(DA) Degree Audit Instructions

Table of Contents
Overview ......................................................................................................................................... 2
Interfaces with Other Modules....................................................................................................... 2
Degree Requirements Setup ........................................................................................................... 3
How does the Degree Audit module relate to what a client does? ........................................... 3
Degree Requirements ................................................................................................................. 3
Running Degree Audits for Students .............................................................................................. 4
Online Degree Audits .................................................................................................................. 4
Substitutions and Waivers .......................................................................................................... 4
Degree Audit Reports.................................................................................................................. 5
“What If?” Degree Audits ........................................................................................................... 6
Awarding Degrees ........................................................................................................................... 6
 DA Instructions

Overview

This document is meant to provide the order in which instruction of EMPOWER’s screens will be
given for the Degree Audit module. By grouping screens under basic tasks (such as running
degree audits), users should gain a sense for how these screens relate to their day-to-day tasks.

Course Duration

Approximately 8 Hours of Online Training

Interfaces with Other Modules

From Student Records (SR)

• The following fields (in SR) affect the Degree Audit process for any given student:
o SR/SM: Degree
o SR/SM: Audit Catalog
o SR/SM: Audit Status
o Student Term Maintenance: Catalog (for Major/Minor/Spec./Track/etc.)
o Student Term Maintenance: The appropriate
Major/Minor/Specialization/Track/College (dependent on the student)
To Student Records (SR)
• For any given student, awarded degrees prohibit registration of courses (in SR) for the
term of graduation

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 DA Instructions

Degree Requirements Setup

How does the Degree Audit module relate to what a client does?
• Review Client’s Old Degree Audit Sheets/Reports
• Show how a client’s old reports relate to our ‘Requirement Groups’ and ‘Degree
Requirements Update’ screens

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Degree Requirements
DA/RG Requirement Groups (ECSDAG01)
• KEY Fields (Catalog / Group)
• And/Or Relationships
• Course Ranges

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DA/DR Degree Requirements Update (ECSDAG10)

• KEY Fields (Catalog / Degree / Class / Key / Group)
• Establishing Evaluation Order
o Evaluation Order (on ‘Degree Requirements Update’)
o Degree Audit Classes (ECSPMGD0)
 Evaluation Order
 The ‘Reuse Credit’ Flag

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 DA Instructions

Running Degree Audits for Students

Online Degree Audits

DA/DA Online Degree Audit (ECSDAQ30)
• Three-tier query

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PM/PDA Degree Audit Parameters (ECSPMPDA)

• The ‘Always Rebuild Audit Tables?’ flag
• The ‘Eliminate Overlap on Totals’ flag

Substitutions and Waivers

DA/SW Student Waivers/Substitutions (ECSDAG20)
• KEY Fields (Student ID / Degree / Degree Audit Class / Catalog / Department /
Course)
• Pertains to waivers for Course ‘And/Or’ Requirements (ECSDAG01)
• Applies to individual students

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DA/GW8 Course Substitutions (ECSPMGW8)

• KEY Fields (Department / Course / Department Substitute / Course Substitute)
• Pertains to waivers for Course ‘And/Or’ Requirements (ECSDAG01)
• Applies to ALL students and ALL catalogs

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 DA Instructions

DA/G21 Range Waivers (ECSDAG21)

• KEY Fields (Student ID / Catalog / Course Group / Dept From / Course From / Course
To)
• Pertains to waivers for Course Ranges (ECSDAG01)
• Applies to individual students

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DA/G22 Audit Credit Waivers (ECSDAG22)

• KEY Fields (Student ID / Catalog / Degree / Class / Key / Course Group)
• Pertains to waivers for credit requirements (ECSDAG10)
• Applies to individual students

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Degree Audit Reports

DA/R40 Degree Audit Report (ECSDAS10)  (ECSDAR40)
• Summary of Degree Audit statuses for students

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DA/R42 Detailed Degree Audit Report (ECSDAS10)  (ECSDAR43)

• Supplies same information as the On-Line Degree Audit screen (ECSDAQ30)

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 DA Instructions

“What If?” Degree Audits

DA/WON Degree Audit What If Online (ECSDAS01)
• Creates ‘What If?’ scenarios for running degree audits

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DA/S01 Degree Audit What If Report (ECSDAS01)  (ECSDAR43)

• Creates ‘What If?’ scenarios for running degree audits

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Awarding Degrees
DA/APP Degree Application (ECSDAG50)
• KEY Fields ()
• ‘Graduation Date’ (required field) used to query students in ‘Degree Awarding’
screen

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SR/HON Student Honors (ECSSRG26)

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 DA Instructions

DA/AWD Degree Awarding (ECSDAG55)

• Query students by ‘Graduation Date’ as specified in ‘Degree Application’
• Award degrees en masse

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SR/DEG Degree Maintenance (ECSSRG14)

• Manage awarded degrees post-awarding process

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