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Aon Hewitt

HRWorkWays Website Walkthrough


Getting Started

The 10 digit personal identification number (PIN) and 8 digit alpha-numeric password has
been sent to your official email id

Logon to www.hrworkwaysindia.com. You may login to the website anytime, anywhere

Click on “Log On”

Enter your PIN / Password and Choose “Employee login”

You will be prompted to change your password

Change the password to a 8 letter alpha-numeric password

For any query, clarification or assistance, you may write to infohos@hewitt.com quoting
the following mandatory information - Your Name, Emp Id and Company Name.
HRWorkways Highlights

Cumulative Online proof


Earnings & Tax submission

View/Download Flexi
Payslips Allocation Tool

Reimbursement
View CTC Data HRWorkways History

View/Download Joining related and other


IT Comp Report claim reimbursement

Online Tax Investment


Simulator Declarations

URL :www.hrworkwaysindia.com
Important Dates

For Medical and LTA reimbursement bill submission, colleagues will be informed
through mass mail sent by infoHos@hewiit.com
Homepage

Click here to log on


Login Screen:

Enter the Login


Credentials

Click Here to
Sign-in
HRWorkWays Navigation

Shortcut to most
viewed links
Five Sub-menus
for navigation
My Personal Details - Update PAN
Used to update the PAN of the employee in case it is not available.

Update your PAN


here,
My Transactions

Click on the link ‘Claim


reimbursement’ to proceed
Claim Reimbursement page
Click on Details tab to start
updating the reimbursement
specific additional information

Click on Edit to start updating the


reimbursement

Thank you.

1. Click ‘Save’ for temporary save which can be


modified later.

2. Click ‘Print’ to confirm the claim & generate the


voucher id for the selected reimbursement. Once
opted to ‘Print’ ,no changes can be made
Details page – Business Attire Expense

Click on Edit to start For purchase in Foreign currency, the expense


updating the details incurred and conversion rate can be updated
here

Kindly refer to instruction


Click on save after the claim details are updated
“ Note” mentioned at the
bottom of the page before
Click on back to return to main page without
saving submitting the claims.
Details page – Executive Health checkup
Payable amount will be auto populated
Auto populated fields as per the data based on the Bill amount and restricted
Click on Edit to start updating existing in the system to Entitlement
the details

Kindly refer to instruction


Click on save after the claim details are updated
“ Note” mentioned at the
Click on back to return to main page without saving bottom of the page before
submitting the claims.
Details page – Telephone Expense

Click on Edit to start updating


Amount claimed as Tel reim from start of Financial
the details
Year till previous month will be auto populated

Click on save after the claim details are updated Kindly refer to instruction
“ Note” mentioned at the
Click on back to return to main page without saving
bottom of the page before
submitting the claims.
Details page – Pre Employment Medical Expense
Payable amount will be auto populated based
on the Bill amount and restricted to Entitlement
Click on Edit to start updating the details

Click on save after the claim details are updated


Kindly refer to instruction
Click on back to return to main page without saving
“ Note” mentioned at the
bottom of the page before
submitting the claims.
Details page – Joining Travel Expense
Update the Name of the Recruitment
Point of Contact who has approved the
Click on Edit to start travel
updating the details

Click on save after the claim details are updated Kindly refer to instruction
Click on back to return to main page without “ Note” mentioned at the
saving
bottom of the page before
submitting the claims.

Do not forget to attach mail approval from Recruitment SPOC


for claiming Joining Travel Expense.
Details page – Joining - Movement of Goods Expense

Click on Edit to start updating the details

Kindly refer to instruction


Click on save after the claim details are updated
“ Note” mentioned at the
Click on back to return to main page without saving bottom of the page before
submitting the claims.

Do not forget to attach mail approval from Recruitment SPOC


for claiming Joining Movement of goods expenses.
Details page – Joining DA
Click on Edit to start updating the details

Select from the drop down – Yes or No.


Payable amount will be arrived based on
the said selection

Click on save after the claim details are updated Kindly refer to instruction
Click on back to return to main page without saving
“ Note” mentioned at the
bottom of the page before
submitting the claims.
Details page – Notice period buyout
Update the Notice period amount as per the
Update the amount approved by
Final settlement statement from Previous
Recruitment SPOC
Click on Edit to start updating the details employer

Click on save after the claim details are updated Kindly refer to instruction
Click on back to return to main page without saving
“ Note” mentioned at the
bottom of the page before
submitting the claims.

Do not forget to attach mail approval from Recruitment SPOC


for claiming Notice period buyout.
Notes on the Reimbursement process

1. Claims updated online upto the 12th of the month will be considered for processing in the
current month

2. The claims updated online to be sent on or before 12th to reach Hewitt by the 15th of the
month. Claims received upto 15th will be considered for processing in the current month

3. An auto mail for reimbursements will be sent

a. 18th late evening – Confirmation mail to employees on reimbursement


claims received before 15th

b. 25th late evening – Information to employees who have updated claims


online but if the same has not reached Hewitt

4. An auto mail will be sent on the 25th / 26th to employees if there are any rejections on the
reimbursement claim. Reasons for rejection etc., can be viewed online

5. If rejections are due to inadequate supporting, please print the online reimbursement history,
attach the supporting document and send it to Hewitt. If the documents are complete,
processing will be done in the next reimbursement cycle
My Transactions – Investment Declaration:
Housing Loan
Declarations
Employee personal
information
Online tax simulator &
investment declarations. 1

Simulated Income tax Update 80D to


computation sheet, tax is 80U declarations
recalculated based on entries
updated in sections 1,2,3 & 4

For housing loan interest, 3


please fill the details page
appearing on bottom of screen
Update 80C
Sec-10 Exemption details investments
Ensure to click on “Submit”
button to save your IT
declarations Click here to update
the Rent declarations

Click here to update the 4


housing loan details

Click here to confirm


the IT Declarations
Investment Declaration: Acknowledgment

Upon confirmation, the declaration report will get generated which means your declaration has been
accepted for processing in the current payroll month. This is an acknowledgement copy for your reference.
Notes on Investment Declarations
Notes on Tax Calculator
Gross Salary in tax simulator will display the total of taxable components paid through
payroll (Annual Amount).

Gross Salary will also include one time payments such as Incentives, Bonus, Referral
Bonus, etc

To calculate HRA exemption, you have to update the actual rent paid by you in Section 4.

The declarations submitted by you will be effected in the next payroll run. The tax
computation statement will also be effected with the change in the next payroll run.
My Reports: Payslip

Select the month


of payslip
My Reports: IT Computation:

Select the Year


My Reports - Earnings and Tax:
Employees can view details of their cumulative earnings and deductions. Various Links help to
detailed calculation of income tax & exemptions.

Displays the
Employee Details

Displays the Actual and


Projected payments to
calculate Total Earnings
My Reports - Claims History:
View the approval status of the reimbursement claim post reimbursement validation process. In
case of rejection, relevant remarks will be updated.

Select the Month


parameters

Click VIEW to get


the status of claim
Downloads:

You can view downloadable


documents here
Reset Password/Unlock Account
Reset Password/Unlock Account

Enter the
current Pin.
Enter
Employee Id

Enter Date of
Joining.

Click to Reset
Password

Please fill-in details like Employee ID , DOJ as per Pay slip and Current Pin Number, which will be validated online with
our database. If the entries made are matching with our database then It would allow Employees to Reset Password.
Reset Password/Unlock Account

Enter Password

Retype Password.

Click Submit Button.

Please fill-in New Password and re login to Hrworkways site with Current Pin and New password
Forgot Pin & Password
Forgot Pin & Password

Please fill-in details like Email ID, Employee ID and DOJ, which will be validated online with our database. If
the entries made are matching with our database then Pin & Password would be e-mailed to employee
Auto mailer - Pin & Password

Upon successful validation, an auto-mailer will be sent to employee provided e-mail id to ensure privacy.
Thank you.