees who were
troublesome in sense that they instead to lead the change passively or actively undermined
the effort of people who tried to do their best in order to this process succeeds?
Answer:
I did not notice that any of managers that were involved directly in this process were doing
something like this, but I did notice that some of employees did it in a way …this should
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not be done like this because we always did it that way. By the way, the managers were
great by helping everyone who needed help and all the time motivated the people.
Question 12:
Were there and if they were, what were the short-term aims during the project? (They also
can be defined as steps that were to be accomplished during the project?
Answer:
Many, many meetings were held at different levels and for different purposes. At the
meetings held by managers there were short-term wins introduced as well as what have
been done so far which helped employees’ motivation.
Question 13:
Do you think these short-term goals helped that some reluctant or neutral employees
become more interested in the whole process and start playing more actively after these
short-term goals were achieved?
Answer:
Absolutely yes. Moreover, this kind of approach motivated some people to do more than
they were expected to do, of course, in a positive way.
Question 14:
Who and at what level of management pushed the things go even when considerable
achievements were accomplished during the project?
Answer:
These were, in the first place, the line managers. I was the part of the change so my
communication was at the first place with these people. They always were close to us and
motivated us by directly involving themselves into the work processes.
Question 15:
What were the practices and behaviours taken by the management that the project does not
let up? (For example additional people being brought in to help with the changes,
employees empowered at all levels to lead projects, constant effort to keep urgency high
etc.)
Answer:
In my opinion, they kept us awake by the huge numbers of meetings that were driven by a
great energy and the courses for employees kept us always under some kind of positive
pressure.
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Question 16:
Could you say there were some practices during the project that directly confronted to your
organizational norms of behaviours and shared values? (For example some new ways that
are superior to the old ones or something that encouraged some employees to leave)
Answer:
I find Ericsson among the world leaders in terms of learning and development atmosphere.
I might prefer the approaches of some managers over other ones. But the values of the
company and mine are not contradicted if not on the same page.
Question 17:
What were dose practices that you think were planted during the project? (Something that
even slightly will remain in your organizational culture such as norms, values)
Answer:
I am not sure, but it seems changes are always present at our company. For example, we
are very much related to customer satisfaction.
4. CASE ANALYSIS
The case analysis is based on the given answers and the corresponding theory proposed by
Kotter (2012). Kotter listed and provided thorough explanations for reasons of failure of
business organizations during the implementation of transformation process. As shown in
the theoretical framework, there are eight steps for organizational changes and the analysis
consists of eight parts accordingly in order to investigate if they have been implemented at
Ericsson during the integration of 4G systems. The results show that the change model
proposed by Kotter (2012) is highly considered in the change management of Ericsson.
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mentioned that there were many slight underestimations due to the uncertainty level of the
industry. Kotter (2012) emphasizes the fact that underestimations may reflect that the level
of urgency sense is not high as much as required.
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majority were tightly believers and adopters of the company vision in words and actions.
She also claimed that what contributed to have this majority is the fact that the vision of
Ericsson is purely directed to technology, which avoids the likelihood of opposing others’
values and beliefs.
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4.8. Institutionalise the New Approaches
The interviewer could not answer to this question because she was only the part of the
change. This Kotter’s stage encompasses the importance of showing people how much it
had to be done in order to get into the stage, practice they are at present. If this is forgotten,
there is a danger that everything that has been achieved may sink into the culture again.
Although she was not able to provide a concrete answer on this stage, she mentioned that
the company pays a lot of attention to customers’ satisfaction which Kotter also mentions
when it comes to anchoring new approaches in an organization’s culture. From our insight,
the customer’s satisfaction is rooted in social norms and shared values into Ericson
Company.
5. DISCUSSIONS
As the proposed change model is highly considered in Ericsson, which is one of the global
big companies in telecommunication services, we believe that it is really a helpful asset to
use as change guidelines. Starting that from all practices that would awake and increase the
sense of urgency for the project staff. However, we believe that the practices should be
applied wisely and based on facts and numbers in order not to create reverse effects. It is
more or less clarifying the seriousness and significance of the current and future situations.
The complacency could be detected by referring to way decisions are made. If there are no
several scenarios, and the uncertainty is not considered, there is probably much confidence
in management. Besides, the case results reflect that any change needs a powerful change
makers. The sources of power should be identified first before gathering the acceptance
and agreement of whom possess most of those sources. We believe that it needs to start by
convincing the right individuals that may help later on to promote a change idea.
Furthermore, having relatively mature conception gives also more credit to the idea.
Lacking powerful guiding coalitions means inability to change since they would be
facilitating that change to be happening and absorbing any probable resistance during the
project until it becomes deeply rooted in the organizational culture. Another important step
to change is creating and communicating a clear transformation vision. It saves much time
and effort if a good vision is formed. Our argument is that managers would not need to tell
every individual what to do in specific details. Instead of that, it is much easier to tell all of
them what destination is to be approached and how contributions are gathered together to
make it. Additionally, that vision should be diffused properly with the company. It would
also be helpful for other departments or projects to know that there is a transformation that
would take care of a specific era so that they move their focus to other organizational eras.
Promoting visions should be given all possible assets to make the best of it. Global
companies seem to give significant attention to their visions. They even support them by
inspiring slogans and logos.
After the first four stages have been, one by one, successfully accomplished next phases
should be performed and implemented in the same careful manner. The first four phases
are of use to defreeze organization’s environment and to prepare actors for changes to
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occur. There should not be structural barriers or lack of employee’s skills to participate in
change process. As it is stated above in the text, Ericsson Company is aware of these facts
and it strives to fulfil the prerequisites in order to acquire change implementation in a
proper way. Short-term goals are made and they are an important part of any project and
especially of the one that takes a long time. The goals are set to win and create conditions
for peoples’ motivation. However, once the goals are achieved, there is no place to relax
due to this state leads to bringing complacency back and whole project can sink to
organization culture that was the case before starting the change. Finally, when the
transformation process has been successfully done the new operation style has to be firmly
grounded in the organizational culture. This is what is advised to be done in the Kotter’s
last stage or otherwise, the whole effort can be lost and the transformation process and
changes that are brought it will inevitably fail.
6. CONCLUSION
All the steps mentioned represent the overall process. Every phase needs to be fully
implemented to its end. We would like to emphasize that according to Kotter, the changes
implementation is done by leaders. Leaders are the one who establish direction, align
people and motivate and inspire them. They are obviously present in Ericsson, but as our
interviewee says, they are line managers. We tend to agree with Kotter’s distinction
between managers and leaders and that managing changes depends 70-90% on leaders and
10-30% on managers. From our interview we noticed that the word “manager” has been
rooted deeply into business organizations and it will remain so long to be that.
Additionally, although the new business era has already been present around us, many
people still embrace the twentieth-century growth model. We also tend to conclude that
due to globalisation, tighter competition and volatile markets, only the companies that stick
to the eight-step model will be able to grow, sustain and survive under the conditions of
forthcoming future of business market.
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7. REFERENCES
Bharijoo, S. 2005. Organizational Change: An Emerging Need for Survival and Success.
Journal of Nepalese Business Studies, 2 (1), pp. 81-86.
Ericsson. 2013. Program & Change Management- Ericsson. [online] Available at:
http://www.ericsson.com/ourportfolio/services/program-and-change-management
[Accessed: 20 Oct 2013].
Kotter, J. 2012. Leading change. Boston, Mass.: Harvard Business School Press.
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