Shakopee City Council

February 13, 2018

7:00 PM
City Hall 485 Gorman St.

Shakopee Mission Statement

The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community
with a proud past, promising future, and small town atmosphere within a metropolitan setting.
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth, development and change.
C. Maintain the City's strong financial health.
D. Maintain, improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained, caring and professional employees.
F. Housekeeping item.

Mayor Bill Mars presiding

1. Roll Call
2. Pledge of Allegiance
3. Approval of Agenda
4. Workshop
4.A. Annual Review of Roles and Responsibilities
4.B. Adoption of City Council Norms of Behavior
4.C. 2018 City Council Priorities/City Workplan
4.D. Parks projects included in the 2018 Capital Improvement Plan
5. Closed Session - MN Statutes 13.D.05
5.A. City Administrator Performance Evaluation- Subd. 3 (A)
5.B. Executive Session with EDA - Subd. 3 (C)
6. Adjournment to February 20, 2018 at 7:00 p.m.

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 4.A.

Shakopee City Council

February 13, 2018

FROM: William H. Reynolds, City Administrator

TO: Mayor and City Council
Subject:
Annual Review of Roles and Responsibilities
Policy/Action Requested:
Review the roles and responsibilities of council and administration.
Recommendation:
Discussion:
Budget Impact:
ATTACHMENTS:

Roles and Responsibilites

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 4.B.

Shakopee City Council

February 13, 2018

FROM: William H. Reynolds, City Administrator

TO: Mayor and City Council
Subject:
City Council Norms of Behavior
Policy/Action Requested:
To adopt the following norms of behavior for the City Council for 2018.
Recommendation:
Adoption in total.
Discussion:
The following are the City Council Norms of Behavior for the operation of the City Council
and its members for 2018:

1. Speak only for yourself, not on behalf of another councilmember unless specifically
tasked by your colleagues to speak for the group.
2. Don't question motives. Assume others have positive intentions even if you disagree.
3. Always be respectful of one another, the public process and of staff. Do not criticize staff
or others in public.
4. Aim for consensus, but accept the decision of the majority once it has been made.
5. Stay focused on the role of an elected official - policy, prioritization and citizen
representation.
6. Work through the city administrator and never through line staff. Do not attend staff
meetings, trainings, or group staff functions unless specifically invited or scheduled through
Administration. Do not loiter in work areas.
7. Respect staff and the fact that they work for the Council as a whole. Do not expect or ask
them to engage in the fray (secrets, gossip, or triangulation), make your individual case (take
sides), or be your "insider" (informant). Such activity by individual councilmembers
undermines the leadership of the Council, individual departments and the organization as a
whole.
8. Members should come to meetings prepared and willing to take part in discussions with

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their ideas and viewpoints as part of the process to make the best decisions. This also helps to
build consensus and strengthens the Council's actions as a body.
Budget Impact:

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 4.C.

Shakopee City Council

February 13, 2018

FROM: William H. Reynolds, City Administrator

TO: Mayor and City Council
Subject:
2018 City Council Priorities and City Workplan
Policy/Action Requested:
Provide guidance on the City Council goals and priorities for 2018.
Recommendation:
Discussion:
This will be a workshop item for the Council to determine its goals and priorities for 2018. It
will become the basis of a workplan for city staff for the year.
Budget Impact:
ATTACHMENTS:

2017 Updated City Council Workplan

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 2017 City Council Work Plan
Finance
Low Taxes – Completed. Budget results in no increase to taxpayers in 2017 (as was the case in 2016),
absent an increase in valuation. Please remember we are among the lowest taxed cities in the Metro
Area.
Continued Financial Stability – Completed. Highest possible result from 2016 audit. Full clean audit with
no comments. Less than 10% of organizations achieve this.
Stable Tax Rate – Completed. Budget lowers our tax rate from 38.521% to 37.120%.
Prioritization of Services – On going. Budget restructuring will allow better comparisons between units.
Next phase is introduction of Priority Based Budgeting into the organization.
Fund Balance Study – Completed. Workshop was conducted into the fund balances on April 18th. Budget
adjustments will be made in the Year 2018 budgeting process.
Park Asset Fee/Fund Review – Completed. Addressed by Council on 5 July.
Community Center Operations Funding – Completed. Monthly budgetary analysis has been made a part
of monthly financial updates. We received very good news that our revenues are substantially more
than originally estimated, however our Ice Arena estimated utility expenses were more than expected as
well. Adjustments have been made as part of the 2018 Budget.
Park Asset Planning Process – No movement at this point.
Park and Recreation Expenses (LT)

Land Planning
High Density Housing – TBD. Conducted multiple workshops identifying areas that are acceptable for
high density. Have been moving forward to bring projects in those areas. Based upon concerns of some
council members, we conducted another workshop on 29 August, and had another focusing on
Canterbury on 21 November. Staff will continue to look for clear direction from the City Council on the
issue.
50/30 SCALE efforts – TBD. SCALE continues their planning process. Once completed, Shakopee will
analyze to determine impact upon operations.
Orderly Annexation Agreement – Completed. Approved 5 July.
Comprehensive Plan – On schedule. Planning is in full swing as MKSK and Planning Staff continue to
conduct public outreach. Technical advisory committee has met on multiple occasions. Staff has been
engaged at multiple community events (including Rhythm on the Rails) and major city events. A
successful Community Visioning Workshop was conducted on 12 October. Conducted a Council Work
session on Dec 19th, and a Community Workshop on 30 January. Community “emerging trends”
identified and starting to be made part of the overall plan effort.
Trail Connections – Continuing efforts connecting trails with development. Have partnered with the
county and Met Council to discuss moving the Regional Bicycle Transportation Network from a route
currently along Stagecoach Road to one further West that would connect Southbridge to Quarry Lake
Park and would allow us to apply for transportation funding for a pedestrian bridge over 169.
River Crossing Capacity Increase (LT) – TBD. Resolution in support of Additional Crossing approved 21
Feb. Discussions with National and State leaders have occurred regarding the need. Scott County has
confirmed that the 169 bridge will be restriped with an additional lane at a point to be determined in
the future.

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Riverfront Improvements (LT)
Active Annexation of Portions of Jackson Township (LT) – Continuing. We will provide notice for our first
250-acre parcel annexation soon.
West End Planning Process Continuation (LT)

Economic Development/Infrastructure
Downtown Improvement/Infrastructure Maintenance – Continuing. Construction is 95% on the $2
million downtown improvement project. A few portions of the project (crosswalks) will need to occur in
the Spring. SMSC donated Chief Shakopee statue and $50k for refurbishment and installation.
Historic Preservation/Tourism – Continuing. In addition to the effort to improve downtown for its
cultural/historical tourism aspects, Council approved the Shakopee Heritage Society Trail on 7
November.
Process to Recruit Higher Paying Jobs – Actively working on several projects looking to bring corporate
headquarters to the city. There is some concern as the process for recruiting higher paying jobs often
requires public/private partnerships with an active economic development process. This included the
use of economic development tools such as TIFS, abatements, and public/private partnership
agreements.
Redevelopment Toolbox and Policy – Continuing. Multiple tools added for redevelopment to include use
of SAC credits for redevelopment and reworking of the Park Dedication fee. There is some concern at
the council level regarding what incentives the city should provide for employment and economic
development.
City Property Development Strategy/Excess Property Marketing Process and implementation –
Continuing. RFP response received for one downtown parcel which will be reviewed on 13 Feb. Staff did
close the deal on our 169 properties for two businesses (one expansion – a dog day care, and one new –
a treatment facility), and sold one parcel to the SMSC which was undevelopable.
City Hall Redevelopment (LT) – Continuing. City Hall site almost remediated. Need to wait till Spring to
pack the ground.
Old Mall Redevelopment (LT) – Continuing. City actions on the 169 properties will stimulate this area.
Downtown Redevelopment (LT) – Continuing. Ultimately, City actions on the city hall parcel and former
Doggy Doos site will stimulate more redevelopment downtown.

Miscellaneous Projects
Signage/Wayfinding – Continuing. The Council approved the Shakopee Historical Society’s signage
project for the area around the springs on 7 November. City staff will look for wayfinding signage for
downtown upon completion of the downtown project.
Use of Committees
Code Enforcement – Continuing. Code Enforcement Policy updated, and a full-time code enforcement
position has been approved as part of the 2018 budget process.
Transparency/Communications – Continuing. In addition to redesigning the budget process to be more
transparent over the last few years, we have started the process of making the budget document more
readable and understandable to residents. We have continued our Coffee with the Administrator, and
added a Department Head Community Meeting. We also hosted a Beer with the Administrator at
Badger Hill on 12 December. Internally, we have added more information to our weekly updates sent to

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Council that will include check-ins from both our Comp Planning Process and our Engineering and Public
Works activities. Also sent out a flyer in the January SPUC bill outlining our 2018 Budget.
School Resource Officer Program Review/Training – On hold as we look to see some stability in the
school district leadership.
Community Engagement/Neighborhood Group Activity – Comprehensive plan has provided for lots of
community engagement.
Southbridge Fire Partnership (LT) – Joint study completed. Awaiting decision by SMSC to participate.
Have submitted a first-time request for State bonding funds for design and construction. Not
surprisingly, our request did not make it on the Governor’s list, but we essentially put it on as a
placeholder at this point.

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 4.D.

Shakopee City Council

February 13, 2018

FROM: Steve Lillehaug, Public Works Director/City Engineer

TO: Mayor and Council Memebers
Subject:
Review of certain park projects included in the 2018 Capital Improvement Plan
Policy/Action Requested:
Discussion of 2018 Capital Improvement Plan projects including Quarry Lake Trail Project
(PR-18-001), Lions Park Rink and Lights Replacement Project (PA-18-11), and Lions Park
Warming House Project (PA-18-14).
Recommendation:
Provide direction to staff.
Discussion:
Three park projects are being presented for discussion and confirmation to proceed by the
City Council as follows.

Quarry Lake Park Improvements (PR-18-001) - The 2018 project contained in the CIP
includes the Phase 2 planned expansion of constructing a trail around Quarry Lake,
constructing an amphitheater on the northwest side of the lake, and correcting erosion issues
along the northwest side of the lake. A professional services agreement with WSB is in place
that was previously approved by council. The plans are currently 90 percent complete. City
staff and WSB are prepared to proceed with completing the plans and specifications, bidding,
and construction commencing in 2018.

Lions Park Rink and Lights (PA-18-11) - The 2018 project contained in the CIP includes the
replacement of the lights and hockey rink. There has also been discussion about setting this
rink up for possible refrigeration cooling of the ice in the future (note: this option is not
contained in the current CIP). If desirable, setting the rink up now would include installing
the tubing in the rink's pavement as part of this project.

Lions Park Warming House (PA-18-14) - The existing warming house was removed in late

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2017. Plans have been developed and have been bid in the past without awarding the project
due to project cost. The 2018 project contained in the CIP includes the current configuration
of the warming house (with garage), which will support the Lions Park hockey/skating rink.
Budget Impact:
Projects are currently budgeted in the 2018 Capital Improvement Plan as indicated on the
attached CIP project summary sheets.
ATTACHMENTS:

CIP Summary Sheet - Quarry Lake Park Improvements

CIP Summary Sheet - Lions Park Rink and Lights
CIP Summary Sheet - Lions Park Warming House

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Capital Improvement Plan 2018 thru 2022
Department Park Reserve Fund
City of Shakopee, Minnesota Contact Parks & Recreation Director

Project # Type Improvement

PR-18-001
Useful Life 50
Project Name Quarry Lake Park Improvements
Category Park Improvements
Accounting Code 6725 Priority 2 Important-Provide Efficeinc
Fund Park Reserve Fund
Total Project Cost: $4,000,000
Description
The development of Quarry Lake Park is the restoration of an Aggregate Industries quarry site.

Justification
The quarrry site is natural resource site in the middle of the city's industrial park. The park is unique for the residents of Shakopee and connects to
the MN Valley State Trail.

The park development has support of Xcel Enery (use of 40 acres), Emerson Process Management who has committed to a $500,000 donation
towards the completion of a community building at the park (Phase III), MNDNR ($150,000 Federal Recreational Trail Grant) and local
ATV/OHM operators ($10,000 polaris grant).

Phase II planned for 2018 involves the expansion of a trail around the lake. Phase III planned for 2019 is the construction of a community
building.

Expenditures 2018 2019 2020 2021 2022 Total

Improvements 1,500,000 1,500,000
Building Construction 2,500,000 2,500,000

Total 1,500,000 2,500,000 4,000,000

Prior Funding Sources 2018 2019 2020 2021 2022 Total

100,000 Contributions/Donations 100,000 100,000 100,000 100,000 400,000
Grants 150,000 150,000
Total
Park Reserve Fund 1,450,000 1,900,000 3,350,000

Total 1,700,000 2,000,000 100,000 100,000 3,900,000

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Capital Improvement Plan 2018 thru 2022
Department Park Asset Internal Serv. Fun
City of Shakopee, Minnesota Contact Public Works Superintendent

Project # Type Maintenance

PA-18-11
Useful Life 15
Project Name Lions Park Rink and Lights
Category Park Improvements
Accounting Code Priority 2 Important-Provide Efficeinc
Fund Park Asset IS Fund
Total Project Cost: $270,000
Description
Replacing the ice rink, pavement, and updating the lights at the rink in Lions Park

Justification
Rink pavement and lights have reached their estimated life

Expenditures 2018 2019 2020 2021 2022 Total

Construction/Maintenance 270,000 270,000

Total 270,000 270,000

Funding Sources 2018 2019 2020 2021 2022 Total

Park Asset Internal Service 270,000 270,000
Fund

Total 270,000 270,000

118
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Capital Improvement Plan 2018 thru 2022
Department Park Asset Internal Serv. Fun
City of Shakopee, Minnesota Contact Parks & Recreation Director

Project # Type Buildings

PA-18-14
Useful Life 50
Project Name Lions Park Warming House
Category Buildings
Accounting Code Priority 1 Critical for Safety/Preservat
Fund Park Asset IS Fund
Total Project Cost: $510,000
Description
Replace the warming house in Lions Park. Remove existing structure winter 2017/18.

Justification
If the rink is going to be refurbished, the warming house should be replaced as well. The look and size of the warming house is to be determined.

Expenditures 2018 2019 2020 2021 2022 Total

Other 10,000 10,000
Improvements 500,000 500,000

Total 10,000 500,000 510,000

Funding Sources 2018 2019 2020 2021 2022 Total

Park Asset Internal Service 10,000 500,000 510,000
Fund

Total 10,000 500,000 510,000

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 Shakopee Economic Development Authority
February 13, 2018
7:00 PM
City Hall 485 Gorman St.

1. Roll Call
2. Approval of Agenda
3. General Business
3.A. Contracts and Agreements for the Potential Sale of EDA-Owned Property
4. Adjourn to Tuesday, March 6, 2018 at 7 p.m.

Note to EDA Members:

If you have any questions or need additional information on any of the above items, please call Michael Kerski, prior to
the meeting at (952)233-9346.

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 3.A.

Shakopee Economic Development Authority

February 13, 2018

FROM: Michael Kerski, Director of Planning and Development

TO: President and Board Members
Subject:
Executive Session for the discussion of contracts and agreements for the sale and
redevelopment of EDA-owned property located at 69 and Vierling (adjacent to the mall) and
at First Avenue and Scott and the former city hall site.
Policy/Action Requested:
Request that the EDA move into Executive Session to discuss contracts and agreements for
the sale of EDA-owned property.
Recommendation:
Motion to move into Executive Session.
Discussion:
Best practices allow for the discussion and negotiation of contracts for the sale and
disposition of EDA-owned property be discussed in Executive Session to determine pricing
and sales and redevelopment contracts before final negotiation of agreements to be brought
forward at a public meeting
Budget Impact:

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