University Wide

INTERNATIONAL EXCHANGE PROGRAMMES

INFORMATION FOR
HOME STUDENTS

2010-11
Contents

Page

1 KEY CONTACTS AND INFORMATION 3

2 INTRODUCTION 4

3 APPLICATION 5

4 WHEN YOU ARE ACCEPTED ON A PLACEMENT 6

5 APPLICATION FORM – STAGE ONE 8

6 APPLICATION FORM – STAGE TWO 12

6.1 INSTITUTION APPLICATION 13

7 APPLICATION STAGE TWO – STUDENT GUIDANCE NOTES 14

8 LIST OF CURRENT PARTNER INSTITUTIONS FOR STUDENT EXCHANGE* 15

(*Check on the study abroad and exchange webpages for updates to this list.)

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 Key contacts and information

Office for International Programmes

Study Abroad Melissa m.schuessler@leedsmet.ac.uk 23302 BR G01
Officer Schuessler
International Joe Rossiter j.rossiter@leedsmet.ac.uk 23643 BR G01
Student
Engagement
Director of David d.braham@leedsmet.ac.uk
International Braham
Development

Final dates for completed Stage Two applications to be with the Office for
International Programmes:

Students applying for a full year Level 2 placement: 15th April of your Level 1
Students applying for a Level 2 Semester 1 placement: 15th April of your Level 1
Students applying for a Level 2 Semester 2 placement: 15th October of your Level 2

We have a limited number of exchange places agreed with each of our

partner institutions and we will fill these on a first come first served basis.
The sooner you can return the full application form the better.

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2 Introduction

International Exchange is open to any full-time student in the University, as long as your
course requirements can allow for a semester or year abroad. Some courses, because
of curriculum or professional body requirements may not allow for this – so please
check with your Course Leader before you spend time researching a possible
exchange.

Exchanges take place during Level 2 of your Leeds Met course. In most cases it is
possible to go for one or both semesters of level 2 but you should speak to your course
leader and seek their advice on the most suitable period for your exchange.

The range of partner institutions is constantly under review, but at the moment these are
currently in the United States, Canada, Australia, New Zealand, Mexico and Japan.
Exchange placements are limited, and may therefore be competitive.

Places on exchange programmes are limited because of the number of partners and
student exchanges we have in place. This means that even if you meet all the criteria, it
is possible that you will not be able to take up an exchange place. The more flexible you
can be on your choice of destination and the sooner you can finalise your application,
the more chance there is that we will be able to place you.

To participate in an exchange, it is important that the placement you take enables you to
follow courses which will be recognised for full credit on your course here. The
application procedure, therefore, requires the approval of your proposed programme of
study by your Course Leader/Academic Coach. Partner institutions in different
countries will have a different credit system to ours. You must ensure that the total
number of credits you study there equals a full time credit load here.

You will be assessed on all subjects studied during your period abroad, and you must
pass your modules at your host institution in order to be credited with your semester
abroad. You might have some difficulties maintaining your grade level when you are
studying abroad – perhaps the subject is not taught in the same way, perhaps there is
some “assumed knowledge” you have to catch up on, etc. For these reasons, we do
NOT include the grades you gain while on exchange for the calculation of your
final degree classification here. For example, should you study abroad in Semester 2,
your assessment (to count towards your final degree classification) will be based on
your Semester 1 marks here at Leeds. Obviously, this means that the grades for your
semester in Leeds are more important for your final degree classification than they
would be if you studied both semesters in Leeds. When you participate in an exchange,
you are agreeing to these conventions. If you have any concerns about this please
speak to your Course Leader.

We believe studying abroad offers you a great chance to expand your horizons, gain
confidence and experience, and to bring fresh perspectives back into the University
when you return. The educational objectives of the international exchange programmes
are threefold:

• providing opportunities for students across Leeds Met to have an overseas/

intercultural experience within their programme of study;
• increasing the opportunities for internationalising the home campus experience
through attracting a greater number and a wider national diversity of international
students; and

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 • increasing opportunities for staff to widen their international/intercultural
perspectives through contact with partner institutions and their students.

We hope that you will find the prospect of an international exchange exciting, and that
you will be able to demonstrate the commitment and independence required for a
successful experience. We are here to help you, but it is important to stress at the
outset that it is your responsibility to research potential institutions and put
together your proposed study programmes. If you do participate, it will also be your
responsibility to make all necessary travel, visa, insurance and accommodation
arrangements but again, we will be there to assist through it all.

3 Application

Application is a two stage process (details below). It is intended that in the long run this
will save you time and effort.

To be accepted onto an exchange programme, you will need to take the following steps:

• Check with your Course Leader that you can participate in principle.

• Complete Part One of the this application form. Your Part One application will
only be accepted if:
o Your Course Leader and Faculty Study Abroad Co-ordinator have signed
their endorsement (normally, this will require that you are expected to
carry no fail modules from Year One and have an average of at least
50% over your Level One modules at the time of application, and that the
course structure is such that attendance on an exchange programme will
not be detrimental to your progress).
o You have calculated the approximate costs to you of participating in an
exchange, and have the signed agreement of your sponsor to meet these
additional costs or have declared yourself capable of meeting them
(additional costs would include return flights and onward travel, possible
additional accommodation costs if you have to maintain rent
commitments in the UK during your time overseas, travel and medical
insurance costs, some contingency funds).
o Your personal statement shows serious study intent.
• Send your completed Part One to the Student Mobility office at the Headingley
Campus, Bronte G01 and arrange a brief interview with the Administrative
Officer (Melissa Schuessler), who will review Part One with you, and discuss
your motivation for participating. If it is agreed that your application can go
forward, you will be given guidance on completing Part Two.
• Completing Part Two will require you to research the programmes on offer at our
partner institutions and then to propose a choice of up to three institutions, with
an indicated programme of modules for each. You should rank your choices in
order of preference. (You may select only one or two choices if you wish, but
this will limit our chances of placing you).
• Once completed, you should first submit your Part Two to your Course Leader to
verify that each of your proposed study programmes is acceptable for full credit
recognition within your course here. Once this has been done, copy your
application. Keep the copy for your own reference and bring the original to the
Student Mobility Office, Bronte G01.

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 • Once the above is completed and approved, you will need to complete the
appropriate application form for each institution you are considering attending
(these are available through the Student Mobility Office).
• All completed Part Two forms and institutions’ applications must be with the
Student Mobility Office before the deadline dates mentioned earlier .

The Student Mobility Office will then arrange placements for as many applicants as it
can. If no placement can be arranged for you at one of your choices you will be
informed of this, and advised of any other placements which may be available.

As soon as we have arranged a placement for you we will give you details.

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4 When you are accepted on a placement

When you know you have been accepted, it is your responsibility to contact the
institution you are placed in to make arrangements for your accommodation, your
insurance, finalise your modules and so forth. If your module choices have to change
from those originally proposed, it is your responsibility to have your revised programme
approved by your Course Leader. You should do this in writing; a verbal approval is not
adequate and may result in you not gaining full credit for your placement. You may
need to do this after your arrival on your placement because of timetable changes or
other factors.

The Student Mobility Office will advise and point you in the right direction, but it is also
your responsibility to book your flights, arrange insurance (the partner institution may
require you to insure through their approved scheme), ensure that you have access to
cash, and get any necessary visas, etc, for your placement.

Please note that each semester the Student Mobility team provides a pre-departure
briefing information session. THIS SESSION IS COMPULSORY, and will typically be
one evening towards the end of the semester prior to travel. As well as providing you
with useful information, it will also be an opportunity for you to meet with other students
going out on exchange.

While on your placement you remain a student of Leeds Metropolitan University – and
bound by the assessment regulations of your course at Leeds Met. However, you will
also be a visiting student at your host university, and bound by their regulations. You
should ensure that you act reasonably and responsibly, and that you work within any
regulations of your host institution. Failure to do so could result in disciplinary action
and even a termination of the placement. In this event it is unlikely that you would be
able to resume your studies at Leeds Met without making good the entire semester.
You may be asked to assist your host university while you are there, for example by
contributing to information fairs about study abroad, and we would ask that wherever
possible you try to do this.

You must not change your programme of study without the written approval of your
Course Leader. We will issue you with a Learning Agreement prior to departure. You
must ensure that this is signed and returned to the Student Mobility Office once you
have arrived at your host institution and confirmed your programme.

If all goes well, you will return with full credit recognition in your programme here.
However, in the event of you failing any modules, these will be counted as failures
within the regulations of your Leeds Met course, and you will be given opportunities to
retrieve the failure only in so far as this is possible within your course regulations and
the regulations of Leeds Met.

After your return, we will invite you to a feedback session and will ask you for your help,
for example, in advising others considering an exchange placement or to help welcome
incoming exchange/international students, to help us organise orientation or pre-
departure briefings, and so forth.

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5 Application form – stage one Student number

INTERNATIONAL STUDENT EXCHANGE PROGRAMME

APPLICATION FORM PART ONE

PLEASE WRITE VERY CLEARLY

Mr/Ms SURNAME………………………………………………………………………………………...

First name(s)………………………………………………………………………………………………..

Email address:
…………………………………………………………………………………………………

Course title:……………………………………………………………..
……………………………………..

School:……………………………………………………………………………………………………...

Course Leader/Academic Coach:.…….……………………………………… Ext:……………

Faculty SA Co-ordinator/Level 2 Leader:……………………………………………Ext:……………

Proposed programme

Year:…………..Semester:……….Subject(s):……………………………………………………………

Preferred placement institution (if known):………………………………………………………………

The applicant’s academic record is suitable for participation in the international student exchange
programme and the proposed programme is compatible with his/her programme of study at
Leeds Metropolitan University. I am able to endorse this application in principle.

Course Leader/Academic Coach (please sign and date) :……………………………………………

Course Leader - please note any special circumstances or considerations regarding

placement or participation in the scheme below.

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Additional cost estimate and declaration

Input estimated costs below and total.

£ £
Flights and other transport Cost of living

Any visas Additional

accommodation
Insurance Contingency/other

TOTAL

I am the student / the student’s parent/guardian / the student’s sponsor (delete as appropriate).

Name:…………………………………………………………………………………………………………

Contact details if not the student:………………………………………………………………………….

………………………………………………………………………………………………………………...

………………………………………………………………………………………………………………...

Tel:…………………………………………………. Email:………………………………………………..

Signed…………………………………………… Date:………………………………………………

Complete your module record and personal statement overleaf* and send this form to the
Student Mobility Office, Bronte G01, Headingley Campus Leeds LS6 3QS. When we have
reviewed your application we will advise you on completing Part Two of the application.

If you have any questions about the programme at this stage please ask the Study Abroad team.

(* we suggest you do this electronically and save for use when applying to your placement
institution)

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Modules studied to date – with grades if known

Level Module title Grade

Details of any other relevant education, certificates, etc which you have gained

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Personal statement

Please use this side of the application to outline your reasons for wanting to participate in an ISE
placement. You should refer to personal as well as academic reasons, and indicate any previous
experience which you feel relevant.

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 Student number

6 Application form - stage two

INTERNATIONAL STUDENT EXCHANGE PROGRAMME - APPLICATION FORM PART 2

Please read the guidance notes carefully before your complete this form

In addition to any application forms required by each institution, complete one sheet for each of
your placement choices. Maximum of three institutions – rank them in order of preference by
writing 1, 2 or 3 at the box top left. Complete all other sections of the form.

I am the applicant. I declare that I will abide by the regulations of Leeds Metropolitan University
and of my host institution. I understand that I must get the written approval of my Faculty Study
Abroad Co-ordinator if there are any changes to the programme of study proposed on this
module. I understand that I may be given a placement in any of my (1 2 3 – delete as
applicable) choices. I also understand that it may not be possible to arrange a placement for me.
I also agree that when I return to Leeds Met after my placement that I will offer my services to the
Student Mobility Office to assist in promoting and administering the exchange programme.

Signed…………………………………………………………Date:……………………………………….

I am the student / the student’s parent / guardian / the student’s sponsor (delete as appropriate).

Name:……………………………………………………………………………………………………….

Contact details if not the student: …………………………………………………………………………

………………………………………………………………………………………………………………...

Tel:…………………………………………………. Email:………………………………………………..

Signed……………………………………………… Date:………………………………………...………

I will attend the following pre-departure briefing (you can complete this section when you meet
with Melissa if you are not aware of the details):

Date: Time:

I understand that if I fail to attend the pre-departure briefing,

I will not be permitted to go on an exchange.

Signed……………………………………………… Date:………………………………………...………

To be completed by OIP: Date received: :…………………………Checked by: :………………

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6.1 Institution application

(Please complete this form for each institution you have selected.)

Student number

Institution name:

Faculty or Department:

Contact details if known:

Name:

Tel: Fax:

Email:

Titles of proposed modules Proposed placement and modules approved by

Course Leader (or Academic Coach for Innovation
1) North students). Please sign and date.

2)

3)

4) Proposed placement and modules approved by

Faculty SA Co-ordinator (or Level 2 Leader for
Innovation North). Please sign and date.
5)

6)

Any special reason for selecting this institution which is not covered in your personal statement?

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 7 Application Stage Two – student guidance notes

INTERNATIONAL STUDENT EXCHANGE PROGRAMME

APPLICATION STAGE TWO GUIDANCE NOTES

You may submit up to three choices of partner institution. The more choices you list,
the greater the chance of a placement being arranged. Rank your choices by listing
them in order of preference. If we cannot place you in one of your preferred institutions
but have other choices available, we will contact you to discuss these.

For each institution listed you should also submit your proposed programme of modules.
Please be very careful when selecting these to check as thoroughly as possible that
they will be available in the semester in which you plan to be on placement. You should
also obtain as much module information as you can.

You will then need to take this form along with the module details you have obtained to
your Course Leader who must sign their agreement that your proposed programme will
be awarded full credit within your Leeds Met award.

You may already have clear ideas about where you want to go – but we would advise
you to look at alternatives too and not to base your decision entirely upon the
recommendation of others. Obviously, the most important criteria for your selection
must be that the institution has suitable courses/modules. Other factors you should
consider are:
o What size of institution do you want to go to?
o Do you want to be located in a large or small city?
o What are the “hidden” costs – for example, onward transportation, cost of living
in a large city, transportation within the location, accommodation.
o What else do you want to do when there? For example if you like sports, are the
facilities suitable, will you be able to see interesting sites or go to live concerts,
or whatever other hobbies/interests you may have.

You may subsequently need to revise your proposed programme of study because of
changes in the programme offered, module timetable clashes, and so forth. If you do
need to make any changes it is essential that you have your revised programme agreed
in writing by your Course Leader.

When your proposed placement(s) and programme(s) have been agreed by your
Course Leader, complete the final sections of the form and copy your form for you
own records. You should then arrange to bring your form the Student Mobility Office.
We can then review the form with you and ensure all sections are correctly completed.
This can save considerable time later. In the event of insufficient placements being
available for all applicants, the date of receipt of the application will be an important
selection criteria.

You should then complete application forms provided by each institution you are
seeking to apply to. We will advise you where to get these forms/or they may be
available in the Office for International Programmes. Completed application forms must
be returned to the Student Mobility Office for processing and forwarding to the relevant
institution(s).

We will typically begin the placement process mid-April and mid-October (taking into
account partner deadlines). Selected applications will be forwarded to our partner

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institutions. We will inform you as soon as we hear whether or not your application has
been successful.

8 List of current partner institutions for student exchange (check the

study abroad and exchange webpages for updates to this list)

Country Institution URL

USA Bellarmine University, www.bellarmine.edu

Louisville, Kentucky
California State University, http://www.csus.edu/oip/
Sacramento (CSUS)
Indiana University of http://www.iup.edu/international
Pennsylvania
Nazareth College, http://www.naz.edu/
Rochester, NY

North Dakota State http://www.ndsu.edu/

University (NDSU)

Northern Florida http://www.unf.edu

University(UNF)

Northern Arizona http://www.nau.edu/text/

University, Flagstaff,
Arizona
Purdue University, Indiana http://www.purdue.edu/

San Diego State University http://www.isc.sdsu.edu/prospective/

(SDSU)
Towson University, http://www.towson.edu
Maryland
USA – New Montclair State University http://www.montclair.edu/
Jersey
Consortium Kean University http://www.kean.ed

New Jersey City University http://www.njcu.edu

(NJCU)
Ramapo College of New http://www.ramapo.edu/
Jersey
Richard Stockton College http://www2.stockton.edu/stockton.html

Rowan University http://www.rowan.edu/

The College of New Jersey http://www.tcnj.edu/

William Patterson http://ww2.wpunj.edu/

University
Canada Bishop’s University, http://www.ubishops.ca/
Quebec
Brock University, Ontario http://www.brocku.ca/

Australia Ballarat University http://www.ballarat.edu.au

Victoria
Griffith University http://www.gu.edu.au/

RMIT (Royal Melbourne http://www.rmit.edu.au/international/

Institute of Technology) studyabroad

University of Western http://www.uws.edu.au/

Sydney
Swinburne University, http://www.swin.edu.au/
Melbourne
Macquarie University, http://www.mq.edu.au/internat.html
Sydney

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 Victoria University, http://www.aihedu.com.hk/vut/
Melbourne
QUT (Queensland http://www.qut.edu.au
University of Technology)
Japan Hiroshima University http://www.home.hiroshima-
u.ac.jp/husa/index-e.html
New Zealand Auckland University of http://www.aut.ac.nz/
Technology (AUT)
Mexico Universidad de Monterray http://www.udem.edu.mx

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