Documentos de Académico
Documentos de Profesional
Documentos de Cultura
Requirements:
EMS-0100.002 ISO Standard: 4.4.5 & 4.5.4
Document Control and Record Keeping EMS Manual: 6-5 & 7-4
Signature Page 1 of 9
3.0 Procedure
3.1 Types of controlled documents
3.1.1 Procedures are documents that provide direction on how to perform a specific task.
3.1.2 Forms are documents used to record information. The format of a form is controlled but
not the information used to complete the form.
3.1.3 Reference Charts are documents where the information contained in the document is
controlled but not necessarily the format of the information.
3.1.4 Brochures are documents intended to educate or inform non-employees. Both the
information and the format are controlled. Printed copies of the brochure are not
considered controlled documents.
3.1.5 Documents of External Origin are those determined by the organization to be necessary
for the planning and operation of the EMS.
3.6 Revisions
3.6.1 Supervisors and/or the Management Review Boards will determine when documents
should be revised based on:
3.6.1.1. Significant aspects as determined by the Aspect and Impact Analysis SOP EMS-
0100.003
3.6.1.2. Corrective/Preventative Action Reports (C/PARs)
3.6.1.3. Audit findings
3.6.1.4. New or modified legal and other requirements
3.6.1.5. New or modified operations
3.6.2 The author of a revised procedure or work instruction will record the changes in the
Revision History section at the end of the document. Changes such as spelling or
grammar corrections or re-wording for clarification that do not change the intent of the
procedure do not have to be recorded in the revision history.
3.6.3 The modifier of the document will send the original signed copy of the revision to the
person in their division responsible for document control.
3.6.10 The Document Control Checklist form EMS-0101.002A may be used to track the
above required actions for revisions of controlled documents.
3.8.2.3. Revision number or any other identifying combination of numbers and letters (if
applicable)
3.8.2.4. Physical location of original document or web address if it is on the internet.
3.8.2.5. Location of any controlled green copies (if applicable)
3.9 Records
3.9.1 Environmental records can include among others:
3.9.1.1. complaint records
3.9.1.2. training records
3.9.1.3. process monitoring records,
3.9.1.4. inspection, maintenance and calibration records
3.9.1.5. pertinent contractor and supplier records
3.9.1.6. incident reports
3.9.1.7. records of tests for emergency preparedness
3.9.1.8. audit results
3.9.1.9. management review results
3.9.1.10. external communications decision
3.9.1.11. records of applicable legal requirements
3.9.1.12. records of significant environmental aspects
3.9.1.13. records of environmental meetings
3.9.1.14. environmental performance information
3.9.1.15. Legal compliance records
3.9.1.16. communications with interested parties
3.10 Procedures and Work Instructions shall identify the storage location of their corresponding
records.
3.11 All records will be uniquely identified by the form number and date completed unless the
corresponding procedure specifies otherwise.
3.12 Records will be maintained according to the requirements of their corresponding
procedures and/or the listing in the appropriate document control matrix.
Appendix A
Wastewater WWT
Treatment Division
Division Wide -EMS
Crowders Operations -CRO
Wastewater Lab -LAB
Long Creek Operations -LCO
Long Creek Laboratory -LCL
Biosolids/Resource Recovery -RRF
Farm
Pretreatment -PRE
Facility Maintenance -FMT