ALMANSOORI SPECIALIZED ENGINEERING

HEALTH, SAFETY, ENVIRONMENT & QUALITY IMSP : 06

INTEGRATED MANAGEMENT SYSTEM PROCEDURE MANUAL REV : 03

PAGE : 2 OF 5
TITLE: INTERNAL AUDITS DATE : 01 / 10 / 2009

CONTENTS

1.0 PURPOSE

2.0 SCOPE

3.0 RESPONSIBILITY

4.0 DEFINITIONS

5.0 PROCEDURE

5.1 AUDIT SCHEDULE

5.2 AUDIT PROCESS

5.3 RESULT AND REPORTING

5.4 ACTIONS

6.0 RECORDS

7.0 MANAGEMENT REVIEW

 ALMANSOORI SPECIALIZED ENGINEERING
HEALTH, SAFETY, ENVIRONMENT & QUALITY IMSP : 06

INTEGRATED MANAGEMENT SYSTEM PROCEDURE MANUAL REV : 03

PAGE : 3 OF 5
TITLE: INTERNAL AUDITS DATE : 01 / 10 / 2009

1.0 PURPOSE

1.1 The purpose of this procedure is to ensure that the HSEQ Integrated Management System
conforms to the planned arrangements and is effectively implemented & maintained.

2.0 SCOPE

2.1 This procedure, in accordance with HSEQ IMS Manual, details the format and method by
which internal audits shall be conducted.

3.0 RESPONSIBILITY

3.1 It shall be the responsibility of the HSE & Quality Manager to coordinate the whole internal
audit program.

4.0 DEFINITIONS

4.1 “AUDITOR“ is any individual who performs any portion of an audit and is qualified to
organize and direct Audit Report findings and evaluate Corrective Actions.

5.0 PROCEDURE

5.1 AUDIT SCHEDULE

5.1.1 Audits shall be instigated by the HSEQ Department, in conjunction with the official audit
schedule, which is compiled and approved by HSE & Quality Manager.

5.1.2 The Audit schedule is based on the status, the importance of the activity and the level of
ongoing improvement within that activity / process.

5.1.3 All auditors shall be ALMANSOORI employees and must be independent of any system,
area or processes they are auditing.

5.1.4 No advance notice is required to be given for internal audits, when necessary.

5.2 AUDIT PROCESS

5.2.1 All Divisions within the Integrated Management System shall be audited at least once
annually and the audit shall cover all HSEQ IMS aspects, in compliance with ISO 9001, ISO
14001 and OHSAS 18001, utilizing the HSEQ IMS Internal Audit Checklist F. 445.
Additional audits shall be conducted when significant organizational or procedural changes
are made.
 ALMANSOORI SPECIALIZED ENGINEERING
HEALTH, SAFETY, ENVIRONMENT & QUALITY IMSP : 06

INTEGRATED MANAGEMENT SYSTEM PROCEDURE MANUAL REV : 03

PAGE : 4 OF 5
TITLE: INTERNAL AUDITS DATE : 01 / 10 / 2009

Customer HSEQ MS requirement; or as follow-up to verify the implementation of corrective

actions and problems that are identified within the HSEQ system, utilizing HSEQ MSE
Questionnaire form F. 376.

5.2.2 The audit results from HSEQ IMS Check list shall be documented, reported and filed along
with all possible Non–conformance and recommended corrective actions

5.2.3 The Auditor shall take random samples and checks to prove the effectiveness and
implementation of procedures being audited, and that they are being adhered to and comply
with ISO 9001, ISO 14001 & OHSAS 18001 requirements.

5.2.4 The audit checklist / HSEQ Questionnaire also act as Internal Audit Report. On completion
of any audits the Auditor shall request the auditee to agree and sign the report accepting all
aspects of the audit, including any areas requiring a Non-conformance Report and
Corrective Actioning.

5.2.5 Behavioural Safety Audit also acts as audit form used by Supervisors and above level and
considered as a tool to monitor and evaluate AlMansoori Safety Performance.

5.3 RESULT AND REPORTING

5.3.1 All audit / Non-conformance Reports must be approved by the HSE & Quality Manager prior
to any distribution.

5.3.2 The Auditor shall evaluate the findings of the audit together with other documents related to
the area, system or process being audited.

5.3.3 Where there are Non- conformances / Corrective Action Reports raised, they shall be
documented and issued as per procedure IMSP No. 5. The Non-Conformance Report
Number must be recorded on the Internal Audit Report Checklist.

5.3.4 All Non-Conformance / Corrective Action Reports shall be categorized as being a major or
minor as follows :

Major where Procedure contradicts working practices or where procedure and / or working
practices do not reflect ISO 9001, ISO1400 & OHSAS 18001 requirements.

Minor where system procedure or process is not being fully adhered to.

5.3.5 Copies of Internal Audit checklist Reports, along with all original Non-Conformance /
Corrective Action Reports shall be issued to the Division Manager responsible for the area
being audited. Copies where necessary shall be retained by the HSEQ Department.
 ALMANSOORI SPECIALIZED ENGINEERING
HEALTH, SAFETY, ENVIRONMENT & QUALITY IMSP : 06

INTEGRATED MANAGEMENT SYSTEM PROCEDURE MANUAL REV : 03

PAGE : 5 OF 5
TITLE: INTERNAL AUDITS DATE : 01 / 10 / 2009

5.3.6 All non-conformances discovered using F. 445 (checklist) will be issued with a non-
conformance report, and when utilizing the F. 444, only major non-conformances will be
issued with a non-conformance report. However, minor non-conformances will still be
documented on the Audit corrective Action Report form F. 379.

5.4 ACTIONS

5.4.1 All Non-Conformance / Corrective Action Reports issued along with any internal Audit
Reports must be actioned, quoting implementation date, and returned to the Auditor for
approval within 30 days.

5.4.2 Any major Non-Conformances should be actioned as soon as possible.

5.4.3 After approval or rejection the originals shall be returned to the Division Manager and copies
kept on file until final close-out.

6.0 RECORDS

6.1 HSEQ Audit Questionnaire F. 376

6.2 Audit Non-Conformance Report. F. 444
6.3 HSEQ-IMS Internal Audit Check List F. 445
6.4 HSEQ-IMS Internal Audit Schedule. F. 446
6.5 Behavioural Safety Audit F. 562
6.6 Audit Corrective Action Report F. 379

7.0 MANAGEMENT REVIEW

7.1 All Internal Audits and any Non-conformances shall be discussed at Management Review
meetings to evaluate their effectiveness and implementation.

ANNEXURES
HSEQ Audit Questionnaire
Audit Non-Conformance Report
HSEQ-IMS Internal Audit Check List
HSEQ-IMSInternal Audit Schedule
Behavioural Safety Audit
 HEALTH, SAFETY, ENVIRONMENTAL & QUALITY MANAGEMENT SYSTEM (HSEQ MS)
AUDIT QUESTIONAIRE

NAME OF COMPANY : HSEQ AUDITOR :

NO. OF EMPLOYEES : COMPANY / DIVISION REP :
NATURE OF BUSINESS : DATE OF AUDIT :
SCORE :

SUBJECT QUESTIONAIRE ITEMS Responses Comments SCORE MAX.

Health, Safety and Environment (HSEQ) Policy

1. HSEQ POLICY 1 Does the company have an HSEQ Policy document? 10

DOCUMENT

2 Is the Policy dated and signed by a Senior Manager? 5

3 Who are the most senior persons in the organization 5

responsible for the execution of this policy all at locations?

4 Does the policy stipulate compliance with local statutory 10

requirement?

5 Does the policy state the responsibility of Managers, 10

Supervisors and workforce towards HSEQ matters?

6 How is this policy communicated to the workforce? 10

Site Verification

1 How frequently are site group meetings held with all levels of 15
Management in which HSEQ is a significant part of the
agenda?

2 Are workforces aware of HSEQ Policy contents? (Random 15

interviews to be conducted).
TOTAL 80
F.376
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09.06.09
 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

Health, Safety and Environment (HSE) Policy

2. COMPANY 1 List details of the Company HSEQ Document Hierarchy? 10

HSEQ
MANUALS

2 Who is responsible for updating and controlling the documents 20

and what is the date of the current version?

3 How the documents are made readily available to all 20

employees?

4 Are the HSEQ documents, e.g. safety regulation, emergency 20

procedures, HSE training policy environmental plans, adequate
for nature of work?

5 Are workforce involve in updating the HSEQ documents? 10

6 Are job instructions provided as required? 10

7 Are operation and maintenance manuals available and 10

adequate with cross reference to HSEQ rules?
Site Verification

1 Are the correct versions available and communicated to 20

workforce?

2 Are personnel aware of the latest changes in regulation? 20

(Interview a sample of workforce).

3 Are simplified versions available in different languages? 20

TOTAL 160
F.376
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 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

Management and Supervision

3. ORGANISATION 1 Does the company have an HSEQ Organization chart? 10

JOB
DESCRIPTION
2 Has one Company person been designated HSEQ Co- 20
ordinator? To whom does he report? What is his relevant
training?

3 Does he have a formal job description to show his duties, 10

responsibilities as well as accountabilities?

4 Do job Description of key personnel show HSEQ 10

responsibilities and accountabilities?

Site Verification

1 Interview personnel to verify their understanding of HSEQ 20

Responsibilities.

2 Verify HSEQ Certification? 20

90

4. CORPORATE 1 Dose the Company have HSEQ objectives? 10

HSEQ
OBJECTIVES 2 How does the company set HSEQ objectives and at what 20
levels?

3 How does the Company measure these objectives? 10

4 Does it include personal HSEQ objectives for individuals? 10

F.376
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 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

Site Verification

1 Are HSEQ objectives posted on site? 10

2 Are workforce made aware of HSEQ objectives? 10

3 Are HSEQ objectives SMART and reviewed on Monthly / 10

Quarterly Basis?

80

5. MANAGEMENT 1 How does senior management demonstrate their commitment 25

& to HSEQ matters?
SUPERVISION
OF WORK 2 How frequent does management visit working sites? 25
ACTIVITIES
3 Are actions from site visits recorded and followed up? 25

4 How does the company ensure that the working practices and 25
procedures used by employees on site are consistently in
accordance with HSEQ policy objectives?

Site Verification

1 Are there HSEQ tours reports produced? 20

2 Are site personnel aware of HSEQ tour findings? 20

3 Are corrective actions physically implemented? 20

TOTAL 160

F.376
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Page 4 Of 14
09.06.09
 Responses
SUBJECT QUESTIONAIRE ITEMS COMMENTS SCORE MAX.

6. COMPETENCY 1 Is there a system to assess the competency of the workforce at 10

OF THE recruitment stage and career development?
WORKFORCE
AND WELFARE
2 Does the Company have special Health and Accident 10
insurance to its employees (give details)?

3 Are health hazards identified? 10

4 Is there a health monitoring system in place and how adequate 10

is its for health risk exposure?

5 Does the Company have dedicated HSEQ specialist? What 10

qualifications & formal training do they have?

Site Verification

1 Are Health hazards surveys carried out? 20

2 Are workforces aware of those health hazards? (Check). 20

3 Is there evidence of implementing workforce competency 20

system?

TOTAL 110

F.376
Rev.04
Page 5 Of 14
09.06.09
 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

7. MOTIVATION 1 How is management involved in HSEQ activities, objectives 10

AND setting and monitoring?
COMMUNICATION

2 How is the Company structured to manage and communicate 10

HSEQ matters effectively?

3 What provision does the Company make for HSEQ 20

communication meetings? Are minutes distributed to site
personnel?

4 Does the Company have HSEQ achievement awarding 10

schemes?

Site Verification

1 Are minutes available and posted on site? 20

2 Are HSEQ awarding schemes known to workforce? (Check). 20

3 Are HSEQ award functions held on site? 20

TOTAL 110
F.376
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 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

TRAINING

8. HSEQ AND 1 Does the Company have training standards? 10

SPECIALIZED
TRAINING 2 Does the Company have training plan? 10

3 Does the Company have training records? 10

4 Does the Company have a system to familiarize new 10

employees with its HSEQ Policy, practices and basic industrial
HSEQ?

5 Who conducts this familiarization training (give details on such 10

training)?

6 What arrangements does the Company have to ensure 20

existing staff HSEQ knowledge is up to date? (if training is
provided in-house list details of content).

7 Have the managers and supervisors at all levels who will plan, 10
monitor, oversee and carry out the work received formal HSEQ
training? If YES please give details. Where the training is given
in-house. Please describe the contact and duration of courses.

8 Has the Company identified its operations where specialized 10

training is required to deal with potential dangers? (if YES list
details of training given).

9 Does the Company comply with the requirement of specialized 10

mandatory training leading to certification? (e.g crane operator,
radiographers, well control.
Site Verification

1 Is in-hose training provided effective? (Check). 20

2 Is site orientation conducted as per check list? (Check). 20

TOTAL 140

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 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

9. AUDITING
1 Does the Company have a written policy on HSEQ auditing 10
and how does this policy specify the standards for auditing?

2 Does the Company HSEQ plans include schedules for auditing 10

and what range of auditing is covered?

3 How is the effectiveness of auditing verified and how dose 10

management report and follow up audits?

4 Does the Company have an audit checklist / guidelines? 10

5 What system does the Company have for Follow-up of audit 10

actions?

Site Verification

1 Are audits findings communicated to the site? 20

2 Are actions allocated to responsible persons? 20

3 Are corrective actions physically implemented? 20

TOTAL 110

F.376
Rev.04
Page 8 Of 14
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 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

10. ASSESSMENT 1 Is HSE competence constituting part of selection criteria of 20

& sub-contractors? If YES, how is it verified?
SUITABILITY OF
SUBCONTRACTORS
/ OTHER
2 What arrangements are in place to ensure compliance of sub- 20
COMPANIES
contractors with HSE requirements?

3 Does the Company records show participation of sub- 20

contractors in HSE activities?

4 Does the Company conduct HSE audits on sub-contractors? 40

How often? And how effective?

Site Verification

1 Are subcontractors workforce aware of HSE requirements on 20

site?

2 Are audits communicated back to subcontractors for 20

improvements?

TOTAL 140

F.376
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 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

11. EQUIPMENT 1 Does the company have a maintenance programme & 20

CONTROL, records?
MANITENANCE
&
INTEGRITY 2 Is there a Quality Assurance system in place? How effective is 20
ASSURANCE
it?

3 Is the third party commissioned by the Company approved by 20

ADMA-OPCO?

4 Are equipment certification up-to date (colour coded and 20

marked as required).

5 Is there an adequate system to identify equipment for testing 20

and certification?

Site Verification

1 How effective is the preventive maintenance system? 20

2 Are genuine parts being used?

20

3 Does company cater for critical parts and equipment? (Cranes,

F & G System). 20

TOTAL 160

F.376
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Page 10 Of 14
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 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

Management and Supervision

1 What arrangements does the company have for identifying the
12. PERSONAL needs, provision and upkeep of protective clothing, both 25
PROTECTIVE standard issue and that required for specialized activities?
EQUIPMENT
2 Does the Company maintain a system for recording issuance 25
of PPE to the workforce?

3 Does the Company provide training in the use of PPE? 25

4 What standards does the Company specify for the purchase of 25

PPE?

Site Verification

1 Audit compliance with PPE? 20

2 Check records for issue? 20

3 Check suitability of PPE for the hazard? 20

160

13. HSEQ 1 Does the Company maintain records of the Accidents / Near 25
PERFORMANCE Misses for the last three years at least?
RECORDS
2 It there accident reporting / investigation and analyses 25
procedure?

3 Does the Company produce Accident / Near Miss statistics and 25

trend analyses?

4 Are high potential events recorded, analyzed, and actions 25

followed up for prevention of recurrence?

Site Verification

F.376
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 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

1 Are workforce aware with reporting procedure of NM’s and 20

accidents?

2 Are trend analysis for accidents / Near Misses utilized for 20

future HSEQ planning?

3 Are corrective actions physically completed and properly 20

followed up?

160

14. COMMUNI 1 How are the findings following an investigation on an accident 20

CATION
communicated to the employees?
ACCIDENT
INVESTIGATION OF
INFORMATION

2 What does the Company do to encourage the workforce to 10

report Accidents and Near Misses?

3 Does the Company have a system to share lessons learnt from 20

accidents?

Site Verification

1 Are findings following an investigation of accidents / incidents 20

communicated to workforce through group meeting, safety
flash…. Etc.?

2 Are there letters from management addressing reporting of 20

Near Misses and creating no blame culture among
employees?

3 Are similar industry incidents discussed in group meetings? 20

TOTAL 110

F.376
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 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

15. MEMBERSHIP 1 Does the Company hold membership of any industry, trade or HSEQ 20
OF organization?
ASSOCIATED
ACHIEVEMENTS 2 Has the Company received any award for HSEQ performance 30
achievements?

Site Verification

1 Are workforce aware of such awards? 20

2 Does workforce participate in preparation for such awards? 20

90

16. RISK 1 Does the Company conduct any risk assessment of its operation such 40
ASSESSMENT as HAZOP, QRA, Safety Case, Health, Safety & Environmental
& Impact Assessment, project design & hazard analysis, fire risk
MANAGEMENT analysis, human factor analysis, gas dispersion analyses.
OF CHANGE
2 How does the Company record and communicate any change in 20
procedure, equipment, material, process and manpower?

3 Are drawings (as built, area classification, P&ID’s layouts) regularly 20

checked and updated?

4 Are operating manuals regularly checked and updated to reflect any 20

changes?

Site Verification

1 Are workforce aware of potential hazards in their area? 20

2 Are all risks assessed and follow up action implemented? 20

3 Is there procedure for handover? Is it implemented? 20

4 Are up-to-date versions of regulations and procedures available on 20

site?

TOTAL 180

F.376
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 SUBJECT QUESTIONAIRE ITEMS Responses COMMENTS SCORE MAX.

17. ENVIRONMENTAL 1 What provisions (plans, procedures equipment…) does the 20

PROTECTION Company have for environmental protection?

2 Are Company discharges recorded and checked against 10

ADNOC guidelines?

3 Does the Company have waste management system in place? 20

How effective is it?

4 Does the Company have environmental protection awareness 20

campaigns?

5 Does the Company maintain an up-to date record of all 10

hazardous materials (MSDS)? & hazardous waste?

6 How does the Company dispose of hazardous and no- 20

hazardous waste?

Site Verification

1 Does the site apply waste management procedure? 20

2 Are there records for emissions to air, water & soil? 20

3 Is there physical separation of waste stream? 20

TOTAL 160

18. TECHNICAL 1 Audit Team to conduct full Technical Audit against the relevant 800
AUDIT HSEQ Standards e.g. Safety Standards for Marine operations,
Safety Standards for Diving Operations …. Etc. / and sites
vessels physical condition. ?

TOTAL 3000

F.376
Rev.04
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 Company: _________________________________________

AUDIT NON-CONFORMANCE REPORT

Division : …………………… NCR Number : ……………………..

Process / product : …………………… Date : ……………………..

Procedure : …………………… Clause Reference : ……………………..

(ISO 9002 PROCEDURE)

Auditee : ………………… Major Minor

Non conformance : (TO BE COMPLETED BY AUDITOR)

Signature Auditor : …………………….. Signature Auditee : ………………………

Proposed Corrective Action : (REPLY MUST INCLUED CAUSE, CORRECTIVE ACTION TAKEN AND ACTION TO
PREVENT REOCCURANCE)

Proposed Implementation Date : ………………………..

Signature Auditee : …………………….. Date : ……………….……………………

Corrective Action Review : (TO BE CLOSED BY AUDITOR OR QA DEPARTMENT)

PROPOSED Action : Agreed Rejected

Reason if Rejected :

N.C.R Closed out : Yes No

Signature Auditor : …………………….. Date : ……………….……………………

F. 444
Rev. 01
01-07-2003
 Company: ______________________________

HSEQ INTEGRATED MANAGEMENT SYSTEM

INTERNAL AUDIT CHECKLIST

COMPANY:

Auditor Name Designation

Date of Audit

Company representatives Designation

1 F. 445
Rev. 02
01.01.2010
 Company: ______________________________

SNO AUDIT CRITERIA RESULT AUDITOR’S COMMENT

MANAGEMENT RESPONSIBILITY
1. HSEQ POLICY STATEMENT
Has the HSEQ Policy been defined and approved
1.1 by the top management of the organization?
YES / NO / NA
Is it appropriate to the nature, scale and HSEQ
1.2 impacts of the organization activities, products or YES / NO / NA
service
Does it include a commitment to customer
1.3 satisfaction, continual improvement and prevention YES / NO / NA
of pollution?
Does it include a commitment to comply with
1.4 relevant legislation, and with other requirements to YES / NO / NA
which the organization subscribes?
Does it provide the framework for setting and
1.5 reviewing HSEQ objectives and targets?
YES / NO / NA
Is it communicated to & understood by all
1.6 employees?
YES / NO / NA

1.7 Is it available and deployed in the working area? YES / NO / NA

is reviewed periodically to ensure t hat it remains
1.8 relevant and appropriate to the organization
YES / NO / NA

2.0 HAZARD IDENTIFICATION

Is Hazard and Risk management procedure
2.1 available?
YES / NO / NA
Does all hazard associated with the activities
2.2 identified?
YES / NO / NA
Does the proposed control measures adequate to
2.3 reduce the risk rate?
YES / NO / NA
Does the control measures prioritized in a proper
2.4 order (ERIC PD)
YES / NO / NA
Is there a system to review and re evaluate the
2.5 hazards?
YES / NO / NA
When was the last revision date of the Task Hazard
2.6 analysis?
YES / NO / NA

3 ENVIRONMENTAL ASPECTS
IS Environmental Impact and aspects of the .
3.1 activities Identified?
YES / NO / NA
Does the proposed mitigation measures adequate
3.2 to reduce the risk rate?
YES / NO / NA
Does the mitigation measures prioritized in a
3.3 proper order (ERIC PD)
YES / NO / NA
Is there a system to review and re evaluate the
3.4 impact?
YES / NO / NA
When was the last revision date of the Task
3.5 Environment analysis?
YES / NO / NA
Is there a program to measure and monitor
3.6 emissions and discharges to the environment?
YES / NO / NA

2 F. 445
Rev. 02
01.01.2010
 Company: ______________________________

SNO AUDIT CRITERIA RESULT AUDITOR’S COMMENT

4. LEGAL AND OTHER REQUIREMENT

Does all applicable legal and other requirement
4.1 identified?
YES / NO / NA
Does the organization evaluating compliance with
4.2 legal requirement?
YES / NO / NA

4.3 Are there records of the evaluation? YES / NO / NA

5. OBJECTIVES AND TARGETS
Are HSEQ Objectives and targets established and
5.1 maintained at each relevant function and level?
YES / NO / NA

5.2 Are objectives achievable and measurable? YES / NO / NA

Have programs been established for
5.3 YES / NO / NA
achieving objectives and targets?
Check that the means and timeframes for
5.4 achieving objectives and target has been YES / NO / NA
determined, and is adhered to,
Check middle management awareness of
5.5 objectives.
YES / NO / NA
Check that responsibility has been assigned for
5.6 achieving the set objectives.
YES / NO / NA
Check that a documented system is used to
5.7 maintain and review progress for all objectives and YES / NO / NA
targets.
Check whether performance is measured on a site
5.8 basis, by past performance.
YES / NO / NA

6. EMERGENCY PREPAREDNESS AND RESPONSE

6.1 Are all emergency situations Indentified? YES / NO / NA
Ensure emergency procedures of deferent
6.2 situation are in place?
YES / NO / NA
Ensure emergency drills are being carried out
6.3 YES / NO / NA
periodically
7. PURCHASING
7.1 Ensure approved vender list in place YES / NO / NA
Ensure that suppliers and contractors are
7.2 YES / NO / NA
being evaluated for approval
7.3 Ensure verification of purchased product YES / NO / NA
Ensure purchased product that does not meet
7.4 YES / NO / NA
specification is reported on NCR.
Ensure that last update of purchase
7.5 YES / NO / NA
procedure at the point of implementation.

3 F. 445
Rev. 02
01.01.2010
 Company: ______________________________

AUDITOR’S
SNO AUDIT CRITERIA RESULT
COMMENT
8. IMPLEMENTATION AND OPERATION
8.1 Check the organization chart YES / NO / NA
Ensure that all roles and responsibilities are
8.2 YES / NO / NA
assigned.
9. TRAINING AWARENESS AND COMPETENCE OF STAFF
9.1 Ensure training program in place YES / NO / NA
Check the implementation of the training
9.2 YES / NO / NA
program
9.3 Check the records of training and HSEQ awareness YES / NO / NA
10 COMMUNICATIONS
Check the means of Communication (external and YES / NO / NA
10.1 enternal)
10.2 Ensure worker involvement in hazard identification YES / NO / NA
10.3 Ensure appropriate involvement of workers in YES / NO / NA
incident investigation
10.4 Ensure meeting, Toolbox talks are being carried YES / NO / NA
out.
10.5 Ensure safety signs, posters and safety flashes are YES / NO / NA
deployed
11. CONTROL OF DOCUMMENT
Ensure document including records of HSEQ YES / NO / NA
11.1 standard are controlled and approved
Ensure that HSEQ manuals and SOPs are YES / NO / NA
11.2 controlled and approved
Ensure changes and current revisions status of YES / NO / NA
11.3 documents are identified
Ensure that relevant version of applicable YES / NO / NA
11.4 documents are at the point of use.
12. CONTROL OF RECORDS
Is there a documented procedure for control of
12.1 records?
YES / NO / NA
Are records suitably maintained, identified, stored
12.2 and disposed?
YES / NO / NA

12.3 Are retentions periods know and adhered to? YES / NO / NA

12.4 Are records easily retrieved? YES / NO / NA
12.5 Are archive conditions reasonable? YES / NO / NA
Are computer records backed up and suitably
12.6 stored?
YES / NO / NA

13. ACCIDENTS AND INCIDENTS

Are procedures in place to ensure that Accidents, YES / NO / NA
13.1 Incidents are identified, reported and recorded?
13.2 Ensure accident investigations are being carried out YES / NO / NA
13.3 Ensure root causes are being identified YES / NO / NA
Ensure corrective and preventive actions are YES / NO / NA
13.4 appropriate and being carried out to prevent
recurrence?
Check the follow-up process, which ensures action YES / NO / NA
13.5 is taken within the specified time?
13.6 Is the effectiveness of action reviewed? YES / NO / NA
13.7 Does accident communicated to the employees? YES / NO / NA

4 F. 445
Rev. 02
01.01.2010
 Company: ______________________________

AUDITOR’S
SNO AUDIT CRITERIA RESULT
COMMENT
14. CONTROL OF MONITORING AND MEASURING DEVICES
14.1 Is equipment used identified? YES / NO / NA
Is calibration, undertaken within defined / YES / NO / NA
14.2 appropriate frequencies?
14.3 Is the calibration status of equipment evident? YES / NO / NA

15. PREVENTIVE MAINTENANCE

Are inspection tests such as (load test, MPI, Ultra YES / NO / NA
15.1 sonic and hydraulic test) undertaken
Is there a tracking system in place to identify un YES / NO / NA
15.2 valid Certificate.
Is there a preventive maintenance program for the YES / NO / NA
15.3 equipments?
Is there action taken when equipment is found to be YES / NO / NA
15.4 inaccurate?
15.5 Are storage conditions adequate? YES / NO / NA
16. NON CONFORMANCE AND CORRECTIVE AND PREVENTIVE ACTION
Does non conformances identified, corrected and
16.1 action taken?
YES / NO / NA .
Check whether the investigating nonconformity,
16.2 determining its cause and taking actions in place to YES / NO / NA
avoid recurrence.
16.3 Evaluate the effectiveness of the action taken YES / NO / NA
16.4 Check the non conformance register. YES / NO / NA
17. ANALYSIS OF DATA
Check data collected & analyzed to show
17.1 effectiveness of HSEQ IMS of continual YES / NO / NA
improvement.
17.2 Check analysis provides data on: YES / NO / NA
17.3 Customer satisfaction. YES / NO / NA
17.4 Conformance of product. YES / NO / NA
17.5 DSF analysis. YES / NO / NA
Trends indicating need for preventive action YES / NO / NA
17.6 suppliers.
18. INTERNAL AUDTITING
18.1 Is there an audit schedule in place? YES / NO / NA
Is the schedule properly implemented? YES / NO / NA
18.2 .
Is there an action plan to follow up audit findings YES / NO / NA
18.3 and close it?
Are audit findings being close with in the assigned YES / NO / NA
18.4 time frame?
19. MANAGEMENT REVIEW
Are management reviews conducted at determined YES / NO / NA
19.1 intervals and documented?
Are all required agenda items discussed including YES / NO / NA
19.2 continual improvement?
19.3 Is top management involved? YES / NO / NA

5 F. 445
Rev. 02
01.01.2010
 HSEQ IMS AUDIT AND INSPECTION SCHEDULE (YEAR 2010)
(EXTERNAL, INTERNAL AND SELF AUDITS)

DIVISON : HSEQ Department

TYPE (Internal / Auditee or To DATE
Auditor or
External Audits be Inspected Status
Inspector JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
or Inspection) Party

Internal Audit MDDS HSEQ Dep

Internal Audit MWL HSEQ Dep

Internal Audit MIS HSEQ Dep

Internal Audit MPS HSEQ Dep

Internal Audit MSS HSEQ Dep

Internal Audit SOP HSEQ Dep

JV Audit FAME HSEQ Dep

JV Audit VMS HSEQ Dep

Internal Audit GCC HSEQ Dep

JV Audit HILONG HSEQ Dep

JV Audit MICODA HSEQ Dep

JV Audit VINCOTTE HSEQ Dep

JV Audit COREX HSEQ Dep

External MWL TABK

External MSE/MPS VINCOTTE

Inspection MDDS HSEQ Dep

Inspection MWL HSEQ Dep

Inspection MPS HSEQ Dep

Inspection MSS HSEQ Dep

Rev.02
F-446
Compiled and Approved by: _______________________ 26-01-2010
 HSEQ IMS AUDIT AND INSPECTION SCHEDULE (YEAR 2010)
(EXTERNAL, INTERNAL AND SELF AUDITS)

DIVISON : HSEQ Department

TYPE (Internal / Auditee or To DATE
Auditor or
External Audits be Inspected Status
Inspector JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
or Inspection) Party

Inspection MIS HSEQ Dep

Inspection TABK Field HSEQ Dep

Inspection MPS Vessels HSEQ Dep

Inspection MPS Field OP HSEQ Dep

Inspection MWL Field OP HSEQ Dep

Inspection Gest House HSEQ Dep
Inspection BU HASA HSEQ Dep

Rev.02
F-446
Compiled and Approved by: _______________________ 26-01-2010
 ALMANSOORI SPECIALIZED ENGINEERING

CORRECTIVE ACTION REPORT REFERS TO

HSEQ IMS AUDIT, ACCIDENTS AND INCIDENTS INVESTIGATION, CUSTOMER FEEDBACK REPORT NO. :

ACTION
ITEM CORRECTIVE PREVENTIVE
RATING FINDINGS ACTION BY COMPLETION REMARKS
NO. ACTION ACTION
DATE

CORP. HSEQ MANAGER: MANAGER / SUPERINTENDENT / SUPERVISOR DATE

_______________________
COMPLETED
DATE:
_______________________ PRINT: _______________________ SIGN: ________________________

F. 379
Rev. 04
04.04.2011