Unplanned Delivery Costs

Use
Unplanned delivery costs were not agreed on in the purchase order and are not entered until the invoice
is received.

You can enter them in the invoice document alongside the costs incurred. There are two ways to post
them.

Prerequisites
In Customizing for Logistics Invoice Verification, you can specify if:

(Incoming Invoice  Posting Unplanned Delivery Costs)

 Unplanned delivery costs are distributed among the items when the document is posted
 Unplanned delivery costs are posted to a separate G/L account

In Customizing for Logistics Invoice Verification, you can configure which tax codes the system
should suggest for the G/L account: Incoming Invoice  Maintain Default Values for Tax Codes.

Features

Distributing Unplanned Delivery Costs Among Items in the Invoice

The system distributes the unplanned delivery costs automatically in the ratio of the value invoiced so far
to the values in the current invoice.

Example: Distributing Unplanned Delivery Costs

When the invoice is posted, the system automatically adds the share of delivery costs to the item
amounts.

If you want to allocate the delivery costs differently, you enter them as a price variance or
as a subsequent debit. This could lead to the system blocking the invoice for payment.

Posting Unplanned Delivery Costs to a Separate G/L Account

The system posts unplanned delivery costs to a separate G/L account. Therefore, the unplanned delivery
costs do not debit stock accounts or account assignment objects.

Miscellaneous Provisions
Alongside the planned delivery costs, the buyer can make miscellaneous provisions, for example, for
freight costs. These provisions are automatically posted to a G/L account at goods receipt in the same
way as planned delivery costs. However, you cannot reference the miscellaneous provisions when you
enter the invoice. You must post invoices for these costs as unplanned delivery costs. You have to make
the following settings in Customizing for Purchasing: Conditions  Define Price Determination
Process  Define Condition Types  Save condition type MAR1 with condition category B on
the Details screen.

PO History

You cannot differentiate between unplanned distributed delivery costs and price
variances in the purchase order history.

The system does not display unplanned delivery costs that were posted to a separate
G/L account in the purchase order history.

The system does not check the maximum amount of the prices for unplanned delivery
costs.

Activities
You have received an invoice for unplanned delivery costs:

1. Choose Logistics Invoice Verification  Document Entry  Enter Invoice.

2. Enter the required header data, choose the tab page Details, and enter the amount of the
unplanned delivery costs in the field Unpl. del. csts. If the unplanned delivery costs are to be
posted to a separate G/L account, enter the tax code in the next field, if necessary.
3. Enter the allocation that the unplanned delivery costs refer to and choose Goods/service items in
the list field next to the allocation fields.
4. Choose . The system proposes the invoice items.
5. Check that the invoice items selected match those in the invoice. Change the selections if
necessary.
6. Choose Simulate. You can check the accounts that the system distributes the unplanned
delivery costs to.
7. Save your entries.

Entering Unplanned Delivery Costs After Matching Up the Invoice

You can also enter unplanned delivery costs after matching up the invoice. To do this,
choose the tab page Details in the header area and enter the unplanned delivery costs.
Choose . The system refreshes the document balance.

See also:
Example: Posting Unplanned Delivery Costs

Example: Distributing Unplanned Delivery Costs

In Customizing for Logistics Invoice Verification, you configure how the system is to distribute unplanned
delivery costs among the invoice items. If the unplanned delivery costs are to be distributed among the
invoice items, you can only post an invoice for delivery costs if you have already posted an invoice.

Unplanned delivery costs are distributed among the invoice items in proportion to the total invoiced values
in the current invoice, for example, as follows:

This results in the system distributing the unplanned delivery costs as follows:

1. First invoice item at time of first goods receipt = $1000

First invoice item at time of second goods receipt = $1000

Total: $2000

2. Second invoice item at time of second goods receipt = $500

Total: $500

3. This gives a ratio of 2000 : 500 = 4 : 1

The unplanned delivery costs of $100 are distributed in the ratio of 4 : 1 among the invoice items
for materials A and B:

$80 of the delivery costs are allocated to material A.

$20 of the delivery costs are allocated to material B.

See also:

Example: Posting Unplanned Delivery Costs

Example: Posting Unplanned Delivery Costs

For unplanned delivery costs, a posting is made to the stock account of the material or to a cost account.
Here the costs cannot be split according to origin.

In the case of materials valuated at a standard price, or in the event of insufficient stock coverage, the
postings marked with an asterisk (*) in the graphic below are made to a price difference account.

Account Movements in the Case of Distribution Among Invoice Items

Account Movements in the Case of Posting to a Separate G/L Account

The function for the distribution of unplanned delivery costs to planned delivery costs is available as
of release 6.04, if you activate the business function LOG_MMFI_P2P. This is explained in SAP KBA
below:
1744855 - Posting of unplanned delivery cost is not possible along with planned delivery costs in
MIRO - Error message F5702: Balance in transaction currency
In order to understand the distribution, please, read SAP Note below:
1751116 - MIRO: Distribution of unplanned delivery costs
For the balance error you may look for SAP Notes missing in the system, as the Notes below:
1944719 - MIRO: Balance error for unplanned delivery costs
1741701 - MIRO: Incorrect tax base for unplanned delivery costs
1722153 - MIR4: Balance error M8186 when posting invoice