AUR – 4

Office of the Controller of the Examinations

Anna University Chennai
Chennai – 600 025.

DUTIES AND RESPONSIBILITIES OF THE ANNA UNIVERSITY REPRESENTATIVE

UNIVERSITY REPRESENTATIVE IS REQUESTED:

1. To report to the Chief Superintendent at least half an hour before the commencement of University
examinations and be present while opening the question paper cover and packing the answer papers.
Timings of Examinations – F.N. 10.00 to 01.00 P.M.
A.N. 02.00 to 05.00 P.M.

2. To sign on the question paper covers after verification as per the instructions on the cover along with Chief
Superintendent prior to the opening of covers.

3. To go around the examination halls in each session and to check up the seating arrangements, nature of
invigilation done and to take up active participation in the conduct of examinations so as to avoid report of
negligence of duty on the part of colleges.

4. To ascertain the receipt of required questions papers, if not, to inform the Controller of Examinations /
Zonal Co-ordinator immediately and to ensure the safe custody of question paper covers, written answer
papers, unused answer papers and other stationery materials.

5. To see that the Answer papers are packed and sealed immediately in his presence after the examinations
are over for each session and to sign on the Answer paper packets and to maintain good rapport with Chief
Superintendent / Invigilators.

6. Ensure that the examinations are conducted as per the rules and regulations of the University.

7. To submit a report in a proforma on the last day of examination through Chief AUR.

8. To contact the Zonal Co-ordinator/Officer of Examinations over phone or bring to the notice of the Zonal
Co-ordinator/Controller of Examinations any grave violation of rules in the conduct of examinations
through confidential letter addressing the Zonal Co-ordinator/Controller of Examinations by Name.

9. To report in detail any case of malpractice/misconduct committed by students, to the Zonal Co-
ordinator/Controller of Examinations immediately.

10. To desist from playing the role of Chief Superintendent in his /her absence.

GENERAL

After the assignment is completed at a particular University examination centre, the University Representative
may collect the attendance certificate from the Chief Superintendent for the period of duty at the centre.
 AUR – 5
Office of the Controller of the Examinations
Anna University Chennai
Chennai – 600 025.

PROFORMA TO BE FILLED BY THE ANNA UNIVERSITY REPRESENTATIVE AFTER THE

ASSIGNMENT.

SECTION – A

1. Name of the University Representative

Designation with Department, College Code

2.
and Name (with Mobile Number)

Examination centre which he/she has reported

3.
with dates

Zonal Co-ordinator letter No. with date

4.
appointing as University Representative

SECTION – B
Whether the seating arrangements provided are
satisfactory (whether candidates are shuffled
1.
and whether there is adequate interspace
between rows and columns)
2. Whether the examinations commenced in time
Whether the question paper covers are intact
3.
and kept in tamper proof safe custody.
Whether unused answer papers are kept in safe
4.
custody.
Whether answer papers are properly sealed
5. immediately after the examinations are over and
kept in safe custody.
Any delay in the commencement of
6.
examination on any day please furnish details.
General remarks on the conduct of examination,
7.
if any

Place :

Date :

Signature of the
Anna University Representative
 AUR – 6
Office of the Controller of the Examinations
Anna University Chennai
SECTION – C

NAME OF THE ANNA UNIVERSITY REPRESENTATIVE :

EXAMINATION CENTRE / COLLEGE :

DATE :
F.N. A.N. F.N. A.N. F.N. A.N. F.N. A.N. F.N. A.N. F.N. A.N. F.N. A.N.
1. Number of Candidates registered.
2. Number of halls
3. Number of Invigilators external
Internal
Total
4. Total number of candidates present
5. Total number of absentees
6. Number of question paper covers opened
7. Total number of answer papers
Total no. of covers packed
8. Number of malpractice cases booked
(Details with Register No. in rear side.)

Place :
Date : SIGNATURE OF THE UNIVERSITY REPRESENTATIVE
 ANNA UNIVERSITY CHENNAI - EXAMINATIONS - APRIL/MAY, NOV/DEC - _________ w.e.f. 5 May 2009
ANNA UNIVERSITY REPRESENTATIVE CLAIM FORM AUR CF
Name of AUR : Vr.No.
Designation :
College Name and Code :
Period of Examination : From ……………. To…………… Name of the Zonal office :

Details of Anna University Representatives

Name of the institution Remuneration
(abbreviated) & Code No. to No. of Lumpsum Allowance to
Date of Exam (Rs.150/- per Total
SI. which deputed Sessions Incidential Expenses (Rs.200/- Signature
session) Amount
No. per session subject to a
(Rs.)
maximum of Rs.250/- per day)

Total =

Grand Total:Rs. ________ (

rupees____________________________________________________________________________only)

Signature with Date

(Affix Revenue Stamp if amount exceeds Rs.5000/-)