SAP S - 4 HANA Finance PDF

03/03/2017 SAP S/4 HANA Finance Insights | Vinil Menon,PMP®,TOGAF®,ITIL® | Pulse | LinkedIn
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SAP S/4 HANA Finance Insights

Published on September 15, 2016
Vinil Menon,PMP®,TOGAF®,ITIL® Follow

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SAP FICO/S4 HANA Simple Finance Solution Architect at Aujan C…
COPA in SAP SIMPLE FINANCE
In the past, SAP advised companies to use costingbased COPA rather than, account
based COPA.
The main reason for this was:
Companies wanted a contributionmargin report with a breakdown of their costof
sales down to the cost components level for each cost bucket
They wanted a production variance report by variance categories
They wanted a breakdown of the individual cost buckets beyond the total value that
was posted to the general ledger.
This functionality was not available in COPA account based before and therefore
most of the companies used Costing Based COPA.
The biggest issue with Cost based was the reconciliation effort, because costing based
COPA did not use a direct alignment to the general ledger accounts.
SAP’s latest SAP Simple Finance product , uses SAP HANA as its primary database,
and opened up new options to build a COPA structures aligned with the general ledger.
Due to this SAP enhanced Accountbased COPA in SAP Simple Finance to provide:
https://www.linkedin.com/pulse/saps4hanafinanceinsightsvinilmenonpmptogafitil 1/25
Detailed information on the cost of goods, break down costofsales to the cost Sign in Join now

component of each cost bucket
Production variances by variance categories
Invoice quantities
Reconciliation between COPA and the GL at Account level
Due to this new functionality in Simple finance SAP is now advised companies to
use accountbased COPA and not costingbased COPA
New Features in Simple Finance for COPA
Define Accounts for Splitting the Cost of Goods Sold
By default, the cost of goods sold is posted to a single COGS account as defined in the
account determination settings for material movements.
In this Customizing activity, you can refine the settings for COGS postings to split the
COGS amount and post it to different accounts according to the cost component
elements
Steps
1. Create new G/L accounts on which you want to reflect the single cost components
of the COGS posting.
2. Specify a splitting scheme for your chart of accounts and assign a cost component
structure.
The cost component structure groups the costs for each material according to cost
component (such as material costs, internal activities, external activities, and
overhead)
3. For each splitting scheme, specify the following information:
Account to which all cost of goods sold are posted according to the account
determination settings for material movements
Cost component structure
New COGS target account for the specified cost component (profit account or loss
account
4. Assign the splitting scheme to the relevant companies.
To activate this split, follow IMG menu path Financial Accounting (New) > General
Ledger Accounting (New) > Periodic Processing > Integration > Materials Management
> Define Accounts for Splitting the Cost of Goods Sold in the IMG
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Define Additional Quantity Fields
In financial accounting, reporting mainly focuses on amounts but sometimes you also
want to include quantities in your reporting. For example, in the consumer goods
industry it is common to store not just the quantity in the sales document (for example,
box or pallet) but also to convert that quantity into a quantity that is common across all
product lines (for example, pounds weight). This allows for the aggregation of
quantities across product lines. You can then use these common quantities as drivers for
management accounting (CO) allocation.
In Customizing, a standard unit of measure can be defined to ensure that the quantities
can be totaled and is required if you want to use totals as drivers in allocation or top
down distribution. If you specify a standard unit of measure, updates to the line item
table of the record are done using this standard unit of measure.

Activities
1. Assign a dimension to the additional quantity fields you are going to use.
2. If you want to allow the aggregation of quantities in order to use them as drivers in
allocation or topdown distribution, specify a standard unit of measure
3. 3. Implement the logic to fill the additional quantity fields in the BAdI Sign in Join now

FCO_COEP_QUANTITY for a specific controlling area.
Example
Assign dimension Mass to an additional quantity field. Implement coding to fill the
additional quantity field in the BAdI FCO_COEP_QUANTITY. For example, calculate
mass according to the entered number of pieces.
Define Accounts for Splitting Price Differences
In this Customizing activity, you can refine the settings for splitting variance categories
into general ledger (GL) accounts. This allows you to do detailed analysis on prices
differences in your income statement. When the costs of producing materials are
valuated based on standard prices, production variances can occur on production orders
where there are differences between the actual costs and the target costs. These
production variances are calculated in Product Cost Controlling (COPC) and are split
into different variance categories. Depending on the reason for the differences, the
system calculates the production variance, for example, price variances, quantity
variances, lotsize variances, and scrap. With the settlement of the production orders,
you can post the production variances to Financial Accounting (FI) and Profitability
Analysis (COPA). The amount settled to COPA can be settled to different variance
categories so that after settlement you can display the singlevariance categories in
different value fields in costbased COPA. The amount settled to FI is normally shown
as one total amount on a G/L account for price differences. This account is defined in
the account determination settings for material movements. The variance categories and
therefore the reasons for the variances can normally not be reflected in this FI posting.
With this customizing activity, you can refine the FI posting to show the different
variance categories for each cost element on different G/L accounts allowing you to
show, for example, in your income statement, the reasons for the production differences.
Requirements

The following prerequisites must be met:
You work with standard prices for producing materials.
You have executed the variance calculation in COPC.
You have defined a settlement profile that allows the settlement of variances for Sign in Join now

your order type.
For settlement to cost based COPA, you have defined a profitability accounting
(PA) transfer structure.
Activities
For a refined posting of production variances on different G/L accounts in FI, you have
to make the following settings:
1. Create new G/L accounts on which you want to reflect the postings of the different
production variance
2. Choose the Customizing activity Define Accounts for Material Management.
In the view Configuration Accounting Display, choose transaction PRD Cost (Price)
Differences your chart of accounts.
Assign the G/L accounts where price differences are normally posted to for the
relevant valuation classes of your materials.
3. Specify a splitting scheme for your controlling area and your chart of accounts. 4.
Enter a cost element, cost element interval, or cost element group and/or a variance
category and assign one of the newly created G/L accounts where you want to reflect
these differences.
Multiple cost elements and/or variance categories can be reflected at the same G/L
account.
5. Select the Default checkbox for one of the entries. If no target account is specified for
a cost element/variance category, the system automatically posts these amounts to the
default G/L account.
6. Assign the splitting scheme to your company code and enter a valid from date.
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Assigning Scenarios to Ledgers not required in S/4
Previously Scenarios need to be assigned to Ledgers (for eg: Segment,Cost Center,
Profit Center). This is no More required because ACDOCA contains all those Fields.
Real time Integration between FI and CO is Pre built Functionality in S/4 because CO
is posted to the same journal entry Ledger Table (ACDOCA) as FI at the same time.
Not Required to to Specify the Document number range for a local ledger Postings, it
always uses the leading ledger now.
SAP New Asset Accounting : Posting with the Accounts Approach
Set up company code / Chart of Depreciation with the accounts approach, and created
an asset and posted a credit to the vendor, and debit to the asset.
31 Vendor $4,000
70 Asset $4,000
And the result was 3 transactions:
As in the ledger approach, it posted to the 'Technical Clearing account' 199999.
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The 2nd document generated posted the asset's APC and offset the Technical clearing
account.
The 3rd document generated highlights how the Accounts approach works with New
asset accounting:
I set the ledger group IFS2 to Depreciation area 05. I created another APC account to
post to account 160061 rather than 160060 . Keep in mind, Ledger group IFS2 posts to
Leading ledger 0L.
With the accounts approach, SAP requires a contra account from the account
assignment, in this case, it's 199997 .
As with the old accounts approach, keep in mind you have to set up a new Financial
statement version with the correct accounts set up .
Above is the posting as viewed from one accounting principle (i.e. IFRS).
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Above is the posting as viewed from the GAAP accounting principle.
What's going to into what tables?
The concern was, how would our extracts work if everything is going into the
Universal table both FI and CO? What was happening to Results Analysis postings,
Allocations. Does BSEG still exist? etc.
I did a few different postings for testing
1. FB60 Invoice
2. Activity Allocation
3. RA calculation
FB60:
Not much different here, except for the obvious ACDOCA gets posted.
Activity Allocation:
The question here was, for a CO only transaction, such as an activity allocation or
assessment, what gets posted to ACDOCA? Does BSEG get posted (Answer: No)?
I set up a simple activity allocation, transferred a few hours from one cost center to
another .
1. COEP is still posted , as does COBK.
2. BSEG does not get posted
3. ACDOCA does get posted. The secondary cost element is stored in the same
field as a regular GL Account would be.
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As you can see the table entries above, ACDOCA not only stores the secondary
postings, but also the GL postings (balancing entries). The RACCT (Account Number)
stores both primary and secondary.
ACDOCA does keep track of what kind of posting it is
RA Calculation:
I did a simple RA calculation on a WBS element that had costs post to a Primary Cost
element, and at period end you run KKA2 to calculate WIP. The question that was
asked, is where do the RA calculations go?
The simple answer is, they go where they have always gone: COSB. Since they are not
really postings, the RA values are calculates and stored on their secondary cost elements
and still kept in table COSB. There are no postings to the ACDOCA table.
When listing documents in FB03 The Below Warning message in the earlier version is
not displayed in S/4.
Transaction Code FI12 is no more used for House Bank
SAP has taken away the ability to create a House bank account using the FI12 Sign in Join now

transaction using the SAP Gui.
Note in the House bank views, you won't find the node anywhere to create the banks.
You have to create the accounts using the delivered Fiori app.
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Must choose the role SAP_SFIN_CASH_MANAGER)
Convergence of GL Master and Cost Element Master
We will look at the convergence of long standing pieces SAP ERP finance master data,
the GL Account and the Cost Element. As anyone that has worked with SAP CO in the
past knows the cost element is key to the controlling side of SAP. It in an object that
allows you to identify the type of activities that can be done within controlling with that
account. They are generally divided into Primary and Secondary cost elements.
· Primary cost elements have an associated GL account and are generally expense or
revenue accounts.
· Secondary cost elements exist only in CO and are used for internal settlements,
assessments, and allocations.
When creating a new revenue or expense account in the GL you have to create a
corresponding cost element in CO and typically all you were doing was selecting a Cost
Element Category.
With the Simple Finance , the traditional cost element create, change and display
transactions are gone. The functions have been combined in FS00 Manage G/L
Account Centrally. This greatly simplifies the act of creating a new account and
eliminated the need to maintain separate masters.
On the Type/Description screen there is a new field called account type. If you select
either "Primary Costs or Revenue" or "Secondary Costs" a new field will appear on the
Control Data tab for you to enter the Cost element type.
Primary Cost Example:
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Secondary Cost Example:
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Functional aspects of the migration to Simple Finance
Another important point is that the new GL is not a prerequisite for an implementation
of the GL
In SAP Accounting. You can perform the migration straight from the classic GL to the
GL in Simple Finance.
The GL in SAP Accounting is very similar to the New GL in SAP ECC: it provides the
same capabilities as new GL and leverages its data structures, but it is further optimized
for HANA, for example no totals tables, convergence with CO, better reporting, etc.
Existing PCA (profit center) and SL (special ledger) functions and features from classic
GL can remain in place.
However, be aware of one limitation when migrating from classic GL: document
splitting and parallel ledger cannot be implemented yet (this restriction is planned to be
lifted later on with a Support Pack). So, if for example you wanted documents split now
in sFIN, you would have to migrate first in new GL, activate the document split, and
then migrate to sFIN. Finally, the migration also moves you to New Asset Accounting
(NAA).
Modifications to the ERP data model:
Here is the list of FI/CO tables removed in SFIN:
Index tables removed:
BSIS Index for G/L Accounts
BSAS Index for G/L Accounts (Cleared Items)
BSID Index for Customers
BSAD Index for Customers (Cleared Items)
BSIK Index for Vendors
BSAK Index for Vendors (Cleared Items)
BSIM Index, Documents for Material Sign in Join now
FAGLBSIS Index for G/L Accounts – New G/L
FAGLBSAS Index for G/L Accounts – New G/L (Cleared Items)
Aggregate tables removed:
GLT0 General Ledger: Totals
GLT3 Summary Data Preparations for Consolidation
FAGLFLEXT New General Ledger: Totals
KNC1 Customer master (transaction figures)
LFC1 Vendor master (transaction figures)
KNC3 Customer master (special G/L transaction figures)
LFC3 Vendor master (special G/L transaction figures)
COSS Cost Totals for Internal Postings
COSP Cost Totals for External Postings
The remaining physical tables are fully Line Items based. All dimensions are available
for fast analysis with SAP HANA. There are no more limitations by predefined totals
or aggregates as before. Data structures can be easily enhanced with custom dimensions
(just update the line item table).
Please note that all those deleted tables are replaced by HANA CDS views. So those
suppressions will not affect existing custom ABAP code as long as such code is not
writing in one of those tables: custom programs and reports with read access to old
tables will continue to work.

Optimized transactions:
Many period close transactions have been optimized for HANA in SFIN:
Settlement (plant selection) CO88 > CO88H
Settlement (maketoorder sales orders) VA88> VA88H
Settlement (internal orders) KO8G> KO8GH
Settlement (projects) CJ8G > CJ8GH Sign in Join now
Results Analysis KKAK > KKAKH
(POC method or revenuebased)
WIP Calculation at Actual Costs KKAO > KKAOH
Variance Calculation w. Full Settlement KKS1> KKS1H
Variance Calculation for Cost Centers KSS1> KSS1H
Harmonized External and Internal Reporting in SAP ERP:
· Link on line item level (1:1) between Financial Accounting (FI) and Management
Accounting (CO)
· Link from CO line items to dimension table in profitability analysis (COPA)
· Enhancements of accountbased COPA (detailed postings for costofgoodssold
and variances)
· Logical document (HANA view) for analyzing the converged data
· New detailed analysis of Work in Process
· RealTime Operational Reporting in SAP ERP
· No need for timeconsuming extraction into and separate (delayed) reporting via
SAP BW
· Reporting across multiple SAP or nonSAP ERP systems with deployment option
“central journal”
New Fiori User Interface: SAP Gateway prerequisite:
SFIN introduces a brand new user experience, simplified and ergonomic, to Finance
with Fiori.
You must know however that Fiori has technical requirements of its own. The
prerequisite of Fiori for an ABAP based application is the middleware SAP Gateway.
SAP Gateway is part of Netweaver 7.4, so it is automatically installed with ECC.
But for a production system, SAP recommends that you use a Central Hub Deployment
of SAP Gateway. This means you install SAP Gateway independent of ERP on a
standalone system, either behind or in front of the firewall. You therefore separate back
end components from frontend components. For production systems, SAP does not Sign in Join now

recommend the Embedded Deployment option.
So you will need to plan for installing Gateway if it is not already in place in your SAP
landscape.
Finally, be aware that the old retired transactions replaced by redeveloped Fiori
applications will not be accessible anymore through the SAP GUI. If you attempt to
start them, you will get a popup redirecting you toward the Fiori Launchpad of Simple
Finance.
SAP Single Source of Truth with Universal Journal
Before we answer this question, let us get a small introduction. The Universal
journal entry eliminates the need for the separation made previously between Financial
Accounting (FI) and Controlling (CO) (single source of truth). There is a combined FI
and CO document linked with a logical document. All the information is recorded in 1
line item table (ACDOCA).
Since financial accounting and managerial accounting are reconciled constantly, there is
no longer any need for reconciliation between FI and CO or between FIGL and FIAA.
Nor is there any need for the realtime integration of these components. The reports in
all components use data from the same journal and thus known as Universal journal.
For this functionality to work there is a change in master data, architecture of the tables
and also in configuration. Let us see the major changes in these areas. All cost elements
(primary and secondary) need to be portrayed as G/L accounts. Consequently, we no
longer need to enter the master data for cost elements separately; instead, we only need
to create G/L accounts from now on.
You will not find any transactions related Cost elements. Below screenprints between
ECC EHP7 for SAP ERP 6.0 and S4HANA ON PREMISE 1.0
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Now, let us see what does the one source truth means in SAP system.
I posted a FI document which triggered entries in BSEG, FAGLFLEXA, FAGLFLEXT,
COBK, COEJ and COEP tables (and some more BSIS, etc.) in ECC. Compare it with a
posting in S4HANA ON PREMISE 1.0, all the information is recorded in BKPF
(header) and ACDOCA (line items). Thus reducing the foot print drastically.
What will happen to old tables? Updates are no longer made to these old tables.
Nevertheless, you can continue to use reports that use data from these old tables. This is
because compatibility views for a data request from one of these tables read the data
from ACDOCA.
Let us compare the views in these ECC tables with ACDOCA.
FI tables
CO tables
ACDOCA (Universal Journal Sign in Join now
Now, let us review with one use case by posting FI document to a P&L acct with cost
object as profitability analysis. Note this S4HANA On Premise 1.0 system had Account
Based COPA active.
There is no separate COPA document visible in the accounting document workflow
(refer the screen print below), a controlling document is a logical document. Realtime
integration is no longer applied. Instead, CO transactions are posted directly as an
universal journal entry (ACDOCA). As secondary cost elements are also contained in
the chart of accounts, account assignment to a different account is no longer necessary.
Analysis on ACDOCA:
This universal journal can easily be extended with the coding block and adding COPA
characteristics (refer the below screen print). Also, actual data posted will be stored in
ACDOCA with all the Characteristics defined in the operating concern. These standard
coding block extensibility and customer fields are added automatically to the universal
journal.
Adding to the advantage, reporting based on the ACDOCA data is fast and flexible. Sign in Join now

Business Intelligence (BI) frontend tools can be used for operational reporting, thus the
benefits of BI tools are inherited by the transactional system. Also, each journal entry
contains the ledgers to which the business transactions are posted.
The profitability segment are stored in CE4XXXX tables as before.
The below table will give an snap shot of what has changed in COPA area.
Since SAP has redesigned their architecture on account based costing, the tables
impacting are also on account based.
Architectural Analysis:
· COEP table will still exist and be written with entries except for Value type 04 and
11. ACDOCA will get updated with 04 and 11 value type.
· Compatibility views for tables are available on all traditional tables. E.g.:
V_COEP. This is very helpful; since customers who have build programs with these
traditional tables can still use them. Via this view the select is redirected to the new
table ACDOCA.
· Access to old table data is still possible with V_tablename_ORI e.g. :
V_COEP_ORI, V_FAGLFLEXA_ORI, etc.
· COBK still will be written as before.
· COSP and COSS will all be written directly to ACDOCA.
· New tables COPS_BAK: Primary cost: Planned cost and commitments and
COSS_BAK : Secondary cost : Planned cost and commitments, will be updated with
entries other than value types 04 and 11.
Further to my explanation above, the universal journal entry has its own currency
fields. This brings the currency concepts used in FI and CO closer together. Also, to
substantiate this answer, a big advantage of this universal journal is that reconciliation
efforts are enforced by design.
There are few things to improve in future from my view. As explained above, the Sign in Join now

Universal Journals can be extended with customer COPA characteristics this means if a
customer has multiple operating concerns then all the characteristics will be included in
the journal. This might cause an issue and will increase the fields unnecessarily. Also,
the idea of keeping CE4XXXX table is unclear now since there is only one table to
navigate and all the characteristics are filled directly in Universal Journal. There is no
use of this table anymore. Having said this, still this concept has enormous advantage
for customer.
Overall, after a long wait, SAP has successfully completed the task of brining different
sources into one. Thus, with S/4HANA Finance/Simple Finance has a Single Source of
Truth with Universal Journal.
The Universal Journal table, provides a single source of truth in accounting and
controlling where:
· All financial transactions are written including transactions from accounts
payable, accounts receivable, general journal, material ledger, asset accounting and
COPA sub ledgers.
· All reports are based, from high level financial statements to detail level accounts
payable summaries and daily check log to apply against accounts receivable
transactions.
· Transactions can be tracked from original purchase order of raw materials to final
sale of finished goods.
The following topics below describe actions that can be taken even if your company
will or will not migrate to SAP HANA:
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Data centralization: Analyze your system landscape around your current ERP system
and check data storage duplication, for example, legacy system storing same
information as your ERP in another database. There is no sense to apply SAP HANA
with a system landscape with a lot of legacy system and databases integrated by
interfaces.
Process redesign: some process cannot be applied in your current system due to data
processing and management. For example, production process and online back flush in
a repetitive manufacturing sometimes is not possible due to the high volume of database
lock designing the current production process to have asynchronous generating WIP
materials when actually it does not exists. At this point raise ideas that could be
implemented or improved with inmemory technologies resources.
Refresh and redirect your knowledge: your functional skills will be enlarged and not
lost with SAP HANA technology. It's the chance to redirect ways of working so far to
inmemory technologies and suggest improvements currently undelivered for technical
limitations. This way of think will refresh your knowledge and prepare yourself for the
near future.
Integration and crossbusiness process understand: the goal to delivery realtime
information across all business process will require from us the crossbusiness
understand. The information will be triggered and integrated in realtime all business
areas involved. It will be necessary to understand the information from the start until the
end.
1 Prerequisite :
In order to show finance posting analysis, we need.
· SAP Simple Finance system fully configured
· SAP HANA LIVE Studio with the standard package imported
· SAP Lumira connected to SAP HANA
· SAP Lumira map extension activated
· Esri GEOMAP account
· Your financial posting
For instance, the following finance posting has been done in the SFIN System. Sign in Join now
Company 1 with 14 888 550 euro of turnover
Company 2 with 17 780 000 euro of turnover
2 HANA LIVE Data model creation:
Create or extend a standard calculation view (based on ACDOCA table) in order to
extract turnover data.
A relevant data selection can be performed.
3 SAP Lumira analytics :
Add a new dataset getting the financial report based on the calculation view below.
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Your report is ready, you can display it and breakdown data as needed.
The first screen is a global turnover view “by country”.
Then you can breakdown it to display turnover by country and G/L account.
In conclusion, thanks to those new features, CFOs can benefit from turnover
geolocation presentation on any device which is very important in the big data era.
In MRP logistics processes, for example, stock can be displayed by store or by region
which can help for appropriate replenishment.
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Vinil Menon,PMP®,TOGAF®,ITIL®
SAP FICO/S4 HANA Simple Finance Solution Architect at Aujan Coca-Cola Beverages Com… Follow
9 articles
3 comments Newest
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Krishna Rao 5mo

Manager -Finance at Mother Dairy Fruit & Vegetable Pvt. Ltd
congrats sir
Like Reply
Pitamber Bisoi 6mo

SAP FICO Consultant
Thanks sir for sharing the information
Like Reply
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SAP S/4 HANA Finance Insights

Vinil Menon,PMP®,TOGAF®,ITIL® Follow

Detailed information on the cost of goods, break down cost­of­sales to the cost Sign in Join now

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3. 3. Implement the logic to fill the additional quantity fields in the BAdI Sign in Join now

You have defined a settlement profile that allows the settlement of variances for Sign in Join now

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SAP has taken away the ability to create a House bank account using the FI12 Sign in Join now

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BSIM Index, Documents for Material Sign in Join now

Settlement (projects) CJ8G ­> CJ8GH Sign in Join now

end components from front­end components. For production systems, SAP does not Sign in Join now

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ACDOCA (Universal Journal Sign in Join now

Adding to the advantage, reporting based on the ACDOCA data is fast and flexible. Sign in Join now

There are few things to improve in future from my view. As explained above, the Sign in Join now

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For instance, the following finance posting has been done in the SFIN System. Sign in Join now

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Krishna Rao 5mo

Pitamber Bisoi 6mo

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