QCG RVSG Consolidated Fi GL Kds Final

SAP Solution Design Document
Finance – Consolidated FI-GL

Key Document Structure (KDS)/Parameterization
Document
March 2018
FINAL COPY
PREPARED BY QCG LIMITED
Table of Contents
1 Purpose of the Document ............................................................................................................................... 5

2 Set Countries ................................................................................................................................................... 6
2.1 Define Countries...................................................................................................................................... 6
2.2 Set Country-Specific Checks .................................................................................................................... 7
2.3 Insert Regions .......................................................................................................................................... 8
3 Currencies ..................................................................................................................................................... 10
3.1 Check Currency Code ............................................................................................................................ 10
3.2 Check Exchange Range Types................................................................................................................ 11
3.3 Define Translation Ratios for Currency Translation .............................................................................. 11
3.4 Enter Exchange Rates ............................................................................................................................ 12
4 Definition - Financial Accounting (Org Structure) ......................................................................................... 14
4.1 Define Company .................................................................................................................................... 14
4.2 Create Company Code........................................................................................................................... 14
4.3 Edit Company Code ............................................................................................................................... 15
4.4 Assign Company Code to Company ...................................................................................................... 16
4.5 Assign Company Code to Controlling Area ........................................................................................... 17
4.6 Define Segment ..................................................................................................................................... 18
4.7 Create Credit Control Area .................................................................................................................... 18
4.8 Create Chart of Account ........................................................................................................................ 19
4.9 Assign Chart of Account to Company Code .......................................................................................... 20
4.10 Enter Global Parameters for Company Code ........................................................................................ 21
4.11 Set Timelines for Archiving Document .................................................................................................. 23
5 FI Global - Ledgers and Chart of Accounts .................................................................................................... 25
5.1 Define Ledger for GL Accounting .......................................................................................................... 25
5.2 Define Accounting Principles ................................................................................................................ 25
5.3 Assign Accounting Principle to Ledger Groups ..................................................................................... 26
5.4 Define Currencies for Leading Ledger ................................................................................................... 27
5.5 Define Account Groups in Chart of Account ......................................................................................... 28
5.6 Define Retained Earnings ...................................................................................................................... 33
5.6.1 Assign Company Code to Field Status Variants .................................................................... 34
QCG-RVSG Consolidated Finance KDS/Parameterization Document ii

5.7 Define Additional Local Currency (Hard Currency) ............................................................................... 35
6 Prepare FI Integration with other Modules .................................................................................................. 37
6.1 Prepare FI Integration with other Modules .......................................................................................... 37
6.2 Assign Variants for Real-Time Integration to Company Codes ............................................................. 38
6.3 Define Account Determination for Real-Time Integration.................................................................... 39
7 FI Global - Fiscal Year..................................................................................................................................... 41
7.1 Maintain Fiscal Year Variant.................................................................................................................. 41
8 FI Global – Document .................................................................................................................................... 42
8.1 Define Variant for Open Posting Periods .............................................................................................. 42
8.2 Open and Close Posting Periods ........................................................................................................... 42
8.3 Define Document Number Ranges........................................................................................................ 43
8.4 Define Document Types ........................................................................................................................ 44
8.5 Define Document Changing Rules ......................................................................................................... 47
8.6 Message Control for Document Processing .......................................................................................... 48
8.7 Maintain Field Status Variants .............................................................................................................. 48
8.8 Default Value Date ................................................................................................................................ 49
9 3.1 FI Global - Tax on Sales/Purchases .......................................................................................................... 50
9.1 Tax Calculation Procedure..................................................................................................................... 50
9.2 Check Settings for Tax Processing ......................................................................................................... 51
9.3 Maintain Tax Code ................................................................................................................................ 52
9.4 Tax Accounts ......................................................................................................................................... 53
9.5 Account for Exchange Rate Difference ................................................................................................. 53
9.6 Assign Tax Codes for Non Tax Transaction............................................................................................ 54
4.0 FI Global - Withholding Tax ............................................................................................................................. 55
9.7 Withholding Tax Keys ............................................................................................................................ 56
9.8 Check Recipient Type ............................................................................................................................ 58
9.9 Withholding Tax Types .......................................................................................................................... 60
9.10 Withholding Tax Codes ......................................................................................................................... 61
9.11 Extended Withholding Tax .................................................................................................................... 62
9.12 Define Account for Withholding Tax ..................................................................................................... 62
9.13 Assign Withholding Tax Types to Company Codes ............................................................................... 64
10 G/L Accounting - Business Transactions........................................................................................................ 65
QCG-RVSG Consolidated Finance KDS/Parameterization Document iii

10.1 Splitting Characteristics for GL Accounting ........................................................................................... 65
10.2 Define Splitting Characteristics for General Ledgers ............................................................................ 65
11 G/L Accounting - Business Transactions........................................................................................................ 68
11.1 Zero Balance Clearing Acct .................................................................................................................... 68
11.2 Splitting Characteristics for Controlling ................................................................................................ 69
11.3 Activate Document Splitting ................................................................................................................. 69
11.4 Edit Constants for Non-Assigned Processes .......................................................................................... 71
11.5 Tolerance Groups for GL Accounting .................................................................................................... 71
11.6 Tolerance Groups for Employees .......................................................................................................... 72
11.7 Accounts for Clearing Differences ......................................................................................................... 73
11.8 Reason Codes for Reversal .................................................................................................................... 74
11.9 Define Financial Statement Version ...................................................................................................... 74
12 Period End Closing......................................................................................................................................... 77
12.1 Define Foreign Currency Valuation Method ......................................................................................... 77
12.2 Define Foreign Currency Valuation Method ......................................................................................... 78
12.3 Assign Valuation Area to Accounting Principle ..................................................................................... 79
QCG-RVSG Consolidated Finance KDS/Parameterization Document iv

SIFMIS Project Finance Configuration Document
1 Purpose of the Document

The KDS (Key Data Source/Structure) is a document that contains the country and client specific
configuration settings. It has a broad meaning in any given project based on the scope and purpose /
process how they utilize.
This document captures in detail the steps required to configure the SAP system to meet the business
requirements as envisaged in the RVSG Process Definition Documents of Business Blueprint phase. The
configuration steps have mappings to the corresponding menu path where the configuration has been done
in the IMG (Implementation Guide). The descriptive procedure along with rationale of all configurations is
also provided.
The documentation provides visibility to all project teams members on the proposed system settings and
changes. This is very important due to the highly integrated nature of SAP. All future changes or updates to
the system should be done based on this document and the documentation updated accordingly.
This customisation manual outlines the way, how the Financial Accounting Module has been configured for
RVSG as per the requirement of their business scenarios and should be seen in conjunction with the KDS
document.
This document explains the settings done i.e. Configurations done for the present implementation only and
not all the nodes available.
Other Nodes are kept as standard (as delivered by SAP)
QCG-RVSG Consolidated Finance KDS/Parameterization Document Page 5 of 79

2 Set Countries
2.1 Define Countries

Navigation IMG >> SAP NetWeaver >> General settings >> Set Countries >> Define Countries in
mySAP Systems
T-Code OA08
Use The system uses the country-specific data in each company code that agrees with the
country in the definition of the FI company code (FI Customizing). NG country-specific
data would be maintained for RVSG.
Activities Select NG country key and maintained the following fields

2.2 Set Country-Specific Checks
Navigation IMG> SAP NetWeaver > General Settings > Set Countries > Set Country-specific check
T-Code SPRO
Use SAP automatically does system checks to ensure certain rules are complied with during data
entry.
Activities Bank Account numbers must not exceed 15 digits
Country NG
Key for the bank directory:
Bank Key 4
Formal Checks
Bank account 15
number
[Length]
Bank number 10
length
[Checking rule]
Length of Bank 11
Key
[Length]
Length of Bank 1
Key
[Checking rule]

2.3 Insert Regions
Navigation IMG> SAP NetWeaver > General Settings > Set Countries > Insert
Regions
T-Code SPRO
Use
Activities States will be created as regions
No. States Description

AB Abia
NG
AD Adamawa
NG
AK Akwa Ibom
NG
AN Anambra
NG
BC Bauchi
NG
BN Benue
NG
BO Borno
NG
BY Bayelsa
NG
CR Cross River
NG
DT Delta
NG
EB Ebonyi
NG
ED Edo
NG
EK Ekiti
NG
EN Enugu
NG
FC FCT
NG
GB Gombe
NG
IM Imo
NG
JG Jigawa
NG
KB Kebbi
NG
KD Kaduna
NG
KG Kogi
NG
KN Kano
NG

KT Katsina
NG
KW Kwara
NG
LA Lagos
NG
NG Niger
NG
NS Nasarawa
NG
OG Ogun
NG
ON Ondo
NG
OS Osun
NG
OY Oyo
NG
PL Plateau
NG
RV Rivers
NG
SK Sokoto
NG
TR Taraba
NG
YB Yobe
NG
ZM Zamfara
NG

3 Currencies
3.1 Check Currency Code
Navigation IMG> SAP NetWeaver >General Settings > Currencies >Check Currency Code
T-Code SPRO
Use Currencies typically used in RVSG transactions will be maintained. The currency list is
based on a list of currencies currently available in the legacy system.
Activities No changes need to be made; all currencies were already predefined in standard SAP.
• GBP-British Pound
• USD-American Dollar
• CHF- Swiss Franc
• NGN-Nigerian Naira
• SAR- Saudi Riyal
• X0F - Benin C.f.A. Franc
• JPY - Japanese Yen
• EUR – Euro

3.2 Check Exchange Range Types
Navigation IMG> SAP NetWeaver >General Settings > Currencies >Check exchange rate types
T-Code SPRO
Use Two key exchange rates need to be maintained on the system. An exchange rate type will be
used for the annual plan and a second exchange rate type other for currency translation during
postings.
Activities Type P will be used for planning, and type M will be used as exchange rates during transactions.
Extr Inv
M Yes
P Yes
3.3 Define Translation Ratios for Currency Translation
Navigation IMG> SAP NetWeaver >General Settings > Currencies >Define Translation Ratios for
Currency Translation
T-Code SPRO
Use For most currencies the conversion is 1 to 1

Next Click on Save
3.4 Enter Exchange Rates
Navigation IMG> SAP NetWeaver >General Settings > Currencies >Enter Exchange Rates
T-Code OB08
Use The exchange rate table will determine the baseline exchange rates during financial
transactions.
Activities Exchange rates will need to be maintained fortnightly by the business. The exchange rate
values will be updated based on CBN's monthly figures.
ExRt Valid Indir. From Dir. Quot To

From Quot
M 31.01.2017 GBP 240 NGN
M 31.01.2017 USD 150 NGN
M 31.01.2017 CHF 103.28 NGN
M 31.01.2017 SAR 33.68 NGN
M 31.01.2017 XOF 0.25 NGN
M 31.01.2017 JPY 1.07 NGN

M 31.01.2017 EUR 167.52 NGN
P 31.01.2017 GBP 247.83 NGN
P 31.01.2017 USD 126.29 NGN
P 31.01.2017 CHF 103.28 NGN
P 31.01.2017 JPY 1.07 NGN
P 31.01.2017 EUR 167.52 NGN

4 Definition - Financial Accounting (Org Structure)
4.1 Define Company
Navigation IMG > Enterprise Structure > Definition > Financial Accounting > Define Company
T-Code SPRO
Use Each MDA within RVSG will be represented in SAP by a Company Code. i.e. Ministry of
Information and Communication will be created as Company code 0123
Activities Each MDA will be created as company code.
4.2 Create Company Code
Navigation IMG > Enterprise Structure > Definition > Financial Accounting > Edit, Copy, Delete, Check
Company Code
T-Code SPRO
Activities Each MDA will be created as company code.
Double Click on Copy, Delete, Check Company Code

Click on Copy Organization Object ( Copy from the Default Company Code 0001)s
Click on Continue
Click on Continue until copy is completed
4.3 Edit Company Code
Navigation IMG > Enterprise Structure > Definition > Financial Accounting > Edit Company
T-Code SPRO
Activities Edit the description of the copied company code.
Double click on Edit Company Code Data
Select and Double click on your copied Company code

Make necessary changes and click on Save Icon
4.4 Assign Company Code to Company
Navigation IMG > Enterprise Structure > Assignment > Financial Accounting > Assign company code to
company
T-Code SPRO
Use A Company can have several company codes. Normally the company's financial
statements are viewing by using company code levels
Activities Enter the Company ID in the respect company code.

4.5 Assign Company Code to Controlling Area
Navigation IMG > Enterprise Structure > Assignment > Controlling > Assign company code to controlling
area
T-Code SPRO
Use You can assign either one on multiple company codes to your controlling area based
on setting done in earlier step for “Assignment Control”. For assignment, click on the
'Assignment of company code' tab appearing in the upper left screen
Activities The Company Code should have the same Fiscal Year Variant and Chart of
Accounts. When you are in the transaction, find and mark your controlling are and
click on the “Assignment of company code(s)”. Click on “New Entries”
to assign your new Company Code. Fill your Company Code and save the
configuration.
Select your Controlling Area and double click on Assignment on the left side on the screen
Click on New Entries and enter your Company Code

4.6 Define Segment
Navigation IMG > Enterprise Structure > Definition > Financial Accounting > Define Segment
T-Code SPRO
Use Each Department and Agency within RVSG will be represented in SAP by as a Segment.
i.e. National Economic Intelligence Committee will be created as Segment 1051
Activities Departments and Agencies will be created as Segment.
Next Click Save
4.7 Create Credit Control Area
Navigation IMG >Enterprise Structure > Definition > Financial Accounting > Define Credit Control Area
T-Code OB45
Use A Credit Control Area will be created per Company Code. The naming convention will
replicate the company code, i.e. RVSG for Rivers State Credit Control Area
Activities Only one Credit Control area per company code is required

Credit Control Currency Description FY

Area Variant
RVSG NGN Rivers State K4

Credit Control
Area
4.8 Create Chart of Account
Navigation IMG > Financial Accounting (NEW) > General Ledger Accounting (New) > Master Data > G/L
Accounts > Preparations > Edit Chart of Accounts List
T-Code OB13
Use One Chart of Account for RVSG for collection of all financial information and reporting P&L and
Balance sheet.
Chart of Account ‘RVSG’ will be created and assigned to all Company codes (MDAs) in RVSG

Activities The following are required for RVSG’s chart of accounts:

• The Chart will be maintained in English
•The length of economic code (GL’s ) is 8 digits long.
4.9 Assign Chart of Account to Company Code
Navigation IMG > Financial Accounting (NEW) > General Ledger Accounting (New) > Master Data > G/L
Accounts > Preparations > Assign Company Code to Chart of Accounts
T-Code OB62
Use In SAP, the Chart of Accounts (COA) is defined at the client level
and assigned to each company code. It is a list of General Ledger account's
master data that fall under different account groups of a company code
Chart of Account ‘RVSG’ will be created and assigned to all Company codes (MDAs) in RVSG

Activities Enter the C.O.A created for RVSG in the field for each company code
Click Save
4.10 Enter Global Parameters for Company Code
Navigation IMG > Financial Accounting > Financial Accounting Global Settings (New) > Global
Parameters for Company Code > Enter Global Parameters
T-Code OBY6
Use
Activities • Fiscal Year Variants – RVSG runs a financial year which starts on 1st January and ends 31st
December. In addition, 4 special periods are provided for year end and audit adjustments. The
standard SAP k4 variant can be used for this
• Max Exchange rate – a tolerance of 5% is currently allowed as difference between centrally
published CBN exchange rates and the actual transaction exchange rates used
• Posting Period Variant – Period closing will be centrally co-coordinated.
• Cash Management Active – Cash and Liquidity forecasts are required. This has therefore
been enabled
• Enable Amount Split – Amount splitting is required to allow applying multiple tax codes to the
same vendor invoice.
Accounting
organization
Chart of accts RVSG

Company Min. of Info & Communication

Credit control RVSG

area
Fiscal Year K4
Variant
Processing
parameters
Field status
variant
Posting period RVSG
variant
Max. Exchange 5%
rate deviation
Cash X
Management
activated
Propose Fiscal X
Year
Define Default X
Value Date
Enable Amount X
Split

4.11 Set Timelines for Archiving Document
Navigation IMG > Financial Accounting (NEW) >Financial Accounting Global Settings (NEW)> Tools
>Archiving>Accounting Document Archiving> Archiving, Document Type Life
T-Code SPRO
Use In this section, the minimum life in days for accounting documents before they are archived is
specified. The system checks whether this minimum life is adhered to before it can be
archived.
Activities RVSG requires that all accounting documents be available on the system for 10 years before
archiving.


5 FI Global - Ledgers and Chart of Accounts
5.1 Define Ledger for GL Accounting
Navigation IMG> Financial Accounting (NEW) >Financial Accounting Global Settings (NEW) > Ledgers
>Ledger>Define Ledgers for General Ledger
T-Code
Use Multiple Ledgers can be used in SAP to capture and report financial information to satisfy
different stakeholders or different legal requirements.
Activities Across the RVSG, just one single ledger is required

Ledger Ledger name Summary table Leading
0L Leading Ledger FAGLFLEXT X
IPSA IPSAS Postings FAGLFLEXT
2L Additional ledger 2 FAGLFLEXT
5.2 Define Accounting Principles
Navigation IMG> Financial Accounting(New) > Financial Accounting Global Settings (New) >
Ledgers > Ledger > Parallel Accounting > Define Accounting Principles
T-Code SPRO
Use Reports are generated based on the requirements of the accounting principle assigned
to the ledger group

Activities The International accounting standard is assigned to the Ledger Group
5.3 Assign Accounting Principle to Ledger Groups

Navigation >IMG> Financial Accounting >Financial Accounting Basic Settings > Ledgers >Parallel
Accounting >Assign Accounting Principle to Ledger Groups
T-Code SPRO
Use The accounting principle earlier defined is assigned to the Ledger Group. In this case there is
only one Ledger (the leading ledger) within the Ledger Group.
Activities Description
Accounting Principles Ledger
IPSA OL

5.4 Define Currencies for Leading Ledger

Navigation IMG> Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers >
Ledger > Define Currencies of Leading Ledger
T-Code SPRO
Use The leading Ledger will be managed in the company code currency, the group currency, and
the hard currency so reports can be in both Naira and United States Dollars

Activities The following should be defined for each company code:
• Local Currency – Type 10. Company code currency

• Group Currency –Type 30. (Naira)
• Hard Currency – Type 40.USD (United States Dollars)
5.5 Define Account Groups in Chart of Account

Navigation IMG> Financial Accounting (NEW) > General Ledger Accounting (New) > Master Data > G/L
Accounts > Preparations > Define Account Group
T-Code OBD4
Use The account group determines the rules for creating new accounts within the COA. It controls
the number interval within which a G/L account is created; and also ensures proper entry of GL
account master data fields by making them required, optional, or suppressed.
Activities Account Groups within RVSG will be fundamentally based on current classifications in the
legacy COA.

RVSG CORF CONSOLIDATED REVENUE FUND 31010101 31010199

RVSG WKIP WORK-IN-PROGRESS 31050201 31050299
RVSG PRAD PERSONAL ADVANCES 31060101 31060199
RVSG ADMA ADMINISTRATIVE ADVANCES 31060201 31060299
RVSG IMPT IMPRESTS 31070101 31070101
RVSG PREP PREPAYMENT- GENERAL 31080101 31080199
RVSG AORG ARREARS OF REVENUE-GENERAL 31080201 31080299
RVSG LOIN LOCAL INVESTMENTS 31090101 31090199
RVSG FXIN FOREIGN INVESTMENTS 31090201 31090299
RVSG LOLN LOCAL LOANS 31100101 31100199
RVSG FXLN FOREIGN LOANS 31100201 31100299
RVSG CADF CAPITAL DEVELOPMENT FUND 31010201 31010299
RVSG LADG LAND & BUILDING - GENERAL 32010101 32010199
RVSG INFG INFRASTRUCTURE - GENERAL 32010201 32010299
RVSG PLMG PLANT & MACHINERY - GENERAL 32010301 32010399
RVSG FXAG FIXED ASSETS - GENERAL 32010401 32010499
RVSG OFEG OFFICE EQUIPMENT - GENERAL 32010501 32010599
RVSG F&FG FURNITURE & FITTINGS - GENERAL 32010601 32010699
RVSG INLB INVESTMENT - LAND & BUILDING - 32020101 32020199
RVSG ININ INVESTMENT - INFRASTRUCTURE - 32020201 32020299
RVSG INPM INVESTMENT - PLANT & MACHINERY 32020301 32020399
RVSG INTE INVESTMENT - TRANSPORTATION EQ 32020401 32020499
RVSG CONF CONTIGENCY FUND 31010301 31010399
RVSG INOE INVESTMENT - OFFICE EQUIPMENT 32020501 32020599
RVSG INFF INVESTMENT - FURNITURE & FITTI 32020601 32020699
RVSG INTA INTANGIBLE ASSETS 33010101 33010199
RVSG BANK Banks 31010501 31010599
RVSG CBBH CASH AND BANK BALANCES HELD BY 31020101 31020199
RVSG CTST CASH TRANSFER - STATUTORY TRAN 31030101 31030199
RVSG CATM CASH TRANSFER - MAIN 31030201 31030299
RVSG CTCR CASH TRANSFER - CONSOLIDATED R 31030301 31030399
RVSG ICTG INTERNAL CASH TRANSFER - GENER 31040101 31040199
RVSG INVE INVENTORIES 31050101 31050199
RVSG SAWA SALARIES AND WAGES 21010101 21010110
RVSG OTSG OTHER SERVICES – GENERAL 22020601 22020699
RVSG COPS CONSULTING & PROFESSIONAL SERV 22020701 22020799
RVSG FULG FUEL & LUBRICANTS – GENERAL 22020801 22020899
RVSG FIGG FINANCIAL CHARGES – GENERAL 22020901 22020998
RVSG MIEG MISCELLANEOUS EXPENSES GENERAL 22021001 22021098
RVSG STLA STAFF LOANS & ADVANCES 22030101 22030199
RVSG LGAC LOCAL GRANTS AND CONTRIBUTIONS 22040101 22040199
RVSG FGAC FOREIGN GRANTS AND CONTRIBUTIO 22040201 22040299
RVSG SGOC SUBSIDY TO GOVERNMENT OWNED CO 22050101 22050199

RVSG STPC SUBSIDY TO PRIVATE COMPANIES 22050201 22050299

RVSG ALLW ALLOWANCES 21020101 21020110
RVSG FOID FOREIGN INTEREST / DISCOUNT 22060101 22060199
RVSG DOID DOMESTIC INTEREST / DISCOUNT 22060201 22060299
RVSG INSP INSURANCE PREMIUM 22060301 22060350
RVSG PFAG PURCHASE OF FIXED ASSETS – GEN 23010101 23010199
RVSG CPOF CONSTRUCTION / PROVISION OF FI 23020101 23020199
RVSG RROF REHABILITATION / REPAIRS OF FI 23030101 23030199
RVSG POTE PRESERVATION OF THE ENVIRONMEN 23040101 23040199
RVSG ACNT ACQUISITION OF NON TANGIBLE AS 23050101 23050199
RVSG CUSA CAPITAL USE AS SALARY/ALLOWANC 23050201 23050220
RVSG IMME IMMUNIZATION EXPENSES 23050301 23050320
RVSG SOCO SOCIAL CONTRIBUTIONS 21020201 21020210
RVSG DPCY DEPRECIATION CHARGE FOR THE YE 23060101 23060198
RVSG DPCL DEPRECIAITION CHARGES - LAND & 24010101 24010150
RVSG DPCI DEPRECIATION CHARGES - INFRAST 24010201 24010298
RVSG DEPI DEPRECIATION CHARGES - INFRAST 24010201 24010298
RVSG DPCP DEPRECIATION CHARGES - PLANT & 24010301 24010350
RVSG DCTR DEPRECIATION CHARGES - TRANSPO 24010401 24010498
RVSG DPCO DEPRECIATION CHARGES - OFFICE 24010501 24010598
RVSG DPCF DEPRECIATION CHARGES - FURNITU 24010601 24010698
RVSG DCIN DEPRECIATION CHARGES - INVEST 24020101 24020150
RVSG DECI DEPRECIATION CHARGES - INVEST 24020201 24020298
RVSG DECH DEPRECIATION CHARGES - INVEST 24020301 24020398
RVSG SOBE SOCIAL BENEFITS 22010101 22010110
RVSG DPCH DEPRECIATION CHARGES - INVEST 24020401 24020498
RVSG DOEG DEPRECIATION CHARGES - INVEST 24020501 24020598
RVSG DFFG DEPRECIATION CHARGES - INVEST 24020601 24020698
RVSG ICLB IMPAIRMENT CHARGES - LAND & BU 25010101 25010198
RVSG ICIN IMPAIRMENT CHARGES - INFRASTRU 25010201 25010298
RVSG ICPM IMPAIRMENT CHARGES - PLANT & 25010301 25010398
RVSG ICTE IMPAIRMENT CHARGES - TRANSPOR 25010401 25010498
RVSG ICOE IMPAIRMENT CHARGES - OFFICE E 25010501 25010598
RVSG ICFF IMPAIRMENT CHARGES - FURNITUR 25010601 25010698
RVSG ICIP IMPAIRMENT CHARGES - INVESTME 25020101 25020120
RVSG TTRG TRAVEL& TRANSPORT – GENERAL 22020101 22020110
RVSG ICIL IMPAIRMENT CHARGES - INVESTME 25020201 25020298
RVSG ICII IMPAIRMENT CHARGES - INVESTME 25020301 25020398
RVSG IPMG IMPAIRMENT CHARGES - INVESTME 25020401 25020498
RVSG ITEG IMPAIRMENT CHARGES - INVESTME 25020501 25020598
RVSG IOEG IMPAIRMENT CHARGES - INVESTME 25020601 25020699
RVSG IMIN IMPAIRMENT CHARGES - INTANGIBL 25030101 25030199
RVSG AMCI AMMORTIZATION CHARGES - INTANG 26010101 26010199
RVSG FBDC FOREIGN BAD DEBTS CHARGES 27010101 27010199

RVSG DBDC DOMESTIC BAD DEBTS CHARGES 27010201 27010299

RVSG LDAP LOSS ON DISPOSAL OF ASSET - PP 28010101 28010199
RVSG UTLG UTILITIES – GENERAL 22020201 22020299
RVSG LDAI LOSS ON DISPOSAL OF ASSET - IN 28010201 28010299
RVSG RIUA RECURRENT ITEMS USE ACTIVITIES 23050400 23050430
RVSG MASG MATERIALS & SUPPLIES – GENERAL 22020301 22020399
RVSG MTSG MAINTENANCE SERVICES – GENERAL 22020401 22020499
RVSG TRAG TRAINING – GENERAL 22020501 22020599
RVSG CNRF CONTRACT RETENTION FEES 41010101 41010199
RVSG PDPM PROV. FOR DEP - PLANT & MACHIN 42010301 42010399
RVSG PDTR PROV. FOR DEP - TRANSPORTATION 42010401 42010499
RVSG PDOE PROV. FOR DEP - OFFICE EQUIPME 42010501 42010599
RVSG PDFF PROV. FOR DEP - FURNITURE & FI 42010601 42010699
RVSG PDIL PROV. FOR DEP - INVESTMENT - L 42020101 42020199
RVSG PDII PROV. FOR DEP - INVESTMENT - I 42020201 42020299
RVSG PDIP PROV. FOR DEP - INVESTMENT - P 42020301 42020399
RVSG PDIT PROV. FOR DEP - INVESTMENT - T 42020401 42020499
RVSG PDIO PROV. FOR DEP - INVESTMENT - O 42020501 42020599
RVSG PDIF PROV. FOR DEP - INVESTMENT - F 42020601 42020699
RVSG PIMD PRISON IN-MATES DEPOSITS 41010201 41010210
RVSG PILB PROV. FOR IMPAIRMENT - LAND & 43010101 43010199
RVSG PIIG PROV. FOR IMPAIRMENT - INFRAST 43010201 43010299
RVSG PIPM PROV. FOR IMPAIRMENT - PLANT 43010301 43010399
RVSG PITE PROV. FOR IMPAIRMENT - TRANSP 43010401 43010499
RVSG PIOE PROV. FOR IMPAIRMENT - OFFICE 43010501 43010599
RVSG PIFF PROV. FOR IMPAIRMENT - FURNIT 43010601 43010699
RVSG PIIP PROV. FOR IMPAIRMENT - INVEST 43020101 43020199
RVSG PIII PROV. FOR IMPAIRMENT - INVEST 43020201 43020299
RVSG PPMG PROV. FOR IMPAIRMENT - INVEST 43020301 43020399
RVSG PTQG PROV. FOR IMPAIRMENT - INVEST 43020401 43020499
RVSG INLS INTERNAL LOAN STOCK 41020101 41020199
RVSG POQG PROV. FOR IMPAIRMENT - INVEST 43020501 43020599
RVSG PFFG PROV. FOR IMPAIRMENT - INVEST 43020601 43020699
RVSG PRII PROVISION FOR IMPAIRMENT - INT 43030101 43030199
RVSG PRFD PROVISION FOR FOREIGN DEBTS 44010101 44010199
RVSG PRDD PROVISION FOR DOMESTIC DEBTS 44010201 44010299
RVSG PRAM PROVISION FOR AMMORTIZATION 45010101 45010199
RVSG MFCR MAIN FUNDS/ CAPITAL RESERVES 46010101 46010199
RVSG TRFU TRUST FUNDS 46010201 46010299
RVSG REFU REVOLVING FUNDS 46010301 46010399
RVSG OTFU OTHER FUNDS 46010401 46010499
RVSG UNTA UNREMITTED TAXES 41030101 41030199
RVSG LTBR LONG-TERM BORROWINGS 46020101 46020199
RVSG RESR RESERVES 47010101 47010199

RVSG ACCS ACCUMMULATED SURPLUS 47020101 47020199

RVSG UDFS UNREMITTED DEDUCTIONS FROM SAL 41030201 41030299
RVSG ACEX ACCRUED EXPENSES 41040101 41040199
RVSG CPLT CURRENT PORTION OF LONG-TERM B 41050101 41050199
RVSG PRLB PROV. FOR DEP-LAND & BUILDINGS 42010101 42010199
RVSG PRIS PROV. FOR DEP - INFRASTRUCTURE 42010201 42010299
RVSG FAAC GOVERNMENT SHARE OF FAAC 11010101 11010199
RVSG FEES FEES – GENERAL 12020401 12020579
RVSG FINE FINES – GENERAL 12020580 12020599
RVSG SALE SALES – GENERAL 12020601 12020699
RVSG EARN EARNINGS –GENERAL 12020701 12020799
RVSG ROGB RENT ON GOVERNMENT BUILDINGS - 12020801 12020899
RVSG ROLG RENT ON LAND & OTHERS – GENERA 12020901 12020999
RVSG REPG REPAYMENTS – GENERAL 12021002 12021009
RVSG INCO INVESTMENT INCOME 12021101 12021109
RVSG INEA INTEREST EARNED 12021201 12021215
RVSG REIG RE-IMBURSEMENT GENERAL 12021302 12021305
RVSG GSOV GOVERNMENT SHARE OF VAT 11010201 11010299
RVSG DOMA DOMESTIC AIDS 13010101 13010199
RVSG FOR A FOREIGN AIDS 13010201 13010299
RVSG DOSA DOMESTIC GRANTS 13020301 13020399
RVSG FORG FOREIGN GRANTS 13020401 13020499
RVSG OCRE OTHER CAPITAL RECEIPTS 14010101 14020210
RVSG DLBR DOMESTIC LOANS/ BORROWINGS REC 14030301 14030310
RVSG ILBR INTERNATIONAL LOANS/ BORROWING 14030201 14030210
RVSG FODF FOREIGN DEBT FORGIVENESS 14040101 14040110
RVSG DODF DOMESTIC DEBT FORGIVENESS 14040201 14040210
RVSG GSEC GOVERNMENT SHARE OF EXCESS CRU 11010303 11010399
RVSG GDAP GAIN ON DISPOSAL OF ASSET – PP 14050101 14050110
RVSG GDAI GAIN ON DISPOSAL OF ASSET - IN 14050201 14050210
RVSG MISS MINORITY INTEREST SHARE OF SUR 14060101 14060110
RVSG EXIT EXTRAORDINARY ITEMS 14070101 14070110
RVSG PETA PERSONAL TAXES 12010101 12010199
RVSG WHTX WITHHOLDING TAX 12010301 12010399
RVSG CPGT CAPITAL GAIN TAX 12010401 12010499
RVSG DRAT DIRECT ASSESSMENT TAX 12010501 12010599
RVSG OTTX OTHER TAXES 12010601 12010699
RVSG LICN LICENCES – GENERAL 12020105 12020199

5.6 Define Retained Earnings
Navigation IMG> Financial Accounting (New) > General Ledger Accounting (New) > Periodic
Processing > Carry Forward > Define Retained Earnings Account
T-Code OB53
Use The retained earnings account will be used to carry forward P&L balances at the end of a
fiscal year.
Activities A retained earnings account is defined within the RVSG Chart of Accounts i.e. 43020101

5.6.1 Assign Company Code to Field Status Variants
Navigation IMG> Financial Accounting (New) Financial Accounting Global Settings (New) > Leadger >
Fields > Assign Company Code to Field Status Variants
T-Code OBC4
Use Field Status Variant and field status groups are important controlling feature of SAP. With
the help of them we are able to control the fields which will be required, optional or
suppressed during the transaction entry.
Activities They are assigned to the GL Accounts and are applicable for all transactions in the SAP

5.7 Define Additional Local Currency (Hard Currency)

Navigation IMG> SAP NetWeaver > General Settings > Set Countries >Define Countries in mySAP
Systems
T-Code OY01
Use RVSG report in dollars, the USD currency needs to be specified either as a local
currency, group currency, or hard currency.
Activities The hard currency for Nigeria will be defined as USD so RVSG report can also be
generated in dollars
Country Hard Currency

NG USD


6 Prepare FI Integration with other Modules
6.1 Prepare FI Integration with other Modules
Navigation >IMG> Logistics >General > Material Master > Basic Settings >Maintain Company Codes for
Material Management
T-Code OMSY
Use Company Codes are structures in SAP Financial Accounting and need to be maintained for
integration with SAP Materials Management.
Activities Since company code 0001 was copied during company code creation, the default settings for 0001
have been copied into the target company codes

6.2 Assign Variants for Real-Time Integration to Company Codes
Navigation IMG>Accounting (New) -> Financial Accounting Global Settings (New) -> Ledgers -> Real-Time
Integration of Controlling with Financial accounting -> Assign Variants for Real-Time Integration to
Company Codes
T-Code S_ELN_06000003
Use Assign the Variant that you wish to your company code.
Activities When you open the transaction, you will see a list of already assigned integration variants to
company codes. Create a new entry to assign it to the newly created company code.
Next you click on save

6.3 Define Account Determination for Real-Time Integration
Navigation >IMG> Financial Accounting >Financial Accounting Basic Settings > Ledgers >Real-Time
Integration of Controlling>Account Determination for Real-Time Integration> Define
Intercompany Clearing Accounts
T-Code OBYA
Use Accounts must be defined to automatically post intercompany entries arising from cross-
company code transactions.
Activities This is done by copying all the data in the first company code and customizing the
data to suit the business needs of the second company code.
Click on Continue

Click on save

7 FI Global - Fiscal Year
7.1 Maintain Fiscal Year Variant
Navigation IMG>Financial Accounting (New)>Financial Accounting Global Settings (New) >

Ledgers > Fiscal Year and Posting Periods > Assign Company Code to a Fiscal Year
Variant
T-Code SPRO
Use RVSG runs a financial year which starts on 1st January and ends 31st December. In
addition, 4 special periods are provided for year end and audit adjustments. The
standard SAP k4 variant can be used for this
Activities All Company codes (MDAs) will be assigned to the same fiscal year variant K4

8 FI Global – Document
8.1 Define Variant for Open Posting Periods
Navigation IMG>Financial Accounting (New)>Financial Accounting Global Settings (New) >

Ledgers > Fiscal Year and Posting Periods > Posting Periods >Define Variants for
Open Posting Periods
T-Code SPRO
Use The Posting Period Variant will be used to control the opening and closing of
financial accounting periods
Activities One posting period variant would be created and assigned to all company codes
(MDAs)
8.2 Open and Close Posting Periods

Navigation IMG>Financial Accounting (New)>Financial Accounting Global Settings (New) > Ledgers
> Fiscal Year and Posting Periods > Posting Periods > Open and Close Posting Periods
T-Code SPRO
Use Opening and closing of periods would be performed based on sub ledgers (Assets, MM,
AP, AR, GL)

Activities Normal Period 1-12 of 2018 and special period 13-16 of 2018 will be open for postings.
8.3 Define Document Number Ranges
Navigation IMG> Financial Accounting (NEW) > Financial Accounting Global Settings (New) >
Document > Document Number Ranges > Documents in Entry View > Define
Document Number Ranges for Entry View
T-Code FBN1
Use A unique number range needs to be defined for each year
Activities Number range will be defined from 2017 to 9999

8.4 Define Document Types
Document > Document Types > Define Document Types for Entry View
T-Code OBA7
Use Different Document types are created for logically grouping the kinds of financial
transactions within a business
Activities SAP standard document types will be used

Document type Description

AA Asset Posting
AB Accounting Document
AC Asset Periodic Post
AD Asset Disposal
AF Dep. Postings
AN Net Asset Posting
AP Accrual Postings
AR Ven Downpmnt Request
BR Bank Statement Rever
BS Bank Statement
CC Clearing Document
CH Contract Settlement
CJ Cash Journal Doc
CR Customer Reversal Do
DA Customer Document
DD Customer Downpayment
DG Customer Credit Memo
DP Vendor Downpayment
DR Customer Invoice
DV Customer Interests

DZ Customer Payment
EU Euro rounding diff.
EX External number
GL G/L Reversal
KA Vendor Document
KG Vendor CR memo HO
KH Vendor Invoice - HO
KN Net Vendors
KP Account Maintenance
KR Vendor Invoice - Reg
KS Vendor CR Memo REG
KZ Vendor Payment
ML ML settlement
PI Property Cus - Vendo
PR Price Change
RA Sub.cred.memo stlmt
RB Reserve for Bad Debt
RC Cash Doc Receversal
RE Invoice - Gross
RN Invoice - Net
RV Billing Doc.Transfer
SA G/L Account Document
SB G/L Account Posting
SK Cash Document
SR Billin Doc Receve
SU Adjustment Document
TA Take on Documents
UE Data Transfer
VR Vendor Reversal
WA Goods Issue
WE Goods Receipt
WI Inventory Document
WL Goods Issue/delivery
WN Net Goods Receipt
YI C-Downpayment-Interf
YR Regional Claim
YV valuation documents
Z1 Billin Doc Reversal

ZA SWAP Goods issue

ZB Customer Debit Note
ZC Payment by Check
ZE Goods Receipt
ZI Capital Proj Sett
ZP Payment by Transfer
ZR Payment Reversal
ZS Payment by Check
ZT Payment by Transfer
ZV Payment Clearing
8.5 Define Document Changing Rules
Document > Rules for Changing Documents) > Document Change Rules, Line Item
T-Code SPRO
Use The Document change rules define which information can be changed after an accounting
document has already been posted.
Activities Document Header Text and Reference fields are fields that can be changed within the
document header, while the Text, reference and reporting country fields will also be
changeable in the line items

8.6 Message Control for Document Processing
Document > Default Values > Change Message Control for Document Processing
T-Code SPRO
Use Message Controls are the rules that ensure that certain transactions are allowed or
prevented on the system.
Activities The actual Transaction exchange rates should not be having more than a 10% variance
with published CBN rates
- the system should not accept a variance more than the agreed tolerance
Work Area Message Online Batch Input
F5 212 E E
8.7 Maintain Field Status Variants
Navigation IMG> Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers
> Fields > Define Field Status Variants
T-Code SPRO
Use The Field Status Variants provide control on which information is mandatory, optional, or
not required during user data entry.
Activities A new field status variant is created for RVSG by copying from the Standard 0001. The Field
Status Variant RVSG is assigned to the created company codes (MDAs)

8.8 Default Value Date
Navigation IMG>Financial Supply Chain Management>Cash and Liquidity

Management>Cash Management>Basic Settings>Define Value Date
Default
T-Code SPRO
Use Used specify whether the current date is the default value for the value
date when line items are entered.
Activities

9 3.1 FI Global - Tax on Sales/Purchases
9.1 Tax Calculation Procedure
Navigation IMG> Financial Accounting (NEW) >Financial Accounting Global Settings (NEW) > Tax on
Sales/Purchases >Basic Settings> Check and Change Settings for Tax Processing
T-Code SPRO
Use A tax calculation procedure has to be defined for each country, each containing the
specifications for calculating and posting tax on sales/purchases (i.e. VAT).
Activities TAXNG will be created to cater for RVSG Tax procedure based on Nigerian tax laws,
which consist of an input tax, output tax, and non-taxable codes.
Start by Copying the Default Tax Procedure and change the description to match your
configuration
Procedure Description
TAXNG Nigerian Tax Procedure (VAT)
Next you click on save.

9.2 Check Settings for Tax Processing
Sales/Purchases >Basic Settings> Check and Change Settings for Tax Processing
T-Code OBCN
Use The following can be defined here:
• Tax type: Output tax, input tax, additional taxes, or "not tax-relevant" can be specified as
the tax type.
• Non-deductibility of tax amounts: for this, tax amounts are marked as not deductible.
• Posting indicator: whether the tax amount is posted separately or distributed to expense
or revenue
Activities No Changes required, standard settings will be used

9.3 Maintain Tax Code

Sales/Purchases > Calculation > Define Tax Codes for Sales and Purchases
T-Code FTXP
Use
Activities VAT tax rates in Nigeria need to be set-up on the system. i.e. 5% output tax, and Input tax
Country Tax Name Tax Condition Rate

Code Type Type
NG A0 Output tax A 0
0% (non-
taxable)
NG V0 Input tax V 0
0% (non-
taxable)
NG V1 Input tax V 5
5%

9.4 Tax Accounts
Navigation IMG> Financial Accounting (New) → Financial Accounting Global Settings (New) → Tax on
Sales/Purchases → Posting → Define Tax Accounts
T-Code OB40
Use The GL accounts into which tax postings are automatically made have to be defined in this
step. A separate account will be used for different tax types
Input Tax GL Output Tax GL

41030103 41030103
Activities GL Account will be created for Output VAT, and for Input VAT
9.5 Account for Exchange Rate Difference

Navigation > Financial Accounting (NEW) > Accounts Payable and Accounts Receivable > Business

Transactions > Outgoing Payments > Outgoing Payments Global Settings > Define
Accounts for Exchange Rate Differences
T-Code SPRO
Use This account is used for Foreign currency postings made using an exchange rate
different from the exchange rate type specified in the system, this would need to be
valuated at period end to identify the differences in exchange rate and account for such
differences.
Activities GL accounts are defined for the following:
*Actual exchange rate differences
*Foreign currency valuations – Profit or Loss, and Balance sheet adjustment
*Translation differences – Profit or Loss, and Balance sheet adjustment
9.6 Assign Tax Codes for Non Tax Transaction
Navigation IMG> Financial Accounting (NEW) > Asset Accounting > Asset Accounting (Lean
Implementation) > Organizational Structures > Assign Input Tax Indicator for Non-Taxable
Acquisitions
T-Code OBCL
Use The tax codes created for non-taxable transactions need to be defined in SAP
Activities V0 and A0 are to be created.

4.0 FI Global - Withholding Tax

Navigation IMG> Financial Accounting (NEW) >Financial Accounting Global Settings (New) >
Withholding Tax>Extended Withholding Tax >Basic Settings>Check Withholding Tax
Countries
T-Code SPRO
Use The withholding tax country is needed for printing the withholding tax form
Activities Nigeria (NG) needs to be added to the table
Country Wcty Description

NG NG Nigeria’s Withholding
tax

9.7 Withholding Tax Keys

Navigation Financial Accounting ® Financial Accounting Global Settings ®
Withholding Tax ® Extended Withholding Tax ® Basic Settings ® Define Withholding Tax
Keys
T-Code SPRO
Use A withholding tax key is used to identify the different withholding tax types, official names
for tax codes are defined here.
Activities Withholding tax rates for Nigeria is set-up on the system


9.8 Check Recipient Type
Navigation IMG> Financial Accounting (New) >Financial Accounting Global Settings (New)
>Withholding Tax>Extended Withholding Tax >Basic Settings>Check Recipient
Types
T-Code Spro
Use There are various bodies that are responsible for receiving the tax withheld from
Vendors. Recipient types will be created to represent all the entities to which the
RVSG pays tax
Activities • 1 recipient type to represent the Federal Government’s tax authorities

• 36 recipient types to represent all State tax authorities
With.t. type Rec ty Text

WP AB Abia
WP
AD Adamawa
WP
AK Akwa Ibom
WP
AN Anambra
WP
BC Bauchi
WP
BN Benue
WP
BO Borno
WP
BY Bayelsa
WP
CR Cross River

WP
DT Delta
WP
EB Ebonyi
WP
ED Edo
WP
EK Ekiti
WP
EN Enugu
WP
FC FCT
WP
GB Gombe
WP
IM Imo
WP
JG Jigawa
WP
KB Kebbi
WP
KD Kaduna
WP
KG Kogi
WP
KN Kano
WP
KT Katsina
WP
KW Kwara
WP
LA Lagos
WP
NG Niger
WP
NS Nasarawa
WP
OG Ogun
WP
ON Ondo
WP
OS Osun
WP
OY Oyo
WP
PL Plateau
WP
RV River State
WP
SK Sokoto
WP
TR Taraba
WP
YB Yobe
WP ZM Zamfara

9.9 Withholding Tax Types
Navigation IMG> Financial Accounting >Financial Accounting Basic Settings >Withholding

Tax>Extended Withholding Tax >Calculation>Withholding tax type>Define
Withholding Tax Type for Payment Posting
T-Code SPRO
Use The withholding tax type controls the essential calculation options for extended
withholding tax
Activities The following Withholding types will be created: · WHT type for Invoice Posting
and WHT type for Payment Posting
Wth. Type Remarks

VT,WB,WI WHT type for payment postings

9.10 Withholding Tax Codes
Navigation IMG> Financial Accounting (New) >Financial Accounting Global Settings (New)
>Withholding Tax>Extended Withholding Tax >Calculation>Withholding Tax Code>Define
Withholding Tax Codes
T-Code Spro
Use The withholding tax code controls the percentage rate of the withholding tax.
Activities • Tax codes under type WP will be used for individuals
Withholding Tax can be deducted at two point of time; it can be either at the time of
invoice or at the time of payment. The tax is normally to be deducted at source when
a payment is to be made to the beneficiary.

9.11 Extended Withholding Tax
Navigation IMG> Financial Accounting (NEW) >Financial Accounting Global Settings (NEW) >
Global Parameters for Company Code>Tax > Activate Extended Withholding tax
T-Code SPRO
Use SAP extended withholding tax provides the following additional features:
• Multiple withholding taxes per customer or vendor line item
• Withholding tax calculation for partial payments
• Enhancements in withholding tax calculation
• Withholding tax calculation during invoice entry and during payment
Activities Extended Withholding tax will be activated
Company Code Ext. withholding tax

0123 X
9.12 Define Account for Withholding Tax
Navigation >IMG> Financial Accounting (NEW) >Financial Accounting Global Settings (New)
>Withholding Tax>Extended Withholding Tax >Posting>Accounts for Withholding Tax
>Define Accounts for Withholding Tax to be Paid Over
T-Code OBWW
Use The GL accounts into which the system automatically posts tax need to be defined here
Activities Specify GL into which the system automatically posts tax is defined


9.13 Assign Withholding Tax Types to Company Codes
Navigation >IMG> Financial Accounting (NEW) >Financial Accounting Global Settings (New)
>Withholding Tax>Extended Withholding Tax >Company Code> Assign Withholding Tax
Types to Company Codes
T-Code SPRO
Use The withholding tax code becomes active for use in the assigned company codes during
transaction posting.
Activities Specify the withholding tax codes assigned

10 G/L Accounting - Business Transactions
10.1 Splitting Characteristics for GL Accounting
Navigati IMG> Financial Accounting (NEW) > General ledger accounting (NEW) > Business
on transactions > Document splitting > Define Document Splitting Characteristics for General
Ledger Accounting
T-Code SPRO
Use Define the basis for splitting documents during posting.
Activities Within RVSG the basis will be along Profit Centers. Each profit centre should be able to
produce a complete set of self-balancing books.
Field Zero Balance Partner Field Mandatory

Profit X PPRCTR
Centre
10.2 Define Splitting Characteristics for General Ledgers
Navigation >IMG> Financial Accounting (NEW) > General ledger accounting (NEW) > Business transactions >
Document splitting > Define Document Splitting Characteristics for General Ledger Accounting
T-Code SPRO
Use Define the basis for splitting documents during posting. Within RVSG the basis will be along
Segment. Each Segment should be able to produce a complete set of self-balancing books.

Activities
4.9 Classify Document Types for Document Splitting
Navigation >IMG> Financial Accounting (NEW) > General Ledger Accounting (New) > Business Transactions
> Document Splitting > Classify Document Types for Document Splitting
T-Code SPRO
Use Every business transaction entered into the system is analyzed for document splitting. The
settings in this section will help the system determine which splitting rule is applied to each
type of document.

Activities A business transaction variant needs to be set-up for each document type.
Configuration Description
Edit as follows:
Document Type Transaction Type Variant
KZ 1000 0001
ZA 0000 0001
ZP 1000 0001
ZC 0000 0001

11 G/L Accounting - Business Transactions
11.1 Zero Balance Clearing Acct
Navigation IMG> Financial Accounting (NEW) > General ledger accounting

(NEW) > Business transactions > Document splitting > Define Zero-Balance Clearing
Account
T-Code Spro
Use Some account assignment objects are required to always balance (i.e. self-balancing
dimensions), as a result SAP automatically checks whether the balance is zero during
document splitting and generates clearing items to net-off the difference
Activities A GL account is being defined here for automatic posting of these clearing differences.

11.2 Splitting Characteristics for Controlling
Navigation IMG> Financial Accounting (NEW) > General ledger accounting (NEW) > Business
transactions > Document splitting > Define Document Splitting Characteristics for
Controlling
T-Code SPRO
Use Define the basis for splitting documents during posting.
Activities Within RVSG the basis will be along Profit Centers. Each profit centre should be able
to produce a complete set of self-balancing books.
Field
AUFNR Order
KOSTL Cost Center
11.3 Activate Document Splitting
Navigation >IMG> Financial Accounting (NEW) > General Ledger Accounting (New) > Business
Transactions > Document Splitting > Classify Document Types for Document Splitting
T-Code SPRO
Use Document splitting needs to be activated on the SAP client.
Activities The splitting method used will be SAP standard.
Configuration Description

Field name User action and Note

values
Document Splitting X
Method 000000000012 Is filled automatically

with the value
Inheritance X
Standard A/C Assgnmnt
Constant ZNN01

11.4 Edit Constants for Non-Assigned Processes
Navigation >IMG> Financial Accounting (NEW) > General ledger accounting (NEW) > Business
transactions > Document splitting > Edit Constants for Non-assigned Processes
T-Code SPRO
Use The account assignment defined here will serve as a default if no specific Profit
Centre is defined at the point of posting.
Activities A DUMMY profit centre will be created and defined for this purpose.
Constant Remarks
Z120 Constant Profit Centers for non-
assigned process
11.5 Tolerance Groups for GL Accounting
Navigation IMG> Financial Accounting(NEW) > General Ledger Accounting (NEW) > Business
Transactions > Open Item Clearing > Clearing Differences > Define Tolerance Groups
for G/L Accounting
T-Code Spro
Use Tolerance groups define the limits within which differences are accepted and
automatically posted to predefined accounts. The groups defined here can be assigned
in the general ledger account master record.
Activities clearing tolerances when transactions (i.e. matched)
CoCd Tol. Group Name of tolerance Debit Credit PerD Per

group C
0123 No clearing
tolerance

11.6 Tolerance Groups for Employees
Document > Tolerance Groups > Define Tolerance Groups for Employees
T-Code SPRO
Use Tolerance Groups provide maximum limits that can be posted by different segments of
the user population. Typically more senior personnel are given access to make entries
for that involve very significant financial values
Activities Tolerance group blank per company code created with
a) No cash discounts are allowed
b) No clearing differences between customer payments and invoices (revenues)
c) No clearing differences between vendor payments and invoices (expenses)

11.7 Accounts for Clearing Differences
Navigation IMG> Financial Accounting (New) > General Ledger Accounting (New) > Business
Transactions > Open Item Clearing > Clearing Differences > Create Accounts for Clearing
Differences
T-Code SPRO
Use
Activities GL accounts into which clearing differences should be posted will be 28010700
GL Account Short text

Number
28010700 Clearing
differences

11.8 Reason Codes for Reversal

Navigation IMG> Financial Accounting(NEW) > General Ledger Accounting (NEW) > Business
Transactions > Adjustment Posting/Reversal > Define Reasons for Reversal
T-Code Spro
Use The reason for reversing a posting needs to be defined.
Activities When a previously posted document needs to be reversed a reason for the reversal can
should be entered
Reversal Negative Alt. Text

Reason Posting Posting
Date
1 Deselect Reversal in
the current period
indicator
2 Deselect X Reversal in
the closed period
indicator
3 X X Wrong Prices
and Conditions
4 X X Return
5 Deselect X Accrual/Deferral
the posting
indicator
11.9 Define Financial Statement Version
Navigation IMG> Financial Accounting(NEW) > General Ledger Accounting (NEW) > Master Data > GL Accounts
> Define Financial Statement Versions
T-Code SPRO

Use Financial Statement Versions means a hierarchical positioning of G/L accounts and this
positioning can be based on specific legal requirements for creating financial statements. We
can create number of financial statement versions for the chart of accounts, one for the
local reporting, and one for parent reporting
Activities Select the default Financial Statement Version INT and Click on COPY AS on the Menu
Enter the necessary changes
Click on SAVE
Next you Click on Financial Statement Version on the menu bar

Next you click on Assign Account on the Menu Bar to map the GL Accounts

12 Period End Closing
12.1 Define Foreign Currency Valuation Method
Navigation >IMG>Financial Accounting (New)>General Ledger Accounting (New) > Periodic Processing >
Valuate > Define Valuation Method
T-Code SPRO
Use Before financial statements can be created, a valuation of all accounts maintained in
foreign currency must be performed. Also open items that were posted in foreign
currency will be valuated with the differences arising from such valuations posted into
expense and revenue accounts as appropriate.
Foreign currency valuation ensures that all foreign currency transactions posted be
revalued against the current exchange rate maintained in the system at the time of
reporting.
Valuation methods are defined to state how accounts to be valuated should be
accounted for in the system
Activities
Click on new Entries

12.2 Define Foreign Currency Valuation Method
Navigatio >IMG>Financial Accounting (New)>General Ledger Accounting (New)> Periodic Processing>

n Valuate > Define Valuation Areas
T-Code SPRO
Use Valuation methods describe the specifications that would be used when performing foreign
currency valuation. Valuation areas are then defined to assign such groups of specifications to
the currency type for performing such valuation
For RVSG, the company code currency would be set against the valuation method
defined.
Activities Click on new Entries
Valuation Valuation Currency Type Long text
Method
Z1 ZNN1 10 (Company
Code Currency)

Click the Save Icon
12.3 Assign Valuation Area to Accounting Principle
Navigation >IMG>Financial Accounting (New) > General Ledger Accounting (New)> Periodic Processing >
Valuate > Assign Valuation Areas and Accounting Principles
T-Code SPRO
Use Assigning valuation areas to accounting principles ensure that valuation conforms to the
accounting principles.
Activities Click on new Entries
Valuation area Acc. Princ.

Z1 IPSA
Click the Save Icon

QCG RVSG Consolidated Fi GL Kds Final

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QCG RVSG Consolidated Fi GL Kds Final

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SAP Solution Design Document

Finance – Consolidated FI-GL

1 Purpose of the Document ............................................................................................................................... 5

QCG-RVSG Consolidated Finance KDS/Parameterization Document ii

QCG-RVSG Consolidated Finance KDS/Parameterization Document iii

QCG-RVSG Consolidated Finance KDS/Parameterization Document iv

1 Purpose of the Document

Other Nodes are kept as standard (as delivered by SAP)

QCG-RVSG Consolidated Finance KDS/Parameterization Document Page 5 of 79

2.1 Define Countries

Activities Select NG country key and maintained the following fields

QCG-RVSG Consolidated Finance KDS/Parameterization Document Page 6 of 79

2.2 Set Country-Specific Checks

QCG-RVSG Consolidated Finance KDS/Parameterization Document Page 7 of 79

2.3 Insert Regions

Activities States will be created as regions

No. States Description

QCG-RVSG Consolidated Finance KDS/Parameterization Document Page 8 of 79

QCG-RVSG Consolidated Finance KDS/Parameterization Document Page 9 of 79

3.1 Check Currency Code

QCG-RVSG Consolidated Finance KDS/Parameterization Document Page 10 of 79

3.2 Check Exchange Range Types

3.3 Define Translation Ratios for Currency Translation

QCG-RVSG Consolidated Finance KDS/Parameterization Document Page 11 of 79

Next Click on Save

3.4 Enter Exchange Rates

ExRt Valid Indir. From Dir. Quot To

M 31.01.2017 USD 150 NGN

M 31.01.2017 CHF 103.28 NGN

M 31.01.2017 SAR 33.68 NGN

M 31.01.2017 XOF 0.25 NGN

M 31.01.2017 JPY 1.07 NGN

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M 31.01.2017 EUR 167.52 NGN

P 31.01.2017 GBP 247.83 NGN

P 31.01.2017 USD 126.29 NGN

P 31.01.2017 CHF 103.28 NGN

P 31.01.2017 JPY 1.07 NGN

P 31.01.2017 EUR 167.52 NGN

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4 Definition - Financial Accounting (Org Structure)

4.1 Define Company

Activities Each MDA will be created as company code.

4.2 Create Company Code

Activities Each MDA will be created as company code.

Double Click on Copy, Delete, Check Company Code

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Click on Continue until copy is completed

4.3 Edit Company Code

Activities Edit the description of the copied company code.

Double click on Edit Company Code Data

Select and Double click on your copied Company code

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Make necessary changes and click on Save Icon

4.4 Assign Company Code to Company

Make necessary changes and click on Save Icon

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4.5 Assign Company Code to Controlling Area

Click on New Entries and enter your Company Code

Make necessary changes and click on Save Icon

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4.6 Define Segment

Activities Departments and Agencies will be created as Segment.